ANNUAL REPORT - THE CIA TRAVEL POLICY COMMITTEE FOR THE PERIOD 1 JANUARY - 31 DECEMBER 1971

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R005000100003-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 7
• Document Creation Date: December 14, 2016
• Document Release Date: December 4, 2002
• Sequence Number: 3
• Publication Date: March 3, 1972
• Content Type: MF

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/8 72-W86
3MARISIZ
MEMORANDUM FOR: Cbairnmns `ravel ?icy C
SUBJECT
Repot - The CIA Travel pony C ittee
January - 31 December 1971
M : Memo dtd 14 Feb 72 for DD/S ' Chaiirn . TPC,
Ton:
I have just bow through your an ual. report and
h"tve to say that it is evident that the decision to esti"ish the Coxnan$ttee
was a wise one. Certai> it has been an excellent mechanism for
xesolving some very sticky problems. M y thanks to you and the member,
of the Committee.
john W. Coffey
Deputy Director
:far Support
ADD/S:RSW/ms (3 Mar 72)
Distribution:
Orig&1-Adse
1 - DD/S Chrono
1 - DD/S Subject ;~w/Ref (DD/S 720609) & Background
1 RSW Chrono
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 d FOr giRe 2003/4'4/29: CIA-RDP84-00
Mr. Wattles -
I attempted to get an
answer for you re Mr. Coffey's
note #1 --
As you will see the 1970
report is attached and there is
no indication with that or in the
DD/S Subject file that any type
commendatory letter/memo was
prepared.
To be sure - as best I
could - I reviewed the entire
March 1970 chrono file --
nothing there.
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USE ONLY ET' d E] SECRET
3?UT ' AND RECORD SHMET
SUBJECT: (Optional)
FROM: EXTENSION NO.
Chief, Policy and Planning Staff/OF
A
T DATE 25X1
10 February 1972
TO: (Officer designation, room number, and DATE
building) OFFICER'S COMMENTS (Number each comment to show from whom
INITIALS to whom. Draw a line across column after each comment.)
RECEIVED FORWARDED
A 1. Chairman, TPC Signature TA
T
2.
3.
4.
5 Deputy Director for Suppo T
AT
6.
7.
8.
9.
10.
11.
12.
13.
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15.
FORM USE p v
FOR EDITIONS
3-62 610 ITONS RET a eat u , CONFIDENTIAL USE ONLY ^ UNCLASSIFIED
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14 FED 1972
MEMORANDUM FOR: Deputy Director for Support
SUBJECT : Annual Report - The CIA Travel Policy Committee
for the Period 1 January - 31 December 1971
REFERENCE : Memo fr DD/S to C/TPC, dtd. 4 Feb 70; Same Sub-
ject (DD/S 70-0371)
1. This report, in response to referent request, provides a summary
of Travel Policy Committee activities during 1971. Action was completed
during the year on 26 proposals; in most cases the product of Committee
action was a change in Agency travel regulations. Representative examples
of Committee activities follow:
a. At the request of the Director of Communications, reviewed a long-
standing Agency policy prohibiting payment of per diem at Agency
training facilities when meals and quarters are furnished without
cost. Recommended that per diem be paid in circumstances when an
employee will incur incidental expenses of a type normally covered
by a per diem allowance and that the rate of per diem be deter-
mined by the Operating Official responsible for the facility.
b. Reviewed an extensive revision of the Standardized Government
Travel Regulations as a basis for determining recommended revi-
sions to Agency travel regulations. Principal changes were a.
liberalization in the rules for computing per diem at beginning
and end of travel and an increase from 10 cents to 11 cents in
the rate per mile reimbursement for use of POV for travel to and
from a common carrier terminal.
c. Reviewed an extensive revision of OMB Circular No. A-56 as it
applies to as a basis for concurring in
a proposed restatement ofi No changes of substance 25X1
were involved.
