PROPOSED INTERVIEW QUESTIONS ON EXECUTIVE SUPPORT SYSTEMS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85B01152R000700910008-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 21, 2016
• Document Release Date: June 26, 2008
• Sequence Number: 8
• Publication Date: September 2, 1983
• Content Type: MISC

Approved For Release 2008/06/27: CIA-RDP85BO1152R000700910008-5
Data
ROUTING AND TRANSMITTALJP * 2 September 1983
TO: (Name, office symbol, room number,
building, Agency/Post)
James H. McDonald
Initials
Date
.
Associate Deputy Director
4.
IL
on
File
Note and Return
pproval
For Clearance
Per Conversation
s Requested
T
For Correction
Prepare Reply
irculate
For Your Information
See Me
mment
Investigate
Signature
Coordination
Justify
Attached is a copy of the questions that I used
in our discussion last evening about executive support
systems. If you have any additional thoughts that you
wish to provide, they will be welcome at any time.
As I indicated, the Executive Systems Working
Group intends to maintain a continuing dialogue with
senior Agency management, so that it does not lose
sight of their needs. After the Working Group has
surveyed some available executive support systems, it
will again contact you to assess your views of such
systems.
Thanks again for your assistance.
00 NOT use this form as a RECORD of approvals. concurrences, disposals.
nces, and similar actions
Igency/Post)
Room No.-Bldg.
1236 Ames
Phon& No.
of Information ServiceONAt FORM v. -
rib" byy GSA
FPMR (41 CF'W 101-11.206
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is
?
PROPOSED INTERVIEW QUESTIONS
ON
EXECUTIVE SUPPORT SYSTEMS
BACKGROUND ON MANAGERIAL ENVIRONMENT
1. What are the most difficult problems that you face as a senior manager?
--Lack of time
--too much paper to read
--too many interruptions
--too many meetings
--inadequate means of communications
--not enough information
--conflicting data
2. On what major activities, do you spend your time during a week? How
much do you devote to each?
-- meetings
-- review of papers
-- preparation of response
-- background reading
-- managing employees
-- telephone conversations
-- other
INFORMATION REQUIREMENTS
1. What type of information or data would be most helpful to you in your
decision-making?
Personnel (information about people in the Directorate: grade
levels, training, assignments, etc.).
Financial (details on DDA budget; money allotted to each office
for various activities; money spent and unobligated; etc.).
Administrative data on space, training, and equipment (computers
and word processors); status of assigned tasking; personnel
commitments: speaking, lunches, trips, etc.; regulations; etc.
2. How do you receive most of the above information today? What
percentage would be provided in each of the categories listed?
-- written form
-- personal discussions
-- briefings
-- computer printouts
-- terminal screen
-- meetings
3. What level of detail do you want in the information and data you
receive?
-- summary data
-- everything on subject
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0 ?
4. How would you use additional information or data that might be provided?
-- background information
-- problem analysis
-- decision making
-- verification of other data
5. In what form would you like to receive additional information?
-- oral briefing
-- paper format
-- terminal screen
-- computer printout
PERSONAL DATA
1. Do you have or plan to have a computer or word processing terminal in
your front office area?
2. Have you had computer training?
3. Are you willing to receive such training if it would make your job
easier?
4. How do you prefer to communicate with your key subordinates?
-- face to face
-- writing
-- meetings
-- telephone
5. Would you be willing to use a computer terminal for some of these
communications?
VIEWS ON EXECUTIVE SUPPORT SYSTEMS
1. Do you feel a management information support system could help you do
your job more effectively?
2. How would you envision an executive support system assisting you?
3. What executive support systems have you seen or heard about that might
assist you in your work?
4. What features would you want in any automated system that might be made
available to you?
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