INTELLOFAX

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00951R000300040001-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 12
• Document Creation Date: December 9, 2016
• Document Release Date: December 26, 2000
• Sequence Number: 1
• Publication Date: January 1, 1974
• Content Type: MISC

As of Jan 1974
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INTELLOFAX
Corrections or additions to be made to text:
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62
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76
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Appendix C Add ** (in red) to Cost of Personnel
Add ** to Footnote
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 Corrected as of January 1974
by AWile
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2oX1AOa1 Equipment being Manufactured by C. File: d5p. ci~.(4 --- above)
25X1A9a
6. Memo, - to Chief, Management Staff, 18 Oct 49, sub: Contract
with File:o1T.cit.(4,.above) 25X1A5a1
25X1A9a 7. Memo, 1 June 51, sub: Faxcard Equipment. U.
File: 1!~.M,.ci ., , above)
8. The Office of Collection and Dissemination (OCD), 29 Nov 51, page 6.
S. File: DD/I 1951-52 Job: 58-98/2
25X1A9a 9. -Memo File: op. cit.,(2,above)
10. Reference Center Library Monthly Status Report, 28 June-28 July 1947
S. File: Library 1947-48 Job: 58-98/1
1. ORE Instruction 31-47, 15 July 47, sub: Functions of the Reference
Center, ORE, pages 3 and 4. S. File: OCD History Documents 1946-59
Job: 58-98/4
2. Memo, Acting Chief, Reference Center, ORE to Chief, Central Index,
7 July 47, sub: Establishing Central Indexing and Filing Procedure.
U. File: Chrono 1946-47 Job: 58-98/4
5. Memo, Chief, Index Division to Chief, Machine Methods Branch, 14
3. ORE Instruction, File: op. cit.,(l,above)
4. Memo, Chief, Central Index to AD CR 29 July 48, sub: Request
for Travel to U. File: Machine 25X1A5a1
Division 1947-54 Job: 58-98/3
Jan 49, sub: Report on Inspection of Progress of Special
11. Intelligence Documents Division (Library) Monthly Status Report
28 Aug-28 Sept 47. S. File: Ibid, _
12. Memo, Chief, Central Index to AC/Reference Center, 8 Sept 47,
gub: Scientific Section New Subject Claisification. U. File: op.cit.(4, above)
13. Master Copy of Intelligence Subject Code, March 1948. U. File:
Intellofax Historical Files in CRS, ISG.
14. Analysis Branch Archival Folder--Area Codes. File: Intellofax Historical Files
in CRS, ISG.
15. Procedure for Establishing Area Intellofax File, 7 Sept 50. U.
File: Procedure Manuals Intellofax Historical Files in CRS, ISG
16. Area Underlining, 23 Feb 54. C. File: op. cit.,(15,above)
1T. Procedure Manuals File: op. cit.,(15,above)
18. Archival Folder-Source Locators File: op. cit.(1k above)
19. Memo, Ex AD/CD to Management Office, 31 Oct 49, suh: Proposed
Administrative Instruction regarding Central File of Abbreviations.
Appr{/ed f r e WI66fiW6f': c6k-W'&Pl i Ob IO,09690 640001-6
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25X1X7 20. Abbreviations of US, and International Organizations
of Intelligence (interest FCD 13, 195 and CR/6, 1956.
File: CRS Historical Files
21. Memo, AD/O to Asst. Ex. Dir, 19 May 47, sub: Organization of
Office of Operations. C. File: Office of 0 erations 1
p 947-501 o . 58-98/2
22. Monthly Status Report, 28 Aug-28 Dept 47. File: op. cit.(10,above)
23. FBIS Indexing 1947-53 Job: 58-98/1
24. Memo, AC/Intelligence Documents Division (Library) to Chief
29 Oct 47, sub: Announcement to FBIB Daily Report Recipients.
File: Ibid
25. Memo, Chief, Analysis Branch to Chief, CIA. Library, 22 Jan 52.
sub: Indexing of = Daily Report. U. File: Ibid
26. Operating.MenifV K~ral Index, 12 May 48, sub: Index Cards for 00/B
Reports, Interim Procedure for Processingof. U. File: op. cit.(4, above)
27. Memo, Chief, Library to AD/CR, 10 Nov 48, sub: Classification
and Indexing of CIA Library Documents, Status of. C. File: op. cit.(10,above)
28. OCD Statistical Reports 1947-52 File: Reel No. 1 Job: 58-98/4
29. OCD Statistical Reports. File: Ibid
30. Procedure Manuals. File: op. cit. (15, above)
31. Ibid
32. Intellofax Chronology File: Appendix B (this history)
33. Procedure Manuals File: op. cit. (15, abeve)
34. Memo, C/DD, Ly, and MD to AD/CR, 18 Mar 60, sub: Elimination of Flash
Entries in Intellofax System. CIA Internal Use Only. File: Library
1959-60 Job: 64-341/3
35., memo, AD/CD to Chief, COAPS, ? Dec 49, sub: Coding and Abstracting.
