PARKING AT THE PENTAGON

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00988R000600060030-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 16
• Document Creation Date: December 16, 2016
• Document Release Date: December 2, 1998
• Sequence Number: 30
• Publication Date: August 19, 1979
• Content Type: MFR

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I TEM
COMMENTS
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(36)
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leer'
MEMORANDUM FOR THE RECORD
*9 AUG /979
SUBJECT: Parking at the Pentagon
1. On 27 August 1979, and the undersigned
met with Mr. Tom Embrey who is administering paid parking at
the Pentagon as called for in OMB Circular A-118 dated 13
August 1979:
a. The parking system at the Pentagon will
be computerized and 5 persons will be
required to administer it initially,
each with a CRT. Personnel resources
are currently part of concession
operations which is under Embrey's
control. Profits, if any, will go to
the Employees Recreation Association.
Mr. Embrey offered to make the computer
program available to us.
b. Categories of parking to be addressed are
basically the same as ours - carpool,
handicapped, VIP (reserved - supergrade
and above), visitors, shift, and lane.
c. Parking fee to be the same, regardless
of location.
d. Monthly sticker to be issued (color
coded) which is to be posted on parking
permits.
e. One permit to each carpool. Members
responsibility to transfer on day they
drive.
f. Small area to be set aside for paid
parking. If member of carpool has to
drive for personal convenience, they
will have to park in this area. Machine
such as those used at toll booths could
be used. Mr. Embrey said fee not firm
as yet but probably .50 for the day.
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111.1
SUBJECT: Parking at the Pentagon
2.
he would
desired.
g.
Visitor parking limited to 3 hours.
h. Hopes to have increase in FPO resources
to strictly enforce overall program.
i. Mr. Embrey said that now that people were
paying for parking he would hope to use
this to force GSA to provide more
support, particularly with snow removal.
Mr. Embrey was most helpful and indicated to Walt that
be glad to provide additional assistance if we so
3. I would like to suggest consideration of the Credit
Union to handle the entire program (with our assistance,
of course). They have a computer on site, C in place
and enough teller windows (8-10 to handle raffic.
Chief
Logistics Services Divi ion, OL
2
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TAB
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Not :Irmo
24 August 1979
MEMORANDUM FOR: Director of Logistics
FROM:
Special Support Assistant to the DDA
SUBJECT: Liability of Commercial Parking Lot
Operators
If and when the Agency begins to charge employees
for parking in the compound, the compound will then be-
come a commercial parking facility and I assume that the
government will assume the obligations and responsibilities
which are inherent in commercial operations. That is, if
an employee rents the space, he is entitled to the protection
of his property while it is there. Could you please advise
me how I should respond to questions concerning the proper
channel for submissions of claims for loss or damage to
personal property while it is in the custody of the vendor --
in this case the operator of the commercial parking facility.
I assume that this will be a responsibility of the Director
of Logistics.
n! 9 7 ?
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TAB
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1
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Date
ROUTING AND TRANSMITTA:. sLIP
TO: (Name, office symbol, room number,
building, Age /Post)
1. C /139aS
'Initials
Date
2.
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Action
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Note and Return
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As Requested
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Prepare Reply
For Your Information
See Me
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Comment
Investigate
Signature
Coordination
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,110T use this for s a RECORD of approv , concurrences, disposals,
learances, and similar actions
FROM: (Nam org. symbol, Agency/Post) Room No.?Bldg.
Phone No.
OPTIONAL FORM 41 (Rev. 7-76)
Prescribed by GSA
)`.U.S GOVERNMENT PRINTING OFFICE 1979 281 18.1(1 FPMR (41 CFR) 101-11.206
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Friday
August 17, 1979
Part VII
?Office of
anqoament and
udget"
Federal Employee Parking Faciiities
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41!..638 Federal Reo;titer Vol. ,7,4, No. 161 / Friday, August 11,
1613COVetiVele ileleaSe-201157-01672P.TrAlktrAtlit"ContinTr- ?
OFFICE OF MANAGEMENT AND
BUDGET
Federal EMPRPtiee Pari
FacgT
This nonce advises MP:rested
- that the Office of Management and
Budget (OMB) has issued Circular A--
118: Federal Employee Parking
Facilities. The Circular is reproduced
below. The Circular establishes policy
regarding fees to be charged for the use
of certain Federal employee parking
facilities and other ridesharing
incentives to be used by Federal
aaencies.
