PROCEDURES FOR OBTAINING APPROVAL FOR GS-14 AND ABOVE POSITIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R001400030011-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 16
• Document Creation Date: December 14, 2016
• Document Release Date: November 21, 2002
• Sequence Number: 11
• Publication Date: July 6, 1966
• Content Type: MF

Approved For Release 2003/02/27 : CIA-RDP84-00780R001400030,
F I L E
6 July 1966
MEMORANDUM FOR:
Deputy Director for Intelligence
Deputy Director for Plans
Deputy Director for Science and Technology
Deputy Director for Support
SUBJECT :
Procedures for Obtaining Approval for GS-l1 and
Above Positions
REFERENCES
a.
b.
Memo f r DDCI dtd 29 Jun 66, subject:
of FY 1967 Position Ceilings
Memo fr D/PPB dtd 5 Jul 66, subject:
Allocation
Upper
Level Position Authorization
1. Referenced memoranda established your Fiscal Year 1967
ceiling for positions in GS-14 and above and indicated the need
for interim procedures for controlling these ceilings. Such
interim procedures are provided in the attachment.
2. I realize that these new procedures are being imposed
rather suddenly and that there may be some problems in adjustment.
If you encounter undue problems in applying them in any particular
case, I hope that you will bring the problems to my personal
attention.
25X1
Director of Personnel
DD/S Distribution:
1 Ea to: Acting D/CO, D/F, D/L, D/Pers,
DMS, D/S,JTR, SA-DD/S
I - DD/S Subject ,,,?'
*"For your use."
Group I.
Excluded from automatic
Downgrading and
S-E-C-R-E-T Declassification.
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 Approved For ReleasfAY1 t1A'6DP84-007808001400030011-4
1. A memorandum requesting an increase in GS-l4 and above positions must
be prepared by the requesting component and forwarded to the Director
of Personnel through the Deputy Director concerned or the delegated
staff element charged with central personnel management. This memorandum
should include appropriate justifications for the request as well as.the
following item:
a. The identification of comparable level positions for offsetting down-
grading within the requesting component or a statement that, offsetting
downgrades will be identified by the component prior to formal estab-
lishment of the new or upgraded positions; or
b. Failing a. above, the requesting component must certify that off-
setting downgrades are not possible, thus recognizing that approval
of their position request will require special action by the Deputy
Director as described in paragraph 2b below.
2. The Directorate concerned will take the following action:
a. Review, comment, and concur in the requesting component's memorandum;
and
b. If offsetting downgrades have not been identified by the component
making the request, or the component foresees no possibility of off-
setting downgrades in the immediate future, the Deputy Director
concerned will:
(1) Decide whether to apply any unused portion of his Directorate's
GS-l4+ and above allowance to accommodate the request, or
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(2) Identify comparable level positions from other components in
his Directorate for downgrading to provide the necessary offsets.
(3) If the Directorate allowance for GS-14 and above positions is
fully obligated and the Deputy Director cannot immediately
identify offsetting positions to be downgraded with the entire
Directorate, the request may be forwarded to the Director of
Personnel for classification review by the Position Management
and Compensation Division (PMCD) and staff guidance as to positions,
which in his judgement, can be downgraded to accommodate the
request.
3? Upon receipt of the requesting memorandum, the PMCD will conduct position
classification reviews and forward their findings to the requesting
component through the Director of Personnel and the Deputy Director con-
cerned.
a. If upon completion of the PMCD review, new higher grade positions
or upgradings are considered warranted and provision has been made
for their formal establishment by use of unused portions of the over-
all allowance of the Directorate or by offsetting downgradings, PMCD
will issue an appropriate Form 261 and the transaction is complete.
b. If upgradings are in excess of the Directorates allowance and are not
offset by comparable downgradings, the Director of Personnel will
advise the Directorate of a tentative classification approval. In
this regard, the Director of Personnel will provide staff guidance
to the Deputy Director concerned by specifically' listing positions
in the requesting component (and/or other components of the Directorate)
which, based on the PMCD review, could be downgraded to accommodate
the request.
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4+. Upon receipt of the advice described in paragraph 3b above, the Deputy
Director concerned should examine those positions identified for possible
downgrading and take action as stated in a., b., or c. below, as ap-
propriate:
a. Instruct the Director of Personnel to effect specific downgradings to
complete the transaction.
b. Defer action on the request until such time as upper grade position
allowances may become available in his Directorate as a result of
organizational changes, reassignment of personnel, or for any other
reason. Proposals that cannot be accommodated by such means during
the year would normally be included and justified as part of the
succeeding year's office estimate for personnel services. These
positions may then be granted upon receipt of the Bureau of the
Budget's approval of the Agency submission of requirements.
c. Request an increase in the Directorate's allowance for positions in
GS-14 and above. Such requests should be forwarded through the Office
of Planning, Programming, and Budgeting to the Executive Director-
Comptroller for action and should be accompanied by appropriate justi-
fication including the findings and recommendations of the Director
of Personnel. It should be recognized that increases in Directorate
allowances normally will be granted by the Executive Director-Comptroller
only in those instances where new or revised programs resulting in.
increased Agency allowances are approved by the Bureau of the Budget
during the year.
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F I L E
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