MEMORANDUM FOR: EXECUTIVE DIRECTOR-COMPTROLLER FROM R. L. BANNERMAN

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R003600140014-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 28
• Document Creation Date: December 14, 2016
• Document Release Date: November 20, 2002
• Sequence Number: 14
• Publication Date: March 11, 1970
• Content Type: MF

DD/1S 70-0994 with 70-0540 -
Approved For Releag6490WN : t 1A 31ab4 80R003600140014-5
- 6 Apr 70.
M -COj.
Note: Copy of Db/S 70-0540
with ED-C approval sent to
D/CO and D/Log on 6 Apr 70.
STJAT
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 STAT Approved For Release 2003/04/29 : CIA-RDP84-0078OR003600140014-5
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 Fp prwwak
R d
141
UNCLASSIFIED CONFIDENTIAL SECRET
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
Executive Director-Comptroller
Rm 7D59 H s
2
Deputy Director for Support
3
4
5
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks :
FOLD HERE TO RETURN TO SENDER
E. ADDRESS AND PHONE NO. DATE
7D18, x s 1 1 MAR 1970
U D F
F0O1 N0. 237 Use previous editions
1-67 LJ
 Approved IFor Release 2003/04/29 : CIA-RDP84-00780R003600140th4z5cutiv
DD/S 70-099
11 MAR 197Q
MEMORANDUM FOR: Executive Director-Comptroller
This is a very large -- if less than popular --
problem . We are convinced that some additional capacity must be
created. This means that we do not see any chance really reversing
the continuing net growth in holdings at least for a period of years and
we must accommodate the materials now at Suitland.
I believe it would be best if we could discuss
this matter fully after you have had the opportunity to read the
attached paper. Since additional resources are also involved in
that proposal, you may wish to talk about the archives problem
(DD/S 70-(Y739) at the same time.
R. L. Bannerman
Att
DD/S 70-0540
25X1
Approved For Release 2003/041,EfDP84-00 +14-5
 SECRET ~0 . C%~ qa
Approved For Release 2003/04/29 : CIA-RDP84-0078OR003600140014-5
1. 1 MAR 1970
r.d
MEMORANDUM FOR: Executive Director-Comptroller
SUBJECT . Augmentation of the Agency Records
Storage Capacity
1. This memorandum contains a recommendation for your approval;
such recommendation is contained in paragraph 8.
2. This memorandum is addressed to the problem of providing
additional records storage space to meet our need to relocate Supple-
mental Distribution documents temporarily stored at the Washington
National Records Center (WNRC) in Suitland by December 1970 and to
provide future capacity for records growth. The volume of Supple-
mental Distribution material stored at WNRC has ranged from 16,000 to
20,000 cubic feet these past twelve months. If the present volume of
Supplemental Distribution documents were returned in December
1970 it would put us over our operating capacity by~5, 00 cubic feet.
Our records growth for the past ten years has averaged 6,500 cubic
feet per annum. Therefore, to meet our immediate need to relocate
Supplemental Distribution material temporarily stored at WNRC and to
provide required growth capacity for the succeeding five years (1971
through 1975), we must take action NOW to obtain an additional 38,000
cubic feet of storage capacity.
3. Increased records storage facilities are but one aspect of
our attempts to resolve the overall records management problem, but
efforts on other elements of the program have led to an inescapable
conclusion that we have an immediate need for additional storage
capacity. We hope to provide long-range solutions to our records
storage problem by reducing the flow of records to our storage facil-
ity through improved management of records creation, as well as
reducing the volume by use of new microform systems now being devel-
oped. However, significant reduction of records storage requirements
through these prograns will require time, funds for microform equip-
ment, a reversal of management's past deferential approach to records
problems, and most important of all a willingness to commit more
manpower to the records problems in each Agency component in spite of
the current and continuing overall reduction in Agency personnel. Our
proposals to meet our immediate need of a 38,000 cubic-foot increase
in storage capacity have been narrowed to the alternatives discussed
below, in order of preference.
