SPACE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85B01152R000700870009-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 21, 2016
• Document Release Date: June 5, 2008
• Sequence Number: 9
• Publication Date: August 2, 1983
• Content Type: MEMO

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DDA 83-1942 13-16o'1
2 August 1983
MEMORANDUM FOR: Chief, Research Task Force, IMS
Special Support Assistant to the DDA
SUBJ}CT: Space
REFERENCE: Your Memo to SSA/DDA, IM/RTF 83/14, 1
dated 13 July 1983
1. I appreciate the effort that went into preparing the
reference paper and only wish that the rest of the Directorate-
would attempt to address this very serious problem with the
same positive attitude. Unfortunately, when we deal-with the
issue of space, accurate base figures per se are elusive and,
more often than not, we are all dealing with a different set of
parameters. As I am sure you aware, most, if not all, of the
proposals contained in subparagraph 2 of the reference, paper
have been the subject of a great deal of discussion in the past
and regretfully they do not provide the solution to the space
problem.
2. The following comments are keyed specifically to the
subparagraphs of paragraph .2 memorandum:
a. The basement floor: It must be realized that this
floor is primarily an industrial area and contains the
major support systems to the building which includes fan
rooms, chillers, electrical vaults, related shops and
storage space which are necessary to support these
functions and equipment. Conversion of any of this space
without providing equivalent space in this area would
seriously impact on the ability to support the environment
of the building. In addition, there are plans to enlarge
the basic utiities support in this and other areas of the
building in FY-84, and beyond, in order to be able to
properly maintain and support the increasing population of
people and machines programmed for the Headquarters
Building.
All Portions CONFIDENTIAL
JUL
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SUBJECT: Space
b. Inner Corridor Space: At first glance capturing
this space is very attractive. However, it is very
cost-effective if it is done on anything but a very
selective basis. Generally in order to capture inner
corridor space, all areas fronting on this space must also
be completely redesigned in order to be used effeciently
and to maintain the necessary compliance with fire and
safety codes. A typical example with the cost of capturing
inner corridor space is the 4D37 area. To capture 1,120
sq. ft. of space would require the redesign and renovation
of 7,325 sq. ft. of fronting space at current figures of
$20.00 per sq. ft. The total of this project would be
$146,500 exclusive of furniture. Modular furniture costs
approximately $2,000 per work station. The cost,
therefore, is an additional $126,000 bringing the total
.. cost.of_capturing,_the 1,120 sq. ft. to $272,500 or $246.00
per sq.-ft. This example does not take into account any
individual needs of the people who would occupy this
space. We don't believe that $246.00 per sq. ft. is a
viable figure under anyone's criteria.
c. Vaults: While vaulting does allow us to gain some
additional space, it is very small in relation to the
effort involved, if this is the sole reason for vaulting.
Experience has shown that vaulting does not eliminate as
many safes as one would think. The requirement for
compartmenting information remains, whether the area is
vaulted or not. It is not accurate to assume that some
5,000 sq. ft. of space could be reconfigured through
v-aulting because all-space previously occupied by safes-is
not necessarily recapturable. For instance, many two man
offices of approximately 120-150 sq. ft. of space contain a
4 drawer safe. If the areas were to be vaulted, then you
put in a conserva file safe, transferring one kind of
storage for another, you have not necessarily gained the
entire 4.1 sq. ft. previously occupied by that space. In
addition, the recaptured space within the office area may
be in portions of the office that would not permit
practical use of the space without further renovations and
cost. There would be some space recaptured in those DO
offices where there are large concentrations of safes. As
T AL
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SUBJECT: Space
power and telephone connections to suit the modular
scenario. In addition, experience has shown that modular
furniture, while looking good, doesn'.t-necessarily provide
sufficient desktop work space that our employees seem to
require to do their work efficiently. I think office ..
landscaping is a practical tool in creating the proper work
environment, but is hardly an answer to creating any
significant amount of recapturable space.
e. Wasted space:. The conversion of snack-bar space
has been suggested over the past 15-20 years. In-essence,
this space is public and GSA controlled and serves a number
of people in this building all hours of the day and night
and, therefore, we may be creating morale problems by
taking this service space. It goes without saying that we
do not want the Virginia Commission for the Blind.-to be
deprived of certain-percentages of the profits they
currently receive from this type operation in public
buildings.
both you and I know, these are the exceptions and not the
rule. Vaulting creates another series of problems in
zoning for air conditioners, heating, alarm systems and in
meeting all necessary fire and safety codes in relation to
the number of people who would occupy these vaulted areas.
Once again, in a building such as the Headquarters
Building, this is simply not an economically viable option.
d. Office landscaping: There is ample evidence within
the Headquarters Building that office landscaping saves
little or no workspace. It is expensive and in our type of.
building it is not economically practical from the
standpoint of the necessity to totally realign the existing
f. Under-utilized space: Assume you may or may not be
aware that many Area Divisions have long since turned their
conference rooms into office space and are presently
sharing their conference rooms with others and as a concept
it appears to be working well. The attempt to recapture
more conference rooms in this fashion is an ongoing
project, and I believe this approach has served our escape
valve mechanism when space pressures become exceedingly
tight.
C(-).'$.
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SUBJECT: Space
3. We agree with the basic tenure of your paper that some
very hard decisions have to be made in order to provide relief
to space problems in the DO. To this end, the Directorate has
requested that some 15,000 sq. ft. of additional space be
obtained outside of the Headquarters Building for allocation to
DO elements. This space, combined with the 8,500 sq. ft. that
will come to the DO, will provide us with at least some
short-term relief and may allow us to weather the space issue
until the arrival of the new building.
4. As I said in the opening of this memorandum, we do not
wish to stifle any objections or creative ideas relative to
space, but like many bureaucratic issues, space has been
studied, restudied, programmed and reprogrammed for as long as
man has occupied buildings and we have yet to master the art of
maximum efficiency in minimum space. I feel we will continue
..to. solve the'.s.pace issue in the future the way we have solved
it in the past, which is literally to expand and expand.
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