On April 5, 1979, the President
announced several actions he would be
taking to reduce U.S. dependence on
petroleum. Increased ridesharing is a
highly cost-effective conservation
technique. The OMB was directed to
initiate the 'policy direction necessary to
phase in fees for the use of parking now
provided to Federal employees for free -
or at very low cosi in our urban areas. A
draft circular describing this policy was
sent to Federal agencies and employee
unions on April 0, 1979. Many of their
comments are incorporated in Circular
A-113.
It is estimated that about 120,000 to
130,000 Federal parking spaces will be
covered by the parking fee requirements
of this Circular. The fees should replace
about $35 to $40 million of appropriated
funds now paid annually by agencies for
employee parking areas. A considerably
larger number of employee parking
spaces valued at-less than $10 a month
will be affected by the guidance to
agencies to facilitate greater carpool use
through carpool matching programs and
rearrangement of parking priorities. -
Comments on this Circular may be
addressed to Ms. Joyce Walker, Deputy
Associate Director for Transportation,
Commerce and Housing, Office of
Management and Budget, Washington,
D.C. 20503. In addition, the General
Services Administration (GSA) will
soon be issuing implementing
regulations on this subject. OMB
contact: Nicholas S. Skier (202) 395--
4752.
David R. Leuthold,
Budget end Management Office.
August 13, 1979; Circular No. A-118.
To the [leads of Execntive Departments
and Establishments
Subject: Federal Employee Parking
1. Purpose. This Circular establishes -
policy governing the acquisition and
allocation of Federal parking facilities
and the establishment and
WiWnlealtf
Nipv'termination of charges to be paid for hivor low-cost parking biases alr.
the use of such parking by Federal
tesealevaes, contractor employees and
reher facility tenaets,
e7eareen.,70. Tha provisions 01 i7
Circular apply to Federal parking
facilities in the United States, its
territories and possessions, the
commonwealth of Puerto Rico and the
Canal Zone under the jurisdiction of the
executive branch, excluding those
operated by the Government of the
District of Columbia and the United
States Postal Service. The Office of
Management and Budget urges elements
of the Government not covered by this
Circular to adopt similar policies.
At facilities jointly shared by an
agency covered in this Circular with a
governmental agency not covered (e.g. a
building jointly shared by GSA and the
Postal Service), when the facility is
operated by an agency covered by this
Circular, this Circular shall apply to all
users of the parking facility. When the
parking facility is operated by an agency
not covered by this Circular, it is
strongly suggested an agreement be
reached among the affected agenci'es to
follow the policies in this Circular.
Employees of governmental entities,
including the judicial andlegislative
branches located in facilities operated
by GSA or other executive branch
agencies, are covered by the provisibns
of the Circular. In any case, a uniform
system shall be established to provide
equal treatment for all uses of the
facility.
3. Backgroim(1 There are many
reasons for det.iding to charge for
parking at certain Federal installations
and to further promote carpooling at all
Federal install--tions. Several agencies
(the Department of Transportation and
Energy, and the Environmental
Protection Agency) have policies which
attempt to?encourage more efficient
automobile use through private
employers and State and local
government. It is difficult for those
agencies to promote such policies when
the Federal Government?as the
nation's largest employer?does not
have comparable in-house practices.
The energy constraints on our nation
are already requiring changes in driving
patterns. The home-to-work trip by car
is the most routine and predictable
component of all driving and accounts
for over 40% of all household automobile
mileage. Because the commuter's trip is
so predictable, it is also the most
adaptable to regular carpool or van.pool
arrangements, and to mass transit use.
Yet, over 75% of automobiles used for
commuting have only one occupant.
employee's decision on whether to drive
alone, carpool or use public transit for
commuting. Therefore, a 1:.):sis for
charging for the uea of partsing facilities
needs to be established which is -
equitable among employees and -
consistent with related policies
regarding air quality, energy
conservation and reduced traffic
congestion.
In the Washington, D.C. metropolitan
area, where the Federal Government is
the dominant employer, the policy
described in this Circular will contribute
to that area's compliance with the
timetables for improving ambient air
quality set forth in the 1077 amendments
to the clean Air Act.
