DRAFT OCD/OCR CHRONOLOGY 1952 - 1966 NOTES TO REVIEWERS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00951R000200200001-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 41
• Document Creation Date: December 15, 2016
• Document Release Date: December 3, 2003
• Sequence Number: 1
• Publication Date: February 27, 1969
• Content Type: NOTES

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Ta n &V INK
27 February'1969
DRAFT OCD/OCR CHRONOLOGY
1.952 - 1966
25X1A
There are two histories of OCD/OCR: 1) a draft paper, dated early
1352, describing the development of OCD, prepared by and
covering the period through 1.952; and 2) Chapter V. Development of a
Reference Center, part of the Organizational History of Central Intelligence
Agency, 1950 - 1953, covering 1947 - 1953. The current project of the
CRS Historical Staff is to prepare the history of OCD/OCR from 1953 to
1966.
The approach used by the Staff is based on topics which will be given
individual treatment as follows:
A. Central Reference Concept and Organization
13. Collection and Procurement
C. Information Handling
D. Customer Support and Relations
These are condensations of the original listing of 12 topics the Staff has
been considering in categorizing its source material.
The present chronology, 1952 - 1966, is arranged by year and month.
We had to be highly selective; we are therefore hoping that interested "old
hands" in OCR will review the chronology carefully and suggest changes.
Obviously some events not necessarily initiated by OCR are included since
OCR was the "office of vital concern." Usually, events below Branch level
are not listed.
The sources listed are meaningful only to the CRS Historical Project.
The references are to the material in the Project files, arranged by the 12
topics mentioned above. An abbreviated version of this chronology will
appear as an appendix to the CRS history.
Comments are solicited and encouraged. Many thanks are due both
to the reviewers and to those who have confirmed often elusive dates and
events.
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OCD/OCR CHRONOLOGY
1952-1966
Year Month Event
25X1A
1952 January
, Executive, CD, since June 1948, transferred
to a special assignment outside of OCD.
Source
February OCD/CIA Library established branch library for SO and PC (predecessors 1952-F
of DDP) effective 25 February 1952. Informally called "DDP" branch
later.
March OCD authorized to support the Library of Congress with funds to provide F-112
better information on the availability of Russian publications through
a) a Monthly List of Russian Accessions and b) a Union Catalog of
Russian Publications held by major U. S. libraries.
April Large segment of OCD moved to Riverside Stadium over the week- A-107
end of 4 April 1952 leaving M Building on Friday and operational
Monday morning.
The Library of Congress issued the first number of its Monthly A-105, A-110
List of Russian Accessions, sponsored by CIA/OCD.
IS C" I
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ray.
Tj , a m i?.
Year Month Event
25X1
1952 May
Source
OCD/Biographic Register published Soviet Men of Science with data on A-110
some 18, 000 persons.
25X1A
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July
August
25X1A
25X1 _) November
appointed Chief of the Biographic Register, vice
appointed CIA Librarian,
CwL1
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K-109, G-128
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Year 1M1onth Event Source
1953 January Staff study, 15 December 1952, proposed creation of an additional F-115
Branch in Liaison Division, to be called "International Conference
Branch". (Approved January 1953)
25X1A
February AD/CD II proposed to DDI 19 February 1953 that State Department B-115 (a-e)
be consulted and requested to participate in an expanded overseas overt
collection program, manned by DDI personnel and funded by DDI. Subse-
quent correspondence in 'March and September 1953 expanded on the
deplorable status of the foreign publications procurement program .
March National Security Council Intelligence Directive No. 16 approved 3/7/53; B-106, Tab C-i
it stated "The Director of Central Intelligence Agency shall ensure the B-107
coordination of the procurement of foreign language publications for
intelligence purposes." Charter for OCD/OCR activities in foreign
publications procurement.
25X1A
SECRET
CIA Library established a branch library for the Medical Office. 1953-F
July As a result of budget cuts in State Department and approval of NSCID-16, E-107a, B-106
the Foreign Publications Branch of State was abolished; some of its B-107
personnel plus additional positions from CIA constituted the Foreign
(later Acquisitions) Branch of the CIA Library.
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Year Month Event Source
1953 October OCD began to microfilm; single-copy documents only in April 1953. It D-110
proposed to expand the microfilming program by providing in OCD all
services required, i.e., filming, review, reproduction from film and
reference service. An Organization & Methods Examiner was sent to
review OCD proposal and recommended concurrence.
Title of Intelligence Periodicals Index changed to Intelligence Publications C-121
Index (IPI) to reflect inclusion of finished intelligence items.
November The DCI (Dulles) informally discussed with the Director of the Bureau of P-106, Tab C
the Budget (Dodge) the possibility that CIA finance and staff those PPO B-107
positions which State Department had to abolish. The Director of the
Bureau of the Budget replied 13 November .1953 that he could not approve
this proposal because such an arrangement could be construed as "a
subversion of Congressional intent with respect to State Department
activities".
SECRET
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Year Month
1954 February
25X1A
available from. 1954 to 1964.)
Source
(Various background papers
April Radio Stations Branch established in Special Register, OCD, in accordance
with directives in National Security Council Action No. 169.
25X1A
May
25X1A
September AD/CD turned down the Rapid Selector Project as not suitable
for CCD nee cis at the time.
D-107
By September 1954, full-scale microfilm coverage of all IAC information L-501 (LY)
reports and selected enclosures reached in CCD.
