BRIEFING OF MR. JOSEPH E. WINSLOW ON 22 MAY 1968

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R002100110032-4
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 16
• Document Creation Date: December 19, 2016
• Document Release Date: July 14, 2006
• Sequence Number: 32
• Publication Date: May 22, 1968
• Content Type: MFR

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D D k a -4-. a . .
DD/S 68-2490
15 MAY
MEMORANDUM FOR: Director of Personnel
SUBJECT : Briefing of Joseph Winslow - House Post Office
and Civil Service Committee
1. Reference is made to the meeting with the Executive Director-
Comptroller today. Mr. Winslow will visit the Agency on 22 May at 1030
for a briefing on the Agency's classification system with a luncheon to follow.
The following arrangements were established for this briefing:
a. Mr. Wattles to give the briefing;
b. Outline of the briefing:
(1) Cite the Director's authority to establish his own system
of classification; Agency prefers not to be affected by any new law;
(2) Discuss the Agency's classification system, how it
operates; cite the fact that we have chosen Civil Service Commission
system for grade structure and tried to adopt to the degree
feasible the system as it applies to the rest of Government;
(3) Cite principles that we incorporate in the operation
of our system such as security requirements, operational con-
siderations, and flexibility of assignment and responsibility to
officers to operate under cover conditions;
(4) Cite legal backup for our concept of rank with the man
rather than rank with the position;
(5) Our experience with Wage Board systems; cite the fact
that we have no unions in the Agency;
c. Review outline with DD/S and Executive Director-Comptroller
on Tuesday, 21 May.
SICKED a. I. BanneMin
R. L. Bannerman
Deputy Director
for Support
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STAT
Colonel White is having a short meeting
' STAT
tomorrow after EXCOM with you, Wattles,
I o discuss a visit from Mr.
White's meeting tomorrow to discuss that.
Joseph Winslow of the Position Classification Sub-
committee of the House Post Office and Civil Service
Committee. Winslow is to come to the Agency next
Wednesday, 22 May, and the purpose of Colonel
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 au' ar ti a C, t..~ :6 G'.ah "+ L U
3 a :,1 w . Bi
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Thursday - 14 March 1963
9. (Confidential - JGC) Met Charles E. Johnson, Staff
Director and Mr. Joseph ,~Til.slo St._ f Counsel Committee on Post
Office and Service. The letter of 7 March to the Director from
Representative James M. Hanley (I). , N. Y. ), Chairman of the Position
Classification Subcommittee, on CIA participation in a study of civilian
classification systems in the r xecutiY Branch was reviewed. It was
noted that Agency exemption from the Classification Act is based on
5CCUr.ty considerations and informally a, reed that the Agency ti=could have
little of substance to contribute. In general, we follow the Classification
Act standard and do consult with the Cor nn.ission on problems arising
the:eur.der. Although no return response to Chairman `.-ianley's letter
is necessary and no final designation .need be made of a person to act as
liaison in this matter, it was requested informally that consid r4_tio?: be
giver.. to meeting with Mr. Winslow so that the Subcommittee n av be
protected in the event question shouts arise later regarding CIA partici-
A ?ati:ion in the review. I advised that I would relay the reouest, and would
be .lack in touch with Pair. Winslow d?arin the comin" week.
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POSTAL OPERATIONS
(Room 13-345(b), Rayburn Building-Ext. ,71S)
ROBERT N. C. Nix, Pennsylvania, Chairman
Arnold Olsen, Montana Glenn Cunningham, Nebraska
William J. Green, Pennsylvania H. R. Gross, Iowa
Jerome R. Waldie, California Isdwa.rd J. Dert.oinski, Illinois
Richard C. White, Texas
Ex Officio Voting tllcm.bers
Thaddeus J. Dulski, New York Robert J. Corbett, Pennsylvania
POSTAL FACILITIES AND MODERNIZATION
(Room 345, Cannon Building-Ext. 4054)
Joe P. Pool, Texas, Chairman
Dominick V. Daniels, New Jersey Edward .1. Dcrwinrki, Illinois
Charles H. Wilson, California William L. Scott, Virginia
William D. Ford, Michigan Fletcher Thompson, Georgia
Frank J. Brasco, New York
Ex Officio Voting Members
Thaddeus J. Dulski, New York Robert J. Corbett, Pennsylvania
CENSUS AND STATISTICS
(Room 13-' .4.5(b), Rayburn Building-Ext. 3718)
WILLIAM J. GREET, Pennsylvania, Chairman
Arnold Olsen, Montana 11W'illiam I. Scott, Virginia
Robert N. C. Nix, Pennsylvania James A. McClure, Idaho
Jerome R. Waldie, California Fletcher Thompson, Georgia
Richard C. White, Texas
Ex Officio Voting Members
Thaddeus J. Dulski, New York Robert J. Corbett, Pennsylvania
POSITION CLASSIFICATION
(Room 345, Cannon minding-lxt. 4054)
JAMES T4. I-IAR.i.v, New York, Chairman
David N. Henderson, North Carolina Philip E. Rra.ppe, Michigan
Morris K. Udall, Arizona Glenn Cun Ingham, Nebraska
Charles H. Wilson, California James A. McClure, Idaho
William D. Ford, Michigan
Ex Officio Vot,.,ng Members
Thaddeus J. Dulski, New York Robert J. Corbett, Pennsylvania
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STUDY OF SYSTEMS FOR THE CLASSIFICATION OF
FEDERAL POSITIONS
PURPOSE OF STUDY: ARE THE EXISTING SYSTEMS SUITABLE FOR MODERN
GOVERNMENT PROGRAMS?