The policy of charging for parking is
aimed at Federal installations and
offices primarily in densely populated
urban locations where commercial
practice is to charge for the use of
parking spaces. By offering free or low
cost parking in those locations, the
government has contributed to traffic
congestion, energy consumption and air
pollution. In addition, at many
downtown locations only a few Federal
employees have free or low-cost
parking. Many Federal employees in
urban locations already pay to park in
commercial garages or pay mass transit
fares every day.
This Circular also instructs agencies
to institute more effective carpooling .
'incentives. This aspect of the policy will
be especially important at those large
suburban and rural installations which
have large parking- facilities and would
not have a parking fee. Where private
sector employees work near a Federal
office or installation, they too would be
eligible members of a carpool comprised
of Federal employees. The Federal
Government will also be working with
State and local governments and private
employers to encourage more
widespread carpooling practices.
4. Policy. It is the general policy of the
executive branch to limit Federal
installation parking facilities to the
minimum necessary, to administer those
facilities in full compliance with
carpooling regulations, and to assess
Federal employees, contractor
employees and tenant employees who
are provided parking in Government-
controlled space a charge equivalent to
the fair monthly rental value for the use
of equivalent commercial space, subject
to the terms, exemptions and conditions
stated in this Circular,
5. Exemptions from Fees. At certain
locations and under certain conditions
employees and others using parking may
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? be exempted from a tee, as discussed
below.
a. Shift work and weekend duty.
Employees whose scheduled duty hours
are established as a shift starting or
ending outside of an agency's normal
working hours may be exempted from
the fee schedule. This definition would
include, for example, employees on so-
called "swing" or "midnight" shifts, but
not include employees on flextime or
.overtime. This exemption would be most
applicable at locations where
insufficient numbers of employees are
scheduled for the particular shift to
make carpooling feasible. ?
b. Exempt vehicles. Two-wheeled
vehicles shall be exempt from a fee
schedule. As an incentive to encourage
vanpooling, vanpools shall be exempt
from a fee schedule through September
30,1981. A vanpool must have 8 to 15
regular members to qualify for
exemption from fees.
c. Nan work locations. No fee
schedules are required for the use of
parking spaces by visitors or patrons at
cemeteries, commissaries, post theaters,
exchanges, chapels and similar service
'facilities. No fee schedules are rt:qiijred
for the use of parking spaces at
government furnished quarters.
d. Hospitals. Patients and patient
visitors may be exempted from a fee for
parking at Federal hospitals.
e. Visitor parking. Visitors may be
exempted from a fee for parking in
government-provided perking spaces.
f. Shared facilities. At locations where
government agencies occupy a portion
of a privately-owned facility where no
specific parking areas are assigned to
individual employers for their
employees' use and where all employees
are provided free parking, the
government employees may be
exempted front a requirement to pay for
parking. Agency heads at such locations
shOuld be especially diligent to
encourage carpooling. Efforts should be
Made to have building owners at such
locations establish reserved parking
areas for carpools. Under FPMR 101.-
10.117, appropriate agency contracting
offices shall endeavor to amend lease
contracts to accomplish the policies of
this Circular.
8. Government-owned vehicles. No
fees will be required for spaces used by
government-owned or government-
leased vehicles.
h. Members of Cangress and Judges.
No fee is required for parking spaces in
executive branch facilities assigned for
security purposes to Members of
Congress and judges appointed under
Article JO of the Constitution.
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'-landicapi)e;1 vehicles. incited tee aleocation of spaces for
empiNuie parking.
To maximize the efficient utilization
of available parking spaces,
assignments of spaces to Federal
employees shall be on the basis of the
regulations promulgated by GSA (FPMR
191-20.11 and 101-20.117), as amended
to comply with this Circular. At
locations with large, outside parking
facilities, each agency shall identify an-d
reserve parking areas according to the
folloiving priorities based on the
shortest walking distance to work areas:
official vehicles used during the day,
handicapped employees, vanpools,
carpools with four or more occupants,
other carpools, and, space permitting
single occupant cars. Agencies may
assign a limited number of convenient -
parking spaces to certain executive
personnel and employees with unusual
hours in accordance with FPMR 101-
20.117. Personnel to whom individual
parking permits are assignee' are -
encouraged to form carpools when their
work schedules would permit such
arrangements. The establishment of
parking areas should be designed to
encourage vanpooling and carpooling to
the maximum extent feasible. Agencies
may establish-parking areas for
subcompact sedans and station wagons
used for carpools.