25X1A
November Preparation of an extensive report by AD/CDOto the Clark
Committee (Col. Miller) of the Hoover Commission, 17 November 1954.
SEC
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Year Month Event Source
1955 January Intelligence Subject Code (ISC) released to SHAPE for adoption as a G-126
collating system for handling its intelligence materials.
25X1A
25X1A
The Secretary of Commerce asked for CIA representation on the 1955-G
Interdepartmental Committee on International Exchange of Publica-
tions. CIA Librarian designated. Later the same year, on a shared
basis, CIA assisted in funding the program with for 1955.
25X1
May IAC Ad Hoc Subcommittee on Information Processing (AHIP) formed, 1955-G (April)
with DAD/CR I I as Chairman.
J 1955; OCD critique prepared. L-105
August The Office of Collection and Dissemination was renamed the Office of L-501 (1larch 1958)
Central Reference on 12 August 1955. No change in functions, but
the title is a better description of actual mission.
December Intelligence Reference Material - a guide for intelligence research 1-114
(CR-1). Issued by the CIA Library, this was the first compilation
of handy research tools, both classified and unclassified, prepared
for the use of the intelligence analyst.
SEC
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Year
Month Event
Source
25X6
1956
January The Biographic Register, OCR, issued, among others, the following
Ir501 (BR reports)
publications:
Scientists and Technicians in the
USSR (CR-2); Individual Subscribers in the 1954 Moscow Telephone
Directory (CR-3, February); and Key Personalities, Academy of
Sciences, People's Republic of China (CR-4).
The DCI issued a directive establishing the Historical Intelligence
K-101
Collection (HIC) under the office of the DDI. The August 1959
reorganization placed HIC in OCR organizationally. It has been
there ever since.
March OCR ended support to the Library of Congress for the preparation of CIA Library
the Cyrillic Union Subject Catalog. Reading Files
April Inspector General's Survey of OCR, with 38 recommendations for K-108
action.
25X1A
Through inter-agency agreement, OCR began to furnish NSA with a
film copy and IBM cards for all material received and microfilmed
by OCR, with certain exceptions.
May OCR staff study on indexing of FBID reports recommended that this
proposal await relief from manpower shortage; that further study by
OCR be made on what items are excluded from Intellofax control.
June The Executive, OCR
was designated Chairman of
the DD/I Vital Materials Committee.
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1956 August
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25X1 B
OCR participated in
1956.
25X1A
L-501 (LD report)
L-501 (LY)
September The IAC agencies, with the exception of State Department, approved
the Intelligence Subject Code as the basis for the subject and area
indexing, of intelligence reports for their own systems.
K-104, C-121
November OCR/Document Division formed by combining the dissemination
function from the Liaison Division and the Intellofax indexing
function from the CIA Library. designated
Division Chief.
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SECRET
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Year Month Event
1957 May
25X1A
August
Report on the operations of the CIA Library submitted to the DDI by a
panel of library consultants:
25X1A
Change in OCR top management:
CIA. Had been A D/CR since May 1948.
resigns from
25X1A
Source
K-106
25X1A
September Change in OCR top management: transferred
to another office from his position as DAD/CR, which he had occupied
since April 1951.
25X1A
25X1A
25X1A
Changes in OCR top management:
AD/CR vice
vice
was appointed
and , DAD/CR
October The AD/CR (Borelb with the cooperation of customer offices, established
16 Task Teams to review OCR Library operations and the Library
Consultants' Report recommendations. Each Team concentrated on a
single aspect of OCR's work such as Intellofax, Publications Procure-
ment, Customer Relations, etc.
November The OCR Operations Staff was dissolved and its functions decentralized
to appropriate OCR divisions.
The Office of Training Library was transferred, with its personnel, to
OCR. The purpose of the transfer was to make this specialized library
service an integral part of the Agency's over-all library facilities.
Statistical Division formed from the Statistical Branch of the Special
Register. Hans Scheufele named Chief of Statistical Division.
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L-501 (FY 1958)
I:-501 (FY 1958)
L-501 (FY 1958)
1957-E
L-501 (FY 1958)
F-103
L-501, March 1958
K-104, p.2
25X1
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Year Month . Event
Source
1958 January Composite Group established consisting of members from Document, C-121
Library and Machine Divisions. It was hoped this group would give a
better response to the requestor for an Intellofax run, since the coders
who index, the reference librarians who search for the information and
the Machine man responsible for the manipulation of the files, all would
review the request.
25X1A
25X1 25X1A
Due to the increase in the procurement of photographs and films in the L-501 (FY 1958)
area, the Graphics Register established a vouchered
25X1
February The CIA Library sent the first librarian to man the then station library F-103A
in 0 She began her tour of duty 15 February 1958.
25X1 March The AD/CROprepared a "Status Report on OCR" for the purpose L-501 (FY 1958)
of informing senior Agency officials of OCR's progress and problems. L-501, March 1958
SECRET
AD/CR organized a Central Reference Advisory Group (CRAG) L-501 (FY 1958)
to advise OCR on problems of mutual concern to OCR and the operating
offices. The regular membership of CRAG includes the following
officials: Assistant Director/Basic Intelligence, Assistant Director/
Research and Reports, Assistant Director/Scientific Intelligence,
Chief, Foreign Intelligence, Assistant Director/ Central Reference,
Chairman. Other operating components are invited to sit in on
)5X1A- matters of direct interest to them.
