LETTER TO CAROLE FROM [ ] RE DDA EXCHANGE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-00114R000100090005-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 20
• Document Creation Date: December 9, 2016
• Document Release Date: July 30, 2001
• Sequence Number: 5
• Publication Date: December 8, 1980
• Content Type: LETTER

Approved For Re5e 2001/08/14: CIA-RDP86-00114ROW0090005-6
I was away when this issue came out, and so could. not make
your 30 November deadline.
This was a good issue, on-the whole, without more Blue=
Sky than one could expect from such a subject. Some themes
were familiar: was confidently predicting the
paperless office and the direct link from Station to Files
more than 20 years ago. [His enthusiasm for computers was
in direct proportion to his ignorance of the facts of life
where records management was concerned.] Others, such as the
way in which cables are expedited, were less so.
The magazine suffers from an ailment common to all house
organs - it is primarily Show & Tell, rather than a vehicle
for exchange of ideas. We tried, when the idea was new, to
get permission for a magazine in which we could toss out an
idea, such as "What's Wrong With Fitness Reports?", and have
the next issue devoted to passionate discussions, pro and
con. The suggestion was shot down forthwith. I still think
it's a good one. We have a great many capable and intelligent
people here 4 and the ideas they wo,.0c. he likely to generate
would be worth reading.
I don't think that our most recent bout of self-consideration,
which lead to the solemn conclusion that we are the best-
managed agency in government, is worth more than the hoot of
laughter which it evoked. Neither have I much respect for the
new procession of AWPs, PARs, and the like which try to nut
this Agency on precisely the same footing as all other elements
of our government. I believe that a genuine discussion, at
the working level, would have generated something worth con-
sideration. And fitness reports, to say nothing of the whole
evaluation system, are only the beginning.
I am leaving the Agency, after 25 years, and I wish you
well. I hope that you can inject an element of comment in
future issues. They would be proof positive that previous.
issues have been read, and you wouldn't have to rely on the
dubious litmus paper of questionnaires.
As a future theme, may I suggest a picture sequence of
some of our more picturesque people, like the guards? We have
one traffic controller who is a very Nijinsky. A series-of_
candids would make a delightful centerfold.
PST A T1I 1T1
Approved For Release 2001/08/14: CI
 Approved For?ease 2001/4: 0100090000
DDA EXCHANGE READER SURVEY
Each reader of this issue is requested to take a few minutes to answer the following questions. Your responses
will help the Editors evaluate the acceptance and usefulness of Exchange. Please fold the completed survey form and
staple it so the address on the reverse side shows, then forward it through internal mail. Survey responses should be
mailed by 13 May 1977. Results of the survey will be included in a future issue of Exchange.
Please circle the letter corresponding to the most appropriate answer.
1. How much of Exchange do you normally read?
a) All articles b) Most articles c) An article or two d) Usually don't read it
2. To what degree has Exchange increased your understanding of the Directorate?
a) Very high b) High c) Moderate d) Low
3. How do you rate Exchange as a source of information?
a) Excellent b) Good c) Poor d) Very poor
4. In what ways is this information useful to you? (Circle all which apply.)
a) As applies to b) As applies to c) As background d) Other:
your job or Office your career information
activities development
5. Do you feel the average length of the publication is:
a) Too short b) About right c) Too long
6. Would you prefer that Exchange be published:
a) More frequently b) As is [quarterly] c) Less frequently d) Not at all
7. What is your opinion of the general quality of Exchange? (writing style, readability,
conveyance of message)
a) Very high b) High c) Low d) Very low
8. What topics or subject areas do you suggest for future publication?
9. Please add any comment or suggestion pertaining to the publication of Exchange.
10. Please check one item in each of the following categories:
Your grade: GS-14 or above GS-10 thru 13 GS-9 or below
Office of Assignment: OC_ODP_OF_OL_OMS-OP_OS_OTR_O/DDA_Other
(PLEASE FORWARD COMPLETED RESPONSE BEFORE 13 MAY 1977.)