In urban areas, where several
federally controlled facilities exist
within easy walking distance of one
another, parking spaces may be pooled
on a zonal allocation plan rather than on
an agency by agency basis to assure an
equitable number of spaces among all
Federal employees and to maximize the
carpooling opportunities. Such
arrangements already exist at several
locations. Such pooled allocations shall
be administered by GSA or other agency
in control of the parking facilities
primarily on the basis of carpool
membership without regard to agency
The analysis will assume strict quota and in accordance with FPMR
enforcement of carpool regulations and 101-20.111 and 101-20.117.
increasing use of public transit. The 9. Charges for employee parking. a.
application of this policy should result in Establishment of charges. Charges for
periudic reductions in the total number employee use of Government-owned or
of Government controlled spaces within leased parking facilities shall be
a given area, particularly at leased assessed at all locations except where
locatiees, the rate, as determined in c. below.
8. Allocation and assignment of would be less than $10.00 per month. For
parking facilities. The General Services the initial period November 1, 1979,
Administration (GSA) or other agencyin through September 30, 1981, the charges
control of parking facilities at Federal to be collected shall be 50 percent of the
buildings and on other Federal property, rate full scheduled to be collected. If the
including leased property, shall full rate is calculated to be between
equitably allocate such parking facilities $10.00 and $19.99, the monthly charge
among agencies in accordance with between November 1, 1979 and
FPMR 101-20.111. Agency heads shall be September 30, 1981, shall be $10.00. The
responsible Inc the allocation of parking fell charge shall be collected after
epdces allocated for their control tDctober I 1981 "
dicapped employees who utilize a
specially eonjpped vehicle for
commuting shall be exempt from parking
fees.
6. Collective Barw.ining Agreements.
This policy shall not be interpreted to
render null and void any valid,
negotiated agreement between
management and a union covering any
provision of employee parking in effect
on the effective date of this Circular.
Upon the expiration of agreements
exempted hereunder, the provisions of
this Circular shall apply.
7. Acquisition of parking facilities.
Acquisition of parking facilities will be
permitted consistent with limitations
and conditions in this Circular. The
amount of parking facilities to be
provided, at either leased or federally
constructed buildings, will be dependent
upon an analysis of the public
transportation and carpooling projected
to he reasonably available or feeible at
the given location or area. This analysis
will he conducted by GSA upon request
of an agency head, and will consider e
Executive Order 12072 and other
applicable laws, regulations or policies
concerning use of public transit, air
quality control and energy conservation.
This analysis will include the following
factors:
a. Availability of existing or planned
treneit aed eemeareity sponsored
traespo. tee em improvements;
I). Availability of agency or
metropolitan vanpool and carpool
matching programs;
c. Availability of existing or planned
commercial or municipal off-street
parking;
d. Impact of commuter parking on
residential neighborhoods;
e. Locations of where an agency's
employees live in relationship to
transportation systems; and
f. Special or unusual requirements.
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establish charges for the USE at
spaces is is contained in the Federal
Property and Achninisi.raiive hervice
ACT. HS amended 00
tletapirolier tienefai reta-eia.c
this matter (55 Comp. Gen, 397).
c. Determination cif rates. (1) The
Administrator of GSA shall .determine
the rate to he chaiged for Government
furnished employee peaking at each
facility usim,Igenerial:,,' acciTted
appraisal techniques. Agencies other
than GSA which hold dile to property
and desire to arrange their own
aisnaisal':! must advise GSA in g
of their in.ent, and shall conduct cab
appraisals in accoi.lance with GSA
guidelines. GSA shah revive., and
appsnve.all rates in accordance with 40
U.S.C. 499111. The rat'rr shall
approximate the prevailliV viler of-
con:parablea ii property id tl,e.
vicinity. The rate b.,
rentul value oil ?
calculating S Level User
Charges. Fair rental value inelndes an
aliowance for the coals of parking
facility management. The rates so
established shall be adjusted annually
by the Administrator ta reflect increases
of decreases in vah.e.
