GOVERNMENT TRANSPORTATION REQUESTS (GTRS) QUARTERLY REPORT OF USAGE AND SAVINGS 1 JULY - 30 SEPTEMBER 1981

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84B00890R000800100014-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 7
• Document Creation Date: December 14, 2016
• Document Release Date: June 4, 2003
• Sequence Number: 14
• Publication Date: November 2, 1981
• Content Type: MF

Approved For Release 2003/06/26 CIA-RDP84B00890R000800100014-6
2 November 1981
Deputy Chief, Audit and Certification Division
SUBJECT . Government Transportation Requests (GTRs)
Quarterly Report of Usage and Savings
1 July - 30 September 1981
B.
C. .Memo to EO/OD&E to D/OF dtd Aug 81
1. Attached is a report by component and Directorate covering the
usage of GTRs for domestic TDY travel by overt Agency employees based on
GTRs issued by decentralized BIF Offices during the period 1 July -
30 September 1981, and the approximate savings realized through use of
GTRs to obtain "city-pair" contract discount air fares or non-contract
competing discount air fares for official Government travel during the
period. Also reported below are the same usage and savings figures for
GTRs issues by Central Processing Branch (CPB) beginning
3 August 1981. Issuance of by CPB has grown steadily during
the last two months of the reporting period. The CPB figures do not
provide a breakdown by components or Directorates, nor between overt and
official cover (covert) travellers. Those GTRs issued by CPB include a
large number of "pre-paid" round trip discount tickets arranged for Invitee
travellers at the request of SPD/OP.
2. The approximate savings were computed on the basis of the difference
between the Government discount fares obtained and the full economy ("Y"
Class) fares which would otherwise have applied. The per-trip savings may
be somewhat less in the current quarter as domestic air carriers have
recently reduced many Economy Class fares slightly while increasing or
eliminating most general discount fares such as "Super Savers."
3. The number of GTRs issued includes GTRs cancelled due to admin-
istrative error, trips cancelled, and late itinerary changes.
4. The obvious differences in the scale of savings per trip between
some components is a function of short-range trips or trips to destinations
not offering "city-pair" or other discount fares in some components compared
with frequent travel to distant points in other components - especially to
which represented savings of $558 and $564
per trip.
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 Approved For Release 2003/06/26 : CIA-RDP84B0089OR000800100014-6
SUBJECT: Government Transportation Requests (GTRs) Quarterly Report of
Usage and Savings 1 Jul), - 30 September 1981
S . OD&E will initiate use of l I for its Headquarters couriers
and for its twol installations beginning in early November, in
accordance with L.
6. A survey of potential requirements for use of for
personnel at Agency facilities beyond the Headquarters area has been
completed. A full report will be submitted
two OD&E
Office appear to 1e likely candidates for use of
facilities should serve several components (including
in addition to their own personnel. Proposed rocedures an requests for
approval of these extended assignments of will be initiated in
early November.
7. Central Processing Branch is preparing a memorandum requesting
approval to use for foreign TDY travel. This will allow
realization of savings from discount air fares on the domestic legs of
such travel, especially to and from the Los Angeles, San Francisco,
Honolulu, Dallas and Miami gateways. It is also expected to enhance cover
and security by providing a GTR Number on travellers' ticket (as would
normally be found on the tickets and
minimizing reliance on the old and sop-worn"
cover mechanisms currently used for most foreign travel arrangements
through CPB.
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8. It is planned that use of 0 through CPB for foreign TDY 25X1
travel will be announced by a Headquarters Notice which will also reiterate
CPB's procedures and time constraints, the overriding reasons for use of
GTRs and related advance travel planning, and the availability of "pre-paid"
ticketing arrangements through CPB to obtain discounts for personnel travelling
TDY to Headquarters from points not having access to GTRs.
9. The use of 0 and "pre-paid" tickets for domestic and foreign
PCS travel is being studied by CPB.
10. A few components have not made use of the Ocapability 25X1
through CPB. Where this is a significant consideration, the matter has
been discussed with Directorate level personnel and action should be taken
by the Directorate in the near future to remedy the situation.
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GTR Usage and Savings
COMPONENT
AO/DCI
ICS
OP (Recruiters)
DDA/OL
DDA/ODP
DDA/OT&E
DDA/OF
N RAE/ OD
\'FAC/OSWVR
\FAC/OCR
NFAC/OIA
DDS&T/OD
DDS?,T/OTS
DDS?,T/OSO
DDSF1T/OD1E
25X1 DDSFT, I
DDS&T/ORD
DDS&T/NPIC
25X1 DDSU,O
SUB-TOTALS
1 July-30 September 1981
GTRs ISSUED APPROX. SAVINGS
5 $ 2,86S
33 13,311
1,500
2,639
4,350
4,000
1,926
7,732
8,230
180
1,81-
1-35
118
9,695
201,000
31,926
20,148
9,525
2, J0
FCOINOT E
(d)
(Overt Travel Only) 998
CENTRAL PROCESSING BRANCH 785
$32},-18
183,000
(e) ~; (f)
1,783 $508,'18
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DIRECTORATE (SU MARY)
GRTs ISSUED
APPROX. SAVINGS
DCI E ICS
13-
S 17,679
DDA
50
12,915
NFAC
18,009
DDSFT
275,115
SUB-TOTALS
5323,71.8
CENTRAL PROCESSING BRANCH
185,000
GRAND TOTALS
1,783
$508,718
FOOTNOTES: (a) Includes only 29 GTRs for ihich final travel accountings have
been processed and savings can be estimated. Most trips were
local area Recruiter air travel for which "city-pair" or other
Government discount air fares are not applicable.
