DRAFT TRANSCRIPT OF CONGRESSIONAL TESTIMONY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00933R000200010011-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 38
• Document Creation Date: December 16, 2016
• Document Release Date: November 25, 2004
• Sequence Number: 11
• Publication Date: June 2, 1978
• Content Type: MF

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STATINTL ,lEmoimuDom FOR:
Obi' 8-1013
2 June 1976
j/,2omptroller
FRa4 Clifford S. May, Jr.
Arector of Data Processing
SUBJECT
Draft Transcript of Congrcsbional Testimony
1. Per your request, 1 nave reviewed and edited tne
transcript of the 8 May 1978 CIA hearings before the 2b-
committee on :valuation. nttached is the annotated trans-
cript. Also attached are proposed inserts and responses to
(;uestions raised on page 21 (percent of CPU utilization),
25 (number of terminals connected to the !)1LLSTAR system and
number of passwords for access), and 56 (description of
SPECIA, and examples of searching file).
2. I have also prepared and attached answers to thc:
specific written questions that pertain to COP.
3. Some of my statements and responses to cueations
during the hearings were incorrect. I would like to ensure
that somehow we correct the record so that we cannot ;3e
accused of misleading Congress. For example
Page 5 - '200,000 to 2 million should be "over 2 million."
Page 17 - Analysis of the Soviet '.cfanse if fort is incorrect.
Tnis program relates to using comouter no,lels to
estimate the cost of the Soviet defense effort.
Page 22 - The 1.8 million names should be ;.5 million nam!s.
STAT
Page 23 - This should read 8.5 million names and G.3 million
documents.
Page 55 - The SPECLE file can be searched to determine
employees in a particular Agency with special
clearances.
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STATINTL
4. Lastly, have read testimony a. it
looks Oi; to me but maybe you should over.
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t:
Transcript
Inserts
Questions answers
Distribution:
Orig 1 - adse
1 - ODP Registry w/o att
1 - O/D/ODP file w/att 2 & 3
1 - O/D/ODP chrono w/o att
0/D/ODP/CDMay;ee/6/2/78
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STATINTL
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Insert on Page 21
GENERAL PURPOSE
COMPUTER UTILIZATION
TABLES (1 JUNE 1978)
The following tables present the latest central processor
(:Pu) utilization statistics for ODP general purpose
computers. Two daily usage percentages are given for each
machine; th? prim?, shift utilization (9:00 to 17:00). and
the 24 hour average utilization. Some information on the
functions each computer serves is also provided.
3oth hardware and software monitors were used to generate
these statistics. Hardware monitor data, the most reliable
source, was used whenever possible. Because we only have one
hardware monitor available for this function, some of the
statistics are based on more recently applied software
monitor recording techniques alone.
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G E REBA L strigkribaga F4EartJaha1iG21131/Mtg) : CIA-RDP84-00933R0/42000N044-91 of 2
90,MPUTER UTILIZATION TABLE - 1 JUNE 1978
MA:RINE SERVICE
CPU
UTI LI ZATION
PRIME TOTAL
TYPE/UNITS
OF WORK
PERFORMED
COMMENTS
370/ VM
168-1 (General-
ized Time- 95% 50%
Sharing
Facility)
Provides full
line of time-
sharing facil-
ities to all
Agency users.
Peak use is
currently at
the 175 plus
concurrent
user level.
Some system
testing of
MVS is also
done on this
machine.
This CPU is
now overloaded.
Beyond the 160
concurrent user
level, response
degrades.
Estimated. VMAP
the software
measurement tool
is only run from
8:30 to 11:30 and
13:30 to 17:00.
370/
168-2
JES3
(MVS
Multi-CPU
Schedulqr)
Ba tCh
Processing
91% 77%
Does batch in-
put, scheduling
and output
functions for
all Ruffing
Center CPUs.
12% of the
batch load
(360 jobs
per day) is
also done on
this CPU.
