REPORT TO THE PFIAB AND THE AGENCY HISTORY FOR FY 1972

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R004900020015-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 22
• Document Creation Date: December 14, 2016
• Document Release Date: November 18, 2002
• Sequence Number: 15
• Publication Date: June 22, 1972
• Content Type: MF

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DDIS 7Z-2501
MEMORANDUM FOR: Chief, Planning Staff/OPPB
SUBJECT : Report to the PFIAB and the Agency History for FY 1972
REFERENCE : Draft dtd 19 June 72, same subject
1. Your deadline of 21 June, which we have already missed, for com-
ments on the draft guidelines for submission of contributions to the PFIAB
report and Agency history is too short to permit consideration by all the in-
terested parties in the Support Directorate or even a thoughtful response.
Our basic observation is that a well Agency history might serve
as the basis for the PFIAB report, but the PFIAB submission cannot be con-
sidered an adequate representation of Agency Iiistory. The drafts clearly
are weighted in favor of the PFIAB report and history can't help but suffer.
2. Adherence to the draft outline will cause significant portions of Sup-
port history to be overlooked or omitted. For the past two or three years
only the Offices of Communications, Security, and Training have been con-
tributors to the PFIAB report. This year's outline would seem to perpetuate
that, yet that can't be the Went if this submission is to serve the dual pur-
pose of providing a chronolog for historical purposes. Without soliciting
comments from individual Support Offices it isn't practical to expect a com-
plete assessment of the voids that would be created, but a few topics that
suggest themselves at random are the fluctuation of the value of the dollar
and its effect on monetary operations; benefits and services programs with
a highlight for the Fecteau case; the retirement system and the impact of
early retirements; and perhaps dozens of others.
3. I can't help but wonder whether we may= be crowding things a
little too much by trying to install during this cycle the concept of the history
program outlined in Mr. Colby's memorandum of 26 May 1972. No one is
prepared for It; the concept isn't even very well or widely understood yet.
I would be concerned that the quality of our history will suffer if we move
too hastily into a new approach without guidelines that have been carefully
thought through. Much of what gets done may have to be done over if we
are really interested in comprehensive histories. It might be better in the
long run to handle the PFIAB report this year as we have in the past and
issue an instruction to enjoin people to begin now, or in September, to com-
pile the materials to meet the requirements for next year's history. (Inci-
dentally. CIA histories will be unique. I know of no others related to fiscal
rather than calendar yeare.)
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Chief, ppo tions Staff /DDS
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MEMORANDUM FOR:
SUBJECT
REFERENCES
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20 June 1972
DDS Contributors to the Annual Report
Suggestions for Preparing Contribu-
tions to Annual Report
(1) Memorandum from Executive Di-
rector-Comptroller to Deputy
Directors, 26 May 1972, "Infor-
mation Control -- Archives, History,
and Records"; (2) Memorandum from
PPB, 14 June 1972, "Report to the
PFIAB (Tab A, 13 June 1972, Tab
B, 19 June 1972)"
1. The Executive Director-Comptroller's memo-
randum of 26 May 1972 (ref. 1, above) provides the
philosophical concepts and broad framework within
which the annual DCI contribution to the PFIAB shall
be prepared. The PPB materials provide both a bare-
bones outline (ref. 2, Tab A) and substantive guidance
(ref. 2, Tab B) for component historiographers
throughout the Agency. It is the purpose of this
brief memorandum to offer more specific guidance to
those responsible for preparing DDS contributions to
the Annual Report. Recognizing that the expertise
on what might be included per Tab A is not within
the Historical Staff, :these suggestions are in addition
to any which the DDS components consider of primary
importance.
2. For
item I, Major Developments:
a. Component participation in activities
that were reflected in revisions of existing agree-
ments or procedures in the support area -- communi-
cations, security, and/or DOD relationships -- should
be covered under I D.
b. Significant budget trends (item I E)
reflected in the level of support to operations have
historical importance that should be reported and
documented.
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c. Some comment should appear on the stand-
down of support activity
3. For item II, Major Accomplishments and Failings:
a. From the standpoint of the Office of Per-
sonnel it would seem in order to remark on the impact
of the early retirement program.
b. Both the Facteau and Marchetti cases
might be worth comment by the Office of Security
and/or Personnel.
c. The support effort to Southeast
Asia -- particularly the logistics effort -- probably
should be discussed, possibly with pros and cons.
