AGENCY PROCEDURES FOR HANDLING MESSAGES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00499R000600040147-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 12, 2016
• Document Release Date: April 10, 2002
• Sequence Number: 147
• Publication Date: March 22, 1966
• Content Type: MF

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Approved For Relea2002/05/0? CIA i -RDP84-00499R0006, 40147-5
22 March 1966
25X1A
14ORANDUM FOR: Chairman, Study Group
SUBJECT: Agency Procedures for Handling Messages
REPORT OF WORKING GROUP
Cable Secretary
FI/D/DD/P
FI/DD/P
OSA/DD/S&T
OCR/DD/I
NPIC/DD/I
OC/DD/S
OC/DD/S
1. The Working Group was convened on 11 March and net
several times thereafter.
2. We have attached a draft of a report listing changes
which we recommend. Some of the changes could take place
immediately, others would require considerable time in order
to avoid the destruction of stocks of forms on hand.
25X1A
Attachment
Draft of Recommended Changes
Approved For Release 2002/05/09 CUJ4DP84-00499R000600040147-5
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,"O AI DUM FOR. Executive Director-Comptroller
SUBJECT : Review of CIA Message Procedures
1. As requested in your Memorandum of 2 Mr ch 1966, a Study
Group was convened for the purpose of reviewing procedures for
processing CIA messages. Representatives of each Directorate
participated in the study, and our conclusions are presented in
the attached paper.
2. The Study Group confined itself to (a) review-ring procedures
used among the Directorates for numbering and identifying Agency
messages and (b) examining methods for showing transmitting and/or
receiving times on messages. Some of the changes recommended by the
Study Group can be accomplished immediately, others will require a
period of months. Both the Cable Secretariat and the Signal Center
axe currently considering the use of automatic processing equipment,
and if such equipment should be used still further improvement in
formating and positioning of essential data could be made.
3, The Group reviewed the processing of CIA messages. Messages
from other departments and agencies are formated by the originating
office, look different from our messages, and for the most part
cannot be changed in CIA.. CODIB is the USIB Committee concerned with
document processing in general, including such header control as
number and identification from the inter-agency standpoint. Possibly
some standardization in message numbering and formating could be
effected through them.
4. It is recommended that the findings of the Group be approved.
It is also recommended that the changes being made to facilitate
message identification be disseminated to all levels within CIA.
The Director of Communications is prepared to arrange briefings for
individuals or groups interested in the handling of CIA messages.
25X1A .
Attachment
Conclusions
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