ORGANIZATION & FUNCTIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00142R000100140001-7
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 29
• Document Creation Date: December 22, 2016
• Document Release Date: May 14, 2010
• Sequence Number: 1
• Publication Date: December 1, 1979
• Content Type: MISC

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ORGANIZATION &FUNCTIONS
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The Office of Data Processing is a relatively new organization. It grew out of the
CIA Automatic Data Processing Staff which was established under the Deputy
Director for Support on 25 May 1961. On 5 August 1963 the CIA ADP Staff was
made an Office, the Office of Computer Services, and placed in the Directorate for
Science and Technology. In April 1973, the Office was placed in the Directorate for
Management and Services and the name was changed to the Office of Joint
Computer Support.
Several significant consolidations of Agency computer activity have occurred
since 1963. In November of that year, the Automatic Data Processing Division of the
Office of the Comptroller was transferred to OJCS. Computer activities in the
Central Reference Service were consolidated in OJCS during FY 1974, making
possible the release of the CRS computer system in November 1973. The computers
supporting the Information systems Group, DDO, were placed under OJCS manage-
ment effective with the FY 1975 budget year.
In June 1976 th Office of Joint Computer Support was renamed the Office of
Data Processing and reorganized with two Deputy Directors. The Deputy Director
for Processing includes the operation of the computer centers, the hardware
engineering, system software programming, production of computer jobs and data
base management. The Deputy Director for Applications has four divisions that
analyze customer requirements and develop computer systems and programs to meet
those requirements.
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OFFICE OF DATA PROCESSING
ORGANIZATION AND FUNCTIONS
CONTENTS
Page
PREFACE .............................................................................................................. iii
OFFICE OF THE DIRECTOR .......................................................................... 1
EXECUTIVE OFFICER ...................................................................................... 2
MANAGEMENT STAFF .................................................................................... 2
ADMINISTRATIVE STAFF .............................................................................. 2
CONSOLIDATED SAFE PROJECT OFFICE .................................................. 3
DEPUTY DIRECTOR FOR APPLICATIONS ................................................. 5
ADP TRAINING STAFF ................................................................................ 6
DIVISIONS A, B, C and D .......................................................................... 6
C. SYSTEMS PROGRAMMING DIVISION ..............................................
BATCH SYSTEMS BRANCH ..................................................................
ONLINE SYSTEMS BRANCH ...............................................................
INTERACTIVE SYSTEMS BRANCH ....................................................
DATA BASE SYSTEMS BRANCH ..........................................................
CONFIGURATION AND ENVIRONMENTAL MANAGEMENT
BRANCH ..................................................................................................
MAINTENANCE MANAGEMENT BRANCH ......................................
TELEPROCESSING BRANCH ................................................................
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PRODUCTION DIVISION ................................................................................ 17
PRODUCTION CONTROL BRANCH ........................................................ 17
DATA BASE MANAGEMENT BRANCH .................................................. 18
DATA CONVERSION BRANCH ................................................................ 18
FIGURES
ODP ORGANIZATION CHART ...................................................................... 21
OFFICE OF THE DIRECTOR ORGANIZATION CHART ........................ 22
CONSOLIDATED SAFE PROJECT OFFICE .................................................. 23
DEPUTY DIRECTOR FOR APPLICATIONS ORGANIZATION CHART 24
DEPUTY DIRECTOR FOR PROCESSING ORGANIZATION CHART.. 25
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OFFICE OF THE DIRECTOR
MISSION
The Director of Data Processing is responsible for providing a central computer
service to satisfy Automatic Data Processing (ADP) requests from Agency compo-
nents and to satisfy Intelligence Community requirements as assigned.
FUNCTIONS
In performing this assigned mission the Director of Data Processing:
I. Serves as the senior ADP official of the Agency and advises the Director of
Central Intelligence and his Executive Advisory Group on Agency-wide
ADP issues and management.
2. Represents the Agency on Agency-wide ADP matters to the Congress,
Office of Management and Budget, Intelligence Community Staff and
federal oversight organizations such as the National Bureau of Standards
and GSA.