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Year i4ionth Event
Source
1958 April NSCID-2, 21 April 1958, established the policy for the coordination of L-112
collection activities. It was revised 15 September 1958 and again
18 January 1961. This directive is important to OCR because it
announces that CIA shall be responsible, among others, for the selective
exploitation within the U. S. of non-governmental organizations and
individuals as sources of foreign intelligence information; for the
monitoring of foreign radio, television and press broadcasts; for the
exploitation of foreign language publications for intelligence purposes.
See also DCID's as follows: 2/1-8 March 1960, 2/3-25 July 1963,
2/4-25 July 1963, and
25X1 B
Under DCID 1/4, the IAC approved the establishment of a standing L-501 (FY 1958)
Committee on Documentation (CODIAC). The new DCID broadened the
Agency's responsibilities in the fields of intelligence documentation and
information processing; AD/CR was designated Chairman, CODIAC.
The Liaison Division was reorganized into a two branch structure; a L-501 (FY 1958)
Liaison Branch and a Collection Branch. Accordingly, the new division
was designated the Liaison and Collection Division. The Liaison Branch
will maintain operational contact with other agencies and the Collection
Branch will report new foreign information available through contacts
5E- C REL
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Source
Year
Month
L-501 (FY 1958)
1958
May
25X1
Under DCID 2/5, the IAC approved the establishment of a standing
L-501 (FY 1958)
25X1A
Committee for the Procurement of Foreign Publications (PROCIAC);
C
.
DAD/CR (I I was designated Chairman, PROCIA
Task Team studies were completed and recommendations submitted
L-501 (FY 1958)
b
for review to AD/CR II. Joint sessions were held with the
)
E-115 (a &
Library Consultants and the Task Team Chairmen to evaluate the
K-107
total Library program.
June As a result of a formal program review, the CIA Library was reorganized.
L-501 (FY 1958)
d
108
Changes included: (a) reduction of ceiling by 8 positions; (b) increase in
)
(
E-
average grade level from GS-7.7 to GS-8.4; (c) improved administrative
and professional guidance within the over-all Library organizational
structure; (d) establishment of a Staff Assistant position to provide the
CIA Librarian with support in coordinating internal library activities;
(e) strengthening of reference function under a Chief Reference Librarian
who also serves as division deputy.
DCI approves release of unclassified CIA translations to the public via C-101
_OCR, which in turn will provide copies to the Dept. of Commerce,
Office of Technical Services, for dissemination.
The DDI approved an "Immediate Program for Implementing Recom- L-501 (FY 1958)
mendations of the Consultants and the Task Teams" - action to follow
in FY 1959.
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Year '.Month Event
Source
1958 July AD/CR II introduced new reporting format at the start of FY 1959 L-501 (FY 1959)
and announced that OCR Annual Reports will be on a fiscal instead of
calendar basis.
Statistical Division transferred with 62 positions to PIC. K-104, p.2
Automation Development Group (ADG) established in OCR to follow 1958-D
automation developments in industry and government and to plan K-104, p.2
applications of new equipment in OCR.
August Machine unit of the Industrial Register combined with the Machine K-104, p.2
Division.
25X1A
September
November
December
25X1A
Special Assistant II AD/CR enrolled for two years of training, L-501 (FY 1959)
to provide him with extensive computer techniques and applications,
at
IAC merged with USCIB, 15 September 1958. CODIAC became CODIB. B-106, Tab A
PROCIAC became PROCIB. USIB D-1/1
Minicard equipment received and evaluation tests begun. K-104, p.2
D-111
DCID 1/9, 17 December 1958, allocated biographic systems L-112
responsibilities; of particular importance to CCR/BR.
SECRET
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.a &n
Year Month Event Source
1959- January Survey of OCR Functions, 15 January 1959, prepared by AD/CR in E-141
response to request from office of the DDI. Paper is useful summary of
programs, the authority for establishing them, and the costs both in
manpower and dollars as of 1959.
March Established a branch library for the office of Communications, based on F-103
a staff study prepared by the CIA Library and agreed to by Director of
Communications. Transferred two positions from. Commo to OCR for
this purpose.
may The CIA Library began to change its book classification scheme from the L-501 (FY 1959)
Intelligence Subject Code to the Library of Congress system. Anticipated
to take ten years.
June DCID No. 2/5 on Procurement of Foreign Publications was issued, B-106
effective 26 June 1959 (superseding previous issuances). It provided
that CIA shall coordinate programs for the procurer. ent of foreign
publications and authorized establishment of the Procurement
Committee (PROCIB).
DCID No. 2/4 (New Series), effective 26 June 1959, assigned to CIA L-112
responsibility for the exploitation of foreign language publications.
The directive was superseded by one effective 25 July 1963 with
same text in general.
Assignment of Aeronautical Chart and Information Center (ACIC) L-502, uncat.
personnel to the Industrial Register for purposes of specialized coll.
exploitation of portions of IR files.
OCR issued pamphlet "Searching for Information" as a guide to Uncat. coll.
OCR services, files and collections.
MEET
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ins.. t4a
Y
Month
Event
Source
ear
1959
June
Reference Aid on Photographs and Motion Picture Films, first in a
C-137
series (CIA/CR 25) of reference aids that was published by OCR
as guides to its services and facilities.
Reference Aid on non-CIA Produced Cables, second in a series
1-114
(CIA/CR 25.1) of reference aids that was published by OCR as
guides to its services and facilities.
The first issue of the World List of Future International Meetings
L-501 (FY 1959)
appeared, published by the Library of Congress and sponsored by
the Liaison and Collection Division, OCR.