Utilization
statistics are
from hardware
monitor data.
Weekdays for
month of May
1978.
370/ S
168-3 Production 78% 75%
(General-
ized Data
Base Man-
agement
Facility)
Batch
Processing
Approved For Release ;4004/12/1
Approximately
12,000 GYMS
on-line trans-
actions per day
20% of the
batch load
(600 jobs
per day) is
also done on
this CPU.
: CIA-RDP84-00933R0002
Utilization
statistics are
from hardware
monitor data.
Weekdays for
month of November
1977.
Usage today
is essentially
the same.
0010011-9
GINERALA FilLuRPFut..---.olilltiebaaigetift0:00111MCIA-RDP84-00933R04912000101349-6 2 of 2
COMPUTER UTILIZATIDN TABLE - 1 JUNE 1978
MACHINE
SERVICE
CPU
UTILIZATION
TYPE/UNITS
OF WORK
PERFORMED
COMMENTS
,
PRIME
TOTAL
AMDAHL
47011/6
Batch
Processing
62%
63%
50% of the
batch load
(1,500 jobs
per day)
.is done on
lthis CPO,
-
1
Utilizationstatistics are
from Agency 210
qmp reports for
the last full
week of May
1978. See note
below.
370/
158-1
OCR
On-line
Programs
Batch
Processing
55%
?
?
41% .
All OCR
on-line
programs
including
Interim
SAFE
12% of the
batch load
(360 jobs
per day) is
also done on
this CPU.
Same technique
as above
(for 4709/6).
?
360/
65-2
DIMS/CAMS
Development
Batch
Processing
42%
36%
Approximately
2,700 GINS
on-line trans-
actions per day.
6% of the
batch load
(180 jobs
per day) is
also done on
this CPU.
Same technique
as above
(for 470V/6).
_
NOTE: A conservative 10% system overhead factor has been
added to each utilization statistic cited on this
page to normalize the data. The hardware monitor
measures system overhead, the SMF generator does not.
The overhead factor (10%) will be especially conser-
vative for on-line programs which are typically
large users of system services (e.g. multi-tasking).
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Insert on Page 25
There are 86 terminals connected to the ALLSTAR
system. The ALLSTAR system ha 8 17 separate online
files. There are 177 people with access to these
files.
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STATINTL
Approved FcrizZaMmsagatiStAMAURISIRid00200010011-9
Special Clearance System
SPECLE
SPECLE is an on-line computer system which
contains Sensitive Compartmented Information (SCI)
access approvals for all CIA staff personnel and CIA
contractors. SPECLE also contains all Government
personnel and contractors who have have been approved
for TK
compartmented information. This file is
the central control for TK
approvals. STATINTL
Examples of on-line searches available in SPECLE:
1. List all personnel in Agency "X" with TK
access approval.
2. List all CIA personnel with SI access
approval.
3. Find Social Security Number (SSN)
"123456789."
4. Find Name "John Doe."
5. List all personnel in Agency "X" who have
special clearances and indicate access
approvals held.
All National Foreign Intelligence Board (NFIB)
Agencies are represented in SPECLE files.
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-
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Questions for Central Intelligence Agena
Question 1.
There has been a strong growth in remote terminals at
your agency; from 900 in 1976 to 1700 in 1978. Where do you
plan to be in remote terminals in 1980? Where are the
largest number of terminals located?
Answer Agency terminal projections for the next two fiscal
years are presented below. These estimates are for terminals
associated with ODP and NPIC facilities.*
Inventory of Agency Terminals
Managing
Office
FY-78
FY-79
FY-80
ODP
970
1095
1205
NPIC
680
690
Total
_670
1640
1775
1895
ODP's projected increase in FY-79 (125 terminals) and
FY-80 (110 terminals) reflects procurement and installation
constraints as well as budgetary limitations. These projected
increases fall short of actual customer requirements, which
are for at least 150 terminals in both fiscal 79 and 80.