3. Prepares near and long-term resource plans required for performing an
Agency-wide service of common concern, defends those resources through
the budget process and manages the expenditure of those resources.
4. Reviews and approves Agency proposals for acquisition of computer
equipment, software, and services.
5. Performs analyses of requirements for ADP services, conducts feasibility
studies, prepares project proposals for new computer applications, develops
new computer applications programs, and performs maintenance and
production control of completed applications programs.
6. Plans, designs, operates and maintains two major computer centers provid-
ing facilities and services for: large capacity batch processing; interactive
computer processing through remote terminal networks; data base manage-
ment and on-line information storage and retrieval.
7. Plans, designs and implements dedicated ADP hardware/software systems
to satisfy unique requirements that cannot be accommodated on the
Agency central common-use facility.
8. Provides professional ADP personnel, on a rotational basis to.advise and
assist other Agency components in exploiting ADP techniques.
The Office of the Director of ODP includes an Executive Officer, Management
Staff and Administrative Staff. (See attached Organization Chart, figure 2).
The ODP Executive Officer serves as the ODP office manager, controlling the
flow of paper within the office, assigning staff work to line organizations and
establishing deadlines. He manages the office records management program through
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an RMO. He undertakes special ad-hoc research projects, and representational and
managerial tasks. As Career Development Officer, he serves as a voting member on
the DDA Personnel Panel and the MZ Career Sub-Group Board. He serves as ODP's
Equal Employment Opportunity Officer.
MANAGEMENT STAFF
The Management Staff provides long and short range planning for the effective
and efficient allocation of financial and manpower resources. It is responsible for
development, coordination and dissemination of management policy. 'As ODP's
comptroller, provides financial management and services. Responsible for liaison with
the Agency Comptroller, Office of Finance and other components involved in the
planning, programming and budgeting activities of the Intelligence Community.
Exercises staff supervision over ODP activities as assigned by Director of Data
Processing. Reviews proposals from Agency components for acquisition of ADP
equipment software and services. Supervises ODP's ADP Security Program. Provides
area security assistance and processes security clearances. Provides representation to
IAC/ADP, etc.
ADMINISTRATIVE STAFF
The Administrative Staff is charged with providing the full range of administra-
tive support to ODP operations, management and personnel. Professionals are
assigned to the staff from the MG, MP and ML career service sub-groups of the
DDA. The staff is the focal point for personnel management from the hiring phase
through career development and ultimate retirement. It manages the ODP property
account as well as supply requisitioning, space allocation and maintenance, telephone
installations and transportation. Provides guidance and advice to the MZ Career
Board and Sub-Group Panels. Manages ODP training activities, coordinating
training requirements with the Senior Directorate Training Officer and the Office of
Training. Coordinates personnel planning, resource requirements and policies with
the Office of Personnel. Provides staff assistance to D/ODP and other elements of
ODP. Manages ODP's parking program and allocation of permits. Manages the ODP
Registry and controls compartmented information. Is delegated approving authorities
for procurements, travel, training and other managerial authorities of D/ODP.
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CONSOLIDATED SAFE PROJECT OFFICE (CSPO)/SPECIAL
PROJECTS STAFF
MISSION
The CSPO is a joint CIA/DIA organization charged with development of the
consolidated SAFE (Support for the Analysts' File Environment) System. The CSPO
will define, develop and bring into operation SAFE Systems that satisfy the needs of
the intelligence production analysts and users in the CIA and DIA. The CSPO will
take maximum advantage of requirements and functions that are common to both
Agencies to minimize system development procurement, maintenance and operating
costs. The CSPO is administratively and operationally under the control of ODP. The
Director, CSPO is provided by CIA and the Deputy Director, CSPO by DIA with
each responsible to their respective Agencies.
FUNCTIONS
In performing this assigned mission the CSPO will:
1. Develop an integrated set of CIA/DIA requirements delineating the
functions that users expect the system to perform;
2. Monitor and administrate: (a) the preparation of system acquisition
proposals, (b) the development of hardware and software, (c) the acquisi-
tion of hardware and software, and (d) development, installation, integra-
tion, and acceptance tests; and
3. Coordinate phased transition of operation and management to DIA and
CIA operational users and support organizations.