(b) Includes all NFAC components except OSWR, OCR and OIA.
(c)
Overt GTR accounts closed as of 30 September. All travelers
will be processed through Central Processing Branch on
(d) Effective o/a 2 November 81, OD&E will send all overt employees
to CPB for 0 except "last minute" travelers for whom
OD&E will retain a small stock of CIA (overt) GT:s, and
Headquarters couriers for whom OD&E will have a stock of
(e) No breakdown available between overt, covert (official cover),
and Invitee travelers; or between components or Directorates.
(f) Issuance of y CPB began 3 August 81. Volume is
growing rapi y.
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 Approved For Release 2003/06/26 : CIA-RDP84B0089OR000800100014-6
25 February 1982
Deputy Chief, Audit and Certification Division
SUBJECT . Government Transportation Requests (GTRs)
Quarterly Report of Usage and Savings
1 October-31 December 1981
1. Reported below is the usage of GTRs for domestic TDY travel
by Agency employees during the period 1 October-31 December 1981, and
the approximate savings realized through use of GTRs to obtain "city-
pair" contract discount air fares or non-contract discount air fares
for official Government travel during the period.
2. The approximate savings are computed on the basis of the dif-
ference between the Government discount fares obtained and the estimated
full economy ("Y" Class) fares which would otherwise have applied.
3. The number of GTRs issued includes GTRs cancelled due to ad-
ministrative error, trips cancelled, and late itinerary changes,
4. The breakdown by component relates only to overt (Agency) GTRs
issued to overt employees, except in Central Processing Branch (CPB) and
ODEJE. The figures for CPB represent covert GTRs used for both o- STAT
vert and official cover Agency employees of a components, and for In-
vitee travelers. CPB figures cannot be broken down between overt/official
cover/Invitee travelers, or b co, one one
and Directorate. The figures for
ODEE include both Agency and STAT
5. The summary by Directorate is no longer given as the heavy and
broad use of CPB for GTRs by most components, without a breakdown by
Directorate, makes such a summary of little value.
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 Approved For Release 2003/06/26 : CIA-RDP84B0089OR000800100014-6
COMPONENT
GTRs ISSUED
APPROYIM-lTE SAVINGS
DCI/ AO
3
$ 691
ICS
18
6,914
DCI/OP
20
DDA/OL
8
2,300
DDA/ODP
65
12,000
DDA/OTE
8
2,600
NFAC/OIA
11
1,998
NFAC/SOVA
1
250
DDSEIT/OSO
52
13,466
DDS&T,O
126
22,944
DDS?7T/ORD
82
14,792
DDS&T/NPIC
21
8,859
DDS&T/OD&E
408
159,000
Central Processing Branch
1,186
311,775
GRAND TOTALS
2,009
$558,389
6. For the January-March 82 quarter, GTR usage should remain at
about the level reported above. The estimated savings should drop sig-
nificantly due to the current airline "price wars" which have in some
instances substantially reduced standard economy fares. On the heavily
traveled routes to California, the estimated savings have been reduced
from about $650 to $375 per trip due to a drop in the economy fares of
$200 to $300 since late 1981.
7. Procedures for use of GTRs on foreign TDY travel to take ad-
vantage of the discounts on domestic legs of such travel, and for C`T
Invitees, are still under development.
8. All components now seem to be making generally effective use
of GTRs for domestic TDY travel, and where appropriate the facilities
of CPB to maximize fare savings and administrative efficiency. The only
major anomaly is OD&E which turned in its stock of overt GTR,- in January,
and is now using I lexclusively, but with a major portion of those
GTRs being issued by OD4E BtF rather than CPB. This does not appear at
present to have any adverse effect on discount fare savings, but does seem
to present some administrative problems.
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 Approved For Release 2003/06/26 : CIA-RDP84B0089OR000800100014-6
Government Transportation Requests (GTRs)
Quarterly Report of Usage and Savings
This report shows by component the number of GTRs and
the approximate savings compared to regular air fares.
The two copies attached over the period 1 July - 31 December 1981.
Approved For Release 2003/06/26 : CIA-RDP84B0089OR000800100014-6