APPROVAL OF ADVANCED SICK LEAVE FOR (SANITIZED)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00375R000200090013-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 10
• Document Creation Date: December 19, 2016
• Document Release Date: October 27, 2006
• Sequence Number: 13
• Publication Date: December 2, 1983
• Content Type: MF

Approved For Release 2006/11/04: CIA-RDP8 ?375 00090013-8
Adm trative - lnterna~ use
1eis
MEMORANDUM FOR: Compensation Division
Office of Finance
SUBJECT: Approval of Advanced Sick Leave
1. Approval of requested advanced sick leave is granted to Subject
employee for 240 hours.
2. This leave is approved subject to the following:
a. All accumulated annual leave accrued in excess of
160 hours and all accumulated sick leave has
been exhausted.
b. A certificate from the attending physician must be
forwarded immediately by the employee's administrative
office to C/PAB/OP. The nature of the illness or
injury and the estimated date the employee will be able
to return to duty should be stated on the certificate.
c. As sick leave is earned it will be used by the Office
of Finance to reduce this advance until it is liquidated.
d. Employee will call Office of Medical Services, extension
STAT I Iupon return to duty.
Deputy Director o Personnel
Copies to:
Chief, Admin Office
OP/Files
NOTE: This approval is limited to this specific illness only. Any
unused leave that has been advanced is to be cancelled upon Subject's
return to duty.
Administrative - Internal Use UR,
Approved For Release 2006/11/04: CIA-RDP85-00375R000200090013-8
 Approved For Release 2006/11/04: CIA-RDP85-00 75Rc0 00090013-8
DISTRIBUTION:
Original - Addressee
1 - DD/Pers
1 -BSD
1 - Chief, Admin Office
1 - OP Files
STAT DD/Pers/SP/BSD 2 December 1983
~ pew,
Mmini
Approved For Release 2006/11/04: CIA-RDP85-00375R000200090013-8
 A p v -5671 11~64. elA R1916
90013-8
ROUTING AND TRANSMITTAL SLIP at 17 NOV 1983
TO: (Nsme, office symbol, roo
uilding, Agency/Post1
m number,
DC/BSD
1.
Initials
Date
2.
-
3.
S.
ction
File
Note and Return
lApproval
For Clearance
Per Conversation
s Requested
4
For Correction
Prepare Reply
E
irculate
For Your Information
See Me
omment
Investigate
Signature
Coordination
justify
of the EEO Handica ped program is
hand carrying the case to Hugh in
Retirement today. Retirement will then contact
OMS to get their Medical report which will, per
Hugh, require an OMS panel meeting with an out-
side doctor and usually takes 2-3 weeks to set up.
When Retirement gets that report in hand it will
be a matter of only a very few days until the
package is complete and ready to go to OPM.
Gloria is currently using her annual leave as all
sick leave has been exhausted. Her annual leave
will carry her through the end of November. If
the 240 hours of sick leave is approved it will
be used during November vice the annual leave. (over)
DO NOT use this form as a RECORD of approvals, concurrences, disposals,
clearances, and similar actions
FROM: (Name, Or K. symbol, A
F77 7
Gnief, Personal fairs Branch
Room No.-Bldg.
5o4i-102 OPTIONAL FORM 41 (Rev. 7-76)
b GSA
* GPO 1981 0 - 361-529 (148) Prescribed
FPMR 1 1
Approved For Release 2006/11/04: CI4~-F ~'675R000200090013-8
 Approved For Release 2006/11/04: CIA-RDP85-00375R000200090013-8
The net effect is that Gloria will have reinstated
to her the annual leave she is currently using.
Approved For Release 2006/11/04: CIA-RDP85-00375R000200090013-8
 Approved For Release 2006/11/04: CIA-RDP85-00375R000200090013-8
ROUTING AND TRANSMITTAL SLIP
10 Nov 83
TO. (Name, office symbol, room number,
wilding, Agency/Post)
rU/ BSD
Initials
Date
2.