ORGANIZATION
The CSPO is composed of four functional components:
PROJECT PLANNING AND CONTROL (PPAC/CSPO)
The Chief of Project Planning and Control is responsible for:
? Developing and maintaining Project plans and developing control mecha-
nisms, tools and displays for use by all elements of the CSPO;
? Logistic and site planning for the System;
? Document controls and configuration management;
? Defining operational requirements and transition planning for system
operations;
? Budget and financial management:
- preparing responses to support budgetary hearings;
- preparing the joint Project/program budget requests;
- assuring proper accounting of all Project resources and providing
appropriate statements to each Agency; and
- obtaining the certification of available funds for all procurement actions.
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SYSTEMS ENGINEERING (SE/CSPO)
The Chief of Systems Engineering is responsible for:
? Monitoring the technical design, development, integration, testing, accept-
ance, and transition to operation;
? Monitoring and providing advice on related development programs in other
components of the Community and industry;
? Integrating CIA and DIA requirements in coordination with the other
CSPO components, Requirements and Database Administration;
? Generating and executing reliability and performance verification tests;
? Monitoring support contracts;
? Defining interfaces to other systems;
? Validating system cost-effectiveness, performance and architecture; and
? Ensuring that the System attains the level of security that is commensurate
with the standing policies and security levels of information contained in the
System's files;
? Providing security advice to the Project Director and other staff components.
DATABASE ADMINISTRATION (DBA/CSPO)
The Chief of Database Administration is responsible for:
? Identifying and defining all databases on the System and recommending
combined use and support where practical;
? Identifying and defining maintenance responsibilities for all files;
? Coordinating with the CSPO's components, System Engineering and Re-
quirements, to ensure that database structures and management procedures
are responsive to users' needs.
REQUIREMENTS (REQ/CSPO)
The Chief of Requirements is responsible for:
? Identifying and assembling all intelligence and support requirements of the
users in each Agency;
? Obtaining and validating the priority ranking of requirements within each
Agency;
? Developing (in coordination with Project Planning and Control) substantive
justification for Project resource requests;
? Advising the Project Director and Deputy Director on all requirements
matters;
? Establishing and monitoring all appropriate control and reporting proce-
dures for requirements;
? Validating (in coordination with System Engineering and Database Admin-
istration) that the System satisfies users' requirements.
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DEPUTY DIRECTOR FOR APPLICATIONS (DDA/ODP)
MISSION
The Deputy Director for Applications is responsible for the development,
implementation and maintenance of applications software on ODP central and
special stand alone computers to support missions of Agency components.
FUNCTIONS
In performing the assigned mission the Deputy Director for Applications:
1. Provides technical consultation to Agency components requiring computer
support.
2. Develops proposals, feasibility studies, and cost analyses for new computer
applications or enhancements of current applications.
3. Analyzes customer requirements for computer systems, designs system
programs, tests systems and programs and documents applications.
4. Advises and assists customers in the role he must perform to bring about a
successful application.
5. Provides maintenance on developed software for system life.
ORGANIZATION
The Deputy Director for Applications is supported by four Applications
Divisions and a Training Staff.
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ADP TRAINING STAFF (TS/DD/A/ODP)
MISSION
Develop and present automatic data processing (ADP) training courses Agency-
wide.
FUNCTIONS
In performing the assigned mission the Training Staff:
1. Provides training in four major areas of ADP:
a. Introductory level courses for computer careerists.
b. Career enhancing and job-related courses for computer professionals.
c. Courses for Agency users of ODP Central computer services.
d. General descriptive courses in computer technology and computer
resources of the Agency.
2. Negotiates and manages contract courses when in-house expertise does not
exist.
3. Develops new training courses to coincide with the availability of new ODP
central services.
4. Manages the Audio/Video Professional Training Program to supplement
new training courses.
5. Coordinates user ADP training requirements.
6. Reports training to OTR for input into Central Employee Training
Records.