25X1
Approved For Release 2003/04/29 CIA=R_D#$4= 4 ?A 003600140014-5
 Approved For Release 2003/04/29 : CIA-RDP84-0078OR003600140014-5
4. A recently completed review of the Agency's emergency
relocation planning pos ilted in the decision that emer-
gency equipment stored
adjacent to our Records Center) be moved, thus freeing this
building for currentE~perations. We propose to convert this
building to a temporary storage facility for our Supplemental Distri-
bution documents as a means of gaining some short term relief
pending the development of longer term solutions to the records
problems. The Offices of Security and Logistics have proposed
moderate structural and security modifications for this building that
will provide minimum security protection utilizing closed circuit
TV (CCTV) at a cost of about $82,000. This building can handle
approximately 13,000 cubic feet of records and we suggest that
this be the first increment of the required 38,000 cubic feet to
be obtained through other means.
5. The feasibility study on installation of motorized shelving
at II Records Center has been favorably concluded. Preliminary esti-
25X1
mates indicate that total conversion of the present storage area 25X1
to motorized shelving would provide a net gain of some 50,000 cubic
feet at an estimated cost of $900,000. To obtain the needed 25,000
cubic-foot increase would require converting half of our present 0 25X1
records facility to motorized shelving at an estimated cost of $450,000.
In addition to this figure we would require FY 71 funds of about
$17,000 to employ five cleared contract personnel to provide for secur-
ity escorts and the manual labor involved in the handling and rehand-
ling of our records as the shelving installation is in process. Upon
approval of the concept in principle we will prepare detailed perform-
ance specifications and seek firm vendors' bids. Installation is
expected to take approximately six months.
6. As a third option to gain increased storage capacity we
surveyed six different locations ith a view towards 25X1
moving the Supplemental Distribution documents and function I 25X1
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 Approved For Release 2003/04/29 : CIA-RDP84-0078OR003600140014-5
manpower to staff a separate records facility as well as additional
couriers, vehicles and security measures to move material to and
from Headquarters. In view of the foregoing and the recent develop-
ments on the use of (detailed in ara raph 4
above) we do not at this time recommend the use of an 25X1
site as an answer to our records storage problem.
7. Other alternatives that were given serious consideration
but discarded from consideration were the use of the Federal Records
Center at Suitland (WNRC) and a massive microfilm project to reduce
our current hard copy holdings II The Office of Security under- 25X1
took a security evaluation of the use of WNRC for permanent storage
of our inactive record holdings and concluded that because of security
inadequacies we should not use this facility. It was also concluded
that, although microfilm holds some hope for the future, a program
to reduce current holdings I would be prohibitively expensive
and was not recommended by the experts in the microfilm field.
Although the pointed out that we
could get 36,UUU cu. t. of vault construction for about $560,000, the
best option in their view, we have not recommended construction as a
solution because of the continuing moratorium on new construction.
8. It is recommended that the Executive Director authorize
commitment of $532,000 in FY 1970 year end funds to augment our
records storage facilities through renovation
L. Banne i an
Deputy Director
The recommendation contained in paragraph 8 is approved:
L. K. White
Executive Director-Comptroller
DDS/SSS/RHW:mjkf 1(26 Feb 1970)
Distribution uu
Orig - Adse (Return to DD/S)
1 - ER
1 - DD/S Subject
1 - DD/S Chrono
2 - SSS
1 - Ex. Dir. -Compt.
25X1
25X1
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 Next 4 Page(s) In Document Exempt
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 SECRET
Approved For Release 2003/04/29 : CIA-RDP84-0078OR003600140014-5
DD/S 70-0994
F
~no
. Ie M % jat
MEMORANDUM FOR: Executive Director-Comptroller
Colonel White:
(signed) John W. Coffey
-21t R. L. Bannerman
This is a very large -- if less than popular --
problem. We are conved that some additional capacity must be
created. This means that we do not see any chance really reversing
the continuing net growth in holdings at least for a period of years and
we must accommodate the materials now at Suttland.
I believe it would be best if we could discuss
this matter fully after you have had the opportunity to read the
attached paper. Since additional resources are also involved in
that proposal, you may wish to talk about the archives problem
(DD/S 70-0739) at the same time.