- (it) In instances where a parking
management company is engaged to
es do the facility, issue permits,
provide attendants, collect fees: etc., the
cosi of such management services will
L'uiariided in the base fees paid by
individual users for the use Of salt
parkin,q
? (,11 Fees for employee parking spaces
shall not include any share of the costs
attribeiahle to spaces exempted from
the fees under Section 5 of this Circular,
Such costs will continue to be handled
under existing budget practices for
SLUG charges.
10, s, a. GSA shall: (1)
issue regulations implementing the
provisions of this Circular regarding the
determination of commercially
equivalent rates for Government parking
and development of procedures for
agency collection of fees from individual
users;
(2) revise regulations and priorities, as
necessary, for the assignment of parking
spaces. Regulation3 shall be issued by
Angust 20, 19/9. All rates at GSA
facilities shall be determined by ,
September 1, 1979, and by October 1,
1979, for all non-GSA facilities.
(3) collect and credit to the Federal
Beildings Fund parking fees paid by
employees of the legislative and judicial
branches who utilize parking space
assignments in GSA-controlledrfacilities.
eedin
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shall: (1) assess charges consistent with
the provisions of this Circular and GSA
rienitetioss, Bed under 40 U.S.C. 407410,
1,2c.t t.71.
'P fer parkine
spar
as 6G; ViLE;'6. Fees collected for
the itse of paiking facilities shall be
applied towerd parking management
costs and ne Standard Level User
Charges paid byusing agencies to GSA.
Amounts reenvered in excess of direct
costs andSLUG charges shall be
credited to the Treasury as
miscellaneous receipts.
(2) immediately request the
Admicianatnr at C hA to delminne the
parking rates to be assessed at fiicilities
occupied by i he agency, Requests need
to he made eromptly to entible rate
determinations to be completed prior to
Novembitr 1. 1979. Leto rale
determinations shall be applied
retroactively to November 1, 1979.
(3) give ft ii coopmation to the GSA in
ecnneenon wtth the determination of
commercial value.
(4) request guidance from GSA on
how to conduct appraisals if the agency
prefers to conduct its own appraisals. -
Rates developed under tins method shall
be submitted to GSA for review and
approval.
(5) issue such instructions as may be
needed to maximize carpooling and
implement the provisions of this Circular
and regulations issued by GSA. (See
Attachment)
(0) by Octobar 1, '1679, appoint an
employee nansportation coordinator at
each fecility to operate or participate in
a system for carpool and vanpool
matching among employees, and to
maintain current information about
public transit service to the facility. [See
Attachment)
(7) by November i, '1979, implement
an effective mechanism for deterring .
abuse of parking space assignments
made to the handicapped, vanpools and
carpools.
11. Military illstallutions. This
Circular recognizes the unique problems
involved in administering and charging
for the use of parking spaces at
dispersed facilities on certain military
installations. The Secretory of Defense
shall establish regulations at non-GSA
controlled military installations
consistent with this circular and the
GSA regulations issued in conformance
with this circular. The Secretary of
Defense may adjust fee schedules and
regulations at those portions of
installations where practical
considerations of installation geography
or conditions of military readiness
require modifications, while preserving
60006003t4ossiMe It,,: monetary anti
.;,S.ninistrative incentives necessary to
conserve energy through substantial
reductions in the use of commuter
automobiles, particul,, rly those. with
Ordy one OC,7.14;r1t.
12. ri.,-?ency Aiminiatrative Workload
Agencies should administer the
provisions of this Circular within
existing personnel resources to the
? maximum extent possible.
13. Appropriated lomls, a. The policy
in this Circular will reduce the need for
appropriated finds to p,iy for parking
spaces used lee employees at some
locations. For fiscal :gear 1980, a!,-zencias
shall provide i., :hair examintir8
divisions at Oitelli by November 15, 1979,
which estimates for each appropriation
account the Liross ainc,tint of peering
fees to be collected during the fiscal'
year. Appropriated latids for paikin
which are :hi 1"XCeSt:, ot the agency's
parking COS3 t:iparlsing fee receipts
shall be anpli(g,t 'toward supplemental
appropriation recitii?intienta which the
agency intends to siitimi.t to OMB for
review under Circultir A-11.