DIVISIONS A, B, C and D
The four divisions are organized on a task basis, to analyze, develop and
maintain computer applications for Agency components. The Divisions assist Agency
components in utilizing computers by analyzing the component's computing require-
ments, developing and maintaining programs to meet these requirements, and
providing techincal guidance to other Agency components or their contractors to
insure that software development is suitable for the Ruffing Center's equipment and
operating systems. Project teams are organized from Divisional resources to meet
requirements of active projects.
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DEPUTY DIRECTOR FOR PROCESSING (DD/P/ODP)
MISSION
The Deputy Director for Processing is responsible for ensuring the availability,
reliability and stability of ODP computer and terminal hardware operating systems
and systems software to provide centralized ADP services to Agency components.
FUNCTIONS
In performing this assigned mission the Deputy Director for Processing:
1. Operates two major computer centers.
2. Operates five Data Access Centers (DAC's).
3. Manages planning, design acquisition, configuration, and maintenance of
ODP computers, operating systems and software related communications
terminal equipment.
4. Provides consultation and assistance to users of ODP computer systems.
5. Provides data conversion, production control, and reports distribution
services.
6. Prepares budget plans consistent with ODP planning and policy papers.
Makes budget and financial projections as input to the 5 year budget plan.
Develops long range financial plans when budget is approved to assure
orderly implementation.
7. Prepares Processing programming and budgeting information, including
ODP hardware and software narrative and justification, as input to
Program Calls. Monitors DD/P/ODP budget.
ORGANIZATION
The Deputy Director for Processing is supported by four operational divisions
and a staff element (see Organization Chart Figure 5).
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A. CUSTOMER SERVICES STAFF (CSS/DD/P/ODP)
MISSION
To provide administrative, information, and consulting services to the ODP user
community. To ensure that users are able to make efficient and effective use of the
ODP services. To minimize the impact on users of changes in ODP services and
facilities.
FUNCTIONS
In fulfilling the assigned mission the Customer Services Staff:
1. Provides user consultation on computer languages, systems, applications
and services, performance improvement, and new techniques and
procedures.
2. Provides user problem determination and resolution, develops user tools
and procedures, and tests new versions of user products for compatability
and/or adverse impact.
3. Prepares, edits, and publishes user information and documentation, and
conducts user briefings and presentations on changes, new functions,
features, and capabilities of ODP's Batch and Interactive computer
systems.
4. Manages the administrative, security, and control procedures for direct
access storage, excluding GIMS, in the ODP Computer Centers including
recovery and backup procedures.
5. Manages the administrative procedures controlling user access to the ODP
central computer services, excluding the GIMS system.
6. Establishes and implements writing standards for technical publications
and assists ODP components, as needed, in the preparation of technical
documents.
7. Maintains an inventory of vendor and Agency produced ADP manuals,
orders and distributes technical publications, and maintains a technical
lending library of ADP-related textbooks.
8. Reviews software problems and makes recommendations for modifications.
9. Analyzes security spillages, as directed by the Deputy Director for
Processing, in support of the ODP Management Staff and the ODP
Security Officer.
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B. OPERATIONS DIVISION (OD/P/ODP)
MISSION
To operate computers efficiently by scheduling work and preparing jobs for
processing on computer center equipment.
FUNCTIONS
Operations Division is functionally organized to support two computer centers,
the Ruffing Center located in GC03, and the Special Center located in GC47. The
following functions are performed at these centers:
1. Operate and schedule work to be processed on the computer equipment.
2. Determine operator training requirements and prepare operator documen-
tation and procedures with the appropriate processing components for the
Batch and Interactive systems.
3. Control diskpacks and manage a magnetic tape library.
4. Maintain a receiving and distribution point for input to, and output from,
the Computer Centers.
5. Process requests for offsite data storage.
6. Produce the Center's short-range (maximum four weeks) scheduling of
hardware and operating plans.
7. Identify and report incidents adversely affecting the operation of ODP's
computing systems to the Chief Engineer (CE/ED/P/ODP).
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C. SYSTEMS PROGRAMMING DIVISION (SPD/P/ODP)
MISSION
To plan, design, install, integrate and maintain operating systems, data base
management systems and systems related software on ODP computers. Monitor and
analyze private sector state of the art advances and plan for installation and
integration of advanced technology which is compatible with ODP's operating
environment, customer requirements and availability of resources. Ensure the
stability and reliability of operating systems and related systems software in both
computer centers.