Att
DD/S 70-0540
ADD/S:JWC/ms (11 Mar 70)
Distribution:
Orig - Adse, w/O& of Att
1
- ER
1
- DD/S Chrono
1
- DD/S Subject, w/cy of Att
& DD/S 70-0739** /
1
- Chief, SSS
*Memo dtd 11 MAR for Ex. Dir. -Compt. fr DD/S, subj:
Augmentation of the Agency Records Storage Capacity
**Memo dtd 10 Mar 70 for Ex. Dir. -Compt. fr DD/S, subj: CIA Archives
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T- I"
 Approved For Release 2003/04/29 : CIA-RDP84-0078OR003600140014-5
Approved For Release 2003/04/29 : CIA-RDP84-0078OR003600140014-5
 I L;
Approved For Release 2003/04/29 : CIA-RDP84-0078OR003600140014-5
11 MAR 1970
MEMORANDUM FOR: Executive Director-Comptroller
SUBJECT Augmentation of the Agency Records
Storage Capacity
1. This memorandum contains a recommendation for your approval;
such recommendation is contained in paragraph 8.
2. This memorandum is addressed to the problem of providing
additional records storage space to meet our need to relocate Supple-
mental Distribution documents temporarily stored at the Washington
National Records Center (WNRC) in Suitland by December 1970 and to
provide future capacity for records growth. The volume of Supple-
mental Distribution material stored at WNRC has ranged from 16,000 to
20,000 cubic feet these past twelve months. If the resent volume of
Supplemental Distribution documents were returned in December
1970 it would put us over our operating capacity by 5,000 cubic feet.
Our records growth for the past ten years has averaged 6,500 cubic
.feet per annum. Therefore, to meet our immediate need to relocate
Supplemental Distribution material temporarily stored at WNRC and to
provide required growth capacity for the succeeding five years (1971
through 1975), we must take action NOW to obtain an additional 38,000
cubic feet of storage capacity.
3. Increased records storage facilities are but one aspect of
our attempts to resolve the overall records management problem, but
efforts on other elements of the program have led to an inescapable
conclusion that we have an immediate need for additional storage
capacity. We hope to provide long-range solutions to our records
storage problem by reducing the flow of records to our storage facil-
ity through improved management of records creation, as well as
reducing the volume by use of new microform systems now being devel-
oped. However, significant reduction of records storage requirements
through these prograns will require time, funds for microform equip-
ment, a reversal of management's past deferential approach to records
problems, and most important of all a willingness to commit more
manpower to the records problems in each Agency component in spite of
the current and continuing overall reduction in Agency personnel. Our
proposals to meet our immediate need of a 38,000 cubic-foot increase
in storage capacity have been narrowed to the alternatives discussed
below, in order of preference.
25X1
Approved For Release 2003/04/29: CIA-Rb-15=0! 03600140014-5
 Approved For Release 2003/04/29 : CIA-RDP84-0078OR003600140014-5
4. A recently completed review of the Agency's emergency
relocation planning posture resulted in the decision that emer-
gency equipment stored in the
25X1
adjacent to our Records Center) be moved, thus freeing this
building for current operations. We propose to convert this
building to a temporary storage facility for our Supplemental Distri-
bution documents as a means of gaining some short term relief
pending the development of longer term solutions to the records
problems. The Offices of Security and Logistics have proposed
moderate structural and security modifications for this building that
will provide minimum security protection utilizing closed circuit
TV (CCTV) at a cost of about $82,000. This building can handle
approximately 13,000 cubic feet of records and we suggest that
this be the first increment of the required 38,000 cubic feet to
be obtained through other means.
5. The feasibility study on installation of motorized shelving
at =lRecords Center has been favorably concluded. Preliminary esti-
mates indicate that total conversion of the present storage area I 25X1
to motorized shelving would provide a net-gain of some 50,000 cubic
feet at an estimated cost of $900,000. To obtain the needed 25,000
cubic-foot increase would require converting half of our present 0 25X1
records facility to motorized shelving at an estimated cost of $450,000.