DD/Pers/SP
4.
PAB
ion
file
Note and Return
rovai
For Clearance
Per Conversation
S Requested
For Correction
Prepare Reply
irculate
For Your Information
See Me
omment
Investigate
Signature
Coordination
Justify
REMARKS
Bill and George:
This advance of sick leave will be a
"write-off" because on 19 October 1983
OMS declared
and recommended
that she apply for disability retirement.
Her leave balances, as of 1 November, were
160 hours annual and 18 hours sick.
DO NOT use this form as a RECORD of approvals, concurrences, disposals,
clearances, and similar actions
OPTIONAL FORM 41 (Rev. 7-76)
Prescribed b y GSA
FPMR (41 C y) 101-11.206
Approved For Release 2006/11/04: CIA-RDP85-003758000200090013-8
 Approved For Rele s&.-2 306/g4M4-, CIAjRQ.P85 Q$,ZZ R0, 00090013-8
MEMORANDUM FOR: Compensation Division
Office of Finance
SUBJECT: Approval of Advanced Sick Leave
1. Approval of requested advanced sick leave is granted to Subject
employee for 240 hours.
2. This leave is approved subject to the following:
a. All accumulated annual leave accrued in excess of
160 hours and all accumulated sick leave has
been exhausted.
b. A certificate from the attending physician must be
forwarded immediately by the employee's administrative
office to C/PAB/OP. The nature of the illness or
injury and the estimated date the employee will be able
to return to duty should be stated on the certificate.
c. As sick leave is earned it will be used by the Office
of Finance to reduce this advance until it is liquidated.
d. Em to ee will call Office of Medical Services, extension
upon return to duty.
Copies to:
Chief, Admin. Office
OP/Files
I
Chief,
Benefits and Services Division
Office of Personnel
NOTE: This approval is limited to this specific illness only. Any
unused leave that has been advanced is to be cancelled upon Subject's
return to duty.
Approved For `Release-2DO6111
8 ens. n~ F"Rn
04:''c1A-RbP 06`3 gR000200090013-8
 Approved For Release 2006/11/04: CIA-RDP85-00375R0002000900
Administrative - Ietern t Use ODIV
FROM:
STAT
epu y Me Benefits and
Services Division
5E56 Headquarters
TO: (Officer designation, room number, and
building)
STAT
t4.
STAT
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
EXTENSION
NO.
DATE
DATE
OFFICER'S
COMMENTS (Number. each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
STAT
C BSD
At your renest
as researched
sick
2.
eave status. o ove er, she
DD ers/SP
ad only 18 hours of sick leave on
he books and this has subsequently
3.
fired. EEO hand carried the
EO/0
file to Retirement Affairi
ivisian on 17 November. Retirement
4.
A _F
fairs Division then contacted -
DD/Per
S to get their medical report. ST
(RAD) advises that
5. ..
ta>_nl g a medical report usually
requires OBIS to set up a panel meet
'ng with. an outside doctor and this
~.
isually takes two or three weeks.
on receipt of the c is report,
STAT case will be forwarded
7.
o OPM where more time will be
required for them to make 'a final
ecision. ST
a.
In the meantime,
Leave has expired and it does not
9.
appear that an advance of 240 hours
PAB
will. be enough to cover her for the
ntire period requested. This means
10.
that she will be -using annual leave
d if that is not enough,LWOP.
tt
l
Recommend you sign the attached
C
f
p
emorandum authorizing her an advanc.
t
e
f 240 hours sick leave.
12. 1A1,5
14
-
1-.06 V
K c
J,
13. v hTd 0 co
6 u~
Ct)
ldAVE
ST
15.
