IAC AD-HOC SUB-COMMITTEE ON INFORMATION PROCESSING MINUTES OF FORTY-SIXTH MEETING, 12 DECEMBER 1957

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85S00362R000600080005-2
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 15, 2016
• Document Release Date: August 11, 2003
• Sequence Number: 5
• Publication Date: December 16, 1957
• Content Type: MIN

AHIP-f i- 46
16 Dec:embes 1.95'x`
IAC AD-HOC SUE-CONMI'TEE ON INFaRMATION PROCESSING
Minutes of Forty-sib Meeting, 12 December 1957
AIR - Maj. Henry G. Sanders
STATE - Mr. Fred Shipman
.NAVY - Capt. R. A. Paton
Mrs. K. C. Young
ACSI - 1r. P. C. Daniels
USIA - Mr. B. Roth Newpher
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NSA -
DEC 3
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CIA -. Paul A. Sorel Chairman
Vice-Chairman
Secretary
125X1 CIA -
1. The minutes of the Forty-fifth meeting were approved as written.
2. Final action on the AH.ik Agreement for Ir.nplementing IAC Policy on .Repro
duett:on of Intelligence (AHIP-D-3/2) had been postponed follDwi-n9 the
AHIP meeting of 14 November to give the ll.-part ent of State repreaeutC,tive
opportunity to negotiate a modification :.n the Department's Administrative
Circular No. 122, June 14, 1957. The Circular, Subject: Authorization for
IAC Agencies to Reproduce Certain State Documents, specifies that repro..
ductton is authorized for
"(2) Department of State documents E;uch as ielegrEma, despatcbes
and instructions the highest classi:'ication of which is SE R(T"
and which bear a notation on their face that they were supplied
on original distr.bution to the Deptbrtment ? s Office of Libraries
and Intelligence...(OLI), the Central Intelligence Agency (erA),
Army, Navy and Air, . Documents in this latter category which
do not show (on the face thereof) &,staribution to all of these
agencies may not be reproduced by a recipient agency without the
specific prior approval of the Department of State."
STAT
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AHip-m 46
16 December 1957
Sampling of the flow of State despatches had shown that an apparent
majority of the documents indicate dissemination to selected but not
all IAC agencies. It appeared that dissemination was based on probable
interest in the recipient agency and not on need-to-know which if true
suggested amendment of the Circular to require that State documents need
indicate dissemination to CIA onay in order to qualify under the IAC
reproduction policy.
Mr. Shipman reported that dissemination of some State documents is selective
based on need-to-know, that there is no se;tisfgctory procedure available
now for special marking of such documents to exclude them from the repro-
duction policy, and, accordingly,, that amendment of the Circular is not
probable at this time.
The Committee then approved adoption of AHIP-D-3/2 with reproduction of
Department of State documents limited as specified in its Circular No. 122.
Mr. Daniels, reported that an ACSI paper implementing the IAC Policy on
Reproduction of Intelligence (IAC-D-95/6), will be released in December.
The USIA representative, Hr. Newpher, described the present unsatisfactory
state of policies governing access to IAC documents for IAC contractors
working on the NIS and for a variety of accredited intelligence staff
seeking to do research in a non-IAC agency such as USIA. The Chaif2uan
will arrange for a staff study on this problem.
3. The Working Group on a Union List of Intelligence Serial Publications
(WGULISP-R-1 - 6 December 1957) su miitted its finished publication (re-
25X1 leased 25 November 1957) and its final report. The Chairman,
and her Group were commended for the cooperation and effective performance
reflected in this reference aid. The Working Group was dissolved and
action on the appointment of a successor group to prepare an annual revision
and possibly to undertake a Union List of U.S. Overseas Intelligence Serial
Publications was postponed until April 1958 pending evaluation of the
List by users. AlIP agencies were requested to submit such evaluations
in writing at the April meeting.
4. The Working Group on the Intelligence Subject Code submitted vts final report
covering proposed revision of the Code (WGI:C-R-1 - 27 November 1957)-
25X1 The Chairman. ,l the IAC participants in the study
were thanked for an outstanding performance and the Chairman' suggested that
their report stand as a model for future AHIP studies. The'report was
accepted without amendment.
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AHIP N-46
16 December 1957
5? New business.
a. W. Borel proposed that the AHIP, at its next meeting, investigate the
restatement of its objectives and the establisbment of target dates
for their realization. A staff study on the subject will be ;p:r -hared.
W. Daniels expressed the opinion that AHIP was not being pro.:ariy,
informed on a timely basis concerning numerous, large documen at:Lon
projects getting underway in the IAC and suggested that the staff
study (preceding paragraph) also deal with the authority appr,,rariate
to AHIP to require registration of projects, to review project
findings before adoption by the sponsoring agency and to pass on
compatibility between overlapping documentation systems.
b. A documentation project under consideration by Air Targets/"'IN was
noted and the Air representative volunteered to try to sahedu:Le a
briefing on the matter at the next meeting.
c. Mr. Shipman reported that the Department of State in planning the
use of new quarters has established teams to examine (1) reco:'].
handling needs and (2) application of mechanical aids.
d. Captain Paton reported that the Navy was increasingly interes'ed in
mechanization as an aid to the solution of documentation procedures.
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