FIRST QUARTER FY-83 MBO REPORT
Document Type:
Collection:
Document Number (FOIA) /ESDN (CREST):
CIA-RDP86-00735R000100040004-6
Release Decision:
RIPPUB
Original Classification:
K
Document Page Count:
26
Document Creation Date:
December 22, 2016
Document Release Date:
June 3, 2008
Sequence Number:
4
Case Number:
Publication Date:
January 10, 1983
Content Type:
FORM
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Body:
Approved For Release 2008/06/03: CIA-RDP86-00735R000100040004-6
^ UNCLASSIFIED ^ u w ^ CONFIDENTIAL ^ SECRE'T'
ROUTING AND RECORD SHEET
SUBJECT: (Optional) FIRST QUARTER FY-83 MBO REPORT
STAT
FROM. EXTENSION NO.
C ranting and otography Division OL-2-5848-a
Office of Logistics DATE STAT
158 P&P Building 10 January 1983
TO: (ORlc.r designation, room number, and
building)
DATE
OFNCER'S
COMMENTS (Number each comimaM to show from wham
~~
INITIALS
to whom. Draw o line eeross column ofer each comment.)
1 Chief, Plans
Programs Staff
f-'IE~'-fl STATI
2.
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XST/
' STAT
6.
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7.
8.
9.
10.
11.
12.
13.
14.
15.
FO3-62
2 610 ^ SECRET ^ CONFIDENTIAL ^ USE o ^ UNCLASSIFIED
Approved For Release 2008/06/03: CIA-RDP86-00735R000100040004-6
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10 January 1983
MEMORANDUM FOR: Chief, Plans and Programs Staff, OL
Chief, Printing and Photography Division, OL
STAT
SUBJECT: First Quarter Update of FY-83 MBO's
REFERENCE: Multiple Addressee Memo from C/P&PD/OL,
dtd 29 Dec 82, Subj: (OL-2-5848)
Office of Logistics Quarterly Planning
Conference
Per your request, attached are the First Quarter updates for
the Printing and Photography Division's FY-83 objectives.
In addition to those objectives outlined in the referenced
memorandum, a milestone chart and narrative report is included
for an FY-82 objective for conducting a feasibility study on
videodisc production support. This objective, which was being
tracked at the Office level, wasn't completed in FY-82, and
therefore was carried over to FY-83.
If you have an questions co g this report, please
contact on extension?
STAT,TAT
STAT
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X - Actual
OFFICE: Logistics
OBJECTIVE STATEMENT: bunlomnnt7tion of P&,PD Digital Prepress System (3 Year Project)
RESPONSIBLE OFFICER
:
.,...~ ~,??~~,83
DATE SUBMITTED: 10 January 1983 FY
Activities Planned
Quarter 1
Quarter
Quarter 3
Quarter 4
1. Initial testing, operation and evalua-
tion of the LOCOM laser platemaker.
2. Order Black and White Electronic Cam-
era.
3. Installation, testing and evaluation
of Black and White Electronic Camera.
4. Order and install CAMEX "testbed"
pagination system.
5. Prepare detailed specification for In-
teractive Area Composition and File
Management System (IACFM).
6. Visit vendors of page makeup systems
to evaluate their performance in
producing benchmark samples of
typical publications.
7. Prepare a final report on testbed
pagination system.
STAT
STAT
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0 - Scheduled
X - Actual
OFFICE: Logistics
OBJECTIVE STATEMENT : on of PF~PD Digital Prepress System (3 Year Project)
RESPONSIBLE OFFICER: 7
SIGNIFICANT FUNDING AMOUNT: $ FY 83
DATE SUBMITTED: 10 January 1983
Activities Planned
8. Based on detailed specifications for
IACFM and on results of pagination system
testbed conduct a market survey of
available equipment and prepare a final
report with recommendations.
a. Prepare and release a Request
for Proposal (RFP) for an
IACFM
b. Order recommended IACFM
Quarter 1
DEC
Quarter
Quarter 3
Quarter 4
STAT
STAT
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IMPLEMENTATION OF PFPD DIGITAL PREPRESS SYSTEM ( 3 YEAR PROJECT)
1. Activity This Period
Testing and evaluation of the laser platemaker has been delayed pending the reso-
lution of power fluctuation problems. The ECRM 8400 electronic camera is in production.
