BRIEFING OF MR. JOSEPH E. WINSLOW ON 22 MAY 1968

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Document Number (FOIA) /ESDN (CREST): 
CIA-RDP84-00780R002100110032-4
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RIPPUB
Original Classification: 
C
Document Page Count: 
16
Document Creation Date: 
December 19, 2016
Document Release Date: 
July 14, 2006
Sequence Number: 
32
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Publication Date: 
May 22, 1968
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MFR
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Approved For Release 2006/07/14: CIA-RDP84-0078OR002100110032-4 D D k a -4-. a . . DD/S 68-2490 15 MAY MEMORANDUM FOR: Director of Personnel SUBJECT : Briefing of Joseph Winslow - House Post Office and Civil Service Committee 1. Reference is made to the meeting with the Executive Director- Comptroller today. Mr. Winslow will visit the Agency on 22 May at 1030 for a briefing on the Agency's classification system with a luncheon to follow. The following arrangements were established for this briefing: a. Mr. Wattles to give the briefing; b. Outline of the briefing: (1) Cite the Director's authority to establish his own system of classification; Agency prefers not to be affected by any new law; (2) Discuss the Agency's classification system, how it operates; cite the fact that we have chosen Civil Service Commission system for grade structure and tried to adopt to the degree feasible the system as it applies to the rest of Government; (3) Cite principles that we incorporate in the operation of our system such as security requirements, operational con- siderations, and flexibility of assignment and responsibility to officers to operate under cover conditions; (4) Cite legal backup for our concept of rank with the man rather than rank with the position; (5) Our experience with Wage Board systems; cite the fact that we have no unions in the Agency; c. Review outline with DD/S and Executive Director-Comptroller on Tuesday, 21 May. SICKED a. I. BanneMin R. L. Bannerman Deputy Director for Support pproved For Release 2006/07/14: CIA-RDP84 ;0078080021 32-4 STAT Colonel White is having a short meeting ' STAT tomorrow after EXCOM with you, Wattles, I o discuss a visit from Mr. White's meeting tomorrow to discuss that. Joseph Winslow of the Position Classification Sub- committee of the House Post Office and Civil Service Committee. Winslow is to come to the Agency next Wednesday, 22 May, and the purpose of Colonel Approved For Release 2006/07/14: CIA-RDP84-0078OR002100110032-4 Approved For Release 2006/07/14: CIA-RDP84-0078OR002100110032-4 au' ar ti a C, t..~ :6 G'.ah "+ L U 3 a :,1 w . Bi Approved For Release 2006/07/14: CIA-RDP84-00780R002100110032-4 Thursday - 14 March 1963 9. (Confidential - JGC) Met Charles E. Johnson, Staff Director and Mr. Joseph ,~Til.slo St._ f Counsel Committee on Post Office and Service. The letter of 7 March to the Director from Representative James M. Hanley (I). , N. Y. ), Chairman of the Position Classification Subcommittee, on CIA participation in a study of civilian classification systems in the r xecutiY Branch was reviewed. It was noted that Agency exemption from the Classification Act is based on 5CCUr.ty considerations and informally a, reed that the Agency ti=could have little of substance to contribute. In general, we follow the Classification Act standard and do consult with the Cor nn.ission on problems arising the:eur.der. Although no return response to Chairman `.-ianley's letter is necessary and no final designation .need be made of a person to act as liaison in this matter, it was requested informally that consid r4_tio?: be giver.. to meeting with Mr. Winslow so that the Subcommittee n av be protected in the event question shouts arise later regarding CIA partici- A ?ati:ion in the review. I advised that I would relay the reouest, and would be .lack in touch with Pair. Winslow d?arin the comin" week. Approved For Release 2006/07/14: CIA-RDP84-0078OR002100110032-4 POSTAL OPERATIONS (Room 13-345(b), Rayburn Building-Ext. ,71S) ROBERT N. C. Nix, Pennsylvania, Chairman Arnold Olsen, Montana Glenn Cunningham, Nebraska William J. Green, Pennsylvania H. R. Gross, Iowa Jerome R. Waldie, California Isdwa.rd J. Dert.oinski, Illinois Richard C. White, Texas Ex Officio Voting tllcm.bers Thaddeus J. Dulski, New York Robert J. Corbett, Pennsylvania POSTAL FACILITIES AND MODERNIZATION (Room 345, Cannon Building-Ext. 4054) Joe P. Pool, Texas, Chairman Dominick V. Daniels, New Jersey Edward .1. Dcrwinrki, Illinois Charles H. Wilson, California William L. Scott, Virginia William D. Ford, Michigan Fletcher Thompson, Georgia Frank J. Brasco, New York Ex Officio Voting Members Thaddeus J. Dulski, New York Robert J. Corbett, Pennsylvania CENSUS AND STATISTICS (Room 13-' .4.5(b), Rayburn Building-Ext. 3718) WILLIAM J. GREET, Pennsylvania, Chairman Arnold Olsen, Montana 11W'illiam I. Scott, Virginia Robert N. C. Nix, Pennsylvania James A. McClure, Idaho Jerome R. Waldie, California Fletcher Thompson, Georgia Richard C. White, Texas Ex Officio Voting Members Thaddeus J. Dulski, New York Robert J. Corbett, Pennsylvania POSITION CLASSIFICATION (Room 345, Cannon minding-lxt. 4054) JAMES T4. I-IAR.i.v, New York, Chairman David N. Henderson, North Carolina Philip E. Rra.ppe, Michigan