OFFICE OF LOGISTICS SIGNIFICANT ACCOMPLISHMENTS, FISCAL YEAR 1967

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R001900020023-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 10
• Document Creation Date: December 19, 2016
• Document Release Date: June 12, 2006
• Sequence Number: 23
• Publication Date: July 14, 1967
• Content Type: MF

Approved For Release 2006/06/12: CIA-RDP84- VF 619&gO,2O.O2 $ 56
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14 J U L 1967
MEMORANDUM FOR: Deputy Director for Support
SUBJECT . Office of Logistics Significant Accomplishments,
Fiscal Year 1967
1. This memorandum is for your information only.
2. Attached is a brief report of significant accomplishments
of the Office of Logistics (OL) during Fiscal Year 1967. In addi-
tion, we have continued to perform the routine and essential func-
tions to fulfill the mission of the Office.
3. From a management point of view, three areas of activity
are particularly worthy of note:
a. The Planning Staff, OL, has been reoriented toward a
continuing management review to insure that old methods and
techniques are discarded and new ones instituted as appropriate.
It is also reviewing, analyzing, and evaluating the OL operating
plan and programs in order to relate funds, manpower, and other
source requirements to Agency programs and objectives. This
combines, at a single senior point, the firstline responsibility
for budget planning and programming. Results of this new re-
sponsibility were of great value because this period saw a
steadily increasing workload in OL, while at the same time our 25X9
ceiling was reduced byEpositions.
b. The volume of worldwide construction activity continues
to increase, requiring commitment of more Agency engineers to
monitor major projects in widely separated areas of the world.
c. We are showing steady improvement in Agency procure-
ment controls, contracting procedures, and increased value
per dollar expended. There has been a reduction in the num-
ber of contract actions resulting from greater use of other 25x1
Government agencies' facilities such as MILSTRIP and FEDSTRIP.
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OFFICE OF LOGISTICS SIGNIFICANT ACCOMPLIS11ENTS
FY 1967
1. Significant Contributions to the Agency
a. Support Planning Team, Revolutionary Development
Program, Vietnam
I IChief, Supply Division, OL, was
the senior mem er of the Support Planning Team on TDY to
Vietnam. In coordination with the Vietnam Station, this team
developed support programs and related management controls
for FY 1967 and FY 1968 to measure the resources required to 25x1
carry out the Revolutionary Development Program for these
periods.
c . Em-
ployee Parking Committee
At the request of the Deputy Director for Support (DDS),
OL established and chaired an Agency employee parking commit-
tee. Its membership included representatives of the Offices
of Logistics, General Counsel and Personnel, as well as the
Directorates of Plans, Intelligence and Science and Tech-
nology. The committee report of findings and recommendations
has been submitted to your Office.
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e. Snow and Weather Emergency Plan
A detailed snow and weather emergency plan was developed
for the Agency. This plan was operational during the winter
of 1966-1967 and proved effective.
f. Cost Reductions
Cost avoidance or reductions through negotiated effort
for FY 1967 are projected at $1.9 million. The benefici-
aries of these reductions were the Offices of each Direc-
torate. The cost reductions were arrived at on the basis
of estimated and/or published prices versus actual prices
after negotiation with the vendors. Current estimates
distribute these savings as follows:
DDS&T
DDI
DDS
DDP
.$530,000
186,000
707,000
487, 000
25X1
h. Executive Dining Room
Responsibility for operation of the Executive Dining
Room was transferred from the Office of the DCI to OL,
effective 1 duly 1966. A special ::\ind has been established,
out of dining room funds, to cover maintenance and related
costs which previously.were charged against the Logistics
Services Division, OL. Also, monies have been set aside to
maintain liquidity in membership deposits and a fund es-
tablished for equipment replacement. 25x1
i. Tem orary Du'cy Assignments
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j. Leased Electronic Circuits Budgeting
A management analysis was completed recently relative
to certain leased electronic circuits and facilities which,
historically, have been budgeted for by OL. The majority
of these circuits are utilized for encrypted transmission
of information. The study resulted in a recommendation,
which has been approved by your Office, that budgetary re-
sponsibility for these items be transferred to the Office
of Communications, with the exception. of service which is
customer related. Assumption of budget. respons.ibilities,"
as outlined above, contributes to the fulfillment of,
Agency responsibility for program budgeting.