Two trips to the Boston area were undertaken by the Digital Prepress Task Group to
visit vendors of page makeup systems and evaluate their product's ability to produce
sample publications.
2. Problems and Shortfalls
Fluctuations in power coming to the laser platemaker have delayed initial operation
of the machine. EOCOM has ordered a new transformer that should solve the problem
and allow initial testing and production proceed.
3. Plans for Next Period
Initial production on the laser platemaker should begin during the second quarter of
FY-83. Evaluation and selection of a test bed page makeup system is also expected
to be accomplished in the next period.
4. Long Term Outlook
The long term outlook for the incremented implementation of the digital prepress
system remains favorable. While the project concept is in advance of industry
state-of-the-art, it is anticipated that equipment development will become available
during the period of implementation.
5. Summary of Achievements
Two major hardware elements of the digital prepress system, the laser platemaker
and the Autokon black and white scanner, have been acquired. The search for a
page makeup system which will electronically link elements of the system together,
is being actively pursued.
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Narrative Report - Continued October - December 1982
6. Assistance to the Accomplishment of DDA Goals
Implementation of the PfPD Digital Prepress system will exploit the "state-of-
the-art" in the printing industry. It will ensure that printing production support
activities are responsive, innovative, and timely, and will enhance, not impede,
the efficiency of Agency operations. The digital prepress system will provide
PFPD with the mechanism for supporting unanticipated worldwide intelligence demands
and requirements resulting from a surge in collection and/or analysis efforts. Lastly,
the digital prepress system will provide for effective utilization of existing
facilities and space, while taking appropriate action for additional needs that may
be identified for the production of intelligence publications.
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X - Actual
OFFICE: Logistics
OBJECTIVE STATEMENT: Conduct a Pilot Quality Circle Program 'in P&PD/OL
RESPONSIBLE OFFICER:
SIGNIFICANT FUNDING AMOUNT: FY 1983
DATE SUBMITTED: 10 January 1983
Activities Planned
1. Conduct Research
2. Define Requirement
3. Build Management Support
4. Organize Steering Committee/Select
Administrative Coordinator(s)
S. Contract for a Consultant
6. Conduct a Quality of Worklife Survey
7. Develop Implementation Plan
8. Publicize Program and Solicit Volunteers
9. Conduct Training
10. Initiate'Pilot Program
11. Consultant` Assessment Survey
12. Facilitator-Steering Committee Status
Review
.13. Pilot Program Final Report
Quarter 1
Quarter 2
Quarter 3
Quarter 4
STAT
Siii
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CONDUCT A PILOT QUALITY CIRCLE PROGRAM IN P&PD/OL
1. Activity This Period
This initial reporting period of this new FY-83 MBO has been busy with many accom-
plishments. The subject of Quality Circles (QC) and the foreign threat to American
production, quality, and economic growth was the subject addressed by the Chief,
PFPD at the recent OL Division Chiefs Conference. From that simple beginning, a QC
Pilot Program was approved and is now in operation at P&PD. Considerable research
on the QC concept and its application within American management was conducted by
the Chief, PIPD and the Project Officer. Among the resources employed were attendance
at International Association of Quality Circles (IAQC) meetings, visits to several
local area industrial and government users, a trip to Penn State University for a
conference by Dr. William Ouchi on "Theory Z" management, and considerable reading
on the subject. Consultants were interviewed, and Interspan, Inc. was eventually
retained to provide the training and materials for the P&PD Pilot Program. Division
requirements were defined, a Steering Committee (management) and Administrative
Coordinator (Project Officer) selected, and consultant training begun. The latter
consisted of two full days for the Steering Committee, one day for the two Division
facilitators, and four days for 15 first-line supervisors who represented the
"leader" selection of future QC teams. Prior to the training implementation, a
"Quality of Work Life" survey was administered by the consultant to all PFPD person-
nel. Unfortunately, the statistical tabulation of the results had not been com-
pleted as of the end of the reporting period. P&PD employee volunteers for QC
team membership were solicited from among the day shift, with approximately a 33%
response. The current makeup of seven QC teams comprises some 42 P&PD employees.