In addition to this figure we would require FY 71 funds of about
$17,000 to employ five cleared contract personnel to provide for secur-
ity escorts and the manual labor involved in the handling and rehand-
ling of our records as the shelving installation is in process. Upon
approval of the concept in principle we will prepare detailed perform-
ance specifications and seek firm vendors' bids. Installation is
expected to take approximately six months.
6. As a third option to gain increased storage capacity we
surveyed six different locations with a view towards
moving the Supplemental Distribution documents and function F
25X1
25X1
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 Approved For Release 2003/04/29 : CIA-RDP84-0078OR003600140014-5
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 d;"
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manpower to staff a separate records facility as well as additional
couriers, vehicles and security measures to move material to and
from Headquarters. In view of the foregoing a
nd
the recent develop-
ments
on the use of
(det
aile
d in
-P paragraph 4
above)
we do not at this time recommend the us
e o
J
f an
25X1
site as an answer to our records storage prob
lem.
7. Other alternatives that were given serious consideration
but discarded from consideration were the use of the Federal Records
Center at Suitland (WNRC) and a massive microfilm project to reduce
our current hard copy holdings
The Office of Security under-
25X1
took a security evaluation of the use WNRC for permanent storage
of
of our inactive record holdings and concluded that because of security
inadequacies we should not use this facility. It was also concluded
that, although microfilm holds some hope for the future, a program
to reduce current holdings would be prohibitively expensive
and was not recommended by the experts in the microfilm field.
Although the pointed out that we
could get 36,000 cu. t. of vault construction for about $560,000, the
best option in their view, we have not recommended construction as a
solution because of the continuing moratorium on new construction.
8. It is recommended that the Executive Director authorize
commitment of $532,000 in FY 1970 year end funds to augment our
records storage facilities through renovation
=and installation of motorized shelving in our n Records Center.
(signed) John W. Coffey
, R. L. Bannerman
Y_ Deputy Director
for Support
The recommendation contained in paragraph 8 is approved:
L. K. White
Executive Director-Comptroller
DDS/SSS/RHW:mjk/1(26 Feb 1970)
Distribution
Orig - Adse (Return to DD/S)
1-ER
1 - DD/S Subject's
1 - DD/S Chrono
2 - SSS
1 - Ex. Dir. -Compt.
Approved For Release 2003/04/29 : CIA-RDP84-0078OR003600140014-5
25X1
 Approved For Release 2003/04/29 CIA-RDP84-00780R003600140014-5
MEMORANDUM FOR: xecutive Director-Comptroller
SUJ1JECI Augmentation of the Agency Records/
Storage Capacity
1. This memorandum contains a recommendation for your AMroval;
such recommendation is contained in paragraph`8.
2. This memorandum is addressed to ,r he problem of providing
additional records storage space to meet qir need to relocate Supple-
mental Distribution documents temporaril stored at the Washington
National Records Center (WNRC) in Suitl4n.d by December 1970 and to
provide future capacity for records gy~wth. The volume of Supple-
mental Distribution material stored at WNRC has ranged from 16,000 to
20,000 cubic feet these past twelve/months. If the present volume of
Supplemental Distribution documenwere returned in :December
1970 it would put us over our op Eating capacity by 5,000 cubic feet.
Our records growth for the pasten years has averaged 6,500 cubic
feet per annum. Therefore, to meet our immediate need to relocate
Supplemental Distribution unat&ial temporarily stored at WNRC and to
provide required growth capacity for the succeeding five years
(1971
through 1975), we must takd action NOW to obtain an additional
cubic feet of storage capdcity.
38,000
3. Increased records storage facilities are but one aspect of
our attempts to resole the overall records management problem, but
efforts on other elents of the program have led to an inescapable
conclusion that we )ave an immediate need for additional storage
capacity. We hope' to provide long-range solutions to our records
storage problem by reducing the flow of records to our storage facil-
ity through imp ved management of records creation, as well as
reducing the v ume by use of new microform systems now being devel-
oped. uoweve _significant reduction of records storage requirements
through then "grogra)rull require time, funds for microform equip-
ment, a revs sal of magement's past deferential approach to records
problems, d most important of all a willingness to commit more
manpower t the records problems in each Agency component in spite of
the curren and continuing overall reduction in Agency personnel. Our
proposals to meet our immediate need of a 38,000 cubic-foot increase
in store a capacity have been narrowed to the alternatives discussed
below, i.n order of preference.
