SIGNATURE BY THE DIRECTOR OF ROUTINE RETIREMENT LETTERS TO AGENCY EMPLOYEES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R001400120035-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 14, 2016
• Document Release Date: March 18, 2003
• Sequence Number: 35
• Publication Date: September 14, 1966
• Content Type: MF

~'~` ~~j
Approved For Release 20 1I~CI1P~J-00780R00140012 /6-~
_ ONLY 14 SEP 1966
MORANDUM FOR : Assistant Deputy Director for Support
Signature by the Director of Routine Retirement Letters
to Agency Employees
REFERENCE : (a) Memo to Ex Dir-Compt. fr ADDS, Same Subject,
(b) Memo to Ex Dir Same Subject, STAY
1. This memorandum submits a recommendation for your approval. This
recommendation is contained in paragraph 7.
2. We have been asked to comment on the proposed procedure suggested
in reference (a) concerning the signature to routine retirement letters to
retiring Agency employees. Reference (a) proposes that these retirement
letters be signed by the Deputy Directors or the Executive Director- Coxnptroller
except for employees GS-15 or above. individuals with 25 or more years of
Federal service, and other special cases recommended by the Director of
Personnel.
3. We strongly urge that there be no change in the present practice and
that the letters continue to be prepared for signature by the Director. This
practice has been in effect for many years and we have had many opportunities
to observe the reaction of Agency employees who receive these letters. It appeal's
to be a fact that these letters from the Director have had a tremendous impact
on the individuals concerned and we have learned that many of our employees
have arranged for the letter from the Director to be framed. For this reason,
we have made every effort to deliver the letters unfolded. It should also be
noted that in many of these cases, the letter from the Director is the only
personal form of recognition received by the individual concerned. While a
letter received from a Deputy Director or the Executive Director-Comptroller
would doubtless have significance for the retiring employee, it would represent
something considerably less than a letter received from the head of the Agency
for whom the individual has worked. usually during the prime and twilight years
of employment.
4. One other observation is submitted. In view of his long Agency
experience, the present Director's signature to retirement letters is perhaps
of special significance to a substantial proportion of the present employee
body. Not only is he better known by many Agency employees, but he, hin self,
I f T q A T I V E
Approved For Release 20d (T: e1, NRPj,qA p8 OR001400120035-8
4 F-
 A 1f l T ATI E
Approved For Release
jfgY80 ROO 1400120035-8
CM
knows many of the employees retiring. Since his appointment, we
observed that he has added his own personal touch to letters to retirees he
knows personally, e. g. , addressing them by their first names and ae e_li:.og
handwritten notes-and this without regard to OS grade.
5. We feel we must also comment on the stettemen in
reference (b) concerning the extent to which it was known that the Director in
past years did not actually sign the letters of retirement. As far as we are
concerned, the fact that the Director authorized someone else to sign his
name was a carefully guarded practice and most Agency employees really
believed that the signature to the letter was in fact personally affixed.
6. With regard to the apparent fear that the signing o:' approxin)ately
100 retirement letters per year will constitute an unreasonable chore, it is
pointed out that we already have the mechanical means to ? o this suwc
whatever controls the Director would wish.
7. It is recommended, therefore, that no change be riade and that the
cor nendatory letters of retirement continue to be prepared for the signature
of the Director of Central Intelligence.
/s1 Emmett D. ,ehols
linzxnett D. Echols
Director of Personnel
The recommendation in paragraph 7 is approved:
Alan M. War eld
Assistant Deputy Director
for Support
Distribution:
0 _ Return to D/Peree
DIXS
1 - C/RB
i C/FSD
I - D/Pers (w/held)
AT OP/BSD/ pproved For Release 2003/05/27 : CIA-RDP84-007 1400120035-8
 9 Sept 6,6
Approved For Release 2003/05/27 : CIA-RDP84-00780 R001400120035-8
F:nr I request I
asked Helen to check the status
of the paper re sub j which he
talked to Bertha about yesterday .
Approved For Release 2003/05/27 : CIA-RDP84-00780 R001400120035-8
 Approve
Approve
DATE
?)PAV / fq CIA-RDP84-0078OR00I
O.rf ie_
TQ,
IVIx.
ROOM NO.
BUILDING
REMARKS:
Attached is a proposed response to
Colonel White regarding who should
sign retirement certificates. I've made
no effort, of course, to touch base with
Personnel on this, and you may want to
get Emmett's reaction.
FROM:
ROOM NO. BUILDING
EXTENSION
For Release 2003/05/27: CIA-RDP8
-00780R001
1 FFEB ORM 55 24 I REPLACES FORM 36-8
WHICH MAY BE USED.
STAT