MONETARY SAVINGS REALIZED THROUGH IMS PROGRAMS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85M00364R002304360003-4
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 6
• Document Creation Date: December 20, 2016
• Document Release Date: February 1, 2008
• Sequence Number: 3
• Publication Date: June 30, 1983
• Content Type: MEMO

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PB f 8@,MS
3 0 JUN 3
MEMORANDUM FOR: Deputy Director for Operations
VIA: Chief, Evaluation and.Program Design Staff
FROM:
Chief, Information Management Staff
SUBJECT: Monetary Savings Realized Through IMS Programs
REFERENCE: Decisions from Annual Performance Review of
Information Management Staff, 13 December 1982
1. In Reference, you requested information identifying
savings realized from IMS programs. These were to be expressed
both as dollar savings and as those savings on which dollar values
are more difficult to place.
2. Those items where a monetary amount can be isolated are
listed below. (Methods of calculation and additional details are
found in Attachment 1.)
ITEM DOLLAR AMOUNT
CONFIDENTIAL
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DESCRIPTION
IMS/Field Systems Group procured
CRAFT word processing equipment at
a greatly reduced cost over the
life of the project, permitting
earlier CRAFT deployment world-
wide.
Word processing equipment deployed
by IMS/Plans Branch throughout the
DO generated these savings.
IMS/Systems Group developed an
AlitnMated
IMS/Personnel Management and
Training Staff arranged for con-
tractor training in management
analysis at a cost substantially
below that of comparable OPM
training.
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3. Those savings less susceptible to expression in dollar
figures, but which have improved the Directorate's ability to
accomplish its mission, are detailed in Attachment 2, "IMS
Programs Generatings Savings Through Increased Productivity".
Those accomplishments can be summarized as:
-Greater Timeliness of Reports. Field stations can prepare,
edit and transmit both intelligence and administrative reporting
much more quickly.
-Fewer Personnel. Several field installations have noted
reduced workpower requirements.
-More Disseminations. IMS programs are not the only factor
accounting for this development, but clearly contributed to it.
-Better Physical Security. Burn time at several overseas
stations has been reduced significantly.
2
CONFIDENTIAL
IMS/Reports Statistics Section,
using updated ADP equipment and
more user friendly software,
attained the same output with two
less employees.
IMS Systems Group developed a new
ALLSTAR Records Entry and Update.
capability which reduces computer
time needed to update ALLSTAR.
IMS/Systems Group developed a
program to create summary reports
on human and financial resources
which saved workpower in preparing
the Annual Program Plan.
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 Cf1FTnF.NTTAT.
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Attachment 1
Monetary Savings Realized Through IMS Programs
1. Item A. The savings were realized through a combination
of circumstances.
a. Initial Stages. In the planning, programming and
budgeting stages of CRAFT, Wang equipment had been identified as
the most likely to be selected. Budget projections for CRAFT were
based on Wang equipment costs listed in the GSA schedule.
b. Agency Standard Selected. After the CRAFT budget
projections had been approved, the Agency separately chose Wang as
the Agency Standard word processing system. IMS/Field Systems
Group then participated in formulating the Request for Proposal
(RFP) for ADP equipment to be used as the Agency standard (and
CRAFT program).
c. Contract Negotiations. The contract negotiated from
the RFP contained significant reductions in equipment costs for
the CRAFT program. That is, the number of ADP systems for CRAFT
would have cost much more if we had been compelled to use GSA
schedule equipment costs instead of figures developed during
negotiations for the Agency standard.
Originally Budgeted Figure
(GSA Schedule)
Agency Negotiated Figure
Savings
d. Savings Impact. We will be able to deploy CRAFT
systems to overseas stations more rapidly than under original
budget figures.
2. Item B. Basic to calculating savings in word processor
deployment are the National Archives and Records Services (NARS)
guidelines governing the acquisition and management of word
processing equipment. These guidelines require extensive
documentation to identify
-Functions which the equipment will support;
-Number of work stations required; and
-Estimated cost savings.
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Cost savings figures in Item B were calculated using a
formula developed by the Office of Data Processing to meet the
NARS requirements. The ODP formula requires an in-depth survey
for the reports listed below to support requests for word
processing equipment.
-Annual Typing Profile (ATP). This is an exceptionally
detailed analysis of all the correspondence typed by an operating
component during one year on conventional typewriters.
-Estimated Annual Personnel/Machine Costs. This allows
comparison of both equipment and personnel needed for the ADP
system with that of using conventional typewriters (shown in the
ATP).
-DO Word Processor Requirements. This last report
details requirements peculiar to the DO.
WP have not included the detailed and lengthy
calculations of Item B savings, both for brevity and in the belief
that knowledge of the methodology is more useful than the figures
themselves.
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CONFIDENTIAL
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