REGULATIONS CONTROL BRANCH STATUS REPORT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R003400070025-3
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 14
• Document Creation Date: December 14, 2016
• Document Release Date: December 30, 2002
• Sequence Number: 25
• Publication Date: November 13, 1969
• Content Type: MEMO

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 Approved For Release 2003/05/05 : CIA-RDP84-0078OR003400070025-3 , e'_ 5-/ 4
13 November 1969
AT
ATINTL
TO . Mr. Coffey )
VIA
SUBJECT: Regulations Control Branch Status Report
1. The statistical tables which were first prepared a year ago
and which have been submitted on several occasions since have been
updated again and are attached. Tab A shows jobs received and com-
pleted each month. Tab B shows the status of jobs in process at the
close of each month. The upward trend of the "total in process" figure
during the period February through August is a direct reflection of
our shortage of staff during those months. The trend was reversed in
September, when our new officers began producing.
2. The 31 October "on hand" total in Tab B is misleading. Of
the 65 jobs, eight were ready to go to PSD, another eight were ready
for authentication and 11 were held pending authentication of a
counterpart HR II leaving a more respectable current workload of
38 jobs.
3. As in the past, DDP/PC holds far more of our active jobs than
any other component. Tab C is a copy of the list prepared on 1 Novem-
ber as a follow-up for your August conversations with C/OPSER/DDP. It
listed 41 jobs, 12 for authentication, 25 for coordination, and four
for resolution of differences. This means that two-thirds of the jobs
out for authentication on 31 October and three-fourths of the jobs in
coordination on that date awaited action by the Clandestine Service.
In most of the coordination cases all other concurrences or comments
had been received, some of them many months before. Finally, 19 of
the 25 jobs with differences to be resolved on 31 October involved com-
ments or objections made by Chief, OPSER, although only four of them
could be said to be delayed exclusively by the Clandestine Service.
4. Past reports have referred to the numbers of jobs in process
over 90 days. My experience over the past 18 months tells me this is
not a realistic cut-off. Many of the most routine jobs can take longer
than 90 days for editing, rewriting, discussion with originator, prep-
aration for coordination, coordination itself, discussion of objections
raised by coordinators, revision, possibly recoordination or submission
to coordinators for information, authentication, preparation for printing,
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typesetting, proofreading, and finally, distribution. It is a complex,
demanding, inevitably slow-moving process. We do, of course, handle a
number of high-priority items, but it would be a mistake to conclude
that, because some items can be run through the process, or part of it,
in a few days, all jobs are susceptible of this high-speed handling.
There is a balance to be struck here, and orderly procedures, thoughtful
review, and comprehensive coordination must be expected to take a cer-
tain amount of time. In practice, four to six months for a significant
regulatory change seems standard, and, except for identifiable cases
with specific target dates, I would treat jobs as delinquent only after
the six months limit is reached. To avoid delinquencies, however, we
should bring jobs into a sharper focus of attention after 120 days.
5. By these standards we still had entirely too many old jobs in
process as of 31 October, despite our best efforts to reduce the number.
The following table shows when the jobs on hand were received and com-
pares the present holdings with the number of jobs received in the branch.
Time Period
Total Received
In Process 10/31/69
Before 1968
N.A.
41
Jan.-June 1968
145
9
July-Dec. 1968
185
25
Jan.-June 1969
157
44
July-Oct. 1969
113
48
Total
167
6. The hard core of problem cases carried over from years past is
being whittled away. Of the 41 jobs shown as originating before 1968,
twelve are ready for authentication. Five of the nine jobs dating from
Jan.-June 1968 and 13 of the 25 dated July-Dec. 1968 are nearing com-
pletion, although delays in obtaining DDP authentication can be expected.
Comparison of the residue with the total placed in process shows that much
has been accomplished, but much remains to be done. Our augmented staff
has already made possible the reduction of our backlog of cases on hand.
In the future the branch should be able to turn more actively to its role
as mediator in resolution of problems identified during coordination,
thus speeding the process and further reducing the number of older jobs
in process.
7. Tab D is a partial list of cases over 120 days old. Items
which appear in Tab C, the list of cases delayed in DDP/PC, are not in-
cluded, nor are jobs which are nearly complete. The list covers the
problem cases, to which the branch must give particular attention during
the ensuing six months.
