STATUS OF PRESIDENTIAL INITIATIVE ON WORK SPACE MANAGEMENT REFORM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85B01152R001201450004-3
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 11
• Document Creation Date: December 21, 2016
• Document Release Date: March 5, 2008
• Sequence Number: 4
• Publication Date: December 14, 1983
• Content Type: MEMO

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Services
Administration Washington, DC
20405
MEMORANDUM FOR THE CABINET COUNCIL ON MANAGEMENT AND ADMINISTRATION
FROM: GERALD P. CARMEN
ADMINISTRATOR
GENERAL SERVICES ADMINISTRATIO
SUBJECT: Status of Presidential Initiative on Work Space
Management Reform
DATE: December 14, 1983
Attached is a detailed analysis of the 52 Work Space Management Plans
submitted to the General Services Administrati n in response to the
Presidential Initiative on Work Space Manageme t Reform. These agencies
represent 94 percent of the total work space iiventory. However, since
some agencies did not include their entire work space inventory in their
plans, these submissions represent only 68 percent of the total inventory.
The agency plans indicate substantial complian
improvement objective of 10 percent. Thirty-e
utilization rate improvement objective, 14 pla
improvement of these 14 is approximately 50 p
Of the 52 plans submitted, 24 show full compli
inventory reduction objective. Nine agencies
of 5 million square feet. However, after the
October 28 and the personal notes I have sent
agencies are revising their plans and I.expect
space reduction effort at the end of January 1
e with the utilization rate
ight of the plans meet the
ns do not, but the average
rcent of the objective.
ance with the 10 percent .
planned to expand by atotal
Presidential Memorandum of
to each agency head, many
to report a much improved
984.
It is evident that we must continue to strongly urge compliance by all
agencies with the objectives of this Presidential Initiative. I recommend.
that the Cabinet Council on Management and Adn1~inistration consider the
recommendations contained in the attached analysis as a possible way to
improve agency cooperation and attention to this cost saving initiative.
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AGENCY WORK SPACE I4ANAGEMENNNT PLAN ANALYSIS
As of December 14, 1983, 52 of the 77 agencies expected to submit work
space management plans have done so. These 77 agencies were expected to
account ilor a total space reduction exceeding 250 million square feet of
work space. To date, agencies have submitted plans for a total reduction
of 22 million square feet; however, 9 agencies are planning to increase
by a total of 5 million square feet of work space. The following is a
more detailed analysis:
Total Civilian Agent Work Space (950 Million Square Feet)
o Approximately 120 million square feet of work space is exempted by
law or national security reasons.
210 million square feet is held by the U.S. Postal Service which has
an exemption request pending with the General Services Administration.
(Currently under review by the GSA General Counsel.)
o The inventory presently targeted for reduction is about 620 million
square feet held by 72 civilian agencies. 90 percent of this space
has been reported by-the civilian agencies that have submitted plans.
o These agencies have planned net reductions of approximately 15
million square feet, or less than 3 percent of the space which is
covered by this Presidential Initiative. The expected reduction,
based on 10 percent, was 62 million square feet.
o GSA has written to each agency that did not fully achieve the reduction
objectives and requested that they revise their plans.
Total Space 950 million sq. ft.
Exempted (120) " " "
Post Office (210) It 11
"
Net 620 million sq. ft.
Target Reduction 62'million sq. ft.
Planned to Date 15 " It "
Shortfall 47 million so. ft.
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Total Military Agency o rk Space-(l .7 Billion Souare Feet)
o Plans have been received from the three military services. Army
and Air Force plans were incomplete in that only domestic administrative
space was included. The Navy reported its total inventory.
o Plans submitted total 792 million square feet (47 percent of inventory).
o Navy has planned a reduction of 2.4 million square feet while the Army
and Air Force show minor increases. Net reduction planned by the
military is about 2.1 million square feet (one-tenth of 1 percent of the
inventory of 1.7 billion square feet).
Current Status of the 52 Work Space Management Plans
o 24 of the plans are complete.
o 20 plans contain discrepancies and complete analysis cannot be done.
8 plans have been received within the last two weeks and are under review.
Agencies have been informed of discrepancies and a number of these
agencies have met with GSA on an informal basis to discuss specifics.
Action Taken to Obtain Plans and Resolve Issues
o On October 12, the General Services Administration reminded agencies
to submit plans.
o On October 28, the President sent a Memorandum to the Heads of Departments
and Agencies indicating his disappointment in the agency responses.
o On November 1, GSA's Administrator sent a letter to all heads of
agencies that submitted plans thanking those that met or exceeded the
10 percent inventory reduction and asking others to improve and
resubmit. their plan by November 21, 1983.
o GSA is currently assisting small agencies that have not reported.
Other agencies are verifying data and identifying specific targets
for reduction in order to comply with the second phase of this program
due to GSA on February 29, 1984.
Evaluation of Agency Plans
o 24 agencies report they will meet the overall 10 percent inventory
reduction. Only 2 of these are cabinet agencies.* 28 reported
they will not.
our first report to the Cabinet Council on Management and Administration
we included the Department of Education as meeting this objective. However,
indicate! that ? illion scuare _et had been omitted from the
t of education's i riven to y analysis ; than reconciliation has been
.sled from them.