Agency Data Processing Committee (ADP) established 25 June 1959
(Notice No. 7-200-2) with AD/CR representing DDI.
Chrono 1959-D
The Document Division/CR for the first time utilized the document
coding performed by another USIB agency (Air Force), based on the
ISC.
L-501 (FY 1959)
25X1A
July
Report on the Office of Central Reference, by
1-115, D-506,
Co., 31 July 1959. A study to determine mechanization requirements
Annex A
of OCR.
25X1A
August
CIA Library ceased staffing Branch library for the Medical Office
1953-F
SEG T
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Year Month
1959 October
25X1A 25X1A
25X1A
November
Event
Report on the CIA Library Acquisitions Program, prepared by
It was submitted in response to a request of
then Chairman of the
Reference Aid on Document Processing, third in a series (CIA/CR
25-2) of reference aids that was published by OCR as guides to its
services and facilities.
Reference Aid on Machine Support Services, fourth in a series
(CIA/CR 25.3) of reference aids that was published by OCR as
guides to its services and facilities.
SECRET
15 October 1959.
Source
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Source
Year Month
1960 January
Activities (in OCR) reduced since 1 July 1955; memo from AD/CR to DDI
14 January 1960 covers major tasks and activities (involving 5 or more
people) that were eliminated or curtailed from 1955 to 1959.
Report of the study of the role of the Industrial Register in support of
intelligence research in the DDI area, by the Ad Hoc DDI Review Panel
for the Industrial Register Chairman). 15 January 1960
April
May
DCID 2/1 (New Series) issued 8 March 1960, Coordination of Overt
Collection Abroad, is a revision, initiated by OCR, of DCID 2/1,
25 October 1948.
Minicard Project dropped by OCR. Equipment given to PIC.
Extensive records disposal program by OCR prior to impending move
to new Headquarters Building.
Statement by AD/CR (Borel) and others on Machine Translation before
appropriate Congressional Committees.
Radio Stations Branch of the Special Register abolished (30 positions).
Army began providing CIA with Actifilm copies of some of its material.
OCR found the Actifilm compatible with the aperture card files and the
Actifilm was interfiled.
SECRET
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D-106, 1-501
(FY 1960)
L-111
L-110 (a-c)
K-104, 1.-501
(FY 1960)
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25X1A
1960 July
25X1A
125X1A
appointed Chief, Special Register, vice
resigned.
Source
OTR requested a survey by the CIA Library of the library support needed F-103
for the Language and Area School (GTR). As a result, one position was
transferred to the CIA Library and it staffed this Branch.
Agency Data Processing Committee Acting Chairman announced as Chrono 1959-D
(Notice 20-190-197).
August OCR made several presentations to the Presidential Joint Study Group B-503, 504, 505
investigating the Intelligence Coordination mechanisms of the U.S.
Government.
Staff study prepared by OCR Chiefs of Document, Machine and CIA C-108 or C-134
Library recommending 8-9 improvements in the Intellofax System on C-103
basis of newest developments. Approved.
September Reorganization of the. Special Register proposed by its Chief and approved E-142
by AD/CR, 23 September 1960. Proposed reorganization moves SR
closer to "all source" approach.
November A_memorandum from AD/CR (Borel) to DDI, 7 November 1960, G-131
Interagency Activities Involving State Department and OCR, summarizes
statements by OCR divisions, to be used as a briefing paper for
Mr. Richard Helms.
SECRET.
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25X1A
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SECS'
Year lVionth Event
Source
1960 November First major revision of the Intelligence Subject Code, issued by Document C-121
Division/CR for use within CIA and in the intelligence community. The
revision incorporated the needs of both CIA and the Defense agencies.
December The Biographic Register/CR issued a comprehensive report on its system:
The Biographic Register Information System, System Description.
SECRET,
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25X1A
Year Month Event
Source
1961 January Composite Group name changed to Intellofax Reference Group (IRG). C-136
Dissemination of non-CIA cables transferred from OCR to Cable K-104
Secretariat with 10 positions.
March Information Processing Needs in the CIA. A preliminary appraisal 1-115, D-506,
25X1 A by 17 March 1961. Results of Annex A
25X1A 6 -week study by0 25X1 C
DCID 2/8 (New Series) 25X1 C was issued 21 March 1961 (superseded by DCID 2/8,
New Series, 25 July 1963). It was originally drafted by CCR.
May OCR computer needs stated by AD/CR (Mr. Lorel) in response to D-508
recommendations by Chief, DDI Automation Staff.
25X1A
June CIA Automatic Data Processing Staff (Chief, established D-507
effective 1 June 1961. also appointed as Chairman of the
CIA Automatic Data Processing Committee.
OCR discontinues fiscal support of the Library of Congress' East Uncat. coll.
European Accessions List due to lack of both funds and intelligence
interest. CIA components as well as CCDIB member agencies
were surveyed for interest.,
July Comptroller Instruction No. 72 revised, issued 1 July 1961 by the E-112
Deputy Comptroller. This authority provided procedures for
distributing the cost of books and publications to Agency components,
with the CIA Library managing both the procurement and the reporting.
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Year
Month
Event
Source
1961
July
Collection Branch of Liaison Division, with 10 positions, transferred
to 00 Contact Division. Liaison Division renamed Liaison Staff.
K-104, E-101
Responsibility for the control of biographic information on political
personalities transferred to the Biographic Register with 67 positions
transferred from the Department of State.