The majority of ODP terminals (approximately 800) will
have access to ODP's Virtual Machine (VM) general purpose
timesharing system. VM supports Agency-wide ADP requirements
This excludes, for example, terminals associated with de-
centralized minicomputers or special purpose computers,
such as for communications support.
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for program development and production. VM terminals are
installed throughout the Agency in customer offices. Aost
are physically located in CIA headquarters.
The majority of NPIC terminals are connected to NPIC's
Univac mainframe for use primarily by NPIC customers in
support of the photographic interpretation mission.
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TATINTL
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Question 2.
What is the single major factor affecting the cost in
the development and operation of ADP support?
Answer: We interpret your question to mean, what is the
major cost in the FY-79 budget for the Office of Data
Processing (ODP). The major cost is the operation of two
computer centers
The most significant part of this
cost is for computer systems which are being paid for with
annual payments over a period of five years. Of the services
provided by the two computer centers, central batch service
requires the most resources because of the number of computer
systems required to support this workload.
In addition to the operation of two computer centers,
ODP provides an application programming service to develop
and maintain software to support
cost of this service is about
accounts for about
user requirements. The
and STATINTL
STATINTL
staff positions.
25X1
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Question 3.
Your data base management system is able to track the
amount of ADP time allocated to the various programs and
models used in the Agency. How is the determination made
on whether the amount of CPU use that a particular model
makes is cost effective in terms of its output?
Answer: The amount of CPU resources, or other measurable ADP
resources consumed by any program or system in the Central
ADP Facility, is tracked by our Project Activity Reporting
system. The evaluation of the cost effectiveness of the output
is made by the customer who uses the product, or by the pro-
ducer. The cost in terms of ADP resource utilization is re-
viewed at least monthly by the ADP Control Officer of each
customer component, and further reviewed by the Executive
Advisory Group, if the program or system is a large resource
user. If we in ADP services see wasteful or inefficient
utilization, we raise questions immediately.
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Answer to Question 4. taken to on 6/5/78:
Question 4.
From information compiled as a result of staff inter-
views it was found that approximately 52% of the Office of
Data Processing's efforts are dedicated towards supporting
the Deputy Directorate for Administration. Of this 52%,
80% is dedicated to six major administrative systems which
include: the General Accounting System, Personal Assignment
System, Financial Resources System, PAYROLL, the Contractual
Information System, and the Inventory Control System. How
do these systems interface with each other? Are updates to
one file automatically entered into another?
Answer: It should be noted that the 52% of the Office of
Data Processing's efforts referred to in the question concerns
only Applications' program development effort and not the
efforts of the entire office. No Directorate receives over
33% of the efforts of the entire office. Furthermore, a more
accurate percentage of this 52%, which is dedicated to the
six major administrative systems, is 60% rather than 80%.
The descriptions of the six systems are contained in
Attachment A hereto, and the system interfaces are described
in Attachment B.
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Question 4.
From information compiled as a result of staff inter-
views it was found that approximately 52% of the Office of
Data Processing's efforts are dedicated towards supporting
the Deputy Directorate for Administration. Of this 52%,
80% is dedicated to six major administrative systems which
include: the General Accounting System, Personal Assignment
System, rinancial Resources System, PAYROLL, the Contractual
Information System, and the Inventory Control System. How
do these systems interface with each other? Are updates to
one file automatically entered into another?
Answer: The descriptions of the six systems are contained
in Attachment A hereto, and the system interfaces are described
in Attachment B.
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Approved Form' Release 2004/12/16 : CIA-RDP84-00933N000200010011-9
ATTACHMENT A
BACKGROUND
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GAS
BACKGROUND,
The General Accounting System (GAS) is a computer application
used by the Office of Finance (OF) to maintain the official
records, of the financial operations of the Agency. GAS auto-
matically performs many of the tasks required to produce the
general ledgers, financial reports, data for budgetary
control and information needed for fiscal management.