Approved For Release 2003/04/29: CIA-RDPB B 1R 43600140014-5
do'n'"r3fiq aid
T 13
25X1
 I Approved For Release 2003/04/29 : CIA-RDP84-0078OR003600140014-5
4. A recently completed review of the Agency's emergency
relocation planning posture resulted in the decision that emer-
gency equipment stored 25X1
adjacent to our Records Center be moved, thus reefing/7 is
building for current =operations. We propose to convert this
building to a temporary storage facility for our Supplemental Distri-
bution documents as a means of gaining some short term relief
pending the development of longer term solutions to the records
problems. The Offices of Security and Logistics ha,~re proposed
moderate structural and security modifications for:'this building that
will provide minimum securi ction utilizing closed circuit
TV (CCTV) at a cost of about...$75,00eThis building can handle
approximately 13,000 cubic feet- of- cords and we suggest that
this be the first increment of the required 38,000 cubic feet to
be obtained through other means.
5. The feasibility study on installation of motorized shelving
atF____~Records Center has been favorably concluded. Preliminary esti-
mates indicate that total conversion of the present storage area
to motorized shelving would provide a net-,gain of some 50,000 cubic
feet at an estimated cost of $900,000. To obtain the needed 25,000
cubic-foot increase would require converting half of our present
records facility to motorized shelving a't an estimated cost of $450,000.
In addition to this figure we would require FY 71 funds of about
$17,000 to employ five cleared contract personnel to provide for secur-
ity escorts and the manual labor invoved in the handling and rehand-
ling of our records as the shelving 4?nstallation is in process. Upon
approval of the concept in principle, we will prepare detailed perform-
ance specifications and seek firm v.Andors' bids. Installation is
expected to tape approximately six/months.
25X1
25X1
6. As 4 third option to in increased storage capacity we
surveyed six different locations
with a,view towards 25X1
moving the Supplemental Distribution documents and function to
E
25X1
Approved For Release 2003/04/29 : CIA-RDP84-0078OR003600140014-5
 ? Approved For Release 2003/04/29 : CIA-RDP84-0078OR003600140014-5
manpower t staff a separate records facility as well as additional
couriers, vehicles and security measures to move material to and
from Headquatters. In view of the foregoing and the recent develop-
ments on the U'se (detailed in paragraph 4
above) we do not at this time recommend the use of an
site as an answer, to our records storage problem.
7. Other alternatives that were given serious consideration
but discarded from consideration were the use of the Federal Records
Center at Suitland (WNRC) and a massive microfilm project to reduce
our current hard copy holdings II The Office of Security under-
took a security evaluation of the use of WNRC for permanent storage
of our inactive record holdings and concluded that because of security
inadequacies we should not use this facility. It was also concluded
that, although microfilm hol
to reduce current holdings
and was not recommended by T
Although
hat we
some hope for the future, a program
would be prohibitively expensive
pointe
could get 38,000 cu.ft. of vault 'Construction for about $5' O;O9.a,the
best option in their view, we have recommended constructio4 or
solution because of the continuing rloratorium on new construction,
8. It -ref mmended that the 1Executive Director authorize
records storage filities through renovation of
and installation of motorized shelvingdin our main Records Center.
Deputy Direct
for Support
The recommendatiqn contained in paragraph 8 is appro
L. K. White
Executive Director-Comptroller
DDS/SSS/RHW:mjk/0 (26 Feb 1970)
Distribution
Orig - Adse
2 - ER
1 - DD/S Subject
1 - DD/S Chrono
2 - SSS
25X1
25X1
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 UNCLASSIFIED ^ INTERNAL
HL
^ CONFIDENTIAL ^ SECRET
ROUTING AND RECORD S HE
SUBJECT: (Optional)
MEMORANDUM: Augmentation of Records Storage Facilities.