K-104
September
October
Staff for the Community Information Processing Study (SCIPS)
established to review the processing of information systems in the
Intelligence Community.
Automation Development Group (ADG) in OCR abolished.
K-104
K-104 (Sept.)
Move of OCR to the new headquarters building completed.
L-501 (FY 1962)
Liaison and Collection Division (OCR) chaired a group to study the
K-104, L-501
feasibility of establishing a Central Requirements Registry. This
would maintain a single reference point for requirements and to
relate requirements to national intelligence priorities. Approved.
Machine support provided by SR for the Requirements Registry
established in LCD.
(FY 62) (FY 63)
November
Intellofax Reference Questionnaire sent by AD/CR (Mr. Borel) to
C-135 (a-b)
users; 273 replies received. Three OCR Division Chiefs comment
on results.
SECRET
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Year
Month
Event
1962
January
Special Register/CR reported it is servicing a limited number of requests
A-111 (b)
on an "all source" basis. Other OCR Divisions' support is summarized.
Industrial Register reinstituted coverage of Cuban industrial and
K-104, L-502
scientific installations at the direction of the DDI.
Development Program for the DDI, prepared by the Automatic Data
Uncat. coll.
2 January 1962. (Includes chronology of major
Processing Staff
February
,
events in the development program for the DD/I.)
DCID No. 1/7: Controls for Dissemination and Use of Intelligence and
C-138 (a-b)
Intelligence Information, approved 21 February 1962. In addition to the
codification of the various controls this DCID imposes on OCR, the
directive spells out responsibility for safeguarding classified information
by all intelligence agencies.
Revised plan of operations for SCIPS approved by CODIB and USIB.
G-132 (a)
25X1 A
By June 1962, staffing of SCIPS substantially completed.
Processing
t
ti
D
RTarch
a
a
c
OCR details to the CIA Automa
Staff (ADPS) effective 5 March 1962, as liaison officer between uc;tt,
ADPS and SCIPS; and as a systems analyst on ADPS studies in OCR
areas of interest.
Special Register began to process special intelligence teletype reports.
K-104
EGEI
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Year Month Event
1962 March NSA support requirements from OCR, FY 1964-1968, to assist NSA
in making its 5-year plan.
April Why FDD should be in OCR; notes used by AD/CR (Mr. Borel) in
discussion with Mr. Kirkpatrick in April 1962, regarding
recommendations of his group.
June Graphics Register/CR installs videotape playback equipment, to
improve its facilities for covering television programs of interest
to intelligence.
Release of selected CIA publications via the CIA Library to the
academic community. Continuing program .
July USIB disestablished PROCIB as a USIB committee on 18 July 1962
(approved 25 July 1962).
September CIA Library staffs branch library for Office of General Counsel.
25X1A
25X1A
Acting DCI established a corps of senior substantive officers in the
DDI area to maintain close operational contact with appropriate
officers elsewhere in the Agency and the intelligence community.
was the responsible officer, so the project
came to be known as t_ e OCR contributed
extensively from its many resources.
SEC'NT
Source
L-501 (FY 1962)
G-102 (b), G-101 (a)
G-119, G-109
B-106, Tab A
Chrono 1962-F,
F-103
F-117
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Year
Month
Event
1962
September
Manpower Review of OCR completed by Task Force Team No. 2
K-111 (a-b)
October
November
First DARE (Document Abstract Recording Equipment) machine
received in OCR. Testing begins,. at first applied to use of NODEX
material on cards; two other pieces of equipment on order.
OCR contributions to review of intelligence activities re Cuban
F-118 (a-c),
crisis submitted, 14 April to 14 October 1962. Wrap up in
F-106
November 1962.
OCR/BR began rearranging its files, coverage and service on
F-120
December
International Scientific Organizations of Interest to the USSR,
absorbing this new function within its existing T/O. The request
was levied on BR jointly by OSI, and Chief, Covert Action, DDP.
AD/CR took a firm stand against the establishment of a CIA
E-110
Career Corps, as proposed by the Director of Training. Spells
out objections and suggests further considerations.
EPJ --1,
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Year Month Event
Source
1963 January AD/CR proposed that the "Key Personalities" portions of the NIS, G-117
produced by OBI, be discontinued and that BR/CR be responsible
for certain types of biographic coverage. This proposal was to be
referred to USIB for approval if concurred in by the MS Committee.
AD/BI and DDI both concurred in AD/CR proposal.
AD/CR, in a memorandum of 28 January 1963 to Director, Executive C-138 (c)
Staff, INR, Department of State, described in detail why DCID 1/7
applies to Foreign Service reporting. The memorandum, prepared
at the request of the recipient, also includes extracts from directives
bearing on State's responsibilities to the Intelligence Community.
Requirements Registry reconstituted as Requirements Coordination L-501 (FY 1963)
Staff (RCS) and transferred to the Collection Guidance Staff (10
January 1963) in the office of the DDI.
March In response to DCI Action ?Memo 161, 11 January 1963, calling for F-108
maximum intelligence effort on Communist China, OCR reported
activities of the OCR Divisions in support of the program.
SA/AD/C presented a staff study to clarify the centralized
support activities required to establish a DDI All-Source
Center, under the management of OCR.
A-111 (a)
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Year Month Event
1963 April OCR contributed to the financial support of the program of the External
Research Staff in the State Department. In 1963, OCR surveyed some
components of the DDI and the DDP. Results are reflected in the
memorandum from AD/CR to DDI, 17 April 1963, recommending
continued DDI support of the program. Approved for FY 1964.
