HANDLING OF BRIEFING OF ACADEMIC GROUPS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R003100110047-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 18
• Document Creation Date: December 19, 2016
• Document Release Date: June 12, 2006
• Sequence Number: 47
• Publication Date: June 11, 1969
• Content Type: MF

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MEMORANDUM FOR THE FILE
SUBJECT: Handling of Briefing of Academic Groups
11 June 1969
Subsequent to the Subject Committee's meeting of 29 A pril,
Mr roposed a further redraft o hick would
leave responsibility for the handling of requests from academic groups lo
OTR but would charge OTR with the responsibility of "appropriately"
coordinating with DD/I in the selection of speakers.
This rewrite was discussed with OTR and DD/S on 23 May 1969 and
on 26 May 1969 the DD/S, 011 , SSS and OTR
(Cunningham), were all in agreement on the acceptability
proposed redrnff. The undersigned advised f the DD/S con-
currence an indicated that he would then go forward with a
memo from the VD/I to Col. White.
On this date, a copy of the DD/I memo to Col. White was received and
as soon as Col. White's formal concurrence in the DD/I proposal is
received, staff will take the necessary action to obtain the
necessary rectorate coordinations prior to publication of the
amended
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Support Operations Staff /DDS
NOTE:
The above note edraft os not a part of the attached
file since the on y copy received wit in the DD/S was forwarded
to Mr. Coffey and Mr. Bannerman and has not as of this writing
been returned. When it is received back by SOS, it will be for-
warded to DD/S Registry for inclusion in the file.
Distribution:
DDS Subject
1 - DDS Chrono
1 - SOS Chrono
MORI/CDF
Pages 1 .
~"L`IY'P~~ ~ Excluded ~an a' ; ? :._~,.
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I MAY 1969
SUBJECT : Meeting Concerning Agency Handling of Briefing Requests from
Academic Groups
1 The mee n took place on 29 1969. chaired nded
b
The purpose was to review a draft report on the subject, containing
recommendations for policies and procedures, prepared b and circulated
in advance to those present.
2. The substance o I recommendations was contained in a proposed
redraft o "Requests for CIA Officials as Guest Speakers " as
the later redraft prepared b F a copy of this
redraft is attached. The current regulation designates central points of administrative
control for the various types of requests for speakers, as follows:
a. Requests from non-Government groups for CIA speakers go to the
Assistant to the Director who reviews them and recommends approval
action to the Executive Director -Comptroller. Approved requests go to
the Director of Training for action.
b. Requests from Government agencies outside the Intelligence Community
go to the Director of Training, who recommends action to the Executive
Director -Comptroller and executes the decision.
c. Requests from Government agencies within the Intelligence Community
go to the Director of Training for action.
3. roposed redraft departs from the above in the following major
respects:
a. It provides that requests from universities or academic groups be
sent to and acted upon by the Deputy Director for Intelligence.
b. Requests from other non-Government groups will be handled by the
Assistant to the Director who will recommend approval action to the
Executive Dire ctor -Coin troller and will execute the decision. This was
later changed (in the ___]redraft) to indicate that the Director
of Training rather than a ssistant to the Director would handle these
requests and recommendations.
c. It distinguishes between informational briefings and briefings on substantive
intelligence questions by providing that (1) requests from Government agencies on
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CONFIDE ` T AL
substantive matters be handled by the DDI; and (2) that requests for substantive
briefings from non-Government groups will receive review by the Assistant
to the Director, approval decision by the Executive Director - Comptroller
and execution of approved requests by the DDI. (2) was later withdrawn,
as reflected in the edraft, since it was generally agreed that
"non-Governmental groups" did not in fact receive "substantive" briefings.
4. General points made by
in support of his proposal were:
a. Agency relationships with academic groups have become increasingly
sensitive and important, and therefore briefing requests from such groups
should have separate and special handling at the highest practicable organi-
zational level.
b. Requests from academic groups probably will increase.
c. Matters which can be discussed with academic groups relate primarily
to the Intelligence Directorate and such briefings therefore should be the
responsibility of the DDI.
d. The Executive Director-Comptroller's memo of 12 February 1969 which
asked the DDI to study the matter implied that the responsibility should rest
with the DDI.
