AGENCY ANNUAL REPORT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R004900020002-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 19
• Document Creation Date: December 19, 2016
• Document Release Date: October 11, 2006
• Sequence Number: 2
• Publication Date: July 1, 1972
• Content Type: MF

Approved or Release 2006/10/11 : CIA-RDP84-00780R004900020002-7 , B X
D. D l. ' ,...i,
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DD/S 72-2676
MEMORANDUM FOR : Director of Communications
Director of Finance
Director of Logistics
Director of Medical Services
Director of Personnel
Director of Security
Director of Training
Chief, Support Services Staff
Special Support Assistant/DDS
SUBJECT : Agency Annual Report
to the Plans off, O/DDS, extension 6833.
1. The Executive Director-Comptroller has issued the attached
procedures and instructions for the Agency Annual Report for FY 1972.
2. Tab A shows the planned structure of the Agency Report. That
format is to be followed by each contributing component. Detailed instruc-
tions on the preparation of the report are contained at Tab B.
3. Each component identified at Tab C must prepare its own report.
Vhe Directorate will prepare a summary statement, with your reports as
attachments. Tab D contains supplementary instructions for the Support
Directorate.
4. Inputs on management direction can reference inputs to the Annual
management Report which will be submitted during the same time frame in
response to Office of Management and Budget Circular No. A-44 (Revised) of
May 24, 1972.
5. Submissions should reach O/DDS by close of business 24 July 1972.
This report will also serve as the Agency Annual Report to the President's
Foreign Intelligence Advisory Board (PFIAB). Any questions should be referred
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SENbBR WILL CHECK CLASSIFICATION TOP AND BOTTOM
UNCLASSIFIED CONFIDENTIAL X1 SECRET
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
I
Deputy Director for Support
2
3
4
5
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
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RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks :
FOLD HERE TO RETURN TO SENDER
FROM: NAME, ADDRESS AND PHONE NO.
DATE
Executive Director-Comptroller
UNCLASSIFIED CONFIDENTIAL x
SECRET
FORM NO. 37 Use previous editions (40)
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SECY.
27 June 1972
AGENCY ANNUAL REPORT
I. MAJOR DEVELOPMENTS
A. Continuing requirements and opportunities re the USSR and China
B. New Coverages
1. Economic
2. Narcotics
3. Southeast Asia
4. Other crises (India/Pakistan, Middle East)
C.
Political Atmosphere
1.
Abroad
2.
At home -- Congress, leaks
D.
CIA in the Intelligence Community
E.
Budget Trends
II. MAJOR ACCOMPLISHMENTS AND FAILINGS [for increased effort]
A.
Collection
1.
2.
Requirements
ClandQstine
a.
Human
(1)
Agent collection
(2)
Defectors
(3)
Counterintelligence
b.
Technical
(1)
Imagery
(2)
Signals Intelligence
3
Overt
.
a.
b.
Human sources
Broadcast and Press Monitoring
4.
R&D
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B. Covert Action
1. The USSR and East Europe
2. West Europe
3. Far East
4. Near East/South Asia
5. Western Hemisphere
6. Africa
C. Production and Related Processing
1 . Finished Intelligence
a. Estimative
b. Political
c. Economic
d. Military and Space
e. Scientific and Technological
f. Geographic and Geodetic
2. Processing
a. Imagery exploitation
b. Signal processing
C. Information handling and support
d. R&D
D. Support
1. Security
2. Communications (including R&D)
3. Training
4. Other
A. Resource Outlook
B. Targets
1. Changing pattern of targets
2. Changing program emphasis
C. Techniques
1. Rationalization of data flows
2. Experimental analysis
3. Near Real Time System
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D.. R&D
1. Collection
2. Communications
3. Information processing and exploitation
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T T
27 June 1972
MEMORANDUM FOR: Addressees
SUBJECT: Contributions to the Agency Annual Report
REFERENCE: Memorandum from Executive Director-
Comptroller to Deputy Directors, 26 May 1972,
Information Control -- Archives, History,
and Records
This memorandum provides guidance for the preparation of
the Annual Report on component activities, discussed in Para. 5.d.
of referenced memorandum.
General Note
1. Each contributing component (identified in Tab C) will
prepare its submission as a single report which meets the require-
ments of the Agency Annual Report and also constitutes a brief
history of the most significant developments in the activities of
the reporting component for the fiscal year ending 30 June 1972.
