REVIEW OF CIA MESSAGE PROCEDURES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00499R000600040153-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 12, 2016
• Document Release Date: April 10, 2002
• Sequence Number: 153
• Publication Date: April 15, 1966
• Content Type: MF

Approved For Release 2002/0 :aC AARDP84-0049980 600040153-8
15 APR 1966
MEMORANDUM FOR: Executive Director-Ccmptrofer
SUBJECT : Review of CIA Message Procedures
1. This memorandum is for information only.
2. The Study Group organized per your memorandum of
2 March 1966 was reconvened for the purpose of establishing
procedures which would insure that copies of messages
distributed in CIA would show Agency distribution.
3. One important problem which was surfaced is the split
responsibility for selecting. messages for the DCI 'and other
key officials in the Agency. The Cable Secretariat selects
messages based on his responsibility as defined in Headquarters
Regulation 0 The Senior Duty Officer, Operations Center,
reviews all the Special Intelligence messages plus the advance
copy of regular messages sent them by the Cable Secretariat
and selects, reproduces and distributes selected messages to
many elements of CIA. These copies do not show distribution.
4. Attached are procedures adopted by the Study Group to
correct the several problems encountered. These procedures
will accomplish the following:
a. Insure that copies of Agency and non-Agency messages
selected for the DCI and other key officials will show
internal Agency distribution.
b. Eliminate duplicate distribution of the same message.
c. Eliminate duplicate reproduction processes by the
Cable Secretariat and the Operations Center.
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d. Insure that the Operations Center and the Cable
Secretariat have knowledge of the criteria used by each
other for selecting messages for the DCI and other key
officials.
5. These new procedures v-M
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Attachment
Distribution Procedures
Distribution:
Orig. & 1 - Addressee
1 - DD/P
1 - DD/I
2 - DD/S
1 - DD/S&T
1 - D/CO
1 - OC-S/C Chrono
1 - Cable Secretariat
OC-S/C/I abe/l5April1966,I
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PROCEDURES FOR DISTRIBUTING MESSAGES-
TO THE DCI (INCLUDING THE DDCI AND EX DIR)
NON-AGENCY REGULAR MESSAGES
Cable Secretariat will continue to tube copies of every
message (except EXDIS and L]}IDIS) to Operations Center as
advance distribution.
When Operations Center "selects" a message for immediate
distribution to the DCI and other key officials they will
inform the Cable Secretariat. Cable Secretariat will make
appropriate dissemination and effect delivery of the message
on an expedite basis to the DCI and other addressees. The
complete distribution will be shown on all copies.
Cable Secretariat will continue to distribute to all
elements of CIA. Messages distributed to the DCI will also be
distributed to the SDO so that the SDO will know which messages
have been sent to the DCI.
REGULAR DDP MESSAGES
Cable Secretariat will distribute DDP messages as in the
past. Except for certain messages the dissemination of which
is prescribed and limited, messages distributed to the DCI will
also be distributed to the CSDO (Operations Center) who is
responsible for briefing the Director on DDP matters.
Cable Secretariat will continue to issue one or more "tempo"
copies of incoming high precedence messages to the action addressee
during regular working hours, or to the CSDO when other offices are
closed. The CSDO or the action addressee may instruct the Cable
Secretariat to distribute the message to the DCI. The same proce-
dures apply to DDP Intel messages. In addition a sanitized copy
of Intel messages is delivered to the SDO.'
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NON-AGENCY SI MESSAGES
CIA SI MESSAGE ADDRESSED TO THE DDI
The Signal Center wil], continue to provide 15 copies to
the Operations Center and 7 copies to the DDP. (One copy of
NSA messages also goes to FMSAC/DDS&T.)
OCR/DDI will continue to assign distribution for the DDI
and. DDS&T.
Operations Center will continue to "select" hot items, have
them reproduced in the 7th floor reproduction center on a form
shoving distribution. Operations. Center will distribute to DCI
and other senior officials.
CIA SI MESSAGES NOT ADDRESSED TO THE DDI
Signal Center will deliver 7 copies to DDP/F]1 during regular
working hours. When FID is closed the Signal Center will deliver
the copies to the 7th floor for the CSDO. FID or CSDO will assign
distribution and distribute copies.
OSA MESSAGES
OSA assigns distribution, reproduces and distributes copies of
OSA messages. It is OSA's responsibility to select messages for
the DCI. All copies show distribution. '
PRESS REPORTS
Operations Center will select items for the DCI. When necessary
they will have these items reproduced in the 7th floor reproduction
center on a form showing distribution. Operations Center will
distribute.
ADVANTAGES TO THIS PROPOSAL:
Avoids duplication in reproduction processes.
Avoids duplicate distribution of same message.
Insures that distribution information shown on cables is
complete and accurate.
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The fact that Operations Center and Cable Secretariat
see which messages the other has selected for the DCI will
promote uniform standards for distributing messagei (each
person having some of this responsibility should be informed
,of criteria used by others).
Informs morning briefing officers of material reviously
sent to DCI so that they can avoid duplication and/or obtain
background information.
DISADVANTAGES:
Places additional "crash" requirements on Cable Secretariat.'
Could acid delay in reproduction of certain messages when
they must compete with other urgent messages. However, this
should be offset by gains in those cases when the Cable Secretariat
identifies a message which requires rapid distribution and begins
processing while the message is being screened in the Operations
Center. This should occur frequently as each becomes more
knowledgeable of the criteria used by the other.
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