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o 33 agencies reported they will meet the percentage reduction of
office space commensurate with recent personnel reductions. 12 reported
they will not and 9 did not report October 1, 1980, personnel data.
o 38 agencies reported they will meet the utilization rate reduction
objective. 14 agencies reported they will not; however, their average
reduction was 10 square feet per person.
Potential Action for the Consideration of the Cabinet Council
on Management and Administration
o CCMA members ensure their own plans meet objectives.
o' CCMA should notify all major agencies not complying with objectives,
or not submitting plans by December 31 , 1983, that they will appear
before the Cabinet Council on Management and Administration to explain
their actions on this Presidential Initiative.
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E` CIES MEETING OBJl CTIVE
REDUCE WORKSPACE BY 10 PERCENT
.PROPOSED INVENTORY
REDUCTION PERCENT
'laska Natural Gas Transportation System
Civil Aeronautics Board
'!ediation Board
TION
Equal Employment Opportunity Commission
Federal Trade Commission
interstate Commerce Commission
Pennsylvania Avenue Development Corporation
Housing and Urban Development
Federal Maritime Commission
Civil Rights Commission
Federal Communications Commission
Federal Mine Safety & Health Review Commission
Federal Mediation & Conciliation Service
Consumer Product Safety Commission
Federal Emergency Management Agency
_mall Business Administration
General Services. Administration
Office of Personnel Management
Federal Labor Relations Authority
Department of Commerce
Postal Rate Commission
Selective Service System
Administrative Conference of U.S.
AGENCIES NOT MEETING OBJECTIVE
Securities and Exchange Commission
Export-Import Bank
Health and Human Services
Advisory Commission on Intergovernmental
Relations
Department of the Interior
N tional Labor Relations Board
National Endowment for the Humanities
Department of Agriculture
Department of Labor
Environmental Protection Agency
Peace Corps
Department of Transportation
Department of Education
;epar;,.i,Gnt of the Treasury
Office of Management and Budget
Systems Protection Board
e ai o, he Navy
~c. ~cd ty Futures Trading Commission
71
36
35
26
24
20
18
18
16
15
15
14
13
13
12
12
11
10
10 (Revising plan)
10
10
10
(No reductions necessary)
9 (Revising plan)'
8
7 (Revising plan)
6
5
5.
5
.4 (Revising plan)
4 (Resubmitting new plan to reach 10?x)
4 (Revising plan)
4
3
3
2
2 (Revising plan)
1
(Less than 1;%)
0
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PROPOSED INVENTORY
REDUCTION PERCENT
ES NOT MEETING OBJECTIVE
card for International Broadcasting
tonal Science Foundation
national Aeronautics & Space Administration)
of thr Army
Department of the Air Force
Veterans Administration
is : i en~al ~nca.ni ent for the Arts
.Department of Justice
Department of Energy
International Trade Commission
0
+ ( 745 sq. ft.)
+ 0 ( 25,556 sq. ft. - Revising plan)
+ 0 ( 279,726 sq. ft.)
+ 0 ( 23,364 sq. ft.)
+ 0 ( 107,247 sq. ft. - Revising plan)
+ 1 ( 645 sq. ft.)
+ 2 ( 532,311 sq. ft.)
+ 4 (4,003,262 sq. ft. -Revising plan)
?+24 ( 25,412 sq. ft.)
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REDUCE OFFICE SPACE BY PERSONNEL REDUCTION
`C-E'!-:7S =EYING OBJECTIVE (SPACE REDUCTION
PEOPLE
SPACE
GREA _ T HAI P E 0 L R E D U C T 1ON
Alaska ;;atural Gas Transportation System
35
70
Civil Aeronautics Board
34
43
Per j ivania Avenue Development Corporation
18
18
Housing and Urban Development
16
22
Federal Maritime Commission
12
22
CiVi ;rts Commission
15
15
Federal Emergency Management Agency
+ 9
24
Office of Personnel Management
11
16
Department of Commerce
Postal Rate Commission
6
10
Export-Import Bank
2
9
Health and Human Services
+ 2
15
National Endowment for the Humanities
1
6
Federal Communications Commission
10
22
Merit Systems Protection Board
+48
3
Veterans Administration
+10
2 (Revising plan)
National
Endowment for the Arts
10
10
Federal
Mine Safety & Health Review Commission
0
17
Federal
Trade Commission
18
32
General
l
i
Services Administration
autics & Space Administration
A
at 135
at 135
sq. ft.
sq. ft.
eron
ona
Nat
ft
---
-
l35
at
sq.
.
Army
Department of the
Department of the~Air Force
Administrative Conference of U.S.