4. For item III, Ahead:
a. Per item 3 c, above, the techniques
evolving for the on-going support of SEA per items
III B and III C would seem to warrant comment.
b. In view of retirements, loss of slots,
and level of experience of personnel on board, some
comments should be made regarding the anticipated
effectiveness of the given components, particularly
those which anticipate difficulties in the coming
year.
C. Any significant changes in the direction
of management efforts, including restructuring,
should be indicated.
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FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks:
Attached you will find drafts of a memorandum
(with supporting tabs) covering submission of
contributions to the PFIAB Report and the Agency
History. You will note that the instructions call
for the contributing components (Tab C) to make
the basic contributions which will be used for both
purposes, but with the directorates also adding
commentary when appropriate.
It is requested that you review these drafts and
comment on them by close of business Wednesday,
21 June 1972.
..newtoosei
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FROM: NAME. ADDRESS AND PHONE NO.
DATE
19 Jun 72
I I Ch,PS/PPB,
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FORM NO. ,37 Use previous editions
1-67 c.
(40)
ILLEGIB
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DRAFT
19 June 1972
SUBJECT: Report to the PFIAB and the Agency History for FY 1972
1. Your assistance is requested in preparing the annual report
to the President's Foreign Intelligence Advisory Board (PFIAB) and
Agency History for FY 1972.
2. As is noted in Tab B, the information that is required for the
JAB Report and for the Agency History will be common to both and
be presented as a single input.
3. As can be seen from the outline (Tab A), the organization of
PFIAB Report is along topical and programmatic lines. For this
reason it will be important to have directorate-level analysis, especially
for parts I and III which deal with current environment and future plans,
and whenever there are instances of cross-program developments.
4. Part I provides an opportunity to describe changes in missions,
in the operating environment, and in similar factors. The subheadings
which are indicated are illustrative, rather than comprehensive, and
can be added to as appropriate.
5. Part II is designed to present both major accomplishments
and also significant failings or lack of progress where an increased
effort is required.
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6. Part III looks ahead both in terms of substantive targets and
ways of attacking them and also of the management effort required to
cope with increasing tasks in times of static or diminished resource
availability. PFIAB report inputs on management direction can
reference inputs to the Annual Management Report which will be
submitted during the same time frame in response to the Office of
Management and Budget Circular No. A-44 (Revised) of May 24, 1972.
7. Please provide your submission to 0/PPB by July 31, 1972.
0/PPB will prepare the consolidated report for the Agency and will
furnish you with a copy of those portions of the report which apply to
your directorate before it is forwarded for the Director's approval.
It is requested that the name of your directorate action officer be
submitted as soon as possible. The 0/PPB action officer is
8. Detailed instructions in relation to meeting the requirements
of the Agency History are contained in Tab B.
OPPB /PS
lr -(19 Jun 72)
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Tab A
13 June 1972
DCI's ANNUAL REPORT
I. MAJOR DEVELOPMENTS
A. Continuing requirements and opportunities re the USSR and China
B. New Coverages
1. Economic
2. Narcotics
3. Southeast Asia
4. Other crises (India/Pakistan, Middle East)
C. Political Atmosphere
1. Abroad
2. At home --Congress, leaks
D. CIA in the Intelligence Community
E. Budget Trends
MAJOR ACCOMPLISHMENTS AND FAILINGS rfor increased effort]
A. Collection
1. Requirements
2. Clandestine
a. Human
(1) Agent collection'
(2) Defectors
(3) Counterintelligence
b. Technical
(1) Imagery
(2) Signals intelligence
3. Overt
a. Human sources
b. Broadcast and Press Monitoring
4. R&D
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B. Covert Action
1. The USSR and East Europe
2. West Europe
3. Far East
4. Near East/South Asia
5. Western Hemisphere
6. Africa
C. Production
1. Finished Intelligence
a. Estimative
b. Political
c. Economic
d. Military and Space
e. Scientific and Technological
f. Geographic and Geodetic
2. Processing
a. Imagery exploitation
b.- Signal processing
c. Information handling and support
d. R&D
D. Support
1. Security
2. Communications (including R&D)
3. Training
III. AHEAD
A. Resource Outlook
B. Targets
1. Changing pattern of targets
2. Changing program emphasis
C. Techniques
1. Rationalization of data flows
2. Planning and budgetery procedures
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D. Management Direction
1. Personnel management
2. Productivity
3. Use of quantitative procedures
4. Support of the DCI in Community management
F. R
1. Collection
2. CommuniCations
3. Information processing and exploitation
Annex A -- Chronology
Annex B -- Documents
3
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MEMORANDUM FOR:
? SUBJECT
REFERENCE
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DRAFT
19 June 1972
Tab B
Addressees
Contributions to the Annual Report
Memorandum from Executive Director-
Comptroller to Deputy Directors, 26
May 1972, Information Control --
Archives, History, and Records
This memorandum provides guidance for the pre-
paration of the Annual Report on component activities,
discussed in Para. 5.d. of referenced memorandum.
