CIA LIBRARY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00951R000300020008-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 107
• Document Creation Date: November 11, 2016
• Document Release Date: October 29, 1998
• Sequence Number: 8
• Content Type: LIST

Approved For Release 1999/09/24: CIA-RDP84-00951R000300020008-1
CIA LIBRARY
1. Introduction
2. Early Organization of the Library-1947
3, Off the 0round-1948-51
4, CIA. Libroiry and the Library of Congress
at Support to Slavic Catalogs and Accessions Lists
b. Other Relationships with the Library of Congress
S. Branch Lib3.-aries-1951.67
6. Much Ado About Somethng--1952
a. Reorganization
b. Clipping service
c. Selection
7, The Heyday of the Library-1953/Aid-1956:
a0 Reorganization Again
b. la Survey
c. Treaty Collection
8. Big Reorganization?September 1956
9, Library Consultantsi Survey and Task Team Reports
a. Consultants' Survey-1957
b. Task Team Reports-1958
(1) Intellofax (TT1)
(2) Machine Use (TT2)
(3) Coding (TT3)
(4) Selection (TT4)
(5) Circulation (TT8)
(6) Cataloging (TT9)
(7) lisference (TT10)
(8) Single Information Center (TT11)
(9) MINICARD (TT12)
Approved For Release 1999/09/24: CIA-RDP84-00951R000300020008-1
Approved For Release 1999/09M1NRDP84-00951R000300020008-1
No Foreign Dissem
SECRET
CENTRAL
REFERENCE SERVICE
.$41, OF .36
GROUP
Excluded from automatic
downgrading and
declassification
.?
Approved For Release 1999/ti9Ne!gelWROP84-00951R000300020008-1
Approved For Release 1999/09/24: CIA-RDP84-00951R000300020008-1
10. After the Storm --1958 -59
a. Revitalized Ileference Branch
b. Back to School
CO Accessions List Again
U. Reorganization Before a Move..-1961
12, The Mid-19601s
a. 13 Again
b. New Librarian
Co Impact of CHIVE
d. External Relations
(1) The Industrial College of the Armed Forces and the Pan
American Union
(2) COSATI And US Secret Service
(3) Machine Literature Searches
(4) Chinese Publications
8. Servicing
(1) Library's Servicing of Ixtellofax
f. The Future of the Library
Appendix A
Appendix B
APPENDICES
Organization of the CIA Library
Tabular Summary Showing Historical Development
of Table of Organization
Approved For Release 1999/09/24: CIA-RDP84-00951R000300020008-1
Approved For Release 1999/02s2st:19/1,11314D84-00951R000300020008-1
uo9o:9!ssopap
puo 6u!po.d6umop
N4oweino WOJi papnpx3
I eon
3DIAZI3S 3DN3e134321
WellN3D
utassia Olatod ON
Approved For Release 1999/09/214allOADP84-00951R000300020008-1
Approved For Release 1999/09/24: CIA-RDP84-00951R000300020008-1
/1 Introduction
CIA LIBRARY
This chapter will discuss those aspects of the CIA
Libraiy that are not specifically concerned with the Intellofax
System or the Acquisitions-Procurement function. Separate chapters appear
on these two importqn& activities, which were an integral part of
the Library organization for many years. This chapter does, however,
cover the Consultants? Survey of the Library (1957) and the Task
Team Reports (1958)0 because,'although the Intellofax System was a
major topic of discussion, the reports dealt with the Library as a
jf
whole and had an important impact uponrithe Libra
This history
Is arranged in a year-by-year chronological sequence, except
when it seemed more logical to discuss the entire historical
development of an activity, such as Branch Libraries and the CIA
Libraryts relations with the Library of Congress;--
* Statistical information on Library services, including information
on requests serviced, books cataloged, documents indexed, source
cards filed, and Ipliographies prepared Appear in Op/OCR Statistical
Tables (1947-57) -land OCR Annual Iteports.(195.1-67)..1
C4P/t (41/4. / 0017,Aal e j_ 9? 7 /1?: 40/1
Approved i-ot?lkeieasPe?1Au/uu/- 6
264 : uiA-RuPo4-40951R000300020008-1
Approved For Release 1999/09atigtRDP84-00951R000300020008-1
No Foreign Dissem
CENTRAL
REFERENCE SERVICE
GROUP 1
Excluded from cloonletic
downgrading and
SECRET declassification
Approved For Release 1999/69/Nre:iCIALIMP84-00951R000300020008-1
Approved For Release 1999/09/24: CIA-RDP84-00951R000300020008-1
25X1X8
4
,Early Organization of the Librarv--1947
On 1 January 1947 the CIA Library with three surofessional
-)
people on dutyiwas organized as the Intelligence Documents Division( IDD)
of the Reference Branch (in July renamed the 4eference Center) of the
Office of Reports ,and Estimates (ORE). It was assigned an initial
4E- 4 Isroask9
Tb O of 47. The first professional perion imeasilaiip to report for
25X1A9a
duty was
who transferred from the Air Force Intelligence
Library on 2 February. She holds the distinction of having remained
eve. r ivAce Luk
on the reference staff of the Library tifrell-het-retiremea4 in the
25X1A9a
summer of 1973. Mrs. first task was to set up interlibrary
loan arrangements with the Library of Congress (LO) and with other
government libraries.
