CRITICAL REVIEW OF OFFICE OPERATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R003400060076-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 10
• Document Creation Date: December 14, 2016
• Document Release Date: March 25, 2003
• Sequence Number: 76
• Publication Date: January 22, 1969
• Content Type: MF

Approved For Release 20 3105%27-- CIA-RDP84-00780R00340-Q9,6O0 = 03,5
2 2 JAN 1969
MEMORANDUM FOR: Deputy Director for Support
SUBJECT : Critical Review of Office Operations
REFERENCE : Multiple addressee memo dtd 21 Nov 68 fr
DD/S, same subject
1. This memorandum is for your information only.
2. The reference requests a critical review of the component divisions and
staffs of the Office of Logistics. This Office, as a matter of practice, conducts a con-
tinuing critical review of its management and organization, as well as the operation of
the Agency's overall Logistics System. This continuing review is conducted primarily
by the Planning. Staff but is supplemented by specific ad hoc groups convened to focus on
individual functional problems. The Office also employs the talents of outside consult-
ants when required, as in the recent case of the "Walling Survey" of the Printing Serv-
ices Division.
3. Through the continued analysis and review of the management and organiza-
tion of the Office of Logistics, a wide variety of accomplishments have been attained
during the past three years. There has been a major change in the depot system high-
lighted by the elimination of the 25
increased capabilities. A complete review of packing and crating operations as
25X1 increased the work output at I while the number of personnel assigned to
such duties has been reduced. Increased use of the Agency's in-house printing capa-
bility has permitted elimination of a $25, 000 annual contract for external photographic
print making. Other examples of management accomplishments within the Office
include :
a. Transfer of responsibility for Washington area telecommunications
budgeting to the Office of Communications.
b. Installation of tachographs on Agency shuttle buses to insure better
scheduling and supervision of drivers.
c . Administrative transfer of architects and engineers to the Logistics
Services Division to handle space responsibilities.
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SUBJECT: Critical Review of Office Operations
d. Assignment of substantive budget responsibility to the Planning Staff.
Attachment 1 is a listing of additional management accomplishments during the period
1966-68.
4. In the management of the Agency's Logistics System, the Office of Logistics
continues to depend upon the Planning Staff and other senior management personnel for
critical analysis and review. Foremost of the accomplishments in this area are the
creation, establishment, and successful conduct of the Decentralized Procurement Sys-
tem for research, development, and engineering contracting. Developments in the com-
puter field are reflected in the establishment within the Office of Logistics of the Con-
tract Information System, current work on the real estate overseas inventory listing,
the Headquarters Space Utilization Report, and the Electronic Processing of Intelligence
Composition (EPIC) System. Through regular visits by Planning Staff Officers to the
Logistics Officers assigned to the area divisions, the Office maintains close contact
with the Operating Components and endeavors to be sensitive to any changes in require-
ments. In addition to operational support, the Office has played an important role in the
development of the Employee Cafeteria Committee, as well as conducting regular sur-
veys of local commercial transportation to Langley Headquarters. Attachment 2 is a
partial listing of management accomplishments affecting the Agency's overall Logistics
System.
5. Review and analysis of several aspects of current operations both within the
Office and the Agency's Logistics System are currently underway. For example, a 15-
25
stage. A review of the current criteria for expendability of property is also underway.
Of considerable interest to the entire Intelligence Community is work being done on
SOMAT waste in an attempt to turn a $30, 000 annual Agency expense into a profitable
and marketable material. If successful, the SOMAT program will have widespread
application to other Government agencies. Attachment 3 is a partial listing of manage-
ment studies now under review.
6. Employees in the Office of Logistics are encouraged to submit suggestions
for improvement in operations and cost saving. The Office of Logistics has an outstand-
ing record in this respect, leading the Support Services during the past two years in the
number of suggestions adopted by the Agency. During the past year, Office of Logistics
personnel submitted 39 suggestions. Of these, 10 were adopted.
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~ 84-00780R003400060076-8
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SUBJECT: Critical Review of Office Operations
7. The continuing critical review of Office of Logistics procedures and opera-
tions and the operation of the Agency's Logistics System provides a means of reexamina-
tion and improvement. Believing that this approach fulfills the intent of the reference,
the Office of Logistics will continue this method of continuing critical review.
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MANAGEMENT ACCOMPLISHMENTS WITHIN
THE OFFICE OF LOGISTICS (1966-68)
1. Survey of the Printing Services Division by
sultant to the Agency.
25X1
4. Complete review and revision of the mission and functions statements for
all staffs, divisions, and branches of the Office.
5. Review of the Agency motor pool operations in order to insure minimum use
of overtime.
6. Improvement in cargo scheduling ermitting expedited
handling and reduction of shipment backlog.
7. Improvement in packaging methods, more use of polystyrene containers and
cost-saving, lightweight packing materials offering adequate protection to Agency
material.
8. Increased use of Conex and other specialized containers for Agency
shipments.
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ACCOMPLISHMENTS OF MANAGEMENT
OF THE LOGISTICS SYSTEM (1966-68)
1. Creation and establishment of the Decentralized Procurement System.
25X1
5X1
Establishment of a quick-reaction procurement facility a
25X1
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4. Development and implementation of the automated Contract Information
System.
5. Development of a computerized Space Utilization Reporting System for the
Washington metropolitan area.
6. Assumption of management responsibility for the Executive Dining Room.
7. Complete rewrite of the "Logistics Planner's Guide . "
8. Preparation, publication, and distribution of the monograph, "Funding of
Agency Property."
9. Institution of liaison visits by Planning Staff Officers to Logistics Officers
in the Operating Components.
12. Analysis and review of Agency cafeteria operations by a senior Logistics
Officer.
13. Study of the possible commercial utilization of the SOMAT waste product.
. ..J.r M~Itn'I
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14. Authorship of the
Study for the Bureau of the Budget.
15. Development and considerable enlargement of the Agency's emergency
plans for the Headquarters area both for inclement weather and civil disorders.
16. Regular review of commercial transportation available to Agency person-
nel traveling to the Langley Headquarters.
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SUBJECTS UNDER REVIEW FOR FUTURE IMPLEMENTATION
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2. Study of requirements for a new storage facility and inclusion of a com-
parable garage facility into any new construction at Langley.
3. Possible transfer of organizational location of a major Office of Logistics
field activity.
4. Study, in conjunction with the Office of Finance, concerning establishment
of a single transportation allotment.
5. Review of criteria used to establish expendable and nonexpendable
categories of equipment.
6. Annual review of internal Office of Logistics Notices and Instructions.
7. Installation of a Telecopier communications link between the respective
Offices of the Director of Logistics and the Deputy Director for Support.
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