General Note
1. Beginning with the pending contribution of the
DCI to the President's Foreign Intelligence Advisory
Board (PFIAB), each contributing component (identified
in Tab C) will prepare its submission as a single report
which meets the requirements of PFIAB and also constitutes
a brief history of the most significant developments in
the activities of the reporting component for the current
fiscal year. The annual component contributions to the
PFIAB report will alleviate the persistent time gap which
has in the past characterized historical writing within
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the Agency and will make available on a current basis to
management and others having a need-to-know the highlights
of the history of the Agency based on its organizational
units. It is expected that these annual reports will
reduce the requirement for structurally oriented component
histories and permit the dedication of available writing
resources more to topical and programmatic histories
involving Agency participation in major international
crises. The latter aspects of the CIA Historical Program
(Para. 5.c. of reference) will be described in a forth-
coming memorandum.
2. Components will organize their contributions
to the DCI Annual Report to PFIAB in the framework of the
outline provided in Tab A of the instruction from 0/PPB,
dated 1c1 June 1972, as further explained in the
following paragraphs of the present memorandum.
I. Major Developments
3. In Part I. Major Developments, components will
review selectively the highlights of their activities
during the past fiscal year. Only the most significant
developments of the year are to be identified in this
section, not all important activities; a more expanded
list of activities should be discussed in Part II, in
which each component will survey its Major Accomplishments
2
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and Failings more systematically. Activities may be
chosen for highlighting in Part I because of their
impact on very high priority standing requirements, or
because they represent major breakthroughs in coping with
priority targets. Part I reporting should also include
component responses to major new requirements, such as
changing aspects of present targets, new functions, and
new geographic targets, particularly places where an
existing equilibrium was threatened or overturned by
internal or external forces. Responses to the foregoing
will be made by components concerned with collection,
operational support, processing, exploitation, and production,
as appropriate. Components will also identify and review
the work of task forces under their jurisdiction created
to cope with special crises.
4. Replies should also discuss in the highlights
section significant changes in the environment in which
foreign intelligence activities are conducted, as the
consequence of policy shifts by established regimes
or changes in the establishment. Contributors should
note, when relevant, the impact on their operations
of new policy thrusts of the administration, the role of
Congress and Congressmen, and the temper of the press and
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public opinion. Attention should also be given to key
developments in the relations of components with other parts
of the intelligence community, either as collaborators,
customers, or sources of information and support.
Finally, responding components should summarize trends
in budget allocations for their activity as a whole -as
well as by major aspects of their program.
5. To be effective, Part I. Major Developments
should not only highlight the activities which have
received most emphasis during the fiscal year but also
characterize clearly what major changes occurred in the
goals and activities during the period. Employed as a
management tool the historical or developmental approach
is not concerned with an indiscriminate review of what
happened in the past, but provides an opportunity to
*identify trends and developments, including the rate,
amount, direction, scope, depth, and kind of change. This
kind of historical scrutiny, applied comprehensively,
begins with the identification of changes in the operational
milieu, assesses the impact of these changes on objectives,
and then follows the course of the intelligence process
through the adjustment of requirements, replanning of
operations, and so on, to the evaluation of the new effort.
Contributors will be expected to respond appropriately
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for their portion of the process, not by presenting a
briefing of their program as it existed at some particular
time in the year, but by highlighting the major changes
in their activity during the period.