Futures Trading Commission
Commodit
_
_
at 135
at 135
+ 2
sq.
sq.
ft.
ft.
y
Selective Service System
+51
+ 4 (Revising plan)
International Trade Commission
+29
+5
ACTION
+ 4
36
Peace Corps
+ 3
9
ual Employment Opportunity Commission
E
4
35
q
Advisory Commission on Intergovernmental Relations
4
4
8
53
National Mediation Board
Board for International Broadcasting
0
0
AGED;-i-S NOT MEETING OBJECTIVE (SPACE REDUCTION
LESS THAN PEOPLE REDUCTION
terstate Commerce Commission
I
27.
23
n
ral Mediation & Conciliation Service
F
d
27
17
e
e
er Product Safety Commission
C
28
13
onsu.
and Exchange Commission
iti
6
5
lan)
i
es
Secur
Federal Labor Relations Authority.
15
17
ng p
9 (Revis
16 (Revising plan)
2;epartTent of Labor
8 (Revising plan)
Environmental Protection Agency
14
Depart-ent of Transportation
14
21
9
18
~, ~. ent of Education
2 (Revising plan)
-= ce of '.'anagement and Buoae
+ 1
+ 1
- nt Justice
+ 4 (Revising plan)
nei'g
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.~GENC S NOT REPORTING 10/1/80 PERSONNEL
PEOPLE SPACE
Small Business Administration
Depart-iment of the Interior
National Labor Relations Board
Department of Agriculture
Department of the Treasury
Department of the Navy
National Science Foundation
Derar mnent of the Army
Department of the Air Force
12
9
7
9 (Revising plan).
4
3
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IMPROVE UTILIZATION RATE
cencies ?ianniria To Be At Or Below 135 So. Ft.
General Services Administration
National Aeronautics and Space Administration
Securities and Exchange Commission
Department of the Army
Department of the Air Force
Administrative Conference, of U.S.
Agencies Planning 10% Improvement Or More
U/R U/R io
3/31/83 9/30/84 Improvement
ACTION
Alaska Natural Gas Transportation System
Equal Employment Opportunity Commission
Federal Trade Commission
Civil Aeronautics Board
Federal Communications Commission
Federal Labor Relations Authority
National Mediation Board
Pennsylvania Avenue Development Corporation
Housing and Urban Development
Federal Mediation & Conciliation Service
Department of Labor
Federal Mine Safety:& Health Review Comm.
Federal Maritime Commission
Export-Import Bank'
Civil Rights Commission
Interstate Commerce Commission
Health and Human Services
Department of Education
Commodity Futures Trading Commission
Federal Emergency Management Agency
Office of Personnel Management
Department of Transportation
National Endowment for the Arts
Peace Corps
Environmental Protection Agency
.Office of Management and Budget
Consumer Product Safety Commission
Department of Commerce
Postal Rate Commission
Selective Service System
Department of Agriculture 1/
_= Service not reported
260
389
246
251
217
209
362
306
257
200
275
212
339
295
221
248
218
168
207
164
179
244
165
194
291
167
245
225
168
363
188
162
159 39
250 36
163 34
171 32
154 29
158 24
284 22 (Revising plan)
245 20
211 18
164 18
227 17
177 17 (Resubmitting
new plan)
280 17
248 16
185 16
212 15
188 14
145 14 (Revising plan)
179 14
143 13
158 12
214 12
145 12
170 '. 12
256 12
149 11 (Revising plan)
217 11 (Revising plan)
203 10
1.52 10
327 10
155 10
146 10 (Revising plan)
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U/R U/R
3/31;183 9/30/84 Improvement
enc es Not Meeti na 10% Improvement
,~. isorv Commission on Intergovernmental
e1 ati ons
Department of the Navy
Department of thg Treasury
Small Business Administration
International Trade Commission
Department of the Interior
National Labor Relations Board
National Endowment for the Humanities
Veterans Administration
Department of Justice
Department of Energy
Board for International Broadcasting
Merit. Systems Protection Board
National Science Foundation
276 254
198 185 7
152 141 7
170 159 6
158 148 6
169 159 6
233 218 6
185 173 6
211 201 5
167 161 4
158 157 1
237 237 --
192 229 +19
No personnel information furnished
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PLANS NOT YET RECEIVED AS OF DECEMBER 12,1983
Federal Election Commission
Federal Reserve Board
Arms Control and Disarmament Agency Will send plan
Commission on Fine Arts
Delaware River Basin Commission
Farm Credit Administration
Federal Deposit Insurance Corporation
U.S. Postal Service Exemption pending
Federal Hore Loan Bank Board
Inter-American Foundation
International Development Cooperation Agency (AID)
National Capital Planning Commission
National Credit Union Administration
National Transportation Safety Board
Nuclear Regulatory Commission
Panama Canal Commission Exemption pending
Pension Benefit Guaranty Corporation
Railroad Retirement Board
Susquehanna River Basin Commission
Tennessee Valley Authority
U.S. Information Agency
t CIA - Meetings held between GSA and CIA. Formal plan not expected due to
national security reasons. Will comply with spirit of regulation and
specifics of compliance are being worked out.
INCOMPLETE PLANS RECEIVED
Occupational Safety & Health Review Commission
Department of State
Department of Defense (National Capital Region)
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