25X1A
25X1A
Source
appointed Special Assistant to AD/CR vice L-501 (FY 1963)
, who assumed duties as Executive Assistant
to AD/CR .
K-104
May Special Register/CR began to index, store and retrieve T-KH
documents; getting closer to the "all source" reference service
concept.
June AD/CR presented to the DDCI, through appropriate channels, a B-106
ibilit
y
detailed study which recommended that CIA assume respons
for and control of the management and operations of the Foreign
publications Procurement Program, to be administered by OCR.
DDI concurred, expressing the realization that budgetary con-
siderations will have an important bearing on the plan (11 July
1963).
Document dissemination functions of ORR and the special
intelligence dissemination function of OCI transferred to
OCR with 20 positions.
SECRET
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SECRET
25X1A
the Biographic Register/CR, appointed
as Director of the Document Center.
I lappointed DAD/CR effective 8 July 1963, vice
0
selected as Chief of the new Collection Guidance Staff
25X1 A (CGS) in the office of the DDI.
August CIA Automatic Data Processing Staff (ADPS) re-named office of
Computer Services and transferred from DDS to DD/S&T.
25X1A
25X1A
Year Month Event
1963 June
25X1A
July
25X1A
appointed Director, OCS.
25X1 A I I appointed CIA Librarian vice wno
began a tour of duty i~ as Publications Procurement Officer.
Source
L-501 (FY 1963)
25X1A
L-501 (FY 1963)
25X1A
L-501 (FY 1963)
September The OCS/CHIVE group concluded its PhaseI (fact-finding) for an over- E-533
all computer-oriented information / document retrieval system.
Management of project assigned to OCR. Phase U (Systems Design)
being considered.
Agreement between AD/CR and CIA Records 'Management Officer to L-107 (a)
have OCR/LY microfilm copies of 00, FDD, and DDP reports
declared as the record copy for these series. The microfilm
copies, plus the non-filmable copies so designated will relieve
the Records Center of duplicate holdings.
Industrial Register disestablishment in response to DDI request K-104, E-533
for 66 positions from. OCR; 15 positions given to SR to help
establish FIB, and 51 abolished.
S- -02; E. T
25X1A
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C y
.~p -RE T
-28-
Year Month Event Source
1963 October OCR responded to 1963 Survey of OCR by the Inspector General. Uncat. coll.
Report of the Staff for Community Information Processing Study K-104, E-513
(SCIPS) presented to CODIB.
December Foreign Documents Division, formerly part of the office of K-104
Operations, added to OCR with 269 positions.
Changes in OCR mans-Ae t? 1 /CR, John K. Vance vice Paul A L-501 (FY.1964)
Borel; (2) DAD/CR, I Ivice John K. Vance.
6 12'. ET
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SC9RI rT
Year Month
1964 February
25X1A
25X1A
25X1 C
Event
25X1A
Source
OCR Notice,
CR 20-190-40
Further discussions between CIA and State Department regarding CIA B-107
take-over of the management of the Foreign Publications Procurement
Program. The new element added at this time is the possibility of
using contract personnel.
April DCI Action Memorandum No. A-375, 28 April 1964, directed that CIA D-505, 502,504
"shall develop the best possible system for the handling of information,
indexing and data processing." As a result, a Project 375 panel, with
Paul A. Borel as Chairman, was established to coordinate all efforts.
OCR played important role in this program (Projects etc.)
OCR discontinued fiscal support of the Library of Congress Monthly Index
of Russian Accessions at end of FY 1967. The Library of Congress was
first notified of this on 5 October 1965.
Chief, Administrative Staff, CR, since 1949, L-501 (FY 1964)
resigned. Special Assistant to AD/CR, designated
Acting Chief, Administrative Staff, in addition to his other duties.
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25X1A
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Year
Month
Event
Source
1964
May
Report of the Staff for the Community Information Processing Study
L-501 (FY 1964)
(SCIPS) approved by USIB; permanent Executive Secretariat for
E-531, USIB-39.7/6
continuing study. Later this Secretariat was organized as the
CODIB Support. Staff (see 1964-October).
CIA Library/CR established a focal point to provide more centralized
F-102
service in support of scientific and technical activities of CIA. This
service (SATIS) also provided an announcement service by means of
reproduced tables of contents of selected journals for requesters.
OCR compiled its portion of the Historical Review of the Agency's
F-111 (a-c)
Activities-in Vietnam, 1950-1964, a program of the Historical Staff,
O/DCI.
FIB/SR became operational on an all-source basis, including COMOR
L-501 (FY 1964)
June
target files.
OCR issued handbook: CCR, Your Information Center, a guide to the
Uncat. coll.
resources of the Office of Central Reference.
25X1A
appointed. Chief, Administrative Staff, CR, vice
Acting.
OCR announced to the Department of State that it proposed to cut off
25X1 A financial support (printing and distribution) of the Press
Summaries as of 30 June 1964.
25X1A
L-501 (FY 1964)
G-124 (a-c)
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S'r G311 T'
3111 T'
Year ;Month Event 25X1 A Source
1964 June OCR and GCS negotiated a contract with for an Automatic Language L-501 (FY 1964)
Processing (ALP) System to provide machine-assisted translation from
Russian to English.
October CODIE Support Staff fully operational. Located in and supported by OCR L-501 (FY 1964)
with 4 positions. E-531
25X1
DARE equipment in CCR processing system fully operational after two
years of exhaustive testing and modification.
