PROCUREMENT REIMBURSEMENT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00709R000400070203-7
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: June 6, 2001
• Sequence Number: 203
• Publication Date: February 4, 1947
• Content Type: MF

Aaarove or Release 2001/09/Oa: -RDP84-007090000400070203-7
OGC Has Reviewed
4 February 194',
MEMORANDU FOR EX aCUTIVE OFFICER,
CONTACT flRANCH
Sub5e r; t i Procurement Reittbursemil t
1. In &eeordrunee with our ce nvt rsations I am roturfl-
in the enclosed two expense accounts IiuppOi'ting claims for
reimburse er:t your office for dispoiaition. I am also
enclosinr copy of a memorandum from this Assistant Chief,
- 'nanca D;i ^iof on, for your Information,
2. t I th, rt, spe c t to who c:lsim fo'r r?irbursomnt by Mra
wc; see no objection to paying reimbursement from
the pelt,, cash fluid r entio.ned in the memorandum of the
:r. ';'lie otlheL I4= irivolvrvng a charge of 055.04 for
subscription to :r' feranco books arisep, we understand, out
of the problems In opening a local 3ffice. It is our undeer-
standine t"at in tho Putura such subscriptions will be made
t1-rough r 0 E;u1ar ;)ro ourement channola, uiid that no such
claim frcz individuals for ree:Lmburaement will bo made; .also
the reasc3na fo t:ai s is that operational naoeaai t1 required
.redlatc procurement tvh c: i could not be donne through channels
without ondw-Lgeriug the security of the office involved. Sineo
thin raq.. sal t:iork was made b the individual for security reasons,
this office h&8 no objection to reimburseruznt of trio item froxa
unvouebarod funds. Roweveer, you will notice that in special
Funds HaEulation No. 1, dated 21 O tober, paragraph 2?5($e)D
it is prcvided that expenses for this type of procurement
sill not be reiaiVursed iron unvouahex4ud funds without the
pri::: approval of the Chief # Servic6a Division. It will
be necessary, therefore, to request the Chief, Servicts
Divisionv to give retroactive epprova L to the item in ques-
tion. Such retrosketive approval will be given only in ex-
treme ce.s*a, and in. the future care should be taken to got
proper c? earance' on unvouchered procwtement in accords ice
with regulations. After teach approvals. iv obtained; the voucher
then must be processed in accordance irith paragraph" 4.2 of
Special :Runde Rogulstions No. 1, erhic).i requires approval by
the Chie of t1ui branch involved. Bilriae no project or
allocation of f%anda exists, it will bps necessary to clear
Approved For Release 2001/09/03 : CIA-RDP84-00709R000400070203-7
 s
Approved For R VQ9/03 : CIA-RDP84-00 R000400070203-7
Executive Officer,
Contact Branch
the vouckser through the Executive for xereonnel and Administra-
tion, and then have it, approved by the Assistant Director for
operations. Min ccmp].icatad procedure will be necessary be-
caiuse, as wa4 e::p1a1 zed to you at our meetings the Regulations
were drawn to Lui.rd apocifie&lly against -uraintro11ed procure-
enz,nt by 2ndividualn on their own initiative, We Underat
t it your iraterr,: al controls now ofioctiveely prevent such
occurrences, ar,rd no further reimbursjement steams of wia
nature te