FROM:
EXTENSION
NO.
DATE
TO: (Officer designation, room number, and
buildin
)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
g
INITIALS
to whom. Draw a line across column after each comment.)
RECEIVED
FORWARDED
1.
EO/DDS
Ed: Attached is the latest
(and I hope final) re-write
2
of our storage memorandum.
I think this includes everything
3.
that the DDS and ADDS wanted to
way in this paper.
STAT
4.
I have not seen the final product
of the Security/Logistics joint
memo on thel However
5
I did talk to the fellows in LOG
that were doing the final review
and coordination on the Security
6
paper. (I understand this is on
the way out to Security for
nature and should reach you
si
g
Monday afternoon or Tuesday mornin
2 or 3 March).
8.
So that you will have a paper
ready for DDS signature if he
tisfied with Security/Log
i
s sa
9.
paper .... I have jumped the gun
in doing this final re-write.
10.
the figure on the I STAT
bldg used in para 4, inoluaes the
er
a
it
S
,
p
y p
ecur
290 used in
$64
11
,
plus $10,700 for shelving to
be purchased.... Rounded it out
at x75,000.
12.
STAT
13.
Hope this does the trick and we
aan finally get this on its way.
14.
Hal
15.
FORM
3-62
610 USEDITIREV O S F-1 SECRET E] CONFIDENTIAL El USE ONLY ^ UNCLASSIFIED
 DATE
Appro
I~e~~~20~/f4 9 : CIA-RDP84-00780R
TO:
n via Mr. Coffey
ROOM NO. BUILDING via
REMARKS:
Recommend your signature.
.~-Rxw
FROM:
ROOM NO.
BUILDING
EXTENSION
F
I RM 510- 5 `'4 I REPLACES FORM 36-B
WHICH MAY BE USED.
FEB
ST14T
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 Approved For Release 2003L
RDP84-00780R003600140014-5
Mr. Coffey:
Regarding your questions on the records storage paper:
a. Attached is a diagram of CCTV positions.
b. The CCTV system proposed requires 11 cameras
and 11 monitors (9 of each will be installed, the other two
will serve as spare and emergency replacement.)
(1) Five of the units (to be installed inside
the building) are motion detection stems which
Permmg
include the camera, the motion deer r, and the
monitor. These must be purchased at a cost of
$15, 350.
(2) Of the remaining six units (camera and
monitor) the cameras are available from stock
(salvage), the monitors must be purchased at a
total cost of $1, 500.
(3) Regards the problem of welding seams
on metal sheets Logistics advises
they can do this without endangering structure of
building. Cost is minor - about $1, 000. This is
security requirement to counter possibility of
entry simply by taking off an entire panel (by removing
a few bolts.)
(4) The TV monitors will be located in main
I confirmed with
hat he has been consulted and can
handle the monitoring (and response) requirements
of the CCTV without increased personnel.
4007.803600140014-5
25X1
25X1
 Approved For Release 2003/~6RDP84-00780R003600140014-5
(5) The total cost of $82, 000 includes : $24, 940
for building modifications some of which indirectly
relate to security (about 6, 000); $18, 000 for shelving;
and $39, 000 which is directly related to security
requirements.
25X1
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 SECRET 2 -O8'
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3 MAR 1970
MEMORANDUM FOR: Deputy Director for Support
1
THROUGH : Director of Logistics
SUBJECT : Proposed Records St4rge Area,
1. This memorandum is for your information only.
25X1
2. We have been requested to review our recommendations regarding security
requirements necessary to permit the use s a supplemental records 25X1
storage facility We had previously stated
that, to meet the accepted standards or open s orage o materials classified SECRET,
a true vault was necessary. In the face of advice that conversion o 25X1
a vault was impractical, we suggested an alternative solution providing mimmum
security safeguards which included a number of modifications to the building and the
installation of a closed circuit television (CCTV) monitoring system. Costs for CCTV
were estimated at $70, 000 to $92, 000, based upon the internal configuration selected
to store records, dictating whether or not exterior cameras would be required. Office
of Logistics' costs for necessary building modifications were not included in our figures.