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2 June 1978
PAYROLL
The P ayro I 1 system was designed in 1972 for the Office
of Finance. It replaced an outdated EAM system that was
nearly 'impossible to maintain. The software is a series of
PL/I programs that are executed in the batch mode.
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June 1978
BACKGROUND
PERSIGN II is an Integrated Personnel Information System
that is replacing three existing systems (dating back to 1960) .
PERSIGN II is being designed to eliminate redundancies and
increade accuracy of personnel data.
This effort incorporates state of the art procedures with
the objective of minimizing maintenance costs through structured
and documented software. Life cycle costs are thereby minimized
? while life cycle utility and responsiveness to changing Agency
requirements are maximized.
PERSIGN II
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INVENTORY CONTROL SYSTEM (ICS)
BACKGROUND
TheInventory Control System (ICS) is a large complex
inventory and requisitioning system used by the Office of
-
Th.e-heart'-of the system is the Stock Number file, This
file contains the stock numbers, interchangable stock numbers,
stock discriptions, price and price date, and other stock
information
'Abe Inventory file is the second major file. This file
contains.the:quantity of stock on hand; the stock warehouse
locationsithe'stock locations within the warehouse; safety,
minimum, maximum and reorder point levels; quantity due out;
quantity due in; quantity demanded and other.information
useful for inventory management and control.
Stock issues, inventory adjustments, requisitions, back
orders, depot notices and receipts are generated through the
Suspense file. The Suspense file is the heart beat of activity
in the- ICS. A history of the activity transpiring in'the ICS
Is recorded for auditing in the Activity file and comes from the
Suspense file.
? Programming of ICS began in 1973. The last phase of
programming, the Requistioning Subsystem, was completed in
June 1975.
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ILLEGIB
2 iThne 1978
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CONIF
BACKGROUND
H..ti
CONIF is an acronym for Contract Information, The
CONIF:systemcontains Management and administration infor-
mation about-Agency-funded bilateral agreements, invoice
paymentsmade against those contracts, and onsite contractor
audits. The development of the CONIF system began in 1967.
Since'thattime the system has been enhanced and re-designed
four times to take advantage of more sophisticated software
and changesSj-in customer requirements. The amounts for manpower
and machine costs represent the current operating system,
CONIF 3. This development of CONIF 3 began on November 1975,
with the Office of Logistics portion. The Office of Finance
development began in June 1976. The OF portion is not yet
in prodtdtion,
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FINANCIAL RESOURCES SYSTEM (FRS)
BACKGROUND
The Financial Resources System (FRS) is a computer
application 'used by the Office of Finance, the Office of
the Comptroller, and the individual Agency offices' Budget
and rinance Offices to maintain records on the Agency budget.
Data is 'maintained for the current operating year, budget
year, and program call year with system interfaces to aid in
monitoring, ttrends in budgeted amounts vs expenditures.
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ATTACHMENT B
INTERFACES
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GAS INTERFACES
PAYROLL TO GAS:
Data is passed from the Agency Payroll systems into the
Agency General Accounting System (GAS) at the end of each
pay cycle. This interface data is on tape and can be taken
into GAS with any daily update. The data is used in GAS for
the following reasons:
a. To record against the appropriate General
Accounts all Payroll transactions.
b. To record and maintain all Agency Payroll
tures at the Sub Object Class level.
Ledger
expendi-
c. To machine generate obligations which will cover
anticipated Payroll expenditures through the end
of any given month. All Agency General Accounting
reports are produced at month-end.
ICS TO GAS:
Data is passed from ICS into GAS for the purpose of
recording against the appropriate General Ledger Account
for all Agency property transactions. This interface data
is on tape and enters GAS on the last work day of each
month.
FRS TO GAS:
FRS passes to GAS each night all valid project numbers.