The formal consultant training was completed on 10 December 1982. The holiday
schedule and end-of-year leave usage delayed implementation of the weekly circle
meetings until the first week of January 1983; however, leader training by the
facilitator continued during the interim period.
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Narrative Report - Continued October - December 1982
There have been no insurmountable problems to date. Employee skepticism continues
to haunt some personnel, but those that have volunteered to participate in this
unique challenge have, for the most part, shown an _eagerness to make QC's work in
the Division.
3. Plans for Next Period
The next quarterly period will experience the full-fledged participation of P&PD's
seven Quality Circles. The Steering Committee will meet monthly to review, assess, and
guide the Program. Anticipation reigns high that the January - March 1983 period
will be an active and enriching accomplishment.
4. Long Term Outlook
At this point it is difficult to be anything but optimistic that the QC Program will
reap positive results in P&PD. However, it is a two-way street, and is dependent
upon the continuing enthusiasm and participation of the P&PD work force, and their
assessment that a trust relationship is developing with management. With the proper
training, guidance, and interest, the QC Program should provide a personnally stimula-
ting change to the routine of P&PD production personnel.
5. Summary of Achievements
The rather lengthy narrative of the "Activity" section is best summarized by stating
that all milestones of the MBO have been satisfied, except for a slight delay in the
actual start of circle meetings. As explained, this was due to the holiday inter-
ruptions and the lack of adequate personnel because of leave schedules. The three-
week delay between completion of the consultant training and the beginning of weekly
circle meetings was used to reinforce the leader training.
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Narrative Report - continued October - December 1982
6. Assistance to the Accomplishment of DDA Goals
The successful accomplishment of this MBO is in accord with the primary DDA-stated
goal of developing our personnel resources. QC's can create a work environment
where people are motivated to develop as individuals, and recognize the potential
for an employee to maximize his/her contribution to the organization. The P&PD
QC Pilot Program will allow the employees to take a participatory role in developing
ideas which meet component needs.
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0 - Scheduled
X - Actual
OFFICE: Logistics
OBJECTIVE STATEMENTF-
RESPONSIBLE OFFICER
Develop Formal Training and Develpment Program for Photography Branch
SIGNIFICANT FUNDING AMOUNT: $
DATE SUBMITTED: 10 January 19837
1. Develop program outline based on
results of recommendations in FY-8
study.
2. Develop selection criteria.
3. Develop training schedules,
curriculum, administration,
and evaluation mechanisms.
4. Publish completed program and
implement training.
Quarter 1
NOV DEC
FY 83
Quarter
Quarter 3
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Quarter 4
STAT
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X - Actual
OFFICE: Logistics
OBJECTIVE STATEMENT: a Staff Study as to the feasibility of establishing a Waste Management
RESPONSIBLE OFFICER: ~dll~t Program for P&PD STAT
SIGNIFICANT FUNDING AMOUNT: $ FY 83 SIAI
DATE SUBMITTED: 10 January 19
1. Define activities and objectives
for waste analysis program.
2. Gather background data and obtaii
copy of printing industry
standards on waste.
3. Prepare report for management
review with recommendations
on course of action.
4. Based on results of report,
conduct a 90-day pilot study
program of selected supply
items.