Attachment: Central Reference Facilities. Status and Facilities.
File: Chrono 49 Job: 58-98/4
36. Memo, C/MDD and CIA Librarian to AD/CR, 30 Nov 47, sub: Comments on
Managgment's Proposals Relative to Abstracting and Coding of Intelligence
Information. S. File: Library 1949-51 Job: 58-98/1
37. Statistical Reports File: op. cit. (28, above)
38. Ibid
39. Intellofax Chronology op. cit. (32, above)
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40. Rjagor:,,_20 Feb 50, sib: analysis of Batch System, 1 Sept 49 to 31 Jan 50.
C. File: Management Office 1949-51 Job: 58-98/2
41. Procedure for Use of Multilith Mats in Controlling. and Indexing
Currently-Received Intelligence Documents. 13 Dec 48. C.
File: off, cit. (4, abeove)
42. Machine Division Intellofax Procedures 1949-55. File: Intellofax Historical
Files ti CRS, ISG.
25X1A9a 43. Memo, Librarian to 6 Apr 51, sub: Technicques and Methods.
U. File: op. cit. 3 , above
44. Memo, C, CIA Library to AD/CD, 20 July 51, sub: Status Report,
CIA Library Microfilm Program. C. File: op. cit. (36, above)
45. Memo, C, CIA Library to AD/CR, 16 Oct 51, sub: CIA Library Services.
S. File: op. cit. (36, abovee.)
25X1A9a 46. Memo, to Acting DD/A, 15 Oct 53, sub: Microfilm
Program of the Office of Collection and Dissemination. S. File: DD/A
1952-53 Job: 58-98/2
47. Ibid.
48. O.C.D. Topics to be Discussed in CIA Budget Hearings, 22 Oct 53. S.
File: Chrono 1953. Job: 58-98/4
49. Memo, AD/CD to Chief, Contracts Branch, P & SO, 20 Nov 53,
sub: Request for Purchase of Photostat Copy-Card Filmsort Type Machine.
C. File: Ibid.
50. CIA/CR 25-3, Dec 59. Reference Aid on Machine Support Services. C.
File: CRS Historical Files
51. Intellofax Chronology File: op. cit. (32, above-)
52. OCR Annual Report for FY 1959. 20 Aug 59. S. File: Annual Reports
1958-64. Job: 68-487/2
53. Memo, Chief, Analysis Branch to Chief, CIA Library, 17 Nov 51, sub:
Trip to New Yhrk, Nov 13-14, 1951. U. File: op. cit. (36, above)
54. Prospectus for Index to Intelligence Periodicals, Oct 52. S. File:
Library 1952. Job: 58-98/1
25X1A9a
55. Memo, ~to CIA Librarian, 5 June 56, sub: Staff Study: Justowriter
Production of Intelligence Publications Index Entries. CIA Internal
Use Only. File: Library 1955-57 Job: 60-139
56. Library Consultants Survey 1957. Job: 63-9
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INTELLQFAX Sources--page
57. Co:DIB-D-22, 12 Dec 58, sub: Intelligence Publications Index
OUO. File: CODIB 1958 Job: 64-341/2
58. Memo, EXA, CR to D/CR, 16 Nov 66, sub: Identification of
Positions to be Eliminated. C. File: Chrono 1966. Job: 68-487/2
59. OCR Instruction CR 1-4, 23 Sept 66, sub: Document Systems Group. S.
File: Reorganization-Document Systems Group Job: 68-487/2
60. Minutes of IAC Librarian., 11 Feb 53. C. File: Library 1953.
Job: 58-98/1
61. Memo, G-2 Librarian to CIA Librarian, 4 Dec 52, sub: Services
Available from CIA to G-2. Restricted. File: op. cit. (54, above)