The CIA Library completed the conversion of its collections (as well as
those of fIC) from. using the Intelligence Subject Code for the classifica-
tion of its collections to the Library of Congress. When this project
began in 1959, it was supposed to have taken 10 years to complete the
conversion; the CIA Library did it in just over 5.
December Summary of OCR problems with the Defense Intelligence Agency (DIA). G-122
25X1A
Chief, Graphics Re ister/CR prepared a review of thel project B-116 (b-c)
(cf. original paper, sensitive security classification) which includes a
history of the project from World ` Tar II. A supplementary paper was
issued 8 February 1965, with additional information.
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yiz
Year Month Event
1965 January OCR continued to pursue the elusive goal of a cornmon intelligence
community information report format. Cites the fact that some 37
CODIB documents related to this subject were issued. Common
report format is essential to making the Osystem more effective
and subsequently, the CIRVE program as well.
Chief, Machine Division, OCR, evaluated several types of computers and
recommended that OCR place a letter of intent with IBM for one 360/30
computer.
February CIA Library ceased staffing the OTR Language and Area School branch
library since the functions of the new Language Training School had
been changed by CTR.
25X1A
Source
25X1A
E-509 25X1
designated Cnief, Special Register, effective OCR Notice,
CR 20-190-48
April Acquisitions Branch of the CIA Library transferred to Foreign Documents L-501 (FY 7:965)
OCR. OCR Notice,
Division,
.
CR 1-130-11
E-51.2
fi
t L r':n
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g r 4
:?CE:~I
Year Month Event
&1 A May
25X1A
Source
A Systems Analysis Staff was established, responsible to the Director, CR. L-501 (FY 1955)
Effective 1 May 1965 is designated Chief of the Staff. OCR Notice,
is designated Acting CIA Librarian. CR 20-190-47
OCR Notice,
CR 1-130-12
Internal OCR su? estion to consider possible reorganization by regrouping: E-512
Group A (Processing); Croup B (Service); and Group C (Publications)
resulted in carefully prepared replies to AD/CR, after thorough discussion
by senior OCR personnel. Gist of studies is that OCR should try to improve
its on-going system wherever possible, but not to interfere with the promise
of the future: CHIVE.
June To improve its support activities in processing intelligence on Communist F-504
China, OCR would need 10 additional persons; one to handle increased TV
and motion picture coverage, six to index special intelligence reports not
now indexed, and three to prepare biographic reference aids and process
material at the Chicom provincial level.
OCR proposal to purchase the Filmsort 2000 and companion Quadrant C-503
printers approved. This equipment would enable OCR to produce
automatically 35rr~m aperture cards in one step. Furthermore, it is
compatible with future CHIVE and fully automated delivery systems.
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Year irionth Event
Source
1965 July Director/CR described OCR methods for coordinating biographic services, E-511, F-50 2
including development of the all-source approach and future CHIVE bio-
graphic information processing.
In response to a call from the DCI for a Fifteen Year Intelligence Plan Job No. 68-487, Box 4
(1966-80), OCR prepared its contribution, 23 July 1965.
September Phase II, Systems Design of CHIVE Report completed and evaluated. L-501 (FY 1965)
Initial planning and allocation of resources for Phase III under way. 25X1A
Since OCR request to increase its table of organization by"rsons E-510
to proceed with implementation of CHIVE Phase III, was denied.
D/CR reviews the OCR activities he will have to curtail in order to
absorb the CHIVE personnel requirements.
October SPA/OCR completed a thorough survey of the internal publications H-501
program of the Foreign Docwr:ents Division. Results of the
recommendations and discussions will be reported later; as will a
complementary study of Joint Publications Research Service..
CHIVE Phase III begun: Tasks and personnel assigmrients. Staffing E-510
pattern for the CHIVE Task Force established, with 54 personnel OCR Notice 65-3
required from, OCR; others from OCS and contractors.
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25X1 A - 35 -
Year Month Event
Source
1965 October Having completed his assignment as Publications Procurement Officer Bio. Files
in eappointed as CIA Librarian.
November Intellofax Reference Group (IRG) transferred from CIA Library to the C-501
Document Division, where it will be known as Intellofax Reference OCR Instruction,
Service (IRS) effective 15 November 1965. CR-1-3
25X1A
December Changes in OCR top management: (1) DAD/CR, Bio. File
reassigned to Office of DDI as Planning Officer (November); (2)
EXA to D/CR, appointed DAD/CR vice
25X1A
(3)
25X1 A D/CR vice
25X1A
Map Library, appointee r:XA to
25X1A
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25X1A
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Year Month Event
25X1A
Source
Agreement signed and action effected to merge the Publications and B-108, B-103
Map Procurement Programs, with State Department and CIA repre-
sentatives signing. Included among the latter was the Director, CR.
The agreement is the culmination in particular of the efforts of the
Coordinator for Maps, I who first proposed this
merger early in 1961.
OCR issued first Combined Program Call, FY 1967-1972, as requested. Uncat. coll.
The paper described the Operating Program for FY 1967, Statement
on Unbudgeted FY 1967 Items, and Program Plans and Proposals,
FY 1968-FY1972.
The Acquisitions Branch, FDD/CR, issued a publication "The
Procurement of Communist Chinese Publications'which includes a
history of the program, together with comments on the many
obstacles to successful procurement of this material.
Budget cuts of approximately 16% for the contractual programs of H-101 (a-b)
FDD required OCR to contact each major component to indicate
where reductions could be put into effect.