3. In our review and in discussions with representatives of the Office of Logistics,
we have again considered means whereby some reasonable security protection might
be applied to the situation. Major modifications of the building, the construction of
interior walls, ceilings, etc., short of vault specifications, were discarded as imprac-
tical, too costly, or as not providing enough additional security to warrant consideration.
In these major modifications, the building and its footings were considered too weak to
sustain the weight. All were considered and studied both separately and in concert
with various detection alarm systems, such as ultrasonic and microwave, and with the
question of exterior fencing and lighting. All were ruled out either as not compatible
with the construction of the building or not providing the protection sought.
4. Our review, thus, led us back to the original alternatives, the modifications
believed absolutely necessary and the installation of a CCTV monitoring system, with
U" TT
VTP
Approved For Release 2003/04/29': C
UNIT 1
EK.1C4` f''
VT4
 SECRET
- Approved For Release 2003/04/29 : CIA-RDP84-00780R003600140014-5
SUBJECT: Proposed Records Storage Area,
F7 I
the added question of how costs might be reduced from original estimates. We
believe that we can salvage some TV equipment, cannibalize some other TV
elements on hand, cut back on the number and type of cameras and still provide
a degree of security to The estimated cost for accomplishing these
modifications is $82,000. This estimate was prepared with the assistance of the
Office of Logistics. Details are shown in the attached Cost Estimate for the Con-
version o to Records Storage.
5. Should the CCTV equipment be placed in operation prior to the end of Fiscal
Year 1970, there are sufficient contingency funds to cover maintenance costs till
1 July 1970. The $6,000 maintenance estimate for Fiscal Year 1971 should be
continued for each year the system is in being. We would plan to position two CCTV
environmentally enclosed cameras to cover the exterior of the building and seven
fixed cameras to monitor the interior, five of which would be complete motion
detection systems. There would be two additional cameras and monitors held in
reserve with monitors of the type compatible with those presently being placed in
use All monitors ould be positioned in the Guardhouse.
6. You will note the Office of Logistics' building modifications estimate remains
much the same and is exclusive of the CCTV system. If the present proposal is
accepted, we envision a savings of about $50, 000 from our original estimate of the
more extensive application of a CCTV system. In essence we are proposing, through
the use of salvaged and other equipment, a reduction in cost with an appropriate level
of security protection maintained.
Date
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Approved For Release 2003/01EU'1RDP84-00780R003600140014-5
 STAT Approved For Release 2003/04/29 : CIA-RDP84-0078OR003600140014-5
Approved For Release 2003/04/29 : CIA-RDP84-0078OR003600140014-5
 Approved For Release 2003/04/2 fP84-00780R003600140014-5
2 MAR 197Q
COST ESTIMATE FOR THE CONVERSION OF
TO RECORDS STORAGE
COST FOR FISCAL YEAR 1970
A. Minimum building modifications (OL estimate)
1. Increase interior light level, install
exterior lighting, and miscellaneous
connections to existing emergency power
system, as required - - - - - - - - - - - 8,000
2. Modifications to secure roof and siding - 1,000
3. Modify door openings - - - - - - - - - - 1,000
4. Door contact alarms and connection to
annunciator in guard office; Detex
clock stations; fire detection system - - 5,000
5. Vinyl Asbestos flooring - - - - - - - - - 1,800
6. Install exhaust fan in existing louver - 400
Sub-Total $17,200
7. Contractor percentage - 30% of $17,200 = 5,160
8. Contingency - 15% of $17,200 = 2,580
TOTAL $24,940
B. CCTV System (OS estimate)
1. Five (5) motion detection systems - - - - 15,350
2. Six (6) monitors - - - - - - - - - - - - 1,500
3. Installation (Systems, Monitors & GFM) - 5,620
4.
5.
Sub-Total - - - - - $22,470
Contractor percentage - 30% of $22,470 =
6,740
Contingency - 15% of $22,470 =
3,370
$32,580
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