FUNCTIONS
The Systems Programming Division is functionally organized into the following
four branches:
BATCH SYSTEMS BRANCH (BSB/SPD/P/ODP)
1. Using vendor provided systems routines and procedures, constructs current
batch operating systems in the Ruffing Computer Center. Plans for
installation and integration of technology advances. Maintains current
batch operating systems in the Ruffing Computer Center.
2. Analyzes, diagnoses and corrects problems associated with current batch
operating systems.
3. Determines need for, analyzes, evaluates, acquires, implements, and main-
tains special batch operating systems software packages, such as compilers,
assemblers, CROSSTABS, and SPSS.
4. Analyzes customer requirements for batch operating systems and software
packages and, working from vendor supplied materials, constructs individ-
ualized batch operating systems to satisfy unique requirements.
5. Provides consultation services in the field of batch operating systems.
ONLINE SYSTEMS BRANCH (OSB/SPD/P/ODP)
1. Using vendor provided materials, constructs operating systems software to
support the Special Center and CAMS.
2. Integrates vendor supplied systems related software into operating systems
to provide online support to current batch operating systems.
3. Analyzes, diagnoses and corrects online systems software problems.
4. Plans for acquisition and installation of online systems software. Provides
software support for installed online applications.
5. Performs quality assurance testing of hardware and software enhance-
ments or changes for implementation readiness into or as the Batch or
Interactive production systems in the Ruffing Center and the Special
Center.
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6. Monitors private sector technology advances. Plans for upgraded online
software to improve overall efficiency of central online support.
7. Provides consultation services in the fiels of online systems support.
INTERACTIVE SYSTEMS BRANCH (ISB/SPD/P/ODP)
1. Analyzes requirements for interactive ADP systems. Reviews available
private sector software packages, selecting those meeting requirements and
compatible with ODP's computer environment and integrating these
systems into existing capabilities. Plans for upgrading of interactive
systems in parallel with technical advances.
2. Analyzes requirements for unique special interactive systems. Develops
special interactive systems from vendor supplied materials. Implements and
documents new special interactive systems.
3. Analyzes, diagnoses and corrects interactive systems problems.
4. Customizes vendor supplied interactive systems to ensure compatibility
with ODP's environment. Implements and documents customized interac-
tive systems.
5. Designs, implements, and maintains communications access packages, such
as the Conversational-Access-Method (CAM).
6. Designs, implements, and maintains software to meet specific needs such as
Batchmon, SEDIT, etc.
7. Provides consultation in the field of interactive systems.
DATA BASE SYSTEMS BRANCH (DBSB/SPD/P/ODP)
1. Using vendor supplied and internally designed materials, develops enhance-
ments for ODP's Generalized Information Management (GIM) Systems.
Documents enhancements to update user information.
2. Analyzes, diagnoses, and corrects GIM problems. Manages vendor support
for GIMS systems upgrades.
3. Reviews requirements for and develops batch utility programs in support of
GIMS data bases. Maintains batch utility programs supporting GIMS.
4. Reviews new GIMS applications to determine impact on overall GIMS
workload and availability.
5. Reviews requirements for minicomputer data base management systems.
Develops minicomputer data base management systems and provides
maintenance support for systems.
6. Installs vendor provided data base management software such as RAMIS.
Interfaces RAMIS software with ODP's batch and online systems.
7. Analyzes, diagnoses and corrects problems associated with ODP's RAMIS
systems. Manages vendor support, maintenance and upgradings of RAMIS
systems.
8. Provides consultation services in the field of data base management and
minicomputers to users of ODP's services.
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D. ENGINEERING DIVISION (ED/P/ODP)
MISSION
Ensures the reliablilty and stability of ODP computer and terminal hardware.
Ensures efficient utilization of existing ODP systems to meet customer requirements.
Responsible for acquisition, configuration, and maintenance of ODP computer
systems.
FUNCTIONS
Engineering Division is functionally organized into four branches.