Force, vice
25X1A
appointed Chief, Development Staff, CHIVE Task OCR Notice 66-1
detailed to the State Department. Personnel, la riarcn
1966
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ik ~ti3a
25X1A
Year Month Event
Source
1966 April A Long Distance Xerography (L
T _L
D_') circuit between Headquarters
D-105 (a-c)
Building and NPIC was installed in the Special Register/CR in April
(operational 1 May 19CC). The system provided the capability of
transmitting critical documents at all levels of security classifica-
tion, where courier or teletype transmission will not suffice.
At the request of the Executive Director-Comptroller to report on F-104
the current utilization of automatic data processing (ADP) equipment
in the Agency, OCR prepared a summary covering Special Register
and Idachine Division.
25X1A
From fall 1965 to spring 1966, OCR, among others, provided many 1966-G (Chrono)
papers (and man-hours) to the PFIAB/OST Joint Guidance and G-1 01 (b)
Evaluation Panel ("J_ panel"), which studied information pro-
cessing in the intelligence comr-nunity.
OCR discontinued fiscal support of the Library of Congress Monthly Uncat. coll.
Index of Russian Accessions at end of FY 1967. The Library of Congress
was first notified of this on 5 October 1965.
May OCR participated in a DDI Committee on Publications Control chaired C-111
by The Committee investigated the proposal to
centralize dissemination, record-keeping and storing of DDI publica-
tions; it rejected the proposal. In the OCR response, dissemination
practices of DD and SR are fully described.
June Changes in OCR top management: (1) Charles A. Briggs, DAD/CI3 Bio. file
appointed Director, OCS; (2) , NPIC,
25X1 A appointed DAD/C_11 vice Charles A. Briggs.
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Year Month Event
Source
1966 June The AD/CR presented to the Asst. DDI a background paper on the Uncat. coll.
termination at end of June 1966 of OCR/CIA support to the Library
of Congress for the Publication of the Monthly index of Russian
Accessions (~.IIRA). 1,41ention is made also of the two requests made
by LC to CIA for some termination funds in 1967; both requests
turned down by Colonel White.
OCI and OCR signed agreement for the coordination of the production E-140
of finished biographic intelligence. Support for the White House
continued per arrangements made in July 1963.
25X1
A
25X1A
August in May 1966, the Asst. DDI appointed I las Chairman of Chrono: 1966-H
a Study Group "to ascertain whether the consolidation of foreign media
monitoring and exploitation or other arrangements to perform a greater
proportion of these and related functions in the field would result in a
net advantage to U.S. intelligence". The final Ra)ort" was
issued 15 August 1966.
September At the request of ORD, the CIA Library assisted in planning and F-103 (a)
establishing a branch library for ORD. It was opened 12 September
1966 with a senior librarian detailed to the ORD table of organization.
Description and Statistical Sunnia5y~o1OCR Reference Support Programs, K-104-, K-102
prepared by I and CCR, for use as baci.-
ground material for the O/DDI study of OCR conducted by
Chairr_man .
25X1A
25X1A
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+v':i Lz':a%i ET..?~
25X1A
Year Month Event 25X1A Source
1966 September Effective 26 September 1966, three new OCR divisions were constituted E-111
from all existing elements of t he Machine and Document Division, Special
Register and a portion of the CIA Library: (1) Dissemination & Files
Division (DFD), Chief, (2) Indexing and Services
25X1A Division (ISD), Chief, (3) Machine Support Division
(hISD), Chief, These Divisions will function as a
DOCUMENT SYSTEMS GROUP, with
Foreign Installations Branch re-designated Foreign Installations E-111
Division and is to report to the office of the AD/CR.
October OCR participated in an extensive study by the Director, Intelligence Support C-103
Services (M.Ir. Borel) regarding the release of CIA -attributed materials
to the academic community. Several OCR publications were reviewed
but the SA/CR recommended careful consideration at the highest Agency
levels before CIA attribution becomes policy.
OCR ordered drastic curtailment of overtime compensation as directed.. E-106
Affects many OCR services.
The FDD/CR Automatic Language Processing (ALP) experiment is H-104
terminated 14 October 1966. FDD experimented with the system and
found it would require more staff and money, and takes longer to
supply the requested data.
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25X1A
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Year Month Event
1966 November D/CR requested authorization from DDT to uy grade OCR EAR.1 equipment Chrono 1966-D
to EDP. DDI intended to approve OCR request but first asked for
comments from Chief, Info. Processing Staff, O/t FB.
Y
Choosing the OCR File System, by
the Asst. DDI, 1 December 1:;66.
25X1A
prepared for K-102
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25X1A
25X1A
Effective 7 November 1966,
Source
Because of budgetary pressures, the D/CR informed the Librarian
of Congress of the termination of CIA/CR fiscal support to the
'orld List of Future International Meetings on 30 June 1967.
25X1A
The DDI asked D/CIA to submit plans for the possible reduction of E-529
OCR's personnel strength from D/Cl
submits on 12 January 1967 a study with three alternative plans, two
of which would reduce Office strength to 600 within 24 to 30 months,
and a, third which would level off the reduced strength at 755.
Attached also is a paper by D/CR "-ray Tights on the Central
Reference Function".
December DIA offered CIA (through ORD) the opportunity to query a 100, 000 D-101, D-104
document data base via a remote console {COLE`: System). ORD
will finance the project and the console should be installed in the
CIA Library by March 1967.