CONSOLIDATION OF TRAVEL PROCESSING SERVICES
Document Type:
Collection:
Document Number (FOIA) /ESDN (CREST):
CIA-RDP85B01152R001001290018-8
Release Decision:
RIPPUB
Original Classification:
K
Document Page Count:
5
Document Creation Date:
December 21, 2016
Document Release Date:
June 3, 2008
Sequence Number:
18
Case Number:
Publication Date:
July 29, 1983
Content Type:
MEMO
File:
Attachment | Size |
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CIA-RDP85B01152R001001290018-8.pdf | 171.86 KB |
Body:
Approved For Release 2008/06/03: CIA-RDP85BO1152RO01001290018-8
Approved For Release 2008/06/03: CIA-RDP85BO1152RO01001290018-8
Approved For Release 2008/06/03: CIA-RDP85BO1152RO01001290018-8
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DDA 83-0451/24
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MEMORANDUM FOR: Deputy Director of Central Intelligence
VIA: Executive Director [L':l:J
Inspector General
Director of Personnel
FROM: Harry E. Fitzwater
Deputy Director for Administration
SUBJECT: Consolidation of Travel Processing Services
1. As we are all aware, current procedures for the processing of travel
within the Agency represent a "mixed bag." While some travel arrangements are
made on a centralized basis, many components (and some individuals) continue
to make their own travel arrangements. In the light of budgetary constraints
and the increasing complexities and nuances involved with regulating travel,
per se, we can no longer afford to conduct our travel affairs in this decen-
tralized manner.
2. Recently we have observed growing pressures for the centralization of
travel in all other government agencies which are being stimulated by the Office
of Management and Budget as well as by a number of reform movements within the
current Administration. As you are aware, the DCI has expressed his concerns to
me regarding the manner in which travel is administered in the Agency. He
believes that savings can be achieved by "centralizing travel commitments and
expenditures." Moreover, there presently exists a loss of discount options
(primarily through the use of Government Travel Requests (GTRs)) which are not
being exploited by a number of Agency components which are making their own
travel arrangements. In order to streamline our effectiveness and efficiency
in this area, I propose that steps be taken to centralize travel services within
the Agency to the maximum extent possible.
3. Two Agency components presently furnish travel processing services on a
centralized basis. The Central Travel Branch (CTB) of the Office of Finance,
consisting of [_~ positions designated for Finance careerists, processes travel STAT
vouchers. To i ustrate the inefficient and parochial influences which
.characterize our present system, CTB must.follow 16 different exception guide-
lines submitted to them by various Agency comp ts. The C Processing
Branch (CPB), Office of Personnel, consists of7positions, d hated STAT
for Office of Logistics personnel, for Finance careeris s, anposition1STA'STAT
designated for use by Office of Personnel, primarily clerical and technical
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employees. While CPB is technically responsible for the processing of both
TDY and PCS travel, a substantial amount of TDY travel performed by Agency
components is, in fact, not handled by CPB.
4. Both CTB,and CPB obviously need to closely coordinate their activities
and exchange their unique expertise, particularly in order to stay abreast of
the rapidly changing requirements and procedures associated with travel matters.
In addition, both components, for policy guidance, rely heavily on the Special
Support Assistant to the DDA (SSA/DDA) in view of the latter's special responsi-
bilities in the travel arena and the delegations of authority which have'been
given to him.
5. In consideration of my proposal to centralize all travel services, the
need for much more extensive collaboration, and the fact that the majority of
personnel involved are Directorate of Administration (DA) careerists, it is
recommended that CTB and CPB be combined as a separate staff within the DA,
effective 1 October 1983. Initially, for the first six to twelve months of its
new existence, the Central Travel Staff (CTS) will receive guidance and direction
from the SSA/DDA. During this period, we plan to form a task force consisting of
individuals from the Offices of Finance and Logistics chaired by the SSA/DDA
which will formulate our efforts to centralize travel procedures and policy for
all Agency components. Along these lines, we expect the APOLLO system (a computer
reservation and ticketing capability) to be fully operational by October 1983.
6. As the APOLLO system comes on line, we would expand services to the
outlying buildings and assume responsibility for all travel throughout the
Agency. At that point, the CTS could provide efficient, timely, and cost
effective travel support to all Agency components. It is understood that this
expansion of. service will necessarily result in a realigning of personnel re-
sources. There are a number of personnel within Agency components who devote a
considerable amount of their time to providing travel services to that component.
This is particularly true in the Directorate of Science and Technology. As CTS
assumes increased responsibility for all travel services, we would negotiate
with all directorates to obtain those resources which are primarily being devoted
to travel efforts.
7. Once travel is centralized Agencywide, we would be able to assume a
greater degree of control from the authorizing through the approval stages of
all PCS and TDY travel. I would further propose at that time that no individual
be reimbursed.for official travel who had not utilized CTS services without
written approval of the DDA.
8. I recommend that you approve this reorganization and transfer of
resources.
Fitswoter
Hari!
Harry E. Fitzwater
Approved For Release 2008/06/03: CIA-RDP85BOl 152RO01001290018-8
Approved For Release 2008/06/03: CIA-RDP85BOl 152RO01001290018-8
SUBJECT: Consolidation of Travel Processing Services
Director of Personnel
Inspector General
APPROVED:
Deputy Director of Central Intelligence
Distribution:
0 - Return to DDA
1 - DDCI
1 - EXDIR
- ER
1 - IG
1 - D/OP
1 - SSA/DDA
- D/OF
- D/OL
1 - DDA Subject
1 - DDA Chrono
1 - HEF Chrono
1 - EO Chrono
EO/DD4----]ba(29Jul83)
STAT
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