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8. The Executive Director-Comptroller, in approving a recent
proposal for updating certain regulations, commented on the length of
time it takes to coordinate and publish regulations. He proposed an
annual review to insure that all issuances are up to date. Such a
review is beyond the capabilities of the present staff of RCB, and
should be undertaken by the various Support Services and the other
Directorates on call from DDS.- (The Office of Personnel has stolen
a march here; we recently received a comprehensive listing of up-dat-
ing changes to be made in the personnel regulations.) To respond to
the Executive Director-Comptroller's comments, RCB should prepare a
memorandum for the DDS in August 1970, requesting a review like the
one conducted last August at Col. White's request. Meanwhile, the
branch will be following closely the progress made to change the
regulations which were specifically identified in our recent exchange
of correspondence with Col. White (DDS 69-4462).
9. Progress in our effort would be far greater if everyone in-
volved would adopt a common standard for timely processing of regula-
tory proposals. I recommend that the extent of Col. White's interest in
these efforts be communicated to those personnel who have responsibility
for the contributions of the Clandestine Service. RCB can only do so
much on its own; real progress depends on the cooperation received from
other participants, including specifically the Clandestine Service.
STA
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REGULATIONS CONTROL BRANCH
JOBS RECEIVED AND COMPLETED
IN PROCESS
TO
MONTH
(Beginning of Month)
RECEIVED
PRINTER
CANCELLED
June
169
22
24
0
July
167
37
30
12
August
162
33
13
19
September
163
22
34
3
October
148
27
25
7
November
143
38
18
1
December
162
28
30
1
January
157*
18
17
1
February
157
20
21
0
March
156
22
18
2
April
158
35
21
3
May
169
26
17
7
June
171
36
28
1
July
178
23
25
0
August
176
37
20
0
September
193
24
31
4
October
182
29
39
5
IN PROCESS
(End of Mont:hl
167
162
163
148
143
162
159*
157
156
158
169
171
178
176
193
1$2
167
*Discrepancy believed due to double-handling of records of cases complete but not yet distributed by OL/PSD.
Record system amended.
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 TABLE B TABLE B
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REGULATIONS CONTROL BRANCH
DATE
31 May
30 June
31 July
31 August
30 September
31 October
30 November
31 December
31 January
28 February
31 March
30 April
31 May
30 June
31 July
31 August
30 September
31 October
ON HAND
AND ACTIVE
OUT FOR
COORDINATION
OUT FOR
AUTHENTICATION
RESOLUTION
OF DIFFERENCES
OUT FOR
REWRITE
SUSPENDED
TOTAL IN PROCESS
46
16
10
42
4
51
169
48
14
14
38
2
51
167
60
17
8
32
6
39
162
65
29
10
22
9
28
163
38
36
7
21
7
39
148
41
36
6
21
6
33
143
69
17
28
6
33.
162
65
19
34
6
27
159
44
33
14
35
7
24
157*
61
31
6
32
3
23
156
41
45
3
36
5
28
158
48
43
8
36
5
29
169
58
22
13
46
7
25
171
52
31
26
36
8
22
178
79
26
11
32
6
22
176
64
36
26
28
8
31
193
_.53
46
22
26
5
30,
182
65
32
18
25
8
19
167
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RCB JOBS OVER 120 DAYS OLD 1'vorember _>u9
Job No.
1 4200
5052
4922
5376
3264
3265
3266
3267
4 769
4974
4975
5058
5248
5120
Issuance No.
Short Title
ORD
OCI
Historical Staff
Emergency Plans
Building
Emergency Plans
Headquarters
Emergency Plans
CIA Emergency
Security Patrol
Classified
Documents
Safety Manual
Safety Manual
Security of Areas
Offices and Bldgs.
Release of CIA
Information
Intelligence
Information
Approved For Rele612P'Q /q5/q5 :
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Date Recd Reasons for Delay
21 Dec 1964
26 Mar 1968
DDS&T rewriting.
IG delay. DDI
rewriting.
17 Jul 1967
21 Apr 1969
2 Jul 1962
2 Jul 1962
Policy difference
between DDI and
DDP. DDI action.
DDP objections.
9 Jan 1967 0/S rewriting.
30 Nov 1967
0/S rewrite under
discussion.