SYSTEMS ENGINEERING BRANCH (SEB/ED/ODP)
1. Optimize the performance of existing systems and systems software.
? Determine changes required to the hardware configuration of existing
systems to meet increased user demand or to improve performance of
existing services.
? Develops and maintains hardware and software performance evaluation
tools for existing and planned computer systems.
? Using modeling, analysis of system accounting data, and performance
evaluation tools, determine the workload and the capacity of existing
systems.
? Consults with other Processing Divisions and users of major systems on how
to obtain the best performance with existing and planned hardware
configurations.
? Ensures that existing ODP computer systems are utilized as efficiently as
possible consistent with customer requirements.
? Determines the appropriate measures of system performance and workload
utilized by ODP Management. Determines the costing algorithm utilized by
ODP to charge for its computer services.
2. Provide for the expansion of existing services and the systems design for new
services.
? Prepare annually a plan for ODP describing all planned changes to ODP
computer systems to meet new or expanded requirements. This plan serves
as the formal documentation and rational for changes to existing systems
and implementation of new systems.
? Writes the specifications and evaluation criteria for all ODP procurements
of computer hardware.
? Determines the system configuration required to meet a stated requirement
for feasibility studies.
? Accesses the capability of new and advanced technology to determine when
it should be introduced into the ODP systems.
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? Projects workload increases used to determine when expansion of existing
services is required.
? Consults with customers planning major new systems on the proper
configuration and appropriate technology.
? Provides the proper configuration of minicomputer systems to meet specific
ODP customer requirements.
? Determines when existing ODP computer technology is obsolete and must
be replaced.
CONFIGURATION AND ENVIRONMENTAL MANAGEMENT BRANCH
(CEMB/ED/ODP)
1. Configuration Management
? Coordinates with all ODP Divisions to annually publish an integrated
schedule of all activities which will impact the ODP Computer Centers.
Manages the execution of the approved plan.
? Coordinates with all ODP Divisions and customer offices all aspects for the
planning and installation of minicomputers in support of Agency user
requirements.
? Manages and plans all configuration changes to the computer systems in the
ODP Computer Centers.
? Coordinates all activities related to the procurement or release of computer
hardware.
2. Resource Management
? Manages the security and control procedures for all direct access storage in
the ODP Computer Centers including recovery and backup procedures.
? Analyzes current and future online storage requirements, reorganizes the
use of online space and develops projections for future online storage
requirements.
3. Environmental Management
? Coordinates all activities concerned with the installation and/or relocation
of computer systems in the ODP Computer Centers.
? Coordinates all aspects of prevention and detection to achieve physical
security of equipment and personnel in the ODP Computer Centers.
? Assists in planning for future computer systems particularly with regard to
the physical space, environment and power requirements and limitations.
? Coordinates power, environmental and security requirements with the
appropriate service organizations, and monitors services provided.
? Maintains master drawings and records for the physical layouts and
interconnections of computer equipment.
? Establishes five year space and utility requirements for ODP Computer
Centers.
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? Originates procurement requests for ODP hardware, software, and related
services.
? Coordinates and serves as the focal point for new ADP procurement and
contracting actions with the MS/ODP.
? Deals directly with Office of Logistics for contract modifications and
renewals.
MAINTENANCE MANAGEMENT BRANCH (MMB/ED/ODP)
1. Report on Performance of ODP Services
? Maintain data bases on performance of services, hardware failures, system
interruptions and usage of each major service.
? Research each system interruption to verify reported information.
? Produce and distribute reports on system performance to meet the needs of
ODP Management.
2. Maintain Stability of ODP Services
? Resolve problems of unknown origin.
? Resolve multiple vendor problem responsibility for all hardware and
systems.
? Review procedures for recovery from hardware failures and recommend
improvements where possible.
? Manage the scheduled and unscheduled maintenance of all hardware to
provide required stability.
? Set standards for reliability used in the specifications for procurement of
new hardware.
? Manage the acceptance of new hardware to assure it meets reliability
specifications.
? Review all interruptions to ODP services to identify problems that need to
be resolved. Track the problems until resolved.