5. Evaluate results of pilot
program and prepare recommenda-
tions.
Quarter 1
CT INOV DEC
Quarter
Quarter 3
Quarter 4
JUL AUG I SEP
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X - Actual
OFFICE: Logistics
OBJECTIVE STATEMENT: nevelon Standards and Measure P&PD Productivity Via the MIS
RESPONSIBLE OFFICER: 83
SIGNIFICANT FUNDING AMOUNT: $ FY
DATE SUBMITTED: 6 January 1
Activities Planned
1. Investigate available printing
and photography work standard
plans and productivity measure-
ment systems that could serve
as models for P&PD.
2. Develop a set of work standards
to measure individual produc-
tivity.
3. Design a functional specifica-
tion detailing P1PD requirements
for software development.
4. Contract a software vendor to
develop software that will proces
production data collected via
MIS and new data required to
produce productivity measurement
reports.
5. Load new productivity measurement)
software into MIS.
6. Test and Evaluate new software.
7. Implement productivity measure-
ment software.
Quarter
Quarter 3
Quarter 4
STAT
STAT
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0 - Scheduled
X - Actual
OFFICE: Logistics
OBJECTIVE STATEMENT: tandards and Measure P&PD Productivity Via-the MIS
RESPONSIBLE OFFICER:
SIGNIFICANT FUNDING AMOUNT: $ Fy 83
DATE SUBMITTED: 6 January 1983
Activities Planned
8. Implement reporting of produc-
tivity measurement.
9. System performance evaluation.
Quarter 1
Quarter
Quarter 3
Quarter 4
STAT
STAT
AUG I SEP
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0 - Scheduled
X - Actual
OFFICE: Logistics
OBJECTIVE STATEMENT: Develop a Specially Defined Requirements Package for Low Volume Copiers and Extend thoseSTAT
RESPONSIBLE OFFICER: Requirements into a Competative Bid and Contract Alamo
SIGNIFICANT FUNDING AMOUNT: $ FY 83 for Copier.Rentals STAT
DATE SUBMITTED: 10 January 198
Activities Planned
1.
Develop Requirements and work
statements
2.
Obtain contracting concept approval
3.
Complete Contractor source selection
4.
Prepare Request for Procurement
S.
Release Request for Procurement
6.
Contractor response deadline
7.
Evaluation of Responses
8.
Complete contractor selection
9.
Contractor Debriefing
10.
Contract Award
Quarter 1
Quarter
Quarter 3
Quarter 4
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0 - Scheduled
X - Actual
OFFICE: Logistics
OBJECTIVE STATEMENT: Develop m is for P#,PD's support to the FBIS MIDAS Project
RESPONSIBLE OFFICER:
SIGNIFICANT FUNDING AMOUNT: FY 83
DATE SUBMITTED: 10 January J83
Activities Planned
1. Develop production support and produc-
tion backup capabilities for Phase
I of MIDAS
2. Implement Phase 1 MIDAS production
support
3. Determine MIDAS to P#;PD communications
requirements
4. Participate in MIDAS Phase II System
Definition requirements
S. Install and test MIDAS to P&PD
communications facility
Quarter 1
NOV I. DEC
Quarter
Quarter 3
UJUN
Quarter 4
STAT
Siii
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X - Actual
OFFICE: DDA/OL/PE1PD
OBJECTIVE STATEMENT: nort
RESPONSIBLE OFFICER:
SIGNIFICANT FUNDING AMOUNT: $
DATE SUBMITTED: 10 January 198
fn--,Users of Wang Word Processors
FY 83
Quarter 1
1. Order Communicating WANG Word Processor
(GJ-56)
2. Install WANG to ATEX Interface (Direct)
Hardware/Software on ATEX 8000
3. Install WANG Word Processor in GJ-56
4. Test WANG to ATEX Interface (Direct)
5. Develop WANG to VM/370 Interface
(ODP/SPD)
6. Test WANG to ATEX Interface via
Bi-Sync Data Link
7. Publish Tech Note Announcing Interface
Capabilities
Quarter
Quarter 3
L14Y UUN
Quarter 4
STAT
STAT
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X - Actual
OFFICE: Logistics
OBJECTIVE STATEMENT: Evaluate the Feasibility of Expanding Pi,PD Video Support to the Intelligence Community
RESPONSIBLE OFFICER:
SIGNIFICANT FUNDING M FY 83
DATE SUBMITTED: -7 January 1983
Activities Planned
Quarter 1
Quarter
Quarter 3
1. Identify current and potential video
support capabilities
Identify equipment needs to meet poten-
tial video support capabilities
3. Identify space requirements to meet
potential video support capabilities
4. Identify skills and staffing require-
ments for potential video support
capabilities
5. Prepare a report for management
on current and potential video
support alternatives.