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 Approved For Release /08/14: CIA-RDP86-00114R00010004P 05-6
DDA EXCHANGE
REGULAR DISTRIBUTION
APRIL 1977
DDA OFFICES - Sent to Senior Editors
O/DDA 36
OC 35
ODP 65
OF 24
OL 40
OMS 30
OP 50
OS 40
OTR 30
TOTAL DDA OFFICES (Sent to Senior
Editors for
distribution)
OTHER OFFICES Generally sent to senior DDA careerist serving
in each office
NIO 1
DDI (15 addressees) 17
DDO (15 addressees 54
DDSIT (8 addressees) 73
DCI (8 addressees) 12
OTHER
IC Staff
Training aids (OTR)
G&VA
Archives
Library
HIC Library
2
45
5
1
1
1
Approved For Release 2001/08/14: CIA-RDP86-00114R000100090005-6
 STATINTL Approved For Release 2001/08/14: CIA-RDP86-00114R000100090005-6
Approved For Release 2001/08/14: CIA-RDP86-00114R000100090005-6
 Approved For ,se 2001/08/14: CIA-RDP86-0011480 100090005-6
DDA EXCHANGE READER SURVEY CHARACTERISTICS
Questions 5, 6, and 7
Do you feel the average length of the publication is--
t.% Too short
851 About right
11% Too long
Note: Some responses that the publication is too long included
suggestion that it be published more frequently.
Would you prefer that Exchange be published--
18% More frequently 85%
67% As is (quarterly)
8% Less frequently
8% Not at all
Note: Of the 20 (89) "not at all", 6 were from OS and 5 from
"other" (including those who did not identify office)
What is your opinion of the general quality of Exchange?
13% Very high
86% High or Very high
INTERPRETATION:
Better than 85% of the responses support the present standards
of length, timing, and quality.
Approved For Release 2001/08/14: CIA-RDP86-00114R000100090005-6
 Approved For,ase 2001/08/14: CIA-RDP86-00114100090005-6
DDA EXCHANGE READER SURVEY EFFECTIVENESS
Questions 2, 3, and 4
The purpose of Exchange is:
A publication designed to furnish a medium for the exchange of
ideas, concepts, information, and techniques that are of common
interest to the personnel who are engaged in resource management
in the Directorate of Administration.
To what degree has Exchange increased your understanding of the
Directorate?
28% responded very high or high
86% responded moderate through very high
Note: Some slight variations are shown between grade levels.
How do you rate Exchange as a source of information?
17% indicated excellent
83% indicated excellent or good
Note: There is considerable differences among offices. GDP, OS,
and OTR indicate range of 68%-70% for excellent or good or
conversely 30% to 32% characterize magazine as poor or very poor.
In what ways is this information useful to you?
21% identified it as job/office related
13% identified it as related to career development
86% identified it as background information
INTERPRETATION:
Better than 80% of the responses indicate in positive terms
that Exchange is effectively achieving its purpose.
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 Approved For tease 2001/08/14: CIA-RDP86-0011400100090005-6
COMMENTS OR SUGGESTIONS PERTAINING
TO THE PUBLICATION OF EXCHANGE
Very little substance--a glossy showpiece--eliminate it.
Let the Exchange cover topics outside DDA and the office.
Shorten and publish more frequently, i.e., every two months. Currently, many
people do not take time to read it,
Do not believe the cost in dollars and employee time can be justified by the
final product which is of very limited interest.
Put in pictures of the authors of the articles.
What does the history of the CB radio have to do with the Agency and DDA/OC,
and how does this relate to the DDA? Most of the articles relate directly to
the DDA and the Agency.
Very interesting--keep up the good work.
Re-write articles might help--leads are poor or non-existent and don't encourage
going on--this kind of item doesn't need to be so slick and expensive--more of
a house organ might be better.
Keep up the excellent work. I enjoy reading the-.Exchange very much.
How much does Exchange cost the taxpayer?
Most articles deal with the successful project, task, effort, etc., and avoid
shortcomings, omissions and mistakes that are bound to occur in any organiza-
tion. This tends to give the Exchange the appearance of a propaganda organ.
The negative as well as the positive should be broached in the articles to pre-
sent a more realistic overall picture of the DDA. We can learn from our
mistakes as well as our successes. STATINTL
Style is too formal, bureaucratic, pedantic. Would like to see shorter articles
containing less standard "UGS" phrases. Enjoyed
(Apr 77).
***Every tenth response from 122 comments/suggestions made in Reader Survey.
Approved For Release 2001/08/14: CIA-RDP86-00114R000100090005-6
 Approved Fo0lease 2001/08/14: CIA-RDP86-00110 00100090005-6
***SELECTIONS***
TOPICS OR SUBJECTIAREAS
SUGGESTED FOR FUTURE PUBLICATION
None at present--but suggest that a form be incliuded in each publication to allow
suggestions to be forwarded easily.
Suggest future issues include brief function higilights of various divisions and
branches within DDA (limit 2 pages).
Progress/updates on newly developed or developing systems or newly installed
programs (i.e., security [badges];, Logistics computer systems, SAFE, even GAS).
More internal workings of DDA.
Parking. Why not a tunnel from West Lot? Off Campus Education Program, Alcohol
Program, cafeteria prices.
Discontinue publication and increase verbal coication.