In June the Library received its first Chief Librarian
25X1A9a
(later CIA Librarian)- had transgerred to the
(CIG)
Central Intelligence Group from the Office of Navallntelligenft
4 . ts DecemberNI ira /M
17
A A
and had
been asSigned as Chief Librarian in the Foreign Documents Division (FDD)
21A8a
of the When he joined the ORE Reference Branch .
he was given complete authority for the Library's planning, staffing, organize4
tion)and management. The Library was charged with total repository
responsibility for the Agency of basic intelligence reference material.
25X1A9a
Udei direction thce--new-Libabegan to assemble equipment
arid books, many surplus from other libraries. he core of the reference
collection was based on fundamental standard reference works supplemented
* Information on the Library Tb O in 1947 wiges from 43 to 54; 47 seems
to be the figure most frequently quotedew
eyeepliaGR Yearly-Statistical Tables 1947-5q Job 59-875/1
eReference Branch, ORE, 9 April 1947 C. (File: Tables of crganization 47-51
Job: 58-98/6)
.OrganizatIonalit.was planned with two divisions: Bibliobraphic,
Including ClasSifibationand cataloging; and,AccesSiono, Reference and Circulation,
ApproVed, For Release 1999/09/24: CIA-RDP84-00951R000300020008-1
Approved For Release 1999/0WIFFRDP84-00951R000300020008-1
No Foreign Dissem?
SECRET
CENTRAL
REFERENCE SERVICE
GROUP 1
Excluded from automatic
downgrading and
declassification
Approved For Release 1999/69/i4r!ielRiMF'84-00951R000300020008-1
LY,
Approved For Release 1999/09/24: CIA-RDP84-00951R000300020008-1
by the specific requests of the OREAnches? PY 15 June the
documentary floodgates openedpand the Library became heir
to apprompately 50,000 unsorted intelligence documentsiwhich
had been sto
?1.0
of the =D.
the the _Age ncy s
in the Message ?enter of ORE awaiting esteiblishment
, Arrangements were made with
so
dissemination Off iceAthat the Reference 'enter
Library would receive at least one copy of e very ofit, incoming
, intelligence documen
8,,,o4dx.tayt ,toik 'do(
serial file an
4-Cueltr,L, ;AlYri2tt,,4 (Wet", a4Ap4
Their receT mgg recorded in a visible
v01
arranged by dource. During these formative months
A
the Library received authorization for centralization of purchase
orders for books and periodicals to avoid duplicative ordering by
offices in the AgencyilkV
2
and hiS-;MallqtafiY :rn the latter
Reference Centerts
half of 191i.fl.worked-oldie-1y wital thefentral Index (later the
I,
Nachihe Methods Divis1on'og-t;.ke.4dfice
.&isstMITTET3Mm4-in preparing a comprehensive subject classification
system for intelligence documents. These prelimplary efforts toward
what was soon to be called the nackino Intellofax System are
described in detailitAlte)3geiparate chapter on the Intellofax System.
Daily machine
indexing of the Daily Reports (issued by 00) was initiated
jointly by the Library b44 the Central Index in August. (See also
Intellofax chapte4) Operating procedures for ottaloging ofijooks
was completed in July and cataloging commenced in August.
25X1A9a
**Memo, to AC,Reference Branch, 30 June 47, sub: Establishment
of the Reference branch Library. O. (in File Library )7-48 Jeb 58-98/1)
/Administrative Instruction No. 40-150 31 Dec 47, sub: Accountability.