IJUN
STAT
STAT
Quarter 4
~JUL
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0 - Scheduled
X - Actual
OFFICE: Logistics
OBJECTIVE STATEMENT: P$Dn Rin4ery Automation Study
RESPONSIBLE OFFICER:
SIGNIFICANT FUNDING AMOUNT: $
DATE SUBMITTED: 10 January 1983
Activities Planned
1. Compile data on the present Bindery
requirements and equipment capabili-
ties
2. Survey P&PD management and customers
as to projected future requirements
3. Survey the printing industry for
current initiatives in Bindery
4. Prepare Bindery automation require-
ments paper
5. Prepare a final report on Bindery
Automation. The report will contain
recommendation on equipment acqui-
sition, work flow, personnel/equip-
ment utilization and any other areas
identified by management
Quarter 1
Quarter
Quarter 3
Quarter 4
fY JJk
STAT
STAT
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0 - Scheduled
X - Actual
OFFICE: LOGISTICS
OBJECTIVE STATEMENT: PURCHASE AND IMPLEMENT WHIZ AUTOMATED MAILING SYSTEM
RESPONSIBLE OFFICER:
SIGNIFICANT FUNDING AMOUNT: $ FY 83
DATE SUBMITTED: 10 January 1983
Activities Planned
Quarter 1
Quarter
Quarter 3
1. Purchase Whiz System
2. System Installation
3. Dissemination Personnel Trainin
4. Dissemination begins to convert
mailing lists to new system
5. Total conversion of mailing
lists
6. Trial Period for System
7. System Total Operational
O
X
Quarter 4
STAT
STAT
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X - Actual
OFFICE: Logistics
OBJECTIVE STATEMENT:
RESPONSIBLE OFFICER:
SIGNIFICANT FUNDING AMOUNT: $
DATE SUBMITTED: 10 January 1983
Activities Planned
Quarter 1
1. Define requirements for an
automated database for logging
of in-house, contractual or
vendor-supplied remedial
equipment repair and preven-
tive maintenance scheduling.
2. Design a functional specifica-
tion detailing P&PD equipment
maintenance requirements.
3. Prepare a report to PEPD
management recommending which
computer system (i.e., MIS,
VM GIMS) should be used to
support the program.
4. Either solicit in-house suppor
for or contract for software
development.
5. Load software into system.
6. Test Evaluate new software.
Quarter
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An Automated Maintenance Program System for PF1PD
Quarter 3
Quarter 4
lAY UUN 1,L11
SEP
STAT
STAT
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A - Actual
OFFICE: Logistics
OBJECTIVE STATEMENT: An Automated Maintenance Program System for P&PD
RESPONSIBLE OFFICER:
SIGNIFICANT FUNDING FY 83
DATE SUBMITTED: 10 January 1983
Activities Planned
7. Implement data entry by LSS/
P&PD.
8. Implement Maintenance repor-
ting.
