INFORMATION PROCESSING STAFF - OFFICE OF PLANNING, PROGRAMMING AND BUDGETING (PPB)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R001200200002-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 8
• Document Creation Date: December 14, 2016
• Document Release Date: August 19, 2002
• Sequence Number: 2
• Publication Date: December 9, 1966
• Content Type: MFR

Approved For R+61
MEMORANDUM FOR THE RECORD
SUBJECT: Information Processing Staff - Office of Planning, Programing and
Budgeting (PPB)
25X1 1.
to discuss 1 ADP training; a long
range ADP plan for the Agency; and (3) a proposed statement of missions and
functions for the CIA Information Processing Staff.
2. There was some rather sharp criticism among the group of what
they considered to be a failure on the part of the Office of Training to be as aggres-
sive as it should .have been in developing an in-house capability to offer ADP train-
ing courses. I said that I did not necessarily feel constrained to rise to the defense
of the Office of Training but I felt some of the comments made might be reflective
of some lack of complete understanding of OTR's role. I said the Office of Train-
ing has no authority and no obligation to develop training courses on its own
initiative. It is my understanding the Office of Training was established in CIA
to develop training programs in areas directly related to the Agency's mission and
functions and to offer courses in subjects which we can not obtain anywhere else.
This explains the emphasis in the Office of Training upon clandestine trade craft
and intelligence production. Moreover, with specific reference to ADP training
the attitude of the previous management in the Office of Computer Services had
been to discourage training in any breadth and depth among the Agency population
but to reserve it for the technicians and people directly involved in the ADP world.
If we are going to expect the Office of Training to develop courses in the ADP field
it would be necessary for them to be provided with specific guidance and a definition
of requirements. I said that I thought it was rather unrealistic to expect OTR to
develop instructional competence in the absence of guidance. As far as I know we
still do not have complete agreement even among those present about exactly what
kind of training we should be prepared to offer. I asked whether I knew
what had happened to the report of the ' and I said that I
didn't know but agreed to follow up. I calle ater in the week and
found that there had apparently been some misunderstanding or breakdown in the
communications between him and Chuck Briggs. Briggs had assumed that the report
25X1 had gone forty as waiting to receive some last minute comments
25X1 from Briggs. agreed to call Briggs and see if he couldn't get this paper
moving again.
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3. There was some discussion of the proposed as opposed
to or in comparison with a proposed course being considered for offering by
25X1 Inasmuch as we can't do anything about
25X1 entering into a contract wit ntil after the 31 January, it was agreed that
25X1 the , which will be offered twice between now and then, should be
evaluated to see whether it provides a reasonable substitute or might be modified
in such a way that the need for a course could be eliminated.
4. There was some discussion of the After-Hours Off Campus Program
of American University and some rather harsh judgments about the instructional
capability of some of the teachers were voiced. The group agreed that if these
courses are going to be offered at the Agency we should make some effort to ensure
that we are satisfied with the level of instruction. We also agreed that we should
arrange with the Registrar in OTR for some systematic way of obtaining objective
course evaluations, particularly if employee participation is to be sponsered by the
Agency.
25X1
5.1 Indicated that we have a requirement to develop a five
year ADP plan for the Agency. This plan will be for Internal Agency Use Only at
this time and instructions for its development will be distributed early next week
with the idea that it can be developed in parallel with responses to the 1968 to
1973 program call.
6. The group did not get around to discussing the mission and functions
of the Information Processing Staff until about three or four minutes before I had
to leave to attend a meeting in Mr. Bannerman's office buti old me
later that he now had agreement from the others present with everything except
the dollar limitation on equipment acquistion. A copy of the proposed, and now
apparently agreed upon statement, is attached.
Chief, Support Services Staff
C/SSS/DDS:RHW:gf(8 Dec 66)
Distribution:
Orig - DD/S Subject
1 - DD/S Chrono
1 - RHW
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 Approved For Release 2f IA-RDP84-00780 R001200200002-7
23 November 1966
25X11 MEMORANDUM FOR: Charles Briggs'
SUBJECT Meeting of Directorate Information
Processing and ADP Coordinators
1. Attached is a redraft statement of mission and function for
the Information Processing and ADP Staff of OPPB. I should
like to have your views on this statement at a meeting of the
directorate coordinators on Wednesday,. 30 November at 1500 in
my office ( 6D 5311).
2. If time permits, we may discuss.briefly activity on
the ADP training front and A _request we've received from top
'rr% 1orr~nw,+ rev. - I--- .>..~,.,,., Arvr _I___
Chief, In orma on Processing taff
Office of Planning, Programming and Budgeting
25
Attachment: As stated above.
Distribution:
1 each Addressee w/att
1 - OPPB (IPS) Chrono w/att
1 - OPPB (IPS) Subj w/o att
GPPB/IPS ap (23 Nov '66)
25(1
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 Approved For Release 2003/04iA-RDP84-007808001200200002-7
Agency notice "'Agency Policy on Information Processing
and ADP'', 25 July 1966, provides that an Inforrhation Processing Staff
will be established in the Office of Planning, Programming, and
Budgeting to assist the Executive Director-Comptroller. The
responsibilities and functions of this Staff are as follows:
1. Agency-Wide Responcibiljties
a. To represent the Agency in Government-wide ADP
activities, including the Interagency ADP Committee, and in relation-
ships with the Bureau of the Budget, General Services Administration,
Department of Commerce, and other executive departments in
carrying out the Government ADP Management Program.
b. To function as the principal Agency point of contact
on ADP matters when an Agency position, in contrast with a,Director4te'
or component position, is required in dealings with non-government
ADP organizations such as private industry, educational institutions,
and research organizations.
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2. rte ff Suoport
The Information Processing Staff will provide staff support
to the Executive Director-Comptroller, with the assiotance of the
Information Processing Coordinators of each Directorate, in the
following areas:
a. Qporatioras
--Prepare recommendations on priorities for
continuing and new requests for ADP services.
--Promote maximum sharing of ADP equipment,
machine time, and services throughout the Agency.
--Establish reporting procedures to provide.
information on ADP and computer center operations
for top management.
--Undertake studies for new ADP applications
which involve components of more than ono Directorate.
--Analyze the Agency's total ADP applications
in terms of total Agency requirem ants, resources,
development and effectiveness.
--.Recommend changes in Agency MD? activities
as appropriate.
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b. Program P.lanni and Budaetin
--Monitor Information processing, azd ADP
activities and provide contiguous assessment of progrees
and costs in concert with the program planning and
budgetary review processes.
--Review and snake recommendations on sigrnificant
new ADP systems applications, including research
and development programs which relate to the ADP
field.
c. Equipment and Services
'--Revievv and make reeommendationa to the
Executive Director-Coxaiptroliler on proposals and
contracts foa~ghe acquisition of any new computer
configuration and for ADP equipment, studies and
softwear whose annual rental or total cost exceeds
$25,000.
d. Personnel and Training
--Encourage the development and analyze the
effectiveness of ADP familiarization programs for
Agency managers and analysts.
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-Review total Agency parsomnel requirements
for ADP activities and monitor recruitment, place-
ment and development of perso.,=el in ADP assignxrreits.
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