3. Manage Maintenance of ODP Hardware
? Review maintenance provided by vendors to assure that contract obligations
are fulfilled.
? Select most cost effective overage for all hardware.
? Review annually maintenance coverage of all hardware to determine most
cost effective way to maintain the hardware. Recommend and implement
required changes in maintenance coverage.
? Contract senior management of maintenance vendors when performance of
vendors falls below ODP standards. Closely track vendors performance until
it meets ODP standards.
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TELEPROCESSING BRANCH (TB/ED/ODP)
1. Short and Long Range Planning
? Develop and maintain a short range (12 months) plan of all changes
affecting ODP Teleprocessing Systems.
? Develop and maintain a long range (five year) plan for ODP Teleprocessing
system.
? Provide requirements to the Office of Communications for data communica-
tions between ODP systems and present and planned ODP customer sites
consistent with overall ODP long range planning and identified customer
requirements.
? Develop and maintain a plan for the orderly introduction of new technology
into the ODP Teleprocessing system where it will meet a customer
requirement and is cost effective.
2. Teleprocessing Hardware Selection and Procurement
? Write specifications for the procurement or upgrade of controllers connected
to the host CPU's.
? Write specifications for the various "standard" terminal that ODP supplies
to its customers. These include low, medium and high speed printers, CRT
terminals, graphic terminals, remote plotters, remote card readers and
remote tape stations.
? Write or assist in writing specifications for special purpose terminals to meet
a unique customer requirement.
? Process requests for terminals and remote job entry equipment connected to
ODP computers. Maintain computerized files on request status, equipment
installed and on order.
? Manage the procurement, and acceptance of all Teleprocessing related
hardware.
? Design and procure special purpose hardware to meet unique ODP terminal
or communication requirements.
3. Installation and Maintenance of Terminals
? Manage the vendors that maintain the owned and leased ODP terminals and
related equipment.
? Coordinate with the Office of Communications, Office of Logistics, Office
of Security, and Customer Office the installation and relocation of remote
terminals and related equipment.
? Maintain the inventory of all owned and leased ODP terminals.
? Resolve all terminal related problems of uncertain origin. This includes
technical investigation of communications circuits as well as equipment at
each end of the circuit.
? Plan and manage the installation of terminal controllers and required patch
panels.
? Manage the Tempest testing of ODP terminals.
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4. System Software
? Select, maintain, modify and install system software that runs in the front
end processors.
? Select, maintain, modify and install system software or micro code that runs
in remote terminals.
? Consult with Systems Programming Division on host operating system
software related to teleprocessing.
? Consult and advise customers on software requirements to interface to ODP
system through the teleprocessing system.
? Consult to other Agency Offices on teleprocessing related problems.
? Consult with customers on the design of special purpose systems that will
interface with ODP through teleprocessing.
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PRODUCTION DIVISION (PD/P/ODP)
MISSION
Production Division manages production applications and data base manage-
ment systems processed by computers and ensures that major data processing services
are provided in support of Agency components and the Intelligence Community.
Services include data entry; data verification; data conversion; Remote Processing
Center (RPC); small-scale computer/ minicomputer program design, development
and operation; production processing of scientific and business computer applications;
computer-generated reports printing and distribution; centralized document and
machine-readable program libraries for production and development applications;
and 24-hour COMIREX Automated Management System (CAMS), Automated
Message Processing Systems (AMPS), Field Automated Message Processing System
(FAMPS), DATEX Traffic, and Generalized Information Management System
(GIMS) data base management, processing, and control.
FUNCTIONS
Production Division is functionally organized into the following three branches:
PRODUCTION CONTROL BRANCH (PCB/PD/P/ODP)
1. Manages and processes production (operational) applications on large-scale
computers.
2. Develops and maintains Job Control Language programs, online interactive
programs, and the production documentation manuals required for processing
production applications.
3. Maintains production and development machine-readable program libraries.
4. Maintains an application and computer program documentation library.
5. Reviews new project documentation for project acceptability as a production
application and prepares processing procedures and schedules.
6. Ensures processing data integrity and data base restoration capability by
providing data backup and permanent storage.