9. System Performance Evaluation
Quarter 1
NOV DEC
Quarter
Quarter 3
IJUN
Quarter 4
i JUL
1
STAT
STAT
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X - Actual
OFFICE: Logistics
OBJECTIVE STATEMENT:
RESPONSIBLE OFFICER:
SIGNIFICANT FUNDING
DATE SUBMITTED: 10 January 1983
Activities Planned
Test and evaluate Autofiche software
for alphanumeric micrographics pro-
duction
2. Develop procedures and publish an
ODP Tech Note on AUTOFICHE utiliza-
tion
3. Begin full implementation of AUTO-
FICHE system for alphanumeric pro-
duction
4. Test and evaluate computer graphics
(Dicomed) AUTOFICHE module
S. Develop procedures and publish an
ODP Tech Note on AUTOFICHE computer
graphics module utilization
6. Begin full implementation of AUTO-
FICHE system
MooN t . s
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D/ODP Autofiche System
Quarter 1
CT NOV DEC
Quarter
FEB
Quarter 3
Quarter 4
STAT
STAT
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0 - Scheduled
X - Actual
OFFICE: Logistics
OBJECTIVE STATEMENT: epar up-to-date floor plans on P&PD facilities
O N S I B
E
-
-
C E R
v a
L
1
I
WA
. 83
SIGNIFICANT FUNDING AMUUNI: FY
DATE SUBMITTED: 10 January 19
Activities Planned
1. Survey PtP Building to determine
existing facilities
2. Coordinate with Branch and Division
Management to determine future plans/
requirements
3: Work with Design and Presentation
Center to develop a graphic presen-
tation capable of easy update
4. Prepare measurement drawing for final
drafting
5. Execute final drawing. Make repro-
ductions per requirements.
Quarter 1
CT NOV DEC
Quarter
Quarter 3
Quarter 4
AUG
STAT
STAT
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0 - Scheduled
X - Actual
OFFICE: Logistics
OBJECTIVE STATEMENT: Evaluate and ake Recommendations on P&PD's support to.the Agency Videodisc
RESPONSIBLE OFFICER: Production RequiremESTAT
83 STAT
SIGNIFICANT FUNDING AMOUNT: $ FY
DATE SUBMITTED: 10 Jan. l983
Activities Planned
1. Identify and document potential
Agency Videodisc applications.
2. Identify and evaluate available
equipment for the production
and duplication of videodiscs.
3. Identify and estimate cost of
modifying existing Agency Micro-
graphics or other equipment
for the production and duplica-
tion of videodiscs.
4. Prepare a study, using data
gathered in steps 1-3 above,
that identifies the requirements
and how P&PD would provide
production support.
Quarter 1
CT I NOV DEC
Quarter
Quarter 3
Quarter 4
MAY JUN ~; JUL AUG I SEP
----- i ---- 0 JX' (19812)
(198
P)
---X(1982)
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4% ,ctual
OFFICE:
Lo -
f-V Pj)/L
OBJECTIVE STATEMENT: D;1^+
RESPONSIBLE OFFICER:
SIGNIFICANT FUNDING COUNT:
4AAR-Ti-P .6 -1 Jb/444
Quality Circle Program in PF,PD/OL
Activities Planned
Quarter 1
NOV
DEC
1. Conduct Research
'ox
2. Define Requirement,
ox
3. Build Management Support
4. Organize Steering Committee/Select
Administrative Coordinator(s)
lox
ox
S. Contract for a Consultant
0,
6. Conduct a Quality of 1W'orklife Survey
01~
7. Develop Implementation Plan
Ox
8. Publicize Program and Solicit Volunteers
Ox
9. Conduct Training
0 )(
10. Initiate Pilot Program
0
11. Consultant -Assessment Survey
12. Facilitator-Steering Committee Status
Review
.13. Pilot Program Final Report
FY 1983
Quarter
Ise',r,G:- (i, l' STAT
STAT
Quarter 3
Quarter 4
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