I I
a. The objective is to establish a central point of responsibility to insure
that appropriate action is taken on requests for Agency speakers.
b. The Director of Training is in a position to recommend, carry out or
coordinate action on all types of requests, and to maintain uniform procedures.
c. There is no great volume of requests from university groups, nor are
they so special as to require separate treatment.
d. The Agency does not, as a rule, provide briefings on substantive intelligence
matters to non-Government groups. Academic groups receive discussions of
the Agency and its general mission, the role of intelligence in relation to
national security, something of the research, analysis and estimative functions,
etc., matters which are generally descriptive of the Agency rather than
specialized and which need not be restricted in their handling to a particular
area or organizational level.
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expressed the views that:
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e. The Director of Training controls a number of briefing officers and
has a wide knowledge of Agency speaker resources.
6. In ensuing discussion tated the view that the DDI should supply
speakers for academic groups, using the highest -ranking officers available, with
recourse to DDS&T if a scientific or technical question required it. In reply to
a question, he added that he usually would not think of turning to the Director of
Training for a speaker.
7. No agreement was reached in the meeting, an roposed to consider
the matter further, consult with DDI or ADDI, and prepare another statement on the
subject.
eputy Lnrector of k'ersonne
for
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C-O-N-F-I-D-E-N-T-I-A-L
TRA.t ;ti TNG
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DRAFT (4/15/69)
9. REQUESTS FOR AGENCY OFFICIALS AS GUEST SPEAKERS. The Agency
provides guest speakers for presentations at facilities operated by
members of the Intelligence Community and at facilities of agencies
outside the Community. It also provides speakers for presentations
to non-Government groups such as business, professional, and civic
organizations and universities. This paragraph outlines procedures
for fulfilling requests for Agency speakers. It does not affect
Iconcerning outside activities of
Agency employees, nor does it alter the provisions oft
concerning the Agency's briefing and debriefing of U.S. Government
officials who are assigned overseas or who travel overseas.
1V
a. REQUESTS FROM GOVERNMENT AGENCIES are sent to the Director of PS1k ~~~ 1
Training. If the request is from the Intelligence Community the '~S C Q~~~hpao
Director of Training Amake/ the necessary arrangements. the
request is from an agency outside the Intelligence Community, the Director of Traininghrecommend/ action to the Executive Director-
Comptroller, and execute the decision made by---t1 Executive-
w;,
Director, The Director of Training,informs the Assistant to the
Director of all requests received and actions taken. When a
request cites a specific, substantive intelligence question or
identifies a speaker by name, the Director of Training will
coordinate the response and subsequent action with the Deputy
Director who has primary interest in the subject matters cited or
supervisory responsibility over the officer named in the request.
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can be ascertained, the request will be approved. The
Deputy Director for Intelligence will select a speaker
and, with the support of the Offices of Logistics,
Security, and Training, make the necessary physical;
arrangements for the briefing.
(b) If the briefing cannot be conducted at Headquarters or
in other approved premises, the request will in most
cases be refused. If in the judgment of the Deputy
Director for Intelligence a request merits consideration
for an exception to this rule, he will, in coordination
with other interested components of the 'agency, present
be REQUESTS FROM NON-GO NT GROUPS
(1) Requests from Universities or Academic Groups are sent to the
Deputy Director for Intelligence.
(a) If the'grouu can attend a briefing at Headquarters or at
a location in the Washington area selected or approved
i
by the Agency, and if no compelling reason for refusal
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(c)
a recommendation for exception to the Executive Director-
Comptroller.
The Deputy Director for Intelligence will provide copies
of significant correspondence on all requests for briefings
of academic groups to the Executive Director-Comptroller,
the Assistant to the Directors the hirector of Training,
and the Director of Security for their information..
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(2)
Requests from Other Non-Government Groups are sent to the
Director of Training, who recommends action to the Executive
Director-Comptroller.
(a)
If the request is approved the Director of Training, in
coordination with the Assistant to the Director and the
Director of Security,,,make ' arrangements for the
presentation and selects a speaker.
(b) If the request is disapproved, the Director of Training /i
notify the requester and the Assistant to the
Director.
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11 April 1969
MEMORANDUM. FOR: See Distribution List
REFERENCE 7 April Draft "Report on the Agency's
Handling of Briefing Requests from
Academic Groups and Recommendations
for Policies and Procedures"
We will meet,, in the DD/I Conference Room from 2 until
session from Monday, 14 April, to Tuesday, 29 April.
on the subject, we are rescheduling our coordination
opportunity for the new Director of OTR to be, briefed
At the request of the Office of Training, to provide
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D-R-A-F-T
MEMORANDUM FOR: Deputy Di ector for Intelligence
^gevA ='S Handling of B. =ng
SUBJECT Report o the o ,~
Requests rom Academic Groups and Recommenda-
tions for Policies and Procedures
1. Requests from academic institutions and groups
for .Agency br of gs are not handled in a consistent
manner, and there is.no central file to which one may turn
with confidence for a complete record of what groups were
briefed, when, by whom, and on what. In the absence
clear statement of Agency policy concerning
academic groups, each request tends to be treated on an
ad hoc basis. Historically, the Agency has not engaged
extensively in briefing non-governmental groups on its-
mission. Exceptions to the general practice appear to
have been the result of personal contacts in which the
arrangements for the affair have been handled directly by
the officer concerned, or appear to have been experimental
to test the advantages of such briefing.