25X1A9a r3 Procurement and Library Service for Unclassified Foreign and Domestic Bound
, Books and Periodical Subscriptions. U. (File Livrary 47-48 Job 58-98/1)
25X1A9a Apettcl. t99/924ena6.orty84Ni354q000,10,0021000440.ing
,of 117 47-48 Job 58 -98/1)_,
)1t?.ig(A ?p/Memo,
"Gad What"( I. bt, flk 1.1.? t .11-11 t 7 ra.tti / ?14 )11 51:47LS P t17,7 ?it 14w-U, ? IT tfq
to AC/Reference, p8-98/1)
/Memo j b August 472 sub: Addition to
Approved For Release 1999/09abffAiRDP84-00951R000300020008-1
No Foreign Dissem
. .SECRET
CENTRAL
REFERENCE SERVICE
GROUP I
Excluded from automatic
downgrading and
declassification
Approved For Release 1999/OtiVielkiRVF'84-00951R000300020008-1
Approved For Release 1999/09/24: CIA-RDP84-00951R000300020008-1
0
0 8
1g 0
11 0
v.'
N
0
V3 PIA
b
0 0 041.
CIS ra
44 VI
Rs Et
Al Cv E4.4t
g ? .
M gA i l'i
0 r-I M
UN
r-i CO ow-%
11 "rq co r4 working procedures for reference, interlibrary loan, circulation,
--i".....
-fg IA crN
OD
45 ri ?J.preparation of bibliographies, book-selection, book cataloging) an
um
vb .$
,ci zito, document indexing and filing. "41
S A r4 25.
44 ?E. ft i
1 1 iti
Collection *Rd Dissemination (OCD), the CIA Library absorbed the
41 0 ' 0 U
L. information and distribution duties of the former uentralycords
"olir liA 't.
111Y E;51 Division/Servics Branch/Administration and I'lanagement (A00 and the persons
v/
44 o CI; .13 1,T,1;_) A
1 ' g. Prior to th plhe Library had indexed and filed the documents but
vie4%-.-u ft ?
0 ir-1 b 44ii 0 tilt
Fti 0 "A ? had not been responsible for their distribution,atian=diamennina;L-i-on-
u3 4i S 61 tm
S- A he4-been-el-etermlne4 The organizationstreakdown of the Library was
25X1A9a 1410-
51 -14
o S g 1as follow: Field thJcrey Division ( Chief), responsible
X
g S $ ?11 for locating ad suryeying items of unusual intelligence signifi-
CID
k W I
4 til I 0 came in universities, librarie5and research institutions, both
SD ,
41 10 le) ii
25X1A9a 25X1A9a
Nemo, relp deference Librarian to
12 December h7. d sub: Newspaper Clipping Service. U. (in Library
T-1 .541 o h Daily Reading File 147 Job: 68-116/2)
1 11.A. Mem?, AC, Reference enter Library a rid Chief, Central Index t* Chief,
% 1?..) Consolidation of Central decords weith Reference ?enter. C. (File:
\ Reference center, A & N, 7 May 48, sub: Proposed Procedures for
r
Library Daily Reading File Jan-June 48 Job 68-116/2)
25X1A9a
As early as Decembet -1947 the ghief Iteference Librarian
25X1A9a !mg
the
jillhad raised the issue withkcting Chief I/
Center 11111111
9a in *he deference ?enter
) of the desirability of establishin?a newspaper
scanning and clipping serv4pe for -he various branches in CIA.
This aetu,aly was started in Marehehe folowing yearlit,by using the 1/
- 9
facilities of theuncleared personnel pool.
3. Off the Ground-1948-51
By the early part of 1948, the Library had put into effect
After the 1 Noy merger of the Itefer4;oe Center and the Office of
Approved For Release 1999/09/24: CIA-RDP84-00951R000300020008-1
Approved For Release 1999/09fffpyRDP84-00951R000300020008-1
No Foreign Dissem
SECRET
CENTRAL
REFERENCE SERVICE
GROUP 1
Excluded from automatic
downgroding and
decla,tsification
Approved For Release 1999/69/i4r!iCIRIMF'84-00951R000300020008-1
Approved For Release 1999/09/24: CIA-RDP84-00951R000300020008-1
25X1A9a
in and out of the Washington area; Bibliographic Division 1111111
25X1A9a 25X1A9a
Chief), including the Analysis Section 11111111.
25X1A9a
Chief)for indexing of documents and the Catalog Section
25X1A9a
OPONNIONNIO, Chief) for book ordering and cataloging; Reference
25X1A9a
Division (three chiefs within 1 year:.
25X1A9a t?evrart-the-e444-611?+Ilt"?Max)
11111111111111111111M for answering information queries,
qhd maintaining files of documents and
including Intellofax retrievals