7. Manages and operates the Xerox 1200 Computer Printing Systems and
distributes computer-generated reports.
8. Determines (hardware, facilities, and maintenance) requirements for reports
reproduction.
9. Reviews production applications and procedures and assesses the applicability
of improved processing efficiency and cost effectiveness.
10. Participates in the testing of production applications against new hardware
and software.
11. Analyzes, diagnoses and solves problems associated with production
processing.
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DATA BASE MANAGEMENT BRANCH (DBMB/PD/P/ODP)
1. Staff and operates the 5D55 Data Access Center (DAC) on a full time basis,
24-hours per day, 7 days per week to support Agency information systems as
well as a national program in behalf of the IC.
2. Provide a reliable operational environment for all GIMS systems.
3. Analyzes, diagnoses and solves technical and procedural problems associated
with GIMS processing.
4. Monitors all GIMS operations to detect and circumvent problem situations.
5. Provides data base management functions including data backup, archival
storage, history tape analysis, and data base restoration.
6. Installs new ODP/Applications developed data bases, as approved by the
GIMS Review Board.
7. Processes standing and customer-submitted requests against GIMS bases.
8. Installs and tests new GIMS software developed by the Data Base Systems
Branch/SPD.
9. Develops and publishes GIMS operating procedures.
10. Participates in the acceptance of new GIMS application data bases as a
member of the GIMS Review Board.
11. Control and issuance of GIMS passwords.
12. Operates the COMIREX Automated Management System (CAMS), which
supports the Intelligence Community, in the same mode as described above
for GIMS.
13. Primary interface for Data Base Managers and GIM users from within the
Agency and from other agencies which make up the Intelligence
Community.
14. Provides around-the-clock trouble desk which receives trouble calls and
trouble reports, and initiates corrective action.
DATA CONVERSION BRANCH (DCB/PD/P/ODP)
1. Manages and processes production applications on small scale computers and
minicomputers.
2. Provides data entry and verification services at Key Building and two
Headquarters data conversion facilities.
3. Manages and operates the Key Building Remote Processing Center (RPC).
4. Coordinates RPC (Key Building), data conversion hardware, facilities, and
maintenance requirements with the Engineering Division.
5. Provides special-handling and courier service for work processed for the
Office of Finance.
6. Manages and controls applications and data entry data files to ensure data
integrity, including data backup and data file restoration.
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7. Develops and maintains the production operating manuals required for
processing production applications.
8. Develops and maintains programs for applications processed on small scale
computers and data entry/verification minicomputers.
9. Analyses user requirements for small-scale computer and data entry services.
10. Operates and schedules work to be processed on data entry digital
computers.
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OFFICE OF DATA PROCESSING
OPERATIONS
DIVISION
MANAGEMENT
STAFF
v
m
Z
CUSTOMER
SERVICES
STAFF
EXECUTIVE
OFFICER
DEPUTY
DIRECTOR
PROCESSING
SPECIAL
PROJECTS
STAFF
SYSTEMS
PROGRAMMING
DIVISION
ENGINEERING
DIVISION
PRODUCTION
DIVISION
ADMINISTRATIVE
STAFF
DEPUTY
DIRECTOR
APPLICATIONS
TRAINING
STAFF
* Incorporates the Consolidated SAFE Project Office, with joint CIA/DIA staffing. FIGURE 1
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ODP
Office of the Director
Data Processing
Executive Officer
EEO
Career Development
Career
Subgroup
Panels
Chief
Management Staff
Deputy Chief
A--
Policy & - y
Plans Group
Security
Officer
Program &
Budget Group
1
1
f:
Chief
Administrative Staff
Deputy Chief
Logistics
Training
Registry
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Consolidated SAFE Project Office
Project Director
(CIA)
Deputy (DIA)
Contracts
Manager (CIA)
Project
Planning (CIA)
and Control
I
Requirements
(DIA)
System
Engineering
(CIA)
Database Admin
(D IN
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Deputy Director
for
Applications
Training
Staff
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Deputy Director
For
Processing
Customer
Services
Staff
Operations
Division
Systems
Programming
Division
Engineering
Division
Production
Division
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Confidential
Confidential
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