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2. Non-governmental audiences that have received
briefings on the Agency include student, faculty, business,
service club, and professional groups. Most such briefings,
excepting the highly successful Brookings sessions for
business leaders, have been given away from Headquarters.
The 100 Universities Program, in abeyance since 1967, and
occasional individual appearances by officers in response to
specific invitations from service or'university groups
account for most such briefings. In recent months there
has been an increase in the number of presentations given
at Headquarters. (See Appendix A for a listing, probably
partial, of briefings given since January 1967, compiled
from Executive Director-Comptroller, OTR, DD/I, Office of
Security, and Office of Personnel sources.)
3. The experience thus far indicates that well-
conducted and frank discussions of the Agency, its general
mission and its research, analysis, and estimative functions
by appropriate Agency officers contribute significantly to
improved Agency-academic relations and open new perspectives
to university students contemplating their future careers.
The evidence of positive gain from briefing university
groups is sufficiently clear to justify more extensive and
planned experimentation and a policy of receptivity to
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requests for such briefings and the development of a
regular procedure for handling the requests.
4. The regulation of closest proximity to the problem
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requests for Agency speakers to non-government groups be
forwarded to the Assistant to the Director for review and
recommendation and thence to the Executive Director-
Comptroller for decision. If the request is approved, the
Assistant to the Director chooses a speech from his library
of prepared texts and the Director of Training selects the
speaker and makes whatever physical arrangements are
necessary.
5. Procedures i do not provide for the
special treatment of university groups that is required by
the present academic attitude toward the U.S. government
in general and the CIA in particular. The regulation
contains no statement of Agency policy with respect to
briefing requests from university groups, and it assigns to
the Director of Training responsibility for providing
speakers. The regulation also commits the speaker'to a
text previously prepared and coordinated by others; this
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of 6 June 1966. (Appendix B). It provides that
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requirement,tOc.W 7i su{ an unnatural, even sterile,
presentation. The regulation also engages the time and
attention of at least three top-ranking officials in a
matter which might be handled more routinely under an
established policy and procedure.
6. In the fall of 1968, the Director of Training
proposed changes in ]designed to provide a more concise
statement of procedures and to place more emphasis on pro-
viding guest speakers for other members of the Intelligence
Community and less on satisfying-requests from non-Government
groups. Coordination of the proposed changes was not completed.
Since then interest has increased in the possible benefits
of briefing academic groups. A serious difficulty in devel-
oping a policy and procedures to deal with the matter of
providing Agency speakers stems from the numerous kinds of
situations, audiences, and subject matter to be considered.
,~A. RECOMMENDATIONS:
(a) That
be revised to include special
provision for the handling of requests from academic groups
for briefings on the Agency and its' mission.
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e,Ius" nhS
See cz asked
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(b) That the Deputy Director for Intelligence
be the point of referral and the action officer for
such requests from academic groups.
(c) That certain changes be made in procedures
for handling requests for briefings on the Agency from
Government agencies outside the Intelligence Community.
(d) That requests for briefings by Agency officers
on substantive intelligence questions be treated sepa-
rately from other requests, and that such requests be
handled by the Deputy Director for Intelligence if they
originated inside the Government.
proed d t of newregul ion atache
"'A Y
/OX. The problem considered in this memorandum was con-
sidered by a committee composed of representatives of the
DD/I, DD/P, DD/S, DD/S&T, the Office of Training, the Office
of Personnel, the Domestic Contact Service, and the Special
Assistant to the Director.(Annex D). The proposed new draft
of as been coordinated. with that committee. 25x1
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e:x propUsue.I clrol n-* re Vi s, o
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UNIVERSITY GROUPS RECEIVING AGENCY BRIEFINGS SINCE JANUARY 1968
Colgate University - January 1968 - 16 in group - briefed at
Headquarters auditorium - req
uest through
OTR..
Moravian College - January 1968 - 19 in group -
Headquarters auditorium - req
briefed at
uest through
Assistant td-the Director.