A. Description of existing systems, including a brief history, discussion
of principal current problems, etc.;
General schedule
Postal field service
Foreign Service
VA Department of Medicine and Surgery
Civilin,n commissioned services
Wage board system
Other (public law jobs, AEC, TVA, etc.)
B. Thorough examination of the GS system:
The role of Congress
The role of the Commission
Policy development
Standards
Inspections and corrective actions
Appeals
Centralized approval of key positions
The role of the agencies:
Establishing new positions
Maintaining classification on a current basis
Appeals
Recent developments:
Better meshing of placement and classification aspects
"Impact of man"
"Job engineering" for maximum utilization
Correcting job fragmentation
Pay flexibilities
Enlisting participation of line managers
Use of position classification in other phases of management;
Effect of position classification on career development: Are
additional flexibilities needed?
Grade structure
Exclusions and inclusions
Jurisdictional coverage, i.e., wage board supervisors and posi-
tions common to many agencies
C. Thorough examination of the PFS system:
The role of Congress
The role of the Commission
Appeals
The role of the Post Office Department
Grade structure
Basis for classifying positions
Lack of career opportunities
Effect of unique nature of postal work
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C. Through examination, of the PFS system-Continued
Examine need for excluding jobs common to all agencies from
general schedule
Examine need for excluding the pay for blue collar jobs in PFS
from Federal wage system
D. Other systems:
Thorough examination of systems in-
Foreign Service
VA Medicine
Civilian commissioned services; i.e., Public Health Service
and any others
Wage board systems
Other systems established by public laws:
TVA
AEC
Selective Service
Other
E. The issue of uniformity versus diversity:
Should the general schedule (or some modification) be extended
to one or more of the other systems or parts of systems, or,
conversely, should parts of the present general. schedule be
broken out?
Advantages and disadvantages of these alternatives'
F. "Rank in the man" versus "Rank in the job":
An up-to-date discussion of these apparently conflicting methods,
showing advantages and disadvantages of each
Which is more effective for mission accomplishment?
Which provides management a better control over grade distri-
bution, work assignments, etc.?
G. Relationship of classification plans to-
Promotion plans
Career opportunities
Executive assignment system
Whitten amendment and other legal restrictions
H. Possible solution:
Can the best features of the present diverse systems be merged
into an overall plan, responsive to agency needs but under
appropriate central guidance?
I. Findings
J. Recommendations:
Role of the Congress
Role of the Civil Service Commission
Role of the departments and agencies
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II. CONDUCT OF STUDY
A. 'Leadership, organization, and personnel resources:
:Under direction of the: Subcommittee on Position Classification
Working committee
Full-time executive director (if possible someone not. now
working for department or agency).
Staff detailed from departments and agencies
Steering and review committee-Representatives, of-
Legislative branch
Employee organizations
Private sector..
Consultants
Industry
Other governmental jurisdictions
Advisory and liaison
Bureau of Budget executive officers
Civil Service Commission, Inter-Agency Advisory Group
,.,. .Government employee: organizations
,,,, ,.Other .
B: Time schedA,le: '`
Final report ready 1 to 2 years from, beginning of study,
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OUTLINE
BRIEFING - MR. JOSEPH WINSLOW
22 MAY 1966
I. INTRODUCTION
A. Appreciate opportunity to discuss our position classification
system -- your taking the time to make it possible.
B. Your working paper --
1. Does system meet needs?
2. Standards.
3. Maintenance of system.
4. Management participation.
5. Use as management tool.
6. Appeals.
7. Recommended improvements .
C. Comm. Report -- December 1967
"... proper job classification is essential to"
1. Recruitment of qualified. employees.
2. Establishment of meaningful training.
3. Selection of quslifieed employees for promotion.
4. Payment of fair salaries.
D. Assume these four are essentially the "need" of your first point.
E. Hope to respond In the course of discussion.
II. LEGAL
A. DCI authority -- Section 8. 7Former3y Section l27 (a) Notwithstanding
any other provision of law, sums made available to the Agency by
appropriation or otherwise may be expended for purposes necessary to
carry out its function, including--
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(1) personal ser .$, including personal services without
regard to limitations on types of persons to be employed,
B. Hope wW new legislation would Continue except CIA.
C. Present system presents no particular problems -- may have a
couple observations to make later.
