DRAFT - ORGANIZATION & FUNCTIONS (Sanitized)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00869R000100120014-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 6
• Document Creation Date: November 17, 2016
• Document Release Date: July 10, 2000
• Sequence Number: 14
• Publication Date: June 12, 1947
• Content Type: MF

Approved For Release 20 -00869R000100120014-6
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12 June 1947
There is established within the Budget and Finance Division a
which is responsible for the administration of the
agency budget program and the development of the annual budget.
Established within t are the following
operating unites
Their functions and responsibilities are as foll.owss
(a) Provides overall supervision and administrative
direction over the activities pertaining to
the administration of the budget program;
(b) Directs the development of estimates and pre-
paration of necessary budgetary data;
(c) Supervises the preparation of internal reports
as required in the administration of the budget
program;
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(d) Directs the maintenance of budgetary rooords
and the preparation of reports to the Bureau
of the Budget covering funds requirements and
onnel needs.
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(a)
Prepares the annual call for estimates pro-
scribing the specifications to be followed
by CIO organizational units in submitting their
estimates and consults with branches in the
preparation of their annual estimates.
(b) spares the annual agency budget document for
presentation to the Bureau of the Budget and
the appropriation cornalttees, including the
development of financial data, drawing up state
zaenta of justification and the preparation of
schedules of statistical information,, in the
form prescribed by the Bureau of the Budget.
(c) in coordination with operating officials pre--
pares analytical reports and estimates of
additional funds requirements in connection
with the development of new projects or changes
in current programs.
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 25X1A
agency funds.
(e) Maintains budgetary controls over the agency's
appropriated funds. Responsible for the pre-
paration of the quarterly statement of apportion-
ments,, "Request for Apportionment"" (Form 1) as
prescribed by the Budget-Treasury Regulation 1,
Revised, and "Requests for Revision of
Apportionments". (Form 2)
Ascertains the needs _for adjust me in allot-
manta of funds and prepares all Advices of
Allotment Authorization.
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(d) Maintains the agency's operating budget.
Continuously analyzes the financial reports
and makes recaendations to the Chief,
concerning the status of
(g
Develops allotment account charts and assigns
allotment account symbols to accounte established
within the CIG.
(h) Recw=ends methods for recording and reporting
obligations incurred by departmental and overseas
installations, in connection with the administra-
tion of the budgetary program.
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Reviews obligation instruments and eetab-
li.ahes and maintains budgetary control records
over recurring contractual obligations in
connection with analyses of rates of obligation
of funds.
Budget Officer, C
(k) Prepares financial and statistical reports as
required by the War Department, Congressional
comritteee, the Bureau of the Budget and the
Maintains the necessary budgetary personnel
records as required in connection with the
development of the annual agency budget document
and the administration of the budget program.
(b) Prepares the agency quarterly report of personnel
requirements as prescribed by the Bureau of the
Budget.
riodic and special reports on personnel
positions and personal services as required by the
Bureau of the Budget, War Department and the
Budget Officer including monthly and weekly
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(e)
reports reflecting complete distribution of
CIo personnel by type and region, and daily
reports of CIO personnel strength by organi-
ational unit and type of personnel (vouchered,
unvouchered and military).
Reviews and processes all C:LG personnel actions
required for budget purposes and prepares
r?don thly reports of obligations incurred for
personal services.
Currently accumulates in years service data
for use in the development of the annual CIO
budget document. Maintains the personnel locator
file on CIO vouchered and r ilitary personnel.
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Approved For Release 2000/08/18 : CIA-RDP85-00869R000100120014-6