II. Major Accomplishments and Failings
6. Most components will find their program applies
to a single entry in this part of the PPB outline, although
some may identify with more than one activity. As the
title of the section indicates, respondents are not expected
to provide a complete catalogue or postmortem of all of
their activities and projects, but rather to identify,
discuss, and rate their performance in terms of major
successes and failures in a more detailed and systematic
manner than in Part I. As in the highlights section, the
emphasis is not to be on a static listing of all projects
but on developments in activities in which significant
changes occurred during the year. Subjects qualifying
for review in this section include important individual
successes in performance achieved by ongoing programs;
progress in research and development of new programs,
or in phasing new programs into operation; the degree
of success in modifying existing programs and in meeting
new requirements; and achievements in improving the efficiency
or productivity of ongoing activities. (Achievements
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in R&D should be included if they are a part of the
activity of the component.) At all levels of activity
the emphasis will be on progress, evolution, and develop-
ment or, when relevant, retrogression, but not on static
description. Without becoming involved in the intricacies
of historical causation, explanations should show why
major actions were taken, especially new projects.
Results should similarly be assessed. Examples may be
used to illustrate development, but an example of success
or failure does not necessarily reflect the movement during
the period unless it is compared with an earlier example
or with a benchmark of previous performance. Contributors
are expected to judge objectively what constitutes
accomplishment, employing criteria appropriate to the
activity. Such criteria may include customer satisfaction,
impact on the opposition, achievement of goals, and cost
effectiveness.
7. Although this report emphasizes historical
movement, the summary nature of the contribution will
limit the detail in which particular program elements
or activities can be discussed. Step-by-step accounts
of developments, meeting-by-meeting, and memorandum-by-
memorandum, as frequently encountered in component histories,
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must be digested and summarized on an aggregate rather
than an individual basis in order to preserve the sense of
movement and contain the discussion within the framework
of 10 to 20 pages appropriate to an annual report. The
use of statistical tabulations to focus the presentation,
illustrate historical development, and limit the length
of the contribution is very much encouraged.
8. In Part II each component should show with some
specificity its response to the major new problems which
have arisen during the year and its progress or frustrations
in coping with priority continuing problems. Components
should disclose the elements and projects of their programs
in sufficient detail that the major changes within each
level can be appreciated by reviewers and consumers.
III. Ahead
9. Tab A provides that, in summarizing prospects
and future plans, contributors will implicitly employ,
as a point of departure, past resource allocations, target
patterns, program emphasis, data manipulation techniques,
and management approaches. The outlook section of the
annual report may be of special interest in future reviews
of the effectiveness of program planning at several
management levels. Together with the foregoing section
it is also expected to constitute a source for subsequent
historical writing.
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Other Guidance
10. Chronologies. In order to satisfy the need
for a concise annual report and simultaneously generate
a chronicle of component activities, each contributor
will append to its submission a brief chronology of major
events relevant to its performance during the fiscal year.
These events, identified by day and month and succinctly
described, may include events in other countries affecting
the activities of the component, the dates of component- ?
inspired actions, dates of R&D breakthroughs, collection,
processing, or production milestones, intelligence coups,
internal reorganizations, and changes in key personnel.
11. Key Documents. Every component submitting an
annual report will, as stipulated by the Executive Director's
referenced memorandum of 26 May 1972 (Para. 5.b.(1)),
include a list of "key documents and files for permanent
inclusion in Agency Archives." This list will be reviewed
within each unit "to ensure that the documents marked for
archival retention are neither excessive in detail, in-
appropriately classified, nor incomplete through omissions.
A certificate to this effect will accompany the unit's
Annual report... ."
12. Supplementary written instructions will be
provided to meet the needs of each Directorate. The
Chief, CIA Historical Staff and the Directorate Historical
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Officers will provide additional guidance to assist components
in complying with the historical requirements as delineated
in this memorandum. Completed annual reports will be
submitted to the next senior command level for review
and exploitation as inputs into the DCI Annual Report to
PFIAB. Following approval by reviewing components, one
copy will be transmitted to PPB by the Directorates as an
enclosure to the Directorate contribution, one copy
will be returned to the component, and one copy lodged
in the Agency Archives. As required, compartmented
annexes can be compiled and held separately covering
particularly sensitive events.
Concur:
W. E. Colby
Executive Director
9
Bernard Drell
CIA Historian
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DRAFT
Tab C
Contributors to the DCI's Annual Report
DCI Area
OGC
OLC
IG
ONE
DDP
DDI DDS
0/DDI
Senior Research Staff
CRS
DCS
IAS
IRS
NP IC
OBGI
OCI
OER
OSR
DDS&T
0/DDS&T
OEL
ORD
OSA
OCS
OSI
FMSAC
OSP
0/DDP
Component list provided
separately
0/DDS
SSA-DDS
SSS-DDS
OC
OF
OL
OMS
OP
OS
OTR
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