2. Significant Management Accomplishments Within OL
a. Progress in Automated Systems
We-have designed, with the cooperation of SSS/DDS and
the Office of Computer Services, and are now testing an
interim, Automated Contract Management System. This
System will answer our immediate requirement for current
contract information and more meaningful reports. In
addition, it will provide a data base which can be ex-
panded for use under the more sophisticated Support
Information Processing System (SIPS) now being designed
by the SSS/DDS. This System is independent of the DDS
Management System and is under the operational control-
of OL. Additionally, in coordination with the SSS/DDS,
OL is developing several Automatic Data Processing (ADP)
subsystems, including requisitioning, warehousing, stock
management, transportation, finance (property related),
and procurement.
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b. Construction of the Printing Services Building
This building is being constructed at the Headquarters
Building site and conforms to the same architectural de-
sign. For the first time in Agency history, its printing
facilities will be housed in a building designed specifi-
cally for a printing operation. Occupancy of this building
is scheduled for early FY 1968.
c. New Modular Packing Technique
The development and adoption of a new modular packing
technique has been most successful. It consists of pre-
formed, molded, polystyrene containers for fragile and
critical items and has resulted in numerous advantages.
This "cocoon" method of packing has significantly reduced
damage in shipment and transportation costs. In addition,
it offers labor savings in packing, a smaller shipping
unit, and satisfactory long-term safe storage.
d. Telephone Service and Facilities
Telephone service requirements Continue to increase.
Additional tieline facilities were created and, at our
request, the C&P Telephone Company installed a new 1100
pair cable to improve facilities and provide alternate
routing for Agency service. Telephone service to the
DCI's residence was improved, and special security
measures were installed. Interconnection of the Agency
KY-3 system with the Washington Secure Voice Network is
being accomplished. Dial tieline facilities are being
completed between the Agency secure voice system and the
US Air Force and VOCOM secure voice switching systems.
When completed early in FY 1968, this interconnection
with VOCOM will permit Agency K_Y-3 users to go worldwide
on a secure basis.
e - Training
At the cost of 11,536, OL placed 149 individuals in
Ill different internal and external training courses, in-
cluding 1.6 who attended Military Command or Senior Manage-
ment Courses. Of particular satisfaction was the expansion
of the ADP training. A total of 53 employees attended 23
courses in ADP at a cost of $2,741. Forty-'four employees
participated in six_ runnings of the course entitled Support
Services Review: Trends and Highlights. Six Support Ca-
reer. Trainees were acquired. and were given OL orientation
by rotation through the divisions
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g. Awards and Recognition
Pour hundred and fifteen Logistics careerists, including
Wageboard as well as GS positions, were promoted during this
period. This figure is somewhat high because the spring 1966
promotion review carried over into FY 1967 before those ac-
tions were made effective. Twenty-four employees were granted
Quality Step Increases. Two employees were awarded the Intel-
ligence Medal of Merit, one the Certificate of Merit,- and one 25x1
was awarded both the Certificate of Distinction and the Cer-
tificate of Exceptional Service. Nine employees received 25x1
awards ranging from $15 to $125 as a --l-L submitting
suggestions which were adopted. The wards Program
honored four employees of the or superior
performance., and twelve Unit war s were issued. Cash. awards
ranging from $25 to $100 were made.
i. Personnel Staffing 25X9
(1) In January 1967, OL vised that a reduction in
ceiling from ositions to .ositions would be effected 25x9
not later than June 1967. Through careful distribution of
reductions, these positions were identified and deleted and,
where necessary, personnel reassignments were eff At
the close of FY 1967, the OL on-duty strength was This 25x9
figure included 10 clerical personnel assigned from e Office
of Personnel pool for strength purposes only. tion to
those employees assigned directly to OL, anothe~ogistics
careerists are serving in positions outside OL. 25x9
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(2) The 1967 summer rotation pattern has been completed
and involved the transfer of 73 Logistics employees either to
or between overseas posts during the fiscal year. Initial
steps are being taken at this time to plan and implement re-,
assignments for the summer 1968 rotational period. Approxi-
mately 56 employees will complete overseas tours and will
be eligible for rotation to the United States.