III. THE AGENCY SYS1EM
A. Career Service System based and controlled by a framework of
allocated positions
(In between classified service and foreign service)
1. Pezmits underslotting and omerslotting-controlled conditions.
2. Competitive promotions and training assignments.
B. Management participation -- close and continuous -- organizational
structuring and. Career Service management.
C. Classification techniques.
1. Evaluation and comparison with standards - internal and CSC.
2. Comparison with other Jobs - outside Agency.
3. Internal ranking.
D. Maintenance
1. Continul.ng review of T/p's - annually or more often.
2. Surveys.
3. Individual audits .
. Occupational coding - Based on CSC - Finer adaptations.
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Jr. SuPWWade evaluation.
1. Ranking.
2. Ce ariaaon.
G. Scientific and P>s.tea-l. Schedule.
1. Used on P.L. 31.3 .
Pay rates - W-16-17-18 range.
H. Special Rate System.
1. Conformance to CSC rates.
2. Special situatieas Photograa netrists.
1.
Pisy System of Classification Act.
1.
Rates applied uniformly.
2.
Step rate system.
3?
quality step increases.
4.
Saved rates.
J.
Use as Management, tool.
I. Inherent in Career s'etam.
Competitive
Proaarotion$ -- CSGA
2. Average Weds control.
3. Review of organizations to reduce unneeded jobs when upgrad.ings
considered - canpensation.
Job int'ormation and advice to management on need for jobs and
staffing.
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IV. Problems with the Classification Act.
A. Advanced PtW positions.
(sometimes does not s switti r
Alternative - Wage ciasaif#Mation approach - not very acceptable.
. Difficulty in CSC keeping standards up to date and understandable
(might try bench mark positions)
V. Conclusions.
A. Basic system probably as good as arty-.
B. With our flexibility no serious problem as long as pay is kept
up to date.
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JAMES M. HANLEY. N.Y., CHAIRMAN
DAVID N. HENDERSON. N.C.
MORRIS K. UDALL, ARIZ.
CHARLES H. WILSON, CALIF.
WILLIAM D. FORD, MICH.
PHILIP E. RUPPE. MICH.
GLENN CUNNINGHAM, NEBR.
JAMES A. MCCLURE, IDAHO
EX OFFICIO:
THADDEUS J. DULSKI, N.Y.
ROBERT J. CORBETT, PA.
ou.~c of eprezentatibeq,.
SUBCOMMITTEE ON POSITION CLASSIFICATION
OF THE
COMMITTEE ON POST OFFICE AND CIVIL SERVICE
WagCjington, B.CL. 20515'
Honorable Richard Helms
Director
Central Intelligence Agency
Washington, D. C. 20505
MAR 7 X966
Pursuant to section 8 of 1. Res. 209, the House Post Office and
Civil Service Committee voted to conduct .a study of civilian position
classification systems in the Executive Branch of the Federal Government.
The study is to be undertaken during the second session of the 90th
Congress. ,
Certain responsibilities l'or the conduct of the study have been
assigned to the Position Classification 6ubcommittee, of which I on
Chairman. The Subcommittee plans to conduct its assigned parts of the
study in cooperation with the departments and agencies responsible for
the administration of the various classification'pla'rs'and employee
organizations having members subject to tie plans.
The objective of the study is to determine whether the Federal
position classification systems are meeting the needs of the Federal
Government, as intended by the legislation establishing them; are well
administered; are equitable to the employees affected, to the Government
as an employer, and to the taxpayers.
The study will require the Committee staff to inquire into the
history and background leading to the establishment of each position
classification system; the procedures and operations involved in the
application of each system; the maintenance of each system; the views
of administrators and employees concerning the usefulness and the
adequacy and fairness of each system.
It is obvious that to meet the responsibilities involved in a study
of this scope, the cooperation and assistance of the departments and
agencies and employee organizations will be needed. Therefore, I a- re-
questing that you designate a person responsible to you to act as liaison
with the Committee staff, in providing information and assistance on
matters affecting your department, during the conduct of the study.
Please notify the Committee as soon as possible who your liaison will be.
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I-A
Notification should be directed to Mr. Joseph B. Winslow, Staff Consultant,
Committee on Post Office and Civil Service, Room 207 Cannon House Office
Building, Washington, D. C. 20515.
The Post Office and Civil Service Committee desires to conduct the
study in such a manner that the resulting findings and recommendations
will form a sound basis for updating and improving Federal position
classification systems to meet present and foreseeable needs of the
Government.
The cooperation and assistance of you and your agency as needed in
the conduct of the study will be deeply appreciated.
Sincerely,
JA`.' 'S It. HANLB'Y, Chai rm