Princeton - 9 May 1968 - Whig-Cliosophic
members - briefed by DDI in D
Society - 14
DI Conferenc
e
Room - request came from DCI
to DDT.
Cornell - 5 August 1968 - Summer Intern
Group - 40
in
gr
ntin - hr'
elefed at Longworth
Buildin
in
DC
g
.
by
- re guest thro
g
h co-op student
contact o
Williams College - only came once - this was in
1968 - 20-25
in
group - briefed in Mr. Helms'
request through DCI.
conference
room
Univ. of Dubuque 15 January 1969 - group of 7,
theologians
-
?
Godfrey
h -
request through
Assn. of College
Newspaper Editors - 14 February 1969 - 27 in grou
Headquarters by Ex. Director
Directors - request through E
p - briefed
and 4 Deputy
xecutive
at
Director-Comptroller.
ANNUAL REQUESTS
Law Schools - usually in August - 35-75 in group - under the
auspices of the Bar Association. For last
three years have been briefed by Larry Huston
at Lawyers' Club in DC. Request through
General Counsel.
International Fellows - 3 November 1967 - 50 in group - did not come
(Columbia University) in 1968. Briefed by Larry Huston in 67.
Request through Colonel White.
Maxwell School of
Citizenship (Syracuse)- Washington seminar group - about 30 in group.
June 1967 briefed at Fairfax Hotel
.
January 1968 briefed at Headquarters auditorium.;
Request through OTR.
White House Fellows - have been briefed twice (8 Jan 68 and 9 Dec 68).1
Dinner in the Director's conference room - s
Request through DCI.
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 9: REQUESTS FOR CIA OFFICIALS AS ' GUEST SPEAKERS. CIA Is
often requested to supply guest speakers for public functions of non-Government
organizations and groups, such as business and professional organizations, civic
organizations, and universities, as well as to regularly provide guest speakers
for schools and colleges operated by the Department of Defense and for other
Government training activities. In order to designate a central point of admin-
istrative control for the various types of requests for speakers, the following
procedures shall be followed:
a. REQUESTS FROM NON-GOVERNMENT GROUPS. Requests for CIA officials
to speak before non-Government groups shall be forwarded promptly to the
Assistant to the Director who will review them and recommend action to the
Executive Director-Comptroller.
(1) If the' request is approved by the Executive Director-Comptroller, the
Assistant to the Director will choose the text ofthe presentation and will
refer the request to the Director of Training to select a speaker and arrange
for his appearance. Several prepared texts which have previously been
coordinated with the Director of Training, the Director of Security, and
the Assistant to the Director will be available for use. The text chosen
by the Assistant to the Director in each instance will require no further
coordination or approval unless there is to be a significant departure from
its contents.
(2) If the request is not approved by the Executive Director-Comptroller, the
Assistant to the Director will Inform the requester and the Director of
Training.
COMMUNITY. Requests for guests speakers which conic from Government
sources outside the Intelligence Community shall be forwarded to the Director
of Training who will review them and recommend action to the Executive
Director-Comptroller. A copy of the recommendation will be forwarded to
the Assistant to the Director. If the request is approved by the Executive Di-
rector-Comptroller, the Director of Training will take the necessary action;
if not approved, he will advise the requester.
COMMUNITY. Requests for guest speakers which conic from members of the
Intelligence Community shall be forwarded to the Director of Training who
will take appropriate action and inform the Assistant to the Director of the
action taken. No approval is needed with respect to such a request unless it
presents a question of policy or the Director of Training recommends to the
Executive Director-Comptroller that the request be denied.
This paragraph does not affect the requirements of oncern-
Ing the outside activities of Agency employees.
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a) There is a need to develop an Agency policy for the processing of
requests to brief academic - as distinguished from Governmental and other
non -Governmental - groups. This policy should:
(1) reflect a positive approach toward approving requests for
such briefings;
(2) clearly define both the subject matter applicable to the briefing
of academic groups and the conditions under which such briefings will
be given.
(3) definitively levy responsibility within the Agency for the handling
of these requests to include the necessary intra -Agency coordination,
selection of speakers, and the preparation of responses to the requesters.
b) There is a need for Agency policy to clearly distinguish between those
briefings designed to acquaint an audience with the role of intelligence and the
Agency mission and those briefings concerned with substantive intelligence questions,
duc'~F-r ad
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c) There is a need for changes in existing procedures with respect to
the handling of requests for briefings on the Agency from Government agencies
outside the Intelligence Community.
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