Carried with this project number is the type of expenditure
code and type of allotment code that are valid for that project.
GAS uses this data to validate all obligation and expenditure
transactions with regard to project number and uses the code
to record transactions against the proper allotments.
GAS TO CONIF:
Each day GAS passes to CONIF all obligation data related
to contracts. This data is on tape and includes only trans-
actions entering GAS that day.
GAS To FRS:
Each day GAS passes to FRS all obligation, expenditure,
and property data at the Sub Object Class level. This data is
on tape and includes only transactions entering GAS that day.
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ILLEGIB
GAS:
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PAYROLL INTERFACES
Payroll system provides detail payroll expenditures
to the GASsystem for General Ledger accounts.
PERSIGN:
Since the Personnel system has the authority to establish
pay cases, change the rate of basic computation, and terminate
or suspend present cases, the Personnel system serves as the
"driving force" of the Payroll system by providing the pertinent
personnel data necessary for the payment of salary to Agency
employees.
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1 June 1978
PERSIGN II INTERFACES
PAYROLL
PERSIGN II provides payroll information to the Payroll
System, which collects the number of hours worked and produces
paychecks for the employees. All changes to basic payroll
information (Schedule, Grade, Step, etc.) is on a personnel
action in PERSIGN II and then passed via system-to-system
interface ona recurring basis.
RELATED 'PERSONNEL SYSTEMS
PERSIGN II passes employee data (Name, Social Security
Number, Date of Birth, etc.) to other personnel systems to eliminate
the redundant processing and storage of common data items by
those systems. The systems currently receiving data from
PERSIGN are:
1. Payroll
2. Hospitalization
3. Insurance
4. Badging/Building Access
5. Applicant Processing
6. Cover Processing
7. Qualifications
8. Retirement
9. Credit Union
10. Financial Resources
11.. General Archives
12.' Staffing (T/0)
13. Training History
14. Office of Communication Subsystem
15. Locator
16. Special Clearances
17. Fitness Report
18. Step Increase Processing.
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Approved ForRelease 2004/12/16 : CIA-RDP84-00p3T232 is
0g0710011-9
ICS INTERFACE
Data is passed from ICS into GAS for the purpose of
recording against the appropriate General Ledger Account
for all Agency property transactions. This interface
data is on tape and enters GAS on the last work day of each
month..
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FRS INTERFACES
FRS TO GAS:
FRS passes to GAS each night all valid project numbers.
Carried with this project number is the type of expenditure
code andtype of allotment code that are valid for that
project. GAS uses this data to validate all obligation and
expenditure transactions with regard to project number and
uses the code to record transactions against the proper
allotments.
GAS TO FRS:
Each day GAS passes to FRS all obligation, expenditure,
and property data at the Sub Object Class level. This data
is on tape and includes only transactions entering GAS that
day.
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ILLEGIB
^ June 1978
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CONIF INTERFACE
Each day CONIF receives all obligation data related to
contracts from GAS. This data is on tape and includes only
transactions entering GAS that day.
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question 5.
Could you provide for the record the cost to develop
tAese six systems and tile annual maintenance and operational
costs?
Answer The costs for development, maintenance, and operation
of the six systems are shown in the attachments -
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GENERAL ACCOUNTING SYSTEM (GAS)
Development:
Manpower
Machine
Yearly Maintenance:
Manpower
Machine
This is cost for a typical year based on 3 1/2 people.
It should be noted that 85% of all maintenance work is
new enhancement to the system.