J
7
FORM 6i A USE PREVIOUS
1-79 EDITIONS
'Approved Fee Releas $ A-
5-00375 000200090013 $`
T
 Approved For Release 2006/11/04: CIA-RDP85-00375R000200090013-8
BENEFITS AND SERVICES I)IVIS[0`:
Personal Affairs Branch
(branch)
-------- --------
Course Title or Group Briefed
Briefings as arranged by CPB
I
Frequency
STAT
5 Mmes a year
Approx.: 16 a year
Approx. 3 times a
year
STAT
Approx.. 33 times a
year
4 times
Approved For Release 2006/11/04: CIA-RDP85-00375R000200090013-8
OCT riaj,
 Approved For Release 2006/11/04: CIA-RDP85-00375R000200090013-8
27 October 1983
I On,Friday afternoon, 21 ternoon, 1 October 1983, I received a call from
Deputy Inspector General, asking what is the average length of
time necessary to get an approved Disability Retirement or Compensation
Claim. He was aware that claims vary in complexity and therefore in time
required to process. However, in reviewing the case, he recalled
from his previous assignments that it was not unusua or isability claims
to require 'dii extensive time to process and questioned in his own mind
whether the time ela sed in the case was inordinately long by
comparison. I told I would make some inquiries and call him back.
had all disability retirement applications for the
first 6 months of 1982 pulled. (Same time frame asi She
determined that they averaged 4 months, 27 days. A little over 2 months
of this time was spent in the OPM after the claim has been prepared and
sent to them. (Because of expedite handling the case was at OPM
only a little over 3 weeks.) Preparation involves completion of the
application, obtaining supervisors' statements, having the individual obtain
completed doctors' forms, a physical exam by our own OMS and a Board review
thereafter, and obtaining of finance records. pointed out that the
process will now be even longer since the Handicappe Officer must first
find that no other suitable job exists for the individual.)
did not have specific data to compute an average for
Compensation cases as did for disability retirements. Our experience
does show, however, t t processing time for compensation approval runs
about the same and for the same reasons as disability retirement.
After gathering this information, I phoned it to on
Tuesday morning, October 25. He said this was what he wanted and expressed
appreciation for our efforts.
Approved For Release 2006/11/04: CIA-RDP85-00375R000200090013-8
 Approved For Release 2006/11/04: CIA-RDP85-00375R000200090013-8
MIIVIORANDUM FOR
~ILE:
On Friday afternoon, 21 October 1983, I received a call from STAT
Deputy Inspector General, asking what is the average lengt o
time necessary to get an approved Disability Retirement or Compensation
Claim. He was aware that claims vary in complexit and therefore in time
required to process. However, in reviewing the case, he recalled STAT
from his previous assignments that it was not unusua or disability claims
to require the extensive time to process and questioned in his own mind
whether the time ela sed in the case was inordinately long by STAT
comparison. I told II woul make some inquiries and call him back.
I had all disability retirement applications for the
first months o 82 pulled. (Same time frame as She STAT
determined that they averaged 4 months, 27 days. A itt e over 2 months
of this time was spent in the OPM after the claim has been prepared and
sent to them. (Because of expedite. handling the case was at OPM STAT
only a little over 3 weeks.) Preparation involves comp etion of the
application, obtaining supervisors' statements, having the individual obtain
completed doctors' forms, a physical exam by our own OMS and a Board review
thereafter, and obtaining of finance records. II pointed out that the STAT
process will now be even longer since the Handicapped Officer must first
find that no other suitable job exists for the individual.)
did not have specific data to compute an average for
Compensation cases as 0 did for disability retirements. Our experience
does show, however, that processing time for compensation approval runs
about the same and for the same reasons as disability retirement.
After gathering this information, I phoned it to on
Tuesday morning, October 25. He said this was what he wanted and expressed
appreciation for our efforts.
Distribution:
Original - BSD Chrono
1 - PAB
1 - C/ RAD
DD/Pers/SP/BSD~
I270ctoberl983)
Approved For Release 2006/11/04: CIA-RDP85-00375R000200090013-8