30 Nov 1967
0/S rewrite under
discussion.
1 Apr 1968 In process. Was
backlogged.
5 Nov 1968
DDI objections.
has action.
11 Jun 1968
Held up for Job
5248.
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Job No. Issuance No.
5858
5181
5137
5138
5317
Short Title
Secrecy Agreements
Secrecy Agreements
Limitations on
Outside Activities
Career Training
Program
General
Midcareer Train-
ing Program
Training Selection
Board
CIA Language
Incentive Program
Date Rec'd Reasons for Delay
19 Feb 1969 0/S rewriting. OGC
had nonconcurred.
19 Feb 1969 0/S rewriting. OGC
had nonconcurred.
29 May 1969 ExD-C has action.
22 Sep 1965 ? Suspended. Program
under review.
9 Aug 1968 OTR considering
comments.
8 Jul 1968 Suspended,by OTR.
8 Jul 1968 Suspended by OTR.
6 Feb 1969 0TR resolving
differences.
5878
x+631
x+632
529+
53+7
Part-time
Academic Program
18 Jun 1969 OTR considering
rewrite.
7 Jul 1966 Reactivated recently.
In process.
7 Jul 1966 Reactivated recently.
In process.
Honor and Merit
20 Dec 1968
New draft in
Awards
coordination.
Honor and Merit
20 Dec 1968
New draft in
Awards
coordination.
Contracts for
24 Mar 1969
0/P. and O/L re-
Individuals
viewing rewrite.
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Job No. Issuance No. Short Title Date Rec'd Reasons for Delay
5365
5366
5367
5368
5856
5857
5876
5891
5892
4390
Suspended Leave 17 Apr 1969 Reactivated
Accounts recently. In
process.
Employee Conduct
Employee Conduct
Employee Conduct
Employee Conduct
10 Apr 1969 0/P reviewing
coordination
comments.
10 Apr 1969 0/P reviewing
coordination
comments.
10 Apr 1969 0/P reviewing
coordination
comments.
10 Apr 1969 0/P reviewing
coordination
comments.
Service Abroad 26 May 1969 Resolving _
Agreement differences.
Service Abroad 26 May 1969 Resolving
Agreement differences.
Retirement System 11 Jun 1969 In process in RCB.
Expenses in Death 30 Jun 1969 Awaiting OGC.
Cases
Expenses in Death 30 Jun 1969 Awaiting OGC.
Cases
Tour of Duty Policy 1 Apr, 1969 Resolving
differences.
Tour of Duty Policy 1 Apr 1969 Resolving
differences.
Real Estate and 14 Sep 1965 0/L reviewing
Construction RCB's rewrite.
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Job No. Issuance No.
4391
4683
4685
4684
4687
4853
5308
3361
3481
2864
Short Title
Real Estate and
Construction
Supply Operations
Supply Operations
Utilities Services
Utilities Services
Motor Vehicle
Dissemination of
CIA Information
Contacts with Non-
Gov't Individuals
Date Recd Reasons for Delay
14 Sep 1965
O/L reviewing
RCB's rewrite.
2 Sep 1966
2 Sep 1966
2 Sep 1966
2 Sep 1966
26 Dec 1967
17 May 1967
21 Jan 1969
Suspended. O/L
working on new
proposal.
Suspended. O/L
working on new
proposal.
Suspended. O/L
working on new
proposal.
Suspended. O/L
working on new
proposal.
Suspended. O/L
working on new
proposal.
Backlog.
DDP and DDI policy
difference. DDI
action.
Disseminated Infor- 30 Jan 1969 Being rewritten
mation Reports in DDI.
Forms Management 1 Oct 1962 Suspended. RAB
action.
Records Disposition 6 Nov 1962 Suspended. RAB
Handbook action
Correspondence 27 Aug 1963 Suspended. RAB
Manual action.
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Job No. Issuance No.
5386
5289
Short Title Date Rec'd Reasons for Delay
COMINT Dispatches 2 May 1969 DDI objections.
Being rewritten
by DDP.
Authorizations 17 Dec 1968 Backlog.
Delegated to
Chiefs of Station
and Base
Actions Requiring 17 Dec 1968 Backlog.
Headquarters
Approval
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