d. Initiated and recommended to the Deputy Director for Support pub-
lication of a revision to Agency travel regulations to reimburse
employees for local travel expenses they and their dependents
CONAADEN
HAL GRfl4P
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SUBJECT Annual Report - The CIA Travel Policy Committee
for the Period 1 January - 31 December 1971
incur in obtaining directed inoculations and medical examinations;
reimbursements for travel for inoculations were previously prohi-
bited and the prohibition had also been considered as applicable
to local travel for medical examinations.
e. At the request of the SSA/DDS as a result of abandonment by the
State Department of pecuniary penalty for unauthorized use of
foreign airlines, reexamined related Agency policy. Concluded
that it would be inconsistent with Government policy restricting
use of foreign airlines to forego all penalty for noncompliance
and, accordingly, recommended we not adopt State's policy. Also
reviewed and recommended revisions to (1) 25X1
clarify the methodology for computing reimbursement entitlements
when there is noncompliance, (2) permit use of a foreign airline
when necessary to make connections with a transatlantic American
airline flight to bypass a congested U. S. International Gateway
on the East coast and (3) preclude use of foreign airline for
transoceanic travel to or from the U. S.
f. Considered and recommended regulatory revisions, consistent with
a Foreign Service Travel regulatory change, to provide a rest
period after extended travel by high speed planes. The adjust-
ment period, not chargeable to leave, is designed to provide a
reasonable rest to travelers whose eating and sleeping habits
are disrupted by such long flights through numerous time zones
before commencing their duties at a TDY or PCS point.
g. Developed changes in regulations, consistent with a change in
the Foreign Service Travel Regulations, to require that an
employee must own and use a foreign vehicle at a foreign post
for at least 90 days prior to his date of departure from the
post to qualify for shipment of the POV at Government expense.
h. As a result of a request from Europe Division/DDP, considered
and recommended a revision of Agency regulations for educational
travel. The change states there is no minimum time the child
must remain in the United States before being authorized the con-
cluding leg of educational travel from the U. S. to post, nor is
there any minimum time a child must remain at the post before he
may be authorized advanced return to the United States. The
effect of the change was to clarify an inadequately understood
entitlement for a dependent child in particular circumstances to
visit the family at post during a holiday or vacation season.
-2-
CONFOLF-- M AL
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25X1
SUBJECT . Annual Report - The CIA Travel Policy Committee
for the Period 1 January - 31 December 1971
i. Reviewed an employee suggestion that a regulatory change be made
to authorize use of the Auto-Train for travel between Washing- 25X1
ton and Florida. The Committee concluded that the idea was valid
but that there would be insufficient application of such an authori-
zation to warrant a regulatory change at this time.
j. Reviewed on behalf of the Deputy Director for Support, Office of
Management and Budget proposed draft revisions of Circular No. A-56
and of the Standardized Government Travel Regulations which were
made available to all agencies for comment before official promul-
gation. The Committee concluded there were no changes that appeared
to warrant comment.
2. Matters currently being considered by the Committee include the
following:
a. Use of POV for PCS and Home Leave Travel
The Committee at the request of the Deputy Director for Support is
studying a recommendation by the Director of Finance for proposed
revisions to prescribe an Agency-wide standard
for the use or privately owned vehicles within CONUS in connection
with all appointment, transfer, or home leave travel between CONUS
and locations abroad. The proposed revisions represent an extension
and modest elaboration of policy which has been in effect since
1 May 1971 for all Agency employees in conjunction with PCS travel
between CONUS and stations in the Far East area.
b. Agency Use of Category Z Transportation
At the request of the Director of Logistics and the Deputy Director
for Support, the Travel Policy Committee reviewed a study by the
Office of Logistics outlining the past, present, and future impli-
cations of Category Z transportation insofar as Agency use is con-
cerned. The Committee is presently concluding its analysis and
shortly will be forwarding its recommendations to the Deputy Direc-
tor for Support.
25X1
Chairma4
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