62. The Air Force Intelligence Library Reference System, 23 Dec 53.
C. File: DD/I 1953 Job: 58-98/2
63. Procedure Manuals File: op. cit. (15, above)
64. Memo, Chief, MD to Cl Operations Staff, 3 Aug 56, sub: Services
Rendered to Outside Agencies. U. File: Policy 56 & 57 Job: 60-139
65. AHIP-M-7, 1 Aug 55, C. File: AHIP 1955-56 Job: 64-341/1
66. AHIP-A-9, Attachment AHIP Working Paper-l, 15 Aug 55. C. File: Ibid
67. ~o Members of AHIP, 26 Sept 55, sub: Proposed Plan for
an Integrated Documentation System. C. File: Ibid
68. AHIP-H-25, 19 June 56. C. File: Ibid
69. AHIP-M-28, 16 Aug 56. C. File: Ibid
70. Working Group on the Intelligence Subject Code (WGISC)?Minutes.
1957. Job: 60-139
71. CODIB-M-13, 9 June 59. C. File: CODIB 1959 Job: op. cit. (57, above)
72. Intelligence Subject Code 1960. File: Intellofax Historical File,
CRS, ISG.
73. Ibid
74. Memo, C/DD to AD/CR, 1 May 62, sub: Use of Air Force Coding for
Intellofax Input. C. File: Document Division 1962-63. Job: 65-413
25X1A9a 25X1A9a
75. Ltrs. from State/INR to Paul Borel and _
25X1A9a - 21 Apr 58 and 20 Mar 59. U. File: State Department Job: 61-416
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INTELLOFAX Sources--page 5
76. Memo, AD/CR to Project Review Committee, 25 Aug 55, sub: Minicard
Project. C. File: DD/I 1955 Job: 60-139
25X1A9a 77. Memo, AD/CR to DDI/USAF, 17 May 55,
sub: CIA Participation in Air F rce's Minicard Contract. C.
File: Chrono 1954-55 Job: 60-139
78. Memo, DAD/CR to AD/CR, 22 Dec 58, sub: Minicard Test. C. File: Chrono
1958 Job: 60-548
79. Memo, DAD/CR to Indexing Staff (by name), 11 ..pr 60, sub: Commendation.
OUO. File: Chrono 1960 Job: 64-341/3
80. Task Team No. 12/4 File: Task Team Reports 1958. Job: 63-9
81. Memo, Chief, ADG to DAD/CR, 1 pr 6o, sub: Minicard Test Project. C.
File: Minicard Folder job: 64-341/3
82. Memo, DAD/CR to AD/CR, 8 Apr 60, sub: Final Report on Minicard Test. C.
File: Ibid
83. Memo, DD/I to Project Review Committee, 18-Apr 60, sub: Minicard. C.
File: Ibid
84. CODIB--D-23/1, 30 June 60, sub: CIA/OCR Minicard Test. C. File: Ibid
85. Machine Division Summary of Personnel,'E;quipment Requirements and Costs
in Calendar 1959. File: Machine Division 1959. Job: 61-416
86. Memo, Inspector General to DCI, 27 Mar 61, aub: The OCR Minicard
Project. S. File: op. cit. (81, above)
87. Memo, DD/I to DCI, 3 May 61, sub: OCR Minicard Project. C.
File: op. cit. (81, above)
25X1A9a 88. Memo, to C/DD, MD, Library, and ADG,
20 May , sub: Intellofax System. C. File: Intellofax Reference
Group Job: 64-341/3
25X1A9a 89. Memo, (:P.~cting Librarian),Cornelius
to.~D CR, 24 Aug 60, sub: Intellofax System. C. File: Chino 1960
Job: 64-341/3
90. Proceudre Manuals. File: op. cit. (15, above)
91. 2-and 3-Tag Dictionaries. File: Intellofax Historical Files, CRS, ISG.
