SURVEY OF RECORDS FOR POTENTIAL MICROFORM APPLICATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-00244R000100160029-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 14, 2016
• Document Release Date: October 16, 2002
• Sequence Number: 29
• Publication Date: October 9, 1970
• Content Type: MEMO

Approved For Relepse 2002/11/15: CIA-RDP86-00244R0Q4100160029-8
MEMORANDUM FOR: Director of Communications
Director of Finance
Director of Logistics
Director of Medical Services
Director of Personnel
Director of Security
Director of Training
Chief, Support Services Staff
7O /3o6
SUBJECT Survey of Records for Potential Microform Applications
1. During the past 18 months there have been several studies
and a great deal of discussion about the development of a program
for microfilming Agency records as a means of getting some relief
for the critical space problem at our Records Center as well as in
headquarters office space. There is a consensus among experts in the
field that microfilming cannot normally be justified for the primary
purpose of conserving space. The maximum advantage in microform usage
comes from designing systems intended to provide efficient, accessible,
and'accurate means of manipulating records in current use to meet
the present and future information storage and retrieval needs of the
organization.
2. Developing well planned, integrated information processing
systems that will serve valid requirements must continue to be the
goal and microforms should be used when they will contribute to the
attainment of that goal. Nevertheless, a recently completed study
suggests that it may be cost effective to microfilm certain collections
of records for the primary purpose of conserving storage space pro-
vided that certain criteria can be met in the selection of files to
be microfilmed. This suggestion merits serious consideration.
3. Accordingly, I feel that we should undertake a detailed
cost benefit analysis of a few carefully selected collections of records.
This analysis should commence with the identification of record col-
lections in your offices which meet as many as possible of the criteria
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Approved For Release 2002/11/15: CIA-RDP86 160029-8
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outlined in Attachment A. A special form (Attachment B) has been
developed to facilitate collection of the information needed for
this survey. A copy of the "Navy Management Review", which treats
several microfilm related systems considerations, also is attached
for your information.
4. Representatives of the Support Services Staff and the
PrintinServices Division will review information collected in this
survey in terms of broader system implications as well as the fea-
sibility of treating them as independent applications. Additional
data will be developed as required to determine which record collec-
tions may lend themselves most effectively to being used as pre-
liminary pilot projects.
5. It is requested that you review your major record doc-
ument collections in headquarters office space as well as at the
Records Center to help in identifying areas where it might pay to
use microfilm. Questions regarding this survey may be addressed to
I would appreciate your sending
your response to the Chief, Support Services Staff by 1 December 1970.
25X1A
25X1A
'/ R. L. Bannerman
Deputy Director
for Support
Attachments:
A - Criteria
B -Form 3239
C - "Navy Management Review"
Approved For Release 2002/11/15: CIA-RD
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