The annual reporting procedure will alleviate the persistent time
gap which has in the past characterized historical writing within
the Agency and will make available on a current basis to
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management and others having a need-to-know the highlights of the
history of the Agency based on its organizational units. It is
expected that these annual reports will reduce the requirement
for structurally oriented component histories and permit the
dedication of available writing resources more to topical and
programmatic histories involving Agency participation in major
international crises. The latter aspects of the CIA Historical
Program (Para. 5. c. of reference) will be described in a forth-
coming memorandum.
2. Components will organize their contributions to the
Agency Annual Report in the framework of the outline provided
in Tab A of the instructions from the Executive Director-Comptroller,
as further explained in the following paragraphs of the present
memorandum.
I. Major Developments
3. In Part I. Major Developments, components will review
selectively the highlights of their activities during the past fiscal
year. Only the most significant developments of the year are to
be identified in this section, not all important activities; a more
expanded list of activities should be discussed in Part II, in
which each component will survey its Major Accomplishments
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and Failings more systematically. Activities may be
chosen for highlighting in Part I because of their
impact on very high priority standing requirements, or
because they represent major breakthroughs in coping with
priority target`s. Part I reporting should also include
component responses to major new requirements, such ,as
changing aspects of present targets, new functions, and
new geographic targets, particularly places where an
existing equilibrium was threatened or overturned by
internal or external forces. Responses to the foregoing
will be made by components concerned with collection,..
operational support, processing, exploitation, and production,
as appropriate. Components will also identify and review
the work of task forces under their jurisdiction created
to cope with special crises.
4. Replies should also discuss in the highlights
section significant changes in the environment in which
foreign intelligence activities are conducted, as the
consequence of policy shifts by established regimes
or changes in the establishment. Contributors should
note, when relevant, the impact on their operations
of new policy thrusts of the administration, the role of
Congress and Congressmen, and the temper of the press and
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public opinion. Attention should also be given to key
developments in the relations of components with other parts
of the intelligence community, either as collaborators,
customers, or sources of information and support.
Finally, responding components should summarize trends
in budget allocations for their activity as a whole -as
well as by major aspects of their program..
5. To be effective, Part I. Major Developments
should not only highlight the activities which have
received most emphasis during the fiscal year but also
characterize clearly what major changes occurred in the
goals and activities during the period. Employed as a
management tool the historical or developmental approach
is not concerned with an indiscriminate.review of what
happened in the past, but provides an opportunity to
identify trends and, developments, including the rate,
amount, direction, scope, depth, and kind of change.. This
kind of historical scrutiny, applied comprehensively,
begins with the identification of changes in the operational
milieu, assesses the impact of these changes. on' objectives,
and then follows the course of the intelligence process
through the adjustment of requirements, replanning of
operations, and so on, to the evaluation of the new effort.
Contributors will be expected to respond appropriately
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for their portion of the process, not by presenting a
briefing of their program as it existed at some particular
time in the year, but by highlighting the major changes
in their activity during the period.
II. Major Accomplishments and Failings
6. Most components will find their program applies
to a single entry in this part of the PPB outline, although.
some may identify with more than one activity. As the
title.-of the section indicates, respondents are.not expected
to provide a complete catalogue or postmortem of all of
their activities and projects, but rather to identify,
discuss, and rate their performance in terms of major
successes and failures-in a more detailed and systematic
manner than in Part I. As in the'-highlights section, the
emphasis is not to be on a static listing of all projects
but on developments in activities in which significant
.changes occurred:during the year. Subjects qualifying
for review in this section include important individual
successes in performance achieved by ongoing programs;
progress in research and development of new programs,
or in phasing new programs into operation; the degree
of success in modifying existing programs and in meeting
new requirements; and achievements in improving the efficiency
or productivity of ongoing activities. .(Achievements
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in R&D should be included if they are a part of the
activity of the component.) At all levels of activity
the emphasis will be on progress, evolution, and develop-
ment or, when relevant, retrogression, but not on static
description. Without becoming involved in the intricacies
of historical causation, explanations should show why
major actions were .taken, especially new projects.
Results should similarly be assessed. Examples may be
used .to illustrate development, but an example of success
or failure does not necessarily reflect the movement during
the period.unless it is compared with an earlier example
or with a benchmark of previous performance. Contributors
are expected.to judge objectively what constitutes
accomplishment, employing criteria appropriate to the
activity. Such criteria may include customer satisfaction,
impact on the opposition, achievement of goals, and cost
effectiveness.
7. Althouglhthis report emphasizes historical
movement, the summary nature of the contribution will
limit the detail in which particular program elements
or activities can be discussed. Step-by-step accounts
of developments, meeting-by-meeting,. and memorandum-by-
memorandum, as frequently encountered in component histories,
ti .'1 ~'"~FnA
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must be digested and summarized on an aggregate rather
than an individual basis in order to preserve the sense of
movement and contain the discussion within the framework
of 10 to 20 pages appropriate to an annual report. The
use of statistical tabulations to focus the presentation,
illustrate historical development, and limit the length
of the contribution is very much encouraged.