Why does it take so long to get anything through Procurement Division? Why is the
response time for most logistical services so long? Has an article been done yet
about the General Accounting System (GAS)? What is the status of the new badge
machine?
More about employee benefits.
More personal examples of how DDA people support other Directorates, i.e., an
Administrative Officer in DDI or S&T office, a chief of Support overseas. How do
they, as individuals, contribute to the mission of CIA?
Bio's on DDA and/or Agency personnel, significant events, changes, etc., (past
and/or future).
DDA news! (i.e., organizational changes-assigrnnents to key positions--DDA policy
projections, changes, etc.)
***Every tenth response from 115 suggestions made in Reader Survey.
Approved For Release 2001/08/14: CIA-RDP86-00114R000100090005-6
 , pj Ror Release 4001/08/14: CITRDP86-0011;4R000100090005
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 ? :-Approved For Rele CIA-RDP86-00114R0
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GRADE RE= P
UESTION
ONSES
TOTAL
Q
ich of Exchange do you
11o:.; r
1
All articles
Most arti-
An article
o
t
Usually
don't read
.
no:`mally read?
cies
w
or
it
--------- '
-
------------
I! I
------------ -
N
-------------
8 S
---
0 I
GS-14 F, above
29 27.9
56 53.9
16. 15.4
3 2.9
104
GS-10 thru 13
38 38.4
49 49.5
8 8.1
4 4.0
99
GS-09 F, below
16 26.7
---
32 53.3
-------------
10 16.7
-------------
2 3.3
-------------
60
TOTAL
7. To what degree has Exchange
-----
83 31.6
Very high
--------
137 52.1 1
High
-- ---
34 12.9
Moderate
---
9 3.4
Low
-------------
263
increased your understanding
---
of the Directorate?
GS-14 6 above
2 1.9
22 21.4
61 59.2
18 17.5
103
GS-10 thru 13
1 1.0
29 29.3
59 59.6
10 10.1
99
GS-09 6 below
0 0
20 33.3
32 53.3
8 13.3
60
TOTAL
3---_ 1.2
71 27
157, 58.0
36 13.7
262
How do you rate Exchange as
Excellent
------------
Good
------------
Poor
-------------
-Very poor.
-------------
a source of information?
GS-14 6 above
16 15.4
66 63.5
18 17.3
4 3.8
104
GS-10 thru 13
18 17.8
69 68.3
9 8.9
5 4.9
101
GS-09 $ below
11 18.3
41 68.3
----------
S 8.3
- ------------
3 5.0
---- -6-0- --
TOTAL
------------
45 17.0
---
176 66.4
32 12.1
12 4.5
265
4. In what ways is this information
As applies
b
As applies
career
t
As back-
round in
in-
Other:
useful to you?
us ? ,
to your jo
or Office
----
o
development
-------------
g
formation
-------------
-------------
GS-14 6 above
14 1.3.5
6 5.8
89 85.6
14 '13.5
123
GS-10 thru 13
28 28.2
15 15.2
83 88.9
6 6.1
137
GS-09 6 below
13 21.7
12 20.0
------------
48 80.0
--- --------_
8 13.3
---_--------
81
TOTAL
-------~----
55 20.9
-
33 12.6
225 85.6
28 10.7
341
5. Do you feel the average length
Too short
About Tight
----- -----
Too long
--- ---
of the publication is:
GS-14 6 above
4 4.0
83 8.3.0
13 13.0
100
GS-10 thru 13
1 1.0
86 87.8
11 11.2
98
GS-09 6 below
5 8.5:
50 84.8
4 6.8
-------
------------ --
59
-----------
TOTAL
10 3.9
219 85.2
23 10.9
257
6. Would you prefer that Exchange
More fre-
l
As is
uarterly
(
Less fre-
quently
Not at all
be published:
quent
y
------------
)
q
-----------
-------
-------------
GS-14 6 above
7 6.8
71 68.9
14 13.6
11 10.7
103
GS-10 thru 13
18 18.2
71 71.7
4 4.0
6 6.1
99
GS-09 $ below
37.3
22
32 54.2
----
2 3.4
------------
3 5.1
-----------
59
----
TOTAL
.....
-
------
47 .18.0
--
-
174 66.7
20 7.7
20 7.7
261
7. What is your opinion of the gen-
Very high
U1gh
Low
Very Low
oral quality of Exchange?
---"
writin tyle, readability,
GS-14 6 above
1-1 13.3
7n 69.7
la 16.5
1 P
10'.1
conveyance of message)
05-10 thru 13
lU 10.2
75 71,.5
11 11,2
., 2.0
98
05-09 8 below
TOTAL
( 11 18.0
35 13.1
45 73.5
----------
19u 75.1
4 6.6
----- -------
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