92. Memo, C/Analysis Branch to C/MD, 3 June 66, sub: Rearrangement of pre-
1961.; Intellofax Cards on Far East. U. File: Document Division 1966 Job:68-
487/2
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INTELLOFAX Sources--page 6
25X1A2g
25X1A2g
25X1A2g
25X1A2g
25X1A2g
93. Memo to AD/CR, Tab A. pp. cit. (88, above)
94. Memo, C,DD to c, Analysis Branch, 1 Sept 60, sub: Use of
Revised ISC, Modification of Intellofax System, and Dis-
continuance of the Coding of Finished Intelligence:
Enclosure 3: Three Phase Training Program to Implement the
New ISC. C. File: op. cit. (88, above)
25X1A9a
95. Memo, to AD/CR, 13 Jan 61, sub: Renaming
the Composite Group. OUO. File: op. cit. (88, above)
96. Memo for DD/I and DD/P Analysts, 2 Aug 61:x, sub: Intellofax
Reference Questionnaire. C. File: op. cit. (88, above)
25X1A9a
97. Memo, to AD CR
sub: neofax Reerence / 7 Nov 61,
~ Questionnaire,Respons e to.
C. File: op. cit. (88, above)
98. Meeting of OCR Operating Committee, 15 July 63. C. File: OCR
Operating Committee Minutes 1962-63 Job: 66-496
99. Memo, AD/CR to Project Review Committee, 14 Mar 60, sub: Electro-
static Printing. OUO. File: _ Job: 68-487/2
25X1A9a
100. Memo, to AD/CR, 13 Mar 63, sub: Progress
Report on = Equipment in OCR and Related Matters. C.
File: Ibid
101. Me Chairman, = Committee, 30 Jan 64, sub: Status of
PrOgram. S. File: Ibid
102. Memo, to Borel, 25 Jul 63, sub: Status of - Project. 25X1A2g
S. File: Ibid
103. Procedure Manuals. File: op. cit. (15, above)
104. Memo, Chairman Committee to C/DD,MD and Library, 10 Octt
sub: Appointmen of Study Groups for Project. S. File:25XgA2g
op. cit. (99, above) and Memo, Chairman Committee to 25X1A2g
AD/CR, 21 Jan 64, sub: Control Numbers for Information Reports.
S. File: Ibid
105. CODIB-D-78, 7 Mar 61, sub: Common Format for State Department
Foreign Service Reporting and Related Problems. C. File: CODIB 1961
Job: 64-341/2
106. CODIB-D-110, 14 May 64, sub: CIA/OOB Information Reports. OUO.
File: CODIB 1964 Job: Ibid
107. Memorandum of Agreement-CIA Library, ND, and DD, 5 Nov 62.
CIA Internal Use Only. File: Library 1962-63 Job: 65-413
Applr(2*ed P RelbibL2-QO'B08iQ!b: +dR0RWQQ9?1R9qW1.nj 28 Feb 63,
sub: Source Card File, S. File: op. cit. (99, above
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25X1A2g
25X1A2g
109. Op. cit. (100, above)
25X1A9a
110. Memo, - to CIA Librarian, 27 May 63, sub: Proposal cor Use
of Uncut IBM Cards in Source Card File, C. File: op. cit. 99, above)
111. Memo. Staff Assistant to CIA Librarian, 7 Oct 64, sub: Substantive
Modification of the Source CArd File. S. File: UFbid
112. Memo, Chairman ~ Committee to AD/CR, 22 Sept 64, sub: Status
of _oroposal-Final Report. S. File: Chrono 1964. Job: 66-496
225X122 113. Memo, Chairman _ Committee to 12 July 64,25X1A9a
g sub: Quality Control. C. File: op, cit. 9 above)
114. Memo, Moberg to Acting AD/CR, 10 Mar 65, sub: _ System Performance.
S. File: Ibid 25X1A2g
25X1A2g 115. Memo, Chairman = Committee to D/CR, 12 Sept 65, sub: M 25X1A2g
System Performance. S. File: Ibid
25X1A2g
25X1A2g
116. Improving Document Retrieval System, Meeting, 28 Mar 62. OUO
File: Machine Division 1962-63 Job: 65 .13
117. OCR Annual Report FY 1964. File: op. cit. (52, above)
118. Memo, Acting AD/CR to Project Review Committee, 30 Mar 60,
sub: Videograph Reproduction System. OUO File: op. cit. (89, above)
119. Memo, Acting AD/CR to Director of Logistics, 20 Nov 61, sub:
Videograph Contract XG-2310. C. CIA Internal Use Only. File: Chrono
1961. Job: 64-341/3
120. 'R- 6 Vol. VI. Document Delivery System, 1 Mar 65. S.