8. In Part II each component should show with some
specificity its response to the major new problems which
have arisen during the year and its progress or frustrations
in coping with priority continuing problems. Components
should disclose the elements and projects of their programs
in sufficient detail that the major changes within each
level can be appreciated by reviewers and consumers.
III. Ahead
9. Tab A provides that, in summarizing prospects
and future plans, contributors will implicitly employ,
as. a point of departure, past resource allocations, target
patterns, program emphasis, data manipulation techniques,
and management approaches.. The outlook section of the
annual report. may be of special interest in future reviews
of the effectiveness of program planning at several
management levels. Together with the foregoing section
it is also expected to constitute a source for subsequent
historical writing.
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Other Guidance
10. Chronologies. In order to satisfy the need
for a concise annual report and simultaneously generate
a chronicle of component activities, each contributor
will. append to its submission a brief chronology of major
events relevant to its performance during the fiscal year.
These events, identified by day and month and succinctly
described, may include events in other countries affecting
the activities of the component, the dates of component-
inspired actions, dates of R&D breakthroughs, collection,
;processing, or production milestones, intelligence coups,
internal reorganizations, and changes in key personnel.
11. Key Documents. Every component submitting an
annual report will, as stipulated by the Executive Director's
referenced memorandum of 26 May 1972 (Para. 5.b.(l)),
include a list of "key documents and files for permanent
inclusion in Agency Archives." This list will be reviewed
within each unit "to ensure that the documents marked for
archival retention 'are neither excessive in detail, in-
appropriately classified, nor incomplete through omissions.
A certificate to this effect will accompany the unit's
Annual report...
12. Supplementary written instructions will be
provided to meet the needs of eabh Directorate.. The
Chief, CIA Historical Staff and the Directorate Historical
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vLti,l
Officers will provide additional guidance to assist components in
complying with the historical requirements as delineated in this
memorandum. Completed annual reports will be submitted to
the next senior command level for review and exploitation as
inputs into the Agency Annual Report. Following approval by
reviewing components, one copy will be transmitted to PPB by
the Directorates as an enclosure to the Directorate contribution,
one copy will be returned to the component, and one copy lodged
in the Agency Archives. As required, compartmented annexes
can be compiled and held separately covering particularly
sensitive events .
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SECRE I
26 June 1972
Contributors to the Agency Annual Report
DCI Area DDP
OGC O/DDP
OLC Component list provided
IG separately
ONE
IC
DDI DDS
O/DDI
Senior Research Staff
CRS
DCS
25X1 AS
I
IRS
NPIC
OBGI
OCI
OER
OSR
O/DDS&T
OEL
ORD
OSA
OCS
OSI
FMSAC
OS P
O /DDS
SSA-DDS
SSS-DDS
OC
OF
OL
OMS
OP
OS
OTR
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Tab D
22 June 1972
Supplementary Guidance to DDS Components
1. This memorandum is intended to supplement
Tab B by providing more specific guidance to those
responsible for preparing DDS contributions to the
Annual Report. The following suggestions are to be used
together with the instructions given in Tab B. From
their own expertise, DDS components will no doubt include
other activities which they consider of primary importance
than those listed below.
For item I, Major Developments:
a. Component participation in activities
that were reflected in revisions of existing agree-
ments or procedures in the support area -- communications,
security, and/or DOD relationships -- should be covered
under I D.
b. Significant budget trends (item I E)
reflected in the level of support to operations have
historical importance that should be reported and
documented.
c. Some comment should appear on the stand-
down of support activity
3. For item II,
Major Accomplishments and Failings:
a. From the standpoint of the Office of Personnel.
it would seem in''order to remark on the impact of the early
ret'
i
be worth comment by the Office of Security and/or Personnel.
c. The support effort to Southeast Asia --
particularly the logistics effort -- probably should be
discussed, possibly with pros and cons.
rement program.,
DP84-00780R004900020002-7
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4. For item III, Ahead:
a. Per item 3 c, above, the techniques
evolving for the on-going support of SEA per items
III B and III C would seem to warrant comment.
b. In view of retirements, loss of slots,
and level of experience of personnel on board, some
comments should be made regarding the anticipated
effectiveness of the given components, particularly
those which anticipate difficulties in the coming year.
c. Any significant changes in the direction
of management efforts, including restructuring, should
be indicated.