Morris K. Udall, Arizona Glenn Cun Ingham, Nebraska Charles H. Wilson, California James A. McClure, Idaho William D. Ford, Michigan Ex Officio Vot,.,ng Members Thaddeus J. Dulski, New York Robert J. Corbett, Pennsylvania Approved For Release 2006/07/14: CIA-RDP84-0078OR002100110032-4 6 STUDY OF SYSTEMS FOR THE CLASSIFICATION OF FEDERAL POSITIONS PURPOSE OF STUDY: ARE THE EXISTING SYSTEMS SUITABLE FOR MODERN GOVERNMENT PROGRAMS? A. Description of existing systems, including a brief history, discussion of principal current problems, etc.; General schedule Postal field service Foreign Service VA Department of Medicine and Surgery Civilin,n commissioned services Wage board system Other (public law jobs, AEC, TVA, etc.) B. Thorough examination of the GS system: The role of Congress The role of the Commission Policy development Standards Inspections and corrective actions Appeals Centralized approval of key positions The role of the agencies: Establishing new positions Maintaining classification on a current basis Appeals Recent developments: Better meshing of placement and classification aspects "Impact of man" "Job engineering" for maximum utilization Correcting job fragmentation Pay flexibilities Enlisting participation of line managers Use of position classification in other phases of management; Effect of position classification on career development: Are additional flexibilities needed? Grade structure Exclusions and inclusions Jurisdictional coverage, i.e., wage board supervisors and posi- tions common to many agencies C. Thorough examination of the PFS system: The role of Congress The role of the Commission Appeals The role of the Post Office Department Grade structure Basis for classifying positions Lack of career opportunities Effect of unique nature of postal work Approved For Release 2006/07/14: CIA-RDP84-0078OR002100110032-4 7 C. Through examination, of the PFS system-Continued Examine need for excluding jobs common to all agencies from general schedule Examine need for excluding the pay for blue collar jobs in PFS from Federal wage system D. Other systems: Thorough examination of systems in- Foreign Service VA Medicine Civilian commissioned services; i.e., Public Health Service and any others Wage board systems Other systems established by public laws: TVA AEC Selective Service Other E. The issue of uniformity versus diversity: Should the general schedule (or some modification) be extended to one or more of the other systems or parts of systems, or, conversely, should parts of the present general. schedule be broken out? Advantages and disadvantages of these alternatives' F. "Rank in the man" versus "Rank in the job": An up-to-date discussion of these apparently conflicting methods, showing advantages and disadvantages of each Which is more effective for mission accomplishment? Which provides management a better control over grade distri- bution, work assignments, etc.? G. Relationship of classification plans to- Promotion plans Career opportunities Executive assignment system Whitten amendment and other legal restrictions H. Possible solution: Can the best features of the present diverse systems be merged into an overall plan, responsive to agency needs but under appropriate central guidance? I. Findings J. Recommendations: Role of the Congress Role of the Civil Service Commission Role of the departments and agencies Approved For Release 2006/07/14: CIA-RDP84-0078OR002100110032-4 8 II. CONDUCT OF STUDY A. 'Leadership, organization, and personnel resources: :Under direction of the: Subcommittee on Position Classification Working committee Full-time executive director (if possible someone not. now working for department or agency). Staff detailed from departments and agencies Steering and review committee-Representatives, of- Legislative branch Employee organizations Private sector.. Consultants Industry Other governmental jurisdictions Advisory and liaison Bureau of Budget executive officers Civil Service Commission, Inter-Agency Advisory Group ,.,. .Government employee: organizations ,,,, ,.Other . B: Time schedA,le: '` Final report ready 1 to 2 years from, beginning of study, Approved For Release 2006/07/14: CIA-RDP84-0078OR002100110032-4 Approved For Release 2006/07/14: CIA-RDP84-0078OR002100110032-4 Approved For Release 2006/07/14: CIA-RDP84-00780R002100110032-4 OUTLINE BRIEFING - MR. JOSEPH WINSLOW 22 MAY 1966 I. INTRODUCTION A. Appreciate opportunity to discuss our position classification system -- your taking the time to make it possible. B. Your working paper -- 1. Does system meet needs? 2. Standards. 3. Maintenance of system. 4. Management participation. 5. Use as management tool. 6. Appeals. 7. Recommended improvements . C. Comm. Report -- December 1967 "... proper job classification is essential to" 1. Recruitment of qualified. employees. 2. Establishment of meaningful training. 3. Selection of quslifieed employees for promotion. 4. Payment of fair salaries. D. Assume these four are essentially the "need" of your first point. E. Hope to respond In the course of discussion. II. LEGAL A. DCI authority -- Section 8. 7Former3y Section l27 (a) Notwithstanding any other provision of law, sums made available to the Agency by appropriation or otherwise may be expended for purposes necessary to carry out its function, including-- Approved For Release 2006/07/14: CIA-RDP84-00780R002100110032-4 (1) personal ser .