Appropriated funds not so applied will
be recommended to the Congress for
rescission.
b. For fiscal year 1981 and future
years, budget requests shall anticipate
the collection of parking fees, thus
reducing the need for appropriations.
14. Report. a. By March 31, 1.9ii10, each
agency shall submit a report to 0N113
detailing the affects of this Fe,deraI
employee parking policy at each facility
with more than 100 employees.
Information to be included shall
address: ?
(1) the number of official, visitor, and
employee parking spaces provided prior'
.to October 1, 1079, and on j;,Linuary 1, .
1980, and the total number of employees
at the installation on those dates.
(2) the number of parking spaces
allocated to sbagie occuparit cats and
carpools/vanpools and the average
carpool/vs-moo& occupancy of those so'
allocated prior to October 1,1979, and
on January 1, 1900.
(3) the distributIon of employees mode
of transportation -to and from work prior
to October 1, 197r1 and on january
1980. (A somplinp technique and
questionnaire wilt be distributed to
reduce workload.)
(4) the type and extent of assistance
provided to agency employees in
availing themselves of earpool/vanpooll
transit commotine alternatives. .
b. ONID, in cooperation with DOT and
GSA, will develop and furnish to
agencies specific guidance relative to
the type of information needed and
suggested procedures to assess the
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before and after effects of this employee
parking policy. A similar report may be
required in January 1982 after the full
rate goes into effect. Instructions will be
issued at a later date for any additional
report.
c. Agencies with a large number of
installations or office locations may
satisfy the reporting requirements by '
providing information on the 25 largest
employment centers of their agency.
d. Copies of agency reports will be
made available to Federal and local
agencies with responsibilities in the
area of energy conservation, air quality,
and transportation.
15. Review and Comment. The GSA
shall publish its regulations in the
Federal Register in draft for a 30-day -
comment period on August 20, 1979, and
shall issue final regulations by October
1, 1979. Agencies should begin
development of agency regulations and
procedures upon receipt of this Circular
and the draft GSA regulations. Final
agency regulations should be. issued
prior to November 1, 1979.
This Circular was provided to Federal
'agencies and employee unions in draft
on April 6, 1979. Many of their -
comments have been incorporated. OMB
will continue to accept comments which
may be addressed to Ms. Joyce Walker,
Deputy Associate Director, Room 9202,
Office of Management and Budget,--
Washington, D.C. 20503.
16. Inquiries. Agency officials who
desire interpretation of GSA regulations
issued pursuant to this Circular
regarding special or unique
circumstances should call the General
Services Administration (566-1872).
James T. McIntyre,
Dit'ector.
Information on Carpooling and Vanpooling
The following organizations can provide
information or. technical assistance regarding
the establishment of effective ridesharing
programs:
Office of Public and Consumer Affairs (1-38),
U.S. Department of Transportation, 202-
426-2146, Washington, D.C. 20590
(information packets).
Ridesharing Branch (IIHP-33), 202-426-0210,
Federal Highi.vay Administration, FTS 8-
426-0210, U.S. Department of
Transportation, 'Washington, D.C. 20590
(Information packets, training aids,
technical assistance). .?
Office of Consgrvation and Solar
Applications, Transportation Programs
Division, 202-376-4435, U.S. Department of
Energy (CS/TP), FTS 8-376-4435,
Washington, D.C. 20585 (information
packets, technical assistance).
Tennessee Valley Authority, 615-632-3152,
Attn: Jack Hemlrie, Frs 8-852-3152,400
Commerce Avenue, Knoxville, Tennessee
37902 (report on organization and
Nistribrmance of TVA's fleet or over 375
hnpools).
State Energy-Offices. Located in most
states. Operated by State governments with
financial andJechnkal assistance from the
Department of Energy.
Metropolitan or regional councils of
government. Located in most metropolitan
areas. Many have programs for
transportation systems management,
including metropolitan-wide carpool
matching programs.
Federal Executive Boards. Located in many-
metropolitan areas. These existing groups
comprised of representatives from most
agencies can be of assistance in coordinating
ridesharing programs among Federal
agencies.
[Fa Doc 79-25083 Filed 8-15-79,8:45 amj
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