SUPPLY DIVISION SUPPORT FROM THE GENERAL SERVICES ADMINISTRATION (GSA)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00988R000100090057-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 16, 2016
• Document Release Date: August 8, 2005
• Sequence Number: 57
• Publication Date: October 3, 1980
• Content Type: MF

Approved For Release 2005I08 ~l%C L A-RDP85-00988R0 9100090057-1
8 OCT 19F,,3
MEMORANDUM TO: Chief, Plans and Prograns Staff, OL
Chief, Supply Division, OL
SUBJECT: Supply Division Support from the General
Services Administration (GSA) (U)
1. The nature of the support Supply Division receives
from GSA falls into two categories. The first of these is
-1support which is akin to that service provided by
GSA to all Government agencies; the second area of support
is that which is provided It is in this latter area
that GSA is most responsive, an we attribute this cooperation
to that special relationshi which has been established with
GSA over many years. Thel support is the troublesome area,
but, as near as we can determine, the problems we encounter
with GSA are shared by other agencies in the Government as
2. GSA provides Supply Division with logistical support
in five specific areas: (b) property disposal,
(c) cataloguing, (d) inter- epar mental requisitioning and
movement of su lies and (e) motor vehicle acquisition.
Except which is provided, all of the other
services may be either on a classified or unclassified basis.
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5. Executive Branches of the Government are required by law
to report their excess property to GSA. GSA in turn arranges for
screening of the property by other Government agencies, state
governments, and local municipalities in an effort to redistri-
bute the property. In our case, the property is reported to GSA
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OL 0 4470
 Approved For Re, lease 2005/08TT5: ? A-RDP85-00988R0W100090057-1
SUBJECT: Supply Division Support from the General
Services Administration (GSA)(U)
and at the same time is moved to a screening area in our
GSA then circulates a listing of the
items throughout overnment, and interested parties screen
the materiel The screening period lasts
for up to 180 days, after which, if no one has expressed an
interest in the property we physically turn it over to the
GSA sales center and it becomes their property. The problem
with this procedure is that, after we report the equipment
to GSA as being excess, we must retain it for a period of
u to six months, and we must furnish an area
where this materiel can be screened during this
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6. We do not feel that there is an alternative to disposal
of items through GSA. The circulation of equipment listings and
other services provided by GSA until property is disposed of
are of benefit to both the Government and the taxpayers and is
not an area the Agency would want to become involved in. However,
we do feel that if our present system of disposal through GSA
could be modified to permit us to turn items over to GSA at the
time we report they are excess, we could better utilize our
time, space, and funds. (U)
7. GSA is the catalog agent for CIA in the Federal Catalog
System (FCS). All catalog transaction requests originated by
the CIA for FCS are mailed to GSA for data completion, coding,
and formatting before they are submitted to the Federal data
base at the Defense Logistics Services Center (DLSC) of the
Defense Logistics Agency. GSA is our technical advisor in these
cataloguing procedures as outlined in FPMR Part 101.30. (U)
8. We occasionally discover GSA documentation processing
errors, which resulted in the establishment of transaction
verification procedures in Supply Division's Item Identification
Section. However, the alternative would be to become a direct
submitter of catalog data to DLSC which would result in a
severe strain on our manpower capabilities a urces,
and I recommend against that consideration.
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Approved For Release 2005/08/15 : CIA-RDP85-00988R000100090057-1
SECRET
 SECRET
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SUBJECT: Supply Division Support from the General Services
Administration (GSA) (U)
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10. In summary, we believe the property disposal procedures
which are imposed on the Agency by GSA are cumbersome, time
consuming, and costly in terms of scarce space being occupied
and personnel committed to this process. 25X1
I uis useful and serves our purposes very nicely. 11 we
could turn over excess or unserviceable property immediately
to GSA, we could reduce our storage space requirements and
probably eliminate the personnel who are needed to manage
the property. The cataloguing support is best left the way
it is. If the responsibility were to be shifted, it would
require more personnel resources within the Agency without
any significant improvement. In the area procurement, 25X1
we believe lead time could be shortened by e iminating the
need for GSA to act as our middleman. 25X1
11. One other area of concern, and perhaps one of the most
significant is the dicotomy which stems from the Director's
special authorities and regulations which are promulgated by
GSA. While the Central Intelligence Act of 1949, as amended,
gives the Director of CIA the authority to take specific
action without regard to any other provision of law, regu-
lations published by other Government agencies tend to restrict
the Director's authority to act. The Department of Energy
regulations dealing with the motor fuel allocation system
and the GSA imposed moritorium on furniture are typical of
the kinds of actions taken by other agencies which have an
effect and inhibit our ability to respond to Agency requirements.
In cases such as these, the Director's authority should prevail,
and procedures should be established to ensure that it does. (U)
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