ANNUAL REPORT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85S00362R000600080025-0
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 5
• Document Creation Date: December 15, 2016
• Document Release Date: August 11, 2003
• Sequence Number: 25
• Publication Date: June 5, 1956
• Content Type: MF

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5 June 1956
MWORANDUM FOR: Secretary, Intelligence Advisory Committee
SUBJECT: Annual Report
Attached herewith are twelve copies of the First Annual Report
of the Ad--Hoc Subcouunittee on Information Processing.
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Secretary
Subcommittee on Information Processing
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11Z Ite,
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The IAC Ad-Hoc Sub-Cormnittee on Information Processing vas established
pursuant to LAC action of 19 Nay 1955 to coordinate the development and
implementation of conrpatible systems for documentation and processing of
inform ation within the intelligence comaunity. The Committee is composed
of r gresentatives of the IAC agencies and invites other Interested agencies
to participate in matters which concern them. Chai.nshtp is provided
by CIA.
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23 May 1956
A. Studer of existing docent processil3g systems. The Sub-cor mittee
reviewed ice`-docu nL? processing Systems in V20 meMber orge nizations.
These systems were found to very videly in objectives, techniques and
level. of service afforded users.
IAC A1)-ROC SUB-CM2,UTZEF. 014 INFORMATION PROCESSING
FIRST Ata1UAL REPORT
I. Authority
II. Accor Sl.ishments
B. Endorsed the CIA Lib INTEIJ,IGE~iCE SLWECT CODE. The following
members a rsed the CIA Library's InteUi euce Sub je Code for adaptation
and use by the intelligence community in indexing documnts: AFOII', ACSI,
ONI. and ESA. In order to wake the Intelligence Subject Code usable for
the other agencies, pertinent sections of the Code are being adapteds
elease %W:ff .L?1&RW.8j5i LWV62
1.
AFOIN has completed its revision of the 400 section.
CIA
Library approved and is nou reprinting.
2.
ONI has submitted its revision of the 300 section to CIA
Library for approval.
3.
ACSI has appointed a committee which is completing
recor ndations for the revision of the 200 section.
C.
CIS
ontract with the
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on newax or -c e, en
Participation is this ?program
includes zat on of Center personnel on a consultative bis for projects
of interest to the Sub-committee. One such project tans presented by the
Army member for assistance in data-handling problems encountered by the
library of personality investigative files at Fort Holabird, Md. The Sub-
co ttee approved the Arny request and the Center has been requested to
york with the Array.
contract with th
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23 May 1956
D. Working qrroups. As the need arose, the Sub-committee established
Working Groups to resolve problems in specific areas. The Working Groups,
their assignments and progress are described below.
1. Working Group on a Cow Inter-librarry~Loan Form. Chaired
by Air Force s working Group was charged with the preparation
of a coordinated, single inter-library loan form to be used
in the intelligence community. Form presented to AHIP for
approval and adoption by the intelligence community. AHIP
approved 19 March 19561 Working Group dissolved.
2. Working Groin on a. Common Mzbering System. Chaired by NSA,
the Working Group was assigned the responsibility for devising
a common numbering system for use in all IAC agencies for
accessioning information reports an4 intelligence documents.
The Working Group presented its recoidatians on 27 October
1955 that blocks of numbers be assigned to each IAC member
agency, the system be put into effect and that the problem of
serials be assigned to a working group for further study.
AHIP approved the recommendations on 8 November 1955 and agreed
that 1 July 1956 be the tentative date for putting these into
effect. Working Group on P. Common I ibe ring System dissolved.
3?
Group on Control. Pdur_ __ink of Serial Publications.
To study the inclusion of serial publications into a common
nurbering system another Working Group, chaired by CIA, was
appointed.. The recommendations of the Working Group were
approved by A?ICP on 30 January 1956: a) that intelligence
serial publications be included in the co w n numbering, system;
b) that inter-agency cooperation in processing serial publications
in this Inner commence; on a selective basis, because the
problem of subject control is not uniform; and c) that in any
mechanized system of processing it is important to provide for
recovery of serial publications by title e 4d issue. Working
Group dissolved.
Wor Group on Con Intelligence Ike Formt WGIR
Es sided in December 1955, end chaired by CIA, this Working
Group was asked to develop recaanmezidations acs ptable to the
IAC regarding sten ardization of format of published intel-
ligence reports. it was suggested further that the following
also be considered: a) standard report size, b). use of color,
c identical working and location for items of same meaning,
d physical uniformity of reports, and e) syst.tic citation
of i nciosuren . Because of the complexity of the problem
assigned to this Working Group, it has attacked the various
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23 MY 1956
aspects in stages and is not yet ready to issue its final
conclusions. Progress reports have been and will continue
to be submitted.
5. jIorkin~r Groff on Equi .ant Research. Chaired by CIA, this
Working Group was established to provide the members of MIDI'
with coordinated and evaluated information on technological
advances in data processing equipment. The Working Grog
consists of representatives from member agencies thoroughly
qualified to evaluate such equi ut.
E. Participation in External. Meetings. During the course of the year,
members participated in the following meetings of interest to them in the
course of their responsibilities as members of this Sub-Committee:
1. Air Research and Comm nd, Baltimore lid. 15-16 Sept-55
The M I~ orce held. this sympos us on data b=dIIng to acquaint
its research and develop nt people with current problems
confronting the intelligence coanmaanity in this field. Through
such knowledge the Air Research and Development, Command expected
to improve its interpretation of the long-range technical
requirements for meeting this need. Several members of the
sub-Committee contributed substantially to the Symposium.
2. Conference on the Practical Utilization of Recorded Know e
western Reserve University, Cleveland, Ohio, MIAJ January 1956.
The conference together soave-500 technicians, librar
electronic s ecielists and documentation experts to exclumse
iezas and information on egLd:p ant for data-processing. 3Seny
members of the Sub-committee attended to utilize this opportunity
to see what the extra-intelligence people were doing along these
lines.
3-
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Thee ember recommended to ARID consideration of its
system of geographic grid coding for adoption by the coaunity.
The system permits mechanical receVeJ7 of information according
to specific geographic location. An Air J~raa-sponsored special
meeting was held to describe the details of t Geo Ref system..
which would be used in addition to the CIA Intelligence SubPct
Code. Members of ASIP were asked to comment In,mriting with
the result that some adaptation of the basic is appeared certain
of sponsorship by.ALP. It was clear, however, that testing. of=
Oeo Ref `L ' connection with Min4card w ,w essential and-that-this
could well delay a final ASE' decision for another 6-12 months.
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23 May 1956
F 3nice Air Force and CIA have contracts with
for the development of a, system, known as Mini card.. to retrieve
inforn tion from large: sea of intelligence data efficiently and quick3y
Members ofAUXP are keeping themselves currently informed on all phases
of the Air Force and CIA experimentation with the Minicard equipment, some
of which has been delivered to the Air Force in April 1956 with additional
equipment scheduled for delivery during the rest of the year. Research
and develojz nt continue on auxiliary equipmnt to be used with Minieard,
such as closed-loop TV.
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