Yearly Production:
Machine
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1 June 1978
COSTS
Development:
Manpower
Machine
Maintenance:
Manpower*
Machine
Production:
Machine
PERSIGN II
Jan '77-Apr '78
(Est.) TOTAL
* Manpower for Maintenance
1/2 man full-time for bugs and user services
2 1/2 men full-time for changing requirements
TOTAL 3 men full-time
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COSTS
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Development:
Manpower
Computer
TOTAL
Yearly Maintenance:
Manpower
Computer
-Yearly _Production:
Computer
PAYROLL
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COSTS
2 me 1978
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Devel2pment:
Manpower
Machine
Yearly Maintenance:
Manpower
Machine
'Yearly Production:
?Machine
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COSTS
2 me 1978
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De ve loEment :
Manpower
Computer
TOTAL
Yearly Maintenance:
Manpower
Computer
Yearly Production:
Computer
FRS
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COSTS
2 -le 1978
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Development:
Ma.npower
Machine
Yearly Maintenance:
Manpower
Machine
'.Yearly Production:
Machine
CONIF
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1
; - ;)k ? Approl4POrrilAffease?21000Y/T1E2ClaakkOW3N31Citre0\200ET011-9
wil)
04 1. There has been.. a strong. growth in remote terminals at
your agency; from 900 in 1976 to 1700 in 1978. Where do you
plan to. be in remote terminals in 1980? Where are the
largest. number of terminals located?
0
Ds)
2. What is the single major factor affecting the cost in
the development and operation of ADP support?
Your data base management system is able to track the
amount of ADP time allocated to the various programs and
models used in the Agency. How is the determination made
on whether the amount of CPU use that a particular model
makes is cost effective in terms of its output?
4. From information compiled as a result of staff inter-
views it was found that approximately 52% of theADffice of
Data Processing's efforts are dedicated towards supporting
the Deputy Directorate for Administration. Of this 52%, 80%
i8 dedicated to six major administrative systems which
include: the General Accounting System, Personal Assignment
System, Financial Resources System, PAYROLL, the Contractual
Information System and the Inventory Control System. How do
these systems interface with each other? Are updatps to one
file autdMatically entered into another?
???
5! Could you provide for the record the cost to develop
these six systems and the annual maintenance and'operational
costs?
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Is the Office of Sigint Operations involved in the
design and development of automated data processing systems
to collect and process signals data?
' How does this activity relate
to that carried out by NSA?
,000 7. What factors are Considered when a system is planned
Ac3h"for installation at an overseas location? In a briefing that
:NA'the staff received on the CRAFT and COMET systemS a rationale
given for these systems is in A savings of communications
personnel and secretarial support. However, this might be
made up by costs incurred for external maintenance since this
maintenance, due to the sensitive nature of the equipment,
may have to be performed by flying in personnel from Langley.
How are the various tradeoffs between security, personnel,
maintenance and efficiency identified?
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The Director of Central Intelligence
Washington, D.C. 20505
Intelligence Community Staff
25 May 1978
MEMORANDUM FOR: CIA Program Manager
FROM:
Director, Office of Community
Information Systems
SUBJECT: Transmittal of Transcript of
Subcommittee on Evaluation, HPSCI
1. Attached is the record of your testimony given on
May 8 before the House Permanent Select Committee on Intelli-
gence, Subcommittee on Evaluation. I am forwarding the
transcript to you for your review and correction. Attached
you will find the mehorandum from -Chairman Boland to the DCI
setting a due date of Monday, q2 June:1978. I would like
to call your attention to paragraph one of that memorandum
which indicates that rule four of the Committee requiring
the normal five-day return has been waived, however, the
provision on corrections remains. ?Your attention is also
called to paragraph two which states no copies of the tran-
script are to be made since they are on loan and are the
property of the Congressional Committee
2. In addition to the,tranScripts and covering
memorandum are questions from the House Subcommittee for
you. In order that my staff will, have time to coordinate
and return both the answers and transcripts to the Committee,
I am requesting that you return the transcripts, questions,
and completed answers to me by 14ednesday, 7 June 1978.
3. Your cooperation in the answering of these
questions and the quick return of the transcripts to me
is appreciated.
Attachment: a/s
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11-ns DOCUMENT MP r3EZ lEf) ?
(,..)
UPON REMOVAL OF EkCLO:T;URES.i
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