A QUANTITATIVE AND QUALITATIVE SURVEY OF INTRA-AGENCY MANAGEMENT SUPPORT PAPERWORK

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00988R000600140011-0
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 2
• Document Creation Date: November 17, 2016
• Document Release Date: April 17, 2000
• Sequence Number: 11
• Publication Date: May 29, 1974
• Content Type: MF

Approved For Release 2QQA/05/31 : CIA-RDP85-00988R00060014011-0
MEMORANDUM FOR: Executive Assistant to the Deputy Director for
Operations
Chief of the DDI Management Staff
Executive Officer to the Deputy Director for
Management and Services
Executive Assistant to the Deputy Director for
Science and Technology
Administrative Officer, DCI Area
SUBJECT: A Quantitative and Qualitative Survey of
'Intra-Agency Management Support Paperwork
1. In response to complaints of Agency managers concerning the
increasing volume and suspect utility of the administrative/management-
support paperwork requirements placed on them, the Management
Committee has asked this Office to examine the problem. In order to
do this, with sbme reluctance, we must begin by adding to the voliune of
paperwork already circulating. However, we hope the results of this
request will illuminate the problem, at least, and eventually lead to some
alleviation.
2. To help us in preparing our analysis, we request that you
submit a list of administrative/management-support type reports, both
periodic and ad hoc, compiled anywhere within your Directorates for trans-
mittal outside your Directorates during FY 1972 and FY 1974 to date. The
kinds of reports we are talking about include, but are not limited to:
a. Reports to the Offices of Finance, Logistics and
Personnel.
b. Reports on computer equipment and activities.
c. Reports to the DCI Area, including the Comptroller,
in response to both Agency and Intelligence Community
requests.
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3. Quantitatively, we would like to know who is involved in the
preparation and review of each report; an estimate of the number of
man-hours, both professional and clerical, involved; the length of the
reports; number of copies produced; and the recipients.
4. In your qualitative review, we would like to know if the
report or the. information derived from its preparation is of value to the
Directorate and your estimate of its. value to the recipient. If you wonder
if or why anyone reads certain reports, we would appreciate knowing that.
If you suspect other rrrluests for reports are part of a bureaucratic chain
letter, let us know. The" more candid and specific your comments, the
better prepared we will he to understand the different facets of. the problem.
5. . Your response is requested no later than 7 June. If this is
an unrealistic deadline, please contact' me, and we will work out a
mutually satisfactory date.
FOIAb3b
JOHN D. TAMS
Comptroller
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