CIA WELFARE ASSISTANCE BOARD AND CIA EMPLOYES WELFARE FUND

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00375R000200110001-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 7
• Document Creation Date: December 12, 2016
• Document Release Date: April 29, 2002
• Sequence Number: 1
• Publication Date: April 8, 1955
• Content Type: MF

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PERSONNEL
9 April 1955
Et~I,QYEE SERVICES
FINANCIAL ASSISTANCE AVAILABLE TO EN~'LOYEES
1. Agency employees may occasionally be faced with financial
problems which distract them from properly performing their duties
and, in see cases, cause them to consider the necessity of leaving
the Agency. There are na legal means by which such employees can be
given personal loans or grants from Agency funds. This notice is
designed to bring to the attention of supervisory personnel the facili-
ties within the Agency which are available to assist employees in such
financial emergencies. This information should be used by supervisors
in appropriate circumstances and disseminated verbal~jr to each employee
at such times as it may be necessary.
2. The facilities of the Credit Union are available to employees
of~the Agency after a nominal investment. Employees should be advised
to consider the practicability of using Credit Union facilities before
seeking other assistance, because such a procedure reduces the security
problems inherent in applying for a corrmereial loan. If an employee
elects to seek assistance from a connnercial source or some external
welfare association, he should be cautioned to deal only with reputable
firms or agencies.
3. When no other practical course is available to the employee
either through the Credit Union ar frcxn private sources, there is a
smal]. welfare fund available within the Agency from which assistance
may be obtained. When a supervisor learns of an emergency situation
in which efforts to solve an employ+ee's financial difficulty through all
other means have failed, he should refer the employee to the Employee
Services Division, Office of Personnel, to apply for assistance from
this fund.
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*~~ ~~~ ~~~ 6 May 1955
Bylaws Adopt ed by
CENTRAL INTELLIGENCE AGENCY WELFARE ASSISTANCE BOARD
References: ERs 6-7121, 6-7122
1. GIIdERAI,
These bylaws establish the policy and procedure governing the
administration of the CIA employee welfare fund. All staff employees
may receive emergency welfare aid and assistance from the fund, pro-
vided that all security requirements are satisfied in each case.
The CIA V`delfare Assistance Board"has been established by the Deputy
Directors Memorandum of 8 April 1955?
2. POLICY
Welfare funds shall be made available to render CIA employees
emergency assistance for welfare, health, safety, and for recreation
from a financial and/or material standpoint. Whatever means are
deemed appropriate shall be utilized to promote the general welfare
of CIA employees.
3? AAR'fII~]'ISTRATIC%d
a. Formation of the CIA WELFARE ASSISTANCE BOARD.
The name of the organization shall be the CIA. Welfare Assist-
ance Board, and the welfare fund shall be administered by this
Board. The Board shall be comprised of four representatives, each
with an alternate to serve in his absence. The Director of Person-
nel shall serve as Chairman: and treasurer and shall appoint an
executive secretary/assistant treasurer and an alternate.
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b. BOARD RESPONSIBILITIES
In fulfilling its responsibilities, either delegated or assumed,
the Board shall be fully responsible for the collection, receipt,
custody and expenditure of such. funds as may be contributed, donated,
or otherwise. accrued for use ixi promoting the general welfare of the
employees of this Agency.
c. AVAILABLE FINANCIAL ASSISTANCE
(1) In most instances the financial assistance shall be limited
to those Agency employees who are faced with unexpected hardship and
are unable to obtain all or a portion of the necessary financial
assistance, by recourse to the CIA Credit Union or other normal lend:
ing institutions. -
(2} All requests far financial assistance shall be presented
to the Executive Secretary, at a location designated by him, far
initial evaluation. The Executive Secretary or his alternate shall
be empowered (in conformance with the purposes and bylaws of the
Board) to grant Agency employees personal loans not exceeding
X50.00. (Only one loan ~,pps~.3 per employee a~ay be outstanding
at any one time}. In discharging this responsibility, the Execu-
tive Secretary sha11 be responsible to the Board, and shall be
subject to the supervision of the Chairman. Loans ranging from
X50.00 to X200.00 shall be approved by the Executive Secretary and
the Chaixman, or, in the absence of either or both of these
officials, any two Board members may take action in acute situations.