$, including personal services without regard to limitations on types of persons to be employed, B. Hope wW new legislation would Continue except CIA. C. Present system presents no particular problems -- may have a couple observations to make later. III. THE AGENCY SYS1EM A. Career Service System based and controlled by a framework of allocated positions (In between classified service and foreign service) 1. Pezmits underslotting and omerslotting-controlled conditions. 2. Competitive promotions and training assignments. B. Management participation -- close and continuous -- organizational structuring and. Career Service management. C. Classification techniques. 1. Evaluation and comparison with standards - internal and CSC. 2. Comparison with other Jobs - outside Agency. 3. Internal ranking. D. Maintenance 1. Continul.ng review of T/p's - annually or more often. 2. Surveys. 3. Individual audits . . Occupational coding - Based on CSC - Finer adaptations. Approved For Release 2006/07/14: CIA-RDP84-0078OR002100110032-4 Jr. SuPWWade evaluation. 1. Ranking. 2. Ce ariaaon. G. Scientific and P>s.tea-l. Schedule. 1. Used on P.L. 31.3 . Pay rates - W-16-17-18 range. H. Special Rate System. 1. Conformance to CSC rates. 2. Special situatieas Photograa netrists. 1. Pisy System of Classification Act. 1. Rates applied uniformly. 2. Step rate system. 3? quality step increases. 4. Saved rates. J. Use as Management, tool. I. Inherent in Career s'etam. Competitive Proaarotion$ -- CSGA 2. Average Weds control. 3. Review of organizations to reduce unneeded jobs when upgrad.ings considered - canpensation. Job int'ormation and advice to management on need for jobs and staffing. Approved For Release 2006/07/14: CIA-RDP84-0078OR002100110032-4 IV. Problems with the Classification Act. A. Advanced PtW positions. (sometimes does not s switti r Alternative - Wage ciasaif#Mation approach - not very acceptable. . Difficulty in CSC keeping standards up to date and understandable (might try bench mark positions) V. Conclusions. A. Basic system probably as good as arty-. B. With our flexibility no serious problem as long as pay is kept up to date. Approved For Release 2006/07/14: CIA-RDP84-0078OR002100110032-4 JAMES M. HANLEY. N.Y., CHAIRMAN DAVID N. HENDERSON. N.C. MORRIS K. UDALL, ARIZ. CHARLES H. WILSON, CALIF. WILLIAM D. FORD, MICH. PHILIP E. RUPPE. MICH. GLENN CUNNINGHAM, NEBR. JAMES A. MCCLURE, IDAHO EX OFFICIO: THADDEUS J. DULSKI, N.Y. ROBERT J. CORBETT, PA. ou.~c of eprezentatibeq,. SUBCOMMITTEE ON POSITION CLASSIFICATION OF THE COMMITTEE ON POST OFFICE AND CIVIL SERVICE WagCjington, B.CL. 20515' Honorable Richard Helms Director Central Intelligence Agency Washington, D. C. 20505 MAR 7 X966 Pursuant to section 8 of 1. Res. 209, the House Post Office and Civil Service Committee voted to conduct .a study of civilian position classification systems in the Executive Branch of the Federal Government. The study is to be undertaken during the second session of the 90th Congress. , Certain responsibilities l'or the conduct of the study have been assigned to the Position Classification 6ubcommittee, of which I on Chairman. The Subcommittee plans to conduct its assigned parts of the study in cooperation with the departments and agencies responsible for the administration of the various classification'pla'rs'and employee organizations having members subject to tie plans. The objective of the study is to determine whether the Federal position classification systems are meeting the needs of the Federal Government, as intended by the legislation establishing them; are well administered; are equitable to the employees affected, to the Government as an employer, and to the taxpayers. The study will require the Committee staff to inquire into the history and background leading to the establishment of each position classification system; the procedures and operations involved in the application of each system; the maintenance of each system; the views of administrators and employees concerning the usefulness and the adequacy and fairness of each system. It is obvious that to meet the responsibilities involved in a study of this scope, the cooperation and assistance of the departments and agencies and employee organizations will be needed. Therefore, I a- re- questing that you designate a person responsible to you to act as liaison with the Committee staff, in providing information and assistance on matters affecting your department, during the conduct of the study. Please notify the Committee as soon as possible who your liaison will be. Approved For Release 2006/07/14: CIA-RDP84-0078OR002100110032-4 I-A Notification should be directed to Mr. Joseph B. Winslow, Staff Consultant, Committee on Post Office and Civil Service, Room 207 Cannon House Office Building, Washington, D. C. 20515. The Post Office and Civil Service Committee desires to conduct the study in such a manner that the resulting findings and recommendations will form a sound basis for updating and improving Federal position classification systems to meet present and foreseeable needs of the Government. The cooperation and assistance of you and your agency as needed in the conduct of the study will be deeply appreciated. Sincerely, JA`.' 'S It. HANLB'Y, Chai rm