(3) During FY 1967, 88 Logistics employees resigned and
109 new employees entered on duty.
(4) During the same period, 20 employees retired and 24
obtained approval for retirement extensions. In conjunction
with current emphasis on preretirement counseling, approxi-
mately 200 Logistics employees have been interviewed indi-
vidually in connection with both the CIA and Civil Service
retirement systems during the past year. Currently, 61
Logistics employees are eligible to retire.
j. Reimbursement to Other US Government Agencies
Through the joint efforts of OL and the Office of
Finance, the concept of "constructive evidence of receipt"
was adopted, and, effective 15 December 1966, all inter-
departmental billings resulting from MILSTRIP/FIDSTRIP
transaction's are being paid upon receipt of billing.
Payments are subject to adjustments by the billing agen-
cies upon identification and verification of receipt by
the Agency.
k. Teletypewriter Paper Stockage
The requirements for teletypewriter equipment utilized
by the Agency, including quantity and color of duplicate
copies desired, resulted in OL stockage of approximately
30 types of teletypewriter paper. Standardization actions
during the past three years have resulted in current Agency
stockage of only 18 types of paper. This number will be
further reduced when present stocks of nonstandard items
are exhausted. This results in reduced storage space re-
quirements, fewer procurement and receiving actions, and
lower inventory control costs.
1. Liaison with Operating Division and Staff Logistics
Officers
Weekly liaison contacts are made with operating divi-
sion and staff Logistics Officers to ensure timely support
on the part of OL.
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3. Significant Aeconrplishments Within the Logistics System
a. Real Estate and Construction Activities
b. Space Utilization, Renovation Design, and Modification
Space requirement problems continue to be vexing. Reno.25x1
vation and modification were performed in 28 areas in the
Headquarters Building and in 11 Agency-occupied buildings
in the Metropolitan area. Additiongll-ir_ znr~no
c. Computerized Ph ototypesettin
The Office of Logistics developed a method of computer-
assisted phototypesetting in which a completely formatted
page is produced without the conventional compo.ing room
operations. It was principally designed for the printing
of National Intelligence Surveys, of which 31- sections have
been produced to date. This system was also designed to
accept machine language tapes furnished by the customer
component as a byproduct of normal manuscript preparation.
The first Logistics stock catalog was printed by this
method in June 1967, and other applications will follow.
e. Purification of Agency Stocks
During the past 12 months, purification of Agency stocks
has been accomplished by deleting 9,500 stock numbers on non-
moving, obsolete, and nonstandard items.
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h. Utilization of Excess Materiel.
A continuous review of lists of materiel declared excess
by other. Government agencies has resulted in OL obtaining
considerable quantities of desired items at a relatively low
cost. Through May of FY 1967, we have acquired excess mate-
riel priced at $6,851,927 for only $3.2,751 (packing, hand-
ling, and transportation charges), or a cost avoidance of
$6,509,176. Materiel obtained included such items as para-
chutes, ordnance, 1i50,000 yards of blanket material, elec-
tron tubes, and an aircraft engine.
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i. Contract Procurement
Final FY 1967 statistics on overall Agency procurement 25X1
are not yet available. The trend indicates a higher dollar
volume, but f complex contract actions. An
example i hich warranted special handling
and attention in the nu be of contracts involved totaling
approximate
j. Issues of Excess Agency Property
I IY 1967, Agency excess property, amounting to
was issued to Agency components without cost.
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