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?.Dens ranging in amounts from X200.00 to ~~00.00 shall be approved
by at least two Board members, the Chairman and the Executive
Secretary, and loans in excess of X500.00 must be approved. by total
Board membership.
d. RESPONSIBILITIES OF EXECUTIVE SECRETARY
The Executive Secretary shall be responsible for maintaining
the financial records of the fund, making collections on loans, and
receiving any donations from Government Services, Inc.i or other
sources. Fie is authorized to make all withdrawals for the Board.
In the event of his illness or absence, the Chairman or his
alternate may act in his behalf.
e. FUATD SOURCES .
The Board has available certain monies, including payments.
from Government Services, Inc., incident to their operation of CIA-
patronized cafeterias. The Board shall investigate the possibility
of augmenting the fund through appropriate revenue producing plans.
For example, the Potomac Recreation Association (PRA) and the CIA
7iTelfare Assistance Board may collaborate on programs, projects,.
and/or activities for the mutual augmentation of their respective
functions, thereby increasing the capability and effectiveness of
each organization in carrying out its mission.
f. LOAN PROCi;DURE
(1} The Board shall make all loans in strictest confidence,
and shall not reveal the names of any debtors unless they become
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delinquent. Loans shall be made for the shortest term possible con-
s
sidering all circumstances, shall be non-interest bearing, and shall
not carry any service charge whatsoever.
(2) Application for a loan shall be made in writing upon a form
prescribed by the Board. The applicant shall supply all information
required by said form, as well: as such additional information as the
Board may deem necessary. All such infar~mation shall be treated as
confidential.
(3) The employee shall make all payments in accordance with
the repayment schedule agreed upon. When a loan is granted, a
schedule for repayments mutually agreeable to the applicant and the
Board, shall be set forth in writing and recorded at the bottom of
the Loan application.. A receipts prescribed by the Boards shall be
given for any and all payments. When an employee fails to repay a
loan, or arty part thereof the Bcard may take whatever steps are
deemed legally expedient or appropriate to secure payt~nt of the
amount due. Or the total membership of the Board may' at its
discretion declare the account uncollectible and effect its trans-
fer to that category. An applicant for a loan or gratuity shall
not be considered to be iri good standing if, under a previous loan,
such applicant has not acted in good faith or has failed, without
3ust cause, t o fu1#ill promises made in connection therewith.
g. EX~EPTIG~JS AND SPEDIAL PRt~DthZES
-The Board may establish such special procedures ar exceptions
to these rules and regulations as are deemed necessary or appropriate.
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For example, with tY~ concurrence of all its members, the Board may
make an outright grant to an individual or to the Potomac Recreation
Association, with no provision for repayment, when it feels that such
action is clearly justified by the exigencies of the total situation.
h. REPORTS AND RECQRDS
(1} The Welfare Board shall compile and keep on file a monthly
repart containing the following informations
Total amount of fund.
Number and amount of loans outstanding at
beginning of period.
Amount of funds on hand at beginning of period.
Number and amount of loans paid during the period.
Number and amount of loans made dura.ng the period.
Amount of funds on hand at end of period.
Number and amount of loans outstanding at end of
period.
Number and amount of delinquent loans.
Number and amount of loans coa~sidered uncollectible.
(2} An audit of all financial records of the welfare fund shall
be made at least semi-annually by an individual or individuals w3.thin
the Agsncy who are properl4,,r qualified to make such audits. All audits
shall be conducted under the control and supervision of the Chief,
Audit Staff.
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