PRINTING SERVICES DIVISION SUMMARY OF ANTI-INFLATION & COST REDUCTION MEASURES*

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00809R000100010027-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 7
• Document Creation Date: December 14, 2016
• Document Release Date: February 19, 2003
• Sequence Number: 27
• Content Type: SUMMARY

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PRINTING SERVICES DIVISION
SUMMARY OF ANTI-INFLATION & COST REDUCTION MEASURES*
Anti-inflation Measures
Paper savings through the use of
scrap paper for scratch pads.
Problems and/or Suggested Improvements
A program to convert scrap paper into
scratch pads is now in effect.. Pads
of various sizes are supplied by PSD
and stocked in BSB at Headquarters.
BSB/LSD/OL would normally buy scratch
pads at a cost of $3.60 per dozen.
Based on this, $1,024 worth of pads
have been supplied at no cost and the
paper that is used was previously
thrown away.
Reduction in paper costs through
the reuse of shipping cartons
and envelopes.
Paper cost reduction through
greater use of two-sided printing.
Reduction in paper costs through
the use of less expensive cover '`~
stock for publications.
Reduction in water usage and water
heating costs through the use of ~
automatically controlled cut off
valves on laboratory processing
equipment.
Salvage and reclamation of leftover ~~
press inks.
Already in effect. Quantitative
measurements have not been attempted.
This procedure is routinely recom-
mended to PSD customers for all
possible applications. Exceptions
usually require justification. Base
line measurements were never
established.
Suggestion being reviewed.
This suggestion is currently being
reviewed for use by PSD laboratories
but should have Agency-wide appli-
cation. Substantial savings are
anticipated, and will be measured
at a later date.
An effort is underway to test
procedures for reclaiming quantities
'of press inks which are traditionally
flushed down the drain with solvents
or dumped in the trash. In addition
to potential cost reductions, a step
toward pollution abatement may result.
*Many items listed fit both categories.
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Anti-inflation Measures
Paper conservation and reduction
in the cost of computer printout
through the use of COM (Computer
Output Microfilm)
Problems and/or Suggested Improvements
Combined efforts by OL/PSD and ISAS/MPB
to publicize this microform have
resulted in a steady increase in its
utilization with resultant reduction
in paper usage (one million pages per
month on one project alone), storage
requirements, and increased handling
efficiency. PSD has provided assis-
tance in instructional seminars, pilot
testing, and consultation, and has
also increased its production capability
in this area.
Reduction in paper utilization,
~,.
press, bindery, dissemination, /
and document storage costs through
the use of micropublishing.
Reduction of the number of
unscheduled trips to the depot
for stock replenishment.
OL/PSD with DDI/CRS has developed and
implemented a procedure for the
production of all Agency finished
intelligence publications in microfiche.
Requests for microfiche in lieu of
hard copy publications are now beginning
to accumulate. This, in turn, will
cause a reduction in the original press
runs. In addition, CRS plans to
eliminate the stocking of large
quantities of supplemental copies of
the publications ~ and to supply STAT
microfiche for retrospective requests.
A check list for maintaining a more
current inventory of supply items in
the PSD warehouse than the card system
permits, and an advance supply require-
ments notification procedure are now
in use. This will eliminate the need
for unscheduled trips to the depot for
stock replenishment. No dollar value
has been assigned to the savings that
result.
Cost Reduction Measures
Savings in printing ink costs
through the purchase of larger
containers.
The negotiations with the vendor to
explore this plan have been started.
Reduce number of copies and
distribution of all employee
notices.
Feasibility of decentralized reading
files and/or bulletin boards being
investigated.
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Cost Reduction Measures
Reduction in paper costs through
improved procedures for inventory
control, substitution options,
and greater coordination between
job planners, supply .branch, and
printers.
Problems and/or Suggested Improvements
Preliminary actions of this project
have reduced the overstocking of
paper supplies and the excessive
storage space requirements as well
as a substantial reduction in paper
contracts.
Agency-wide reduction in the
supply and operating costs of
office copiers.
Agency-wide reduction in the cost
of computer printing (hard copy).
Agency-wide reduction in file
storage space requirements through
the increased utilization of source
document microforms.
A continuing joint effort by OL/PSD
and ISAS/RAB to insure proper selection,
operation and management of office
copiers, is being maintained. A
careful review of new requests and
ongoing operations, as well as a user
consultant service, is provided by
the Systems Staff, PSD. This service
takes on added importance at the
present time, since the volume of
copying in the Agency is dropping and
major pieces of copying equipment such
as the Xerox 3600 must be promptly
downgraded to avoid excessive rental
_ .,~...W.. _ __. __ ______.~
ieces of a u Past six months._17 major
Posts. In _q epment have been retired
or downgraded.
The newly acquired Xerox 1200 produces
computer printout directly from
magnetic tape with a 40% reduction in
paper utilization a asp-e~ed two to
three times greater than the conventional
computer printer and with improved
quality. It ~s now in a pilot test
program jointly conducted by PSD and
OJCS, and has gained wide acceptance.
It is expected that a major part of
the 37 million pages now produced
annually on the line printers will be
converted to the Xerox 1200 system
and that a major savings in paper and
operating costs will result.
.Joint OL/PSD and ISAS/MPB efforts in
promoting the use of microforms
through seminars, pilot programs,
testing, and user instruction, have
helped to increase awareness and
utilization of microforms, with
corresponding savings in file storage
(continued .)
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Cost Reduction Measures
Reduction of procurement costs
and lead times.
Problems and/or Suggested Improvements
space. PSD has also improved its
production capabilities with new
higher speed equipment to meet the
increased needs.
It has been suggested that PSD's
imprest fund be increased to allow
local purchase of appropriate
materials rather than obtaining these
items through Supply Division and
General Procurement Branch, Procurement
Division. This will allow shorter
procurement lead time, and permit
cost savings by eliminating Supply
and Procurement Divisions from these
purchases.
A review. of the suggested methods for cost reduction in paragraph 3 of the
multiple addresse memorandum dated 4 November 1974 from the DD/A, subject:
reduction of daily operating costs, indicated the following status:
Use speed letters for intra-
off ice correspondence.
Encourage and accept pen and ink
changes for minor errors on
correspondence.
Limit attachments on multi-
addressee correspondence to -
only those who need the attachment.
Identify and take steps to stop
receipt of excess copies of
correspondence and reports.
Substitute cross reference log
sheets in sub3ect files in lieu
of creating and filing extra
copies of correspondence and
reports.
In use.
Being reviewed.
Minimum application.
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Cost Reduction Measures Problems and/or Suggested Improvements
Require more quantitative
comments about cost consciousness
on fitness reports to emphasize
management concern.
Being reviewed.
Arrange for periodic briefings at PSD provides speakers for many
staff meetings by members of ISAS briefings of this type for ISAS.
and the Off ice of Logistics on
high-cost supplies and services
and alternatives available.
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