File: Historical File
121. Memo, Acting AD/CR to DD/I, 7 June 65, sub: Document Delivery
System. S. File: Chrono 1965 Job: 67-515
122. Memo, to D/CR, 14 July 66, sub: Document Delivery System-
Final Recommendation. Attachment. S. File: Chrono 1966 Job: 68-487/2
123. Memo, to D.CR, 11 Jan 67, sub: Recommendation-Document
Delivery System. S. File: Chrono 1967 Job: 69-592
124. Intellofax Requests Levied by Department of Defense Consumers
During 1966 and 1967. S. File: OCR Surveys in 1967. Job:
Intellofax Historical Files, CRS, ISG.
125. Memo, DD/I to Director, DIA, 31 Mar 67, sub: Reduction in Intelligence
Support Services. S. File: Op. cit. (123, above) and Memo, Acting
Chief, CR to all OCR Divisions, 27 July 67, sub: Central Reference Support
for DoD Components. S. File: Ibid
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25X1A9a 126. 1 Dec 66, sub: Goosing the OCR File System. S.
25X1A9a File; Folder Job: 68-487/1
12!. Nemo, D/CR to DD/I, 14 Apr 67, sub: Re-examination of OCR's
Role. Attachment A. Summary of User Requirements. File: op. cit.
(123, above)
128. Intelligence Material Received, Processed, and Disseminated in
OCD/OCR, 1949-57. S. File: OCR Yearly Statistical Tables 19+7-57
Job: 58-98/4; OCD Monthly Reports 1948-54 File: Reels 1, 2, and
3. Job: 58-98/4; OCR Annual Reports 1958-65. S. Job: 68-487/2;
OCR Non-Codeword Storage and Services Program. The Intellofax
System, 22 Sept 66. S. File: OCR Non-Codeword Storage and Services
Program Job: 68-487/1; OCR Surveys in 1967 Job: op. cit. (124, above)
129. Memo, C/MD and C/ADG to AD/CR, 7 Nov 60, sub: Machine Support for
Intellofax Systen. Enclosure to CRAG 12-60, 29 Nov 60. C.
File: CRAG 1960-61 Job: 66-496
130. CRS EDP Support Division, May 1973 (Frank Bir)
131. CRS Document and Pictorial Services Division, May 1973
132. 1-bid
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TIT, rte? U11PAm SYSTEIT
Introduction
to Early -Developmentaa. History
ao Objectives
b o Early Equipment Needs
c. Coding Schemes
W The Intelligence Subject Code
(2 Area Classification
(a) Arriy Map Service
(b) Related Areas
(c) Area File
(3) Miscellaneous Codes
(h)
(a) Security Classification
(b) Source Locator
Abbreviation File
d? Data Base 25X1A7b
(1)
(2 Ear:~y Intell ofax Coverage
(3a Nodex
(4) "Flash's
(5) The Abstracting Program
(6) Cables
ed Machine Support
(1) Batch System
(2) The Microfilzr, Program
(3) Machine Processing
(ISO
Dail?r Reports
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f 0 The Source Card File
go Thy. Intelligence Publications Index (TPI)
The Era of Interagency Cooperation
a0 Cooperation with the Air Force, Arms; and, Navy: ISC E'spu cial2y
W Revision of the ISC
b0 Minicard Project
Purpose and Development
Doubts
Test: Input and Retrieval
Findings an-6 Conclusions
30
Revised Intellofax System (Novem'ber 1960-1967)
a0
Systems - prove!nents
25X1A2g
bo
?rmact of
c0
d.
Equipment Developments (except 25X1A2g
Usage
14.
Finale
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ILLUSTTRATIOP
25X1A2g
25X1A2g
Figure to Intellofax Card or Faxcard
Figure 2. Inteflofax Transmitter and Receiver
Figure 3o CIA Intellofax System: Annual Input and Output
Figure too Regular Control Slip
50
Figure. Regular Batch Control Sheet
Figure: 6. Aperture Card
Figure 70 nicard
Figure 8. Working Tools for Input and Retrieval
Figure 9a Intellofax Card-revised ISC and Clear Text
Figure 1O,o Intellofax Reference Questionnaire
Figure ll. M Card
Figure 12. Cut Intellofax Sheet (pre..- 25X1A2g
Figure 13._ Intellofax Tape-Document Size
APPENDIXES
Appendix Ao Brochure Tntel-lofax System (January 1950
Appendix B? Chronolor of Procedural Changes in Iiate3lofsx System aid IPI
(1947-1967)
Appendix Co Intellofax Statistical Summary
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