REPORT OF CABLE SECRETARIAT OPERATIONS FOR 1963

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00499R000600020099-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: July 17, 2001
• Sequence Number: 99
• Publication Date: January 16, 1964
• Content Type: MF

Approved For Release 2001/08/01 : CIA-RDP84-00499R000600020099-1
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MEMORANDUM FOR : Mr. Kirkpatrick
1 6 January 1964
SUBJECT : Report of Cable Secretariat Operations for 1963
1. Cables Processed
a. A comparison of the Cable Secretariat workload for calendar year
1962/63 shows the following:
1962
1963
Numerical Diff.
% Diff
.
No.
CIA IN cables
198,875
229,965
31,090
,L
15
No.
CIA OUT cables
'
75,897
84,006
8,109
4-
11
No.
TD
s
15,913
20, 279
42366
4.
27
No.
Miscl Items*
11,147
3 7, 341
26,194
4-
335
No.
Non-CIA cables
155,584
175,733
20,149
4-
13
Total Work Units 4 57, 416
547, 324 4 89,908
4-
20%
*The Cable Secretariat changed the logging system a little over a year ago.
In order to maintain a limited number of logs more items had to be recorded
on the miscellaneous log. All cables that do not have an original IN or
DIR number have to be controlled by a miscellaneous control number.
Some of these items are added dissemination on CIA and non-CIA messages,
action changes, UTF messages, services messages, area TD's and DB's,
corrections, etc. Prior to our present system some of the above items
were included on the incoming cable log.
b . The average number of work units completed each month in 1963 was
45, 610, compared to 38, 118 for 1962.
c. The Cable Secretariat furnished 18, 094 CIA and non-CIA cables to
the Director. This represents 4% of all cables processed.
2. Personnel
a. At the close of 1963 the Cable Secretariat had an on-duty strength of
persons, two short of our ceiling of -
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b . During the year we lost 22 persons - one Message Center Chief
retired, two cable analysts retired, two resigned, six clerk typists resigned,
two transferred to FI/D, eight clerks transferred to other components of the
Agency, four of them to accept overseas assignments? and one Sec-Steno
resigned (maternity). Offsetting our losses, we gained 25 persons, all
except one in the clerical category.
3. Training Program
a. Agency training facilities appropriate for our personnel accounted
for 11 Cable Secretariat personnel having attended one or more training
courses during the year. In addition six persons selected from the lower
ranks successfully completed our Cable Analyst Training Course and have
been reassigned to our analyst staff. Our courses are are designed to
qualify capable individuals for positions of higher responsibility in the Cable
Secretariat. Normal on-the-job training given to new personnel is not included
in the above figures.
attended the Agency Mid-Career Course.
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4. General
a. In February 1963 the Signal Center, Office of Communications, started
to use NCR teletype paper. NCR copies of teletype messages enables us to
make better mats and in turn to produce better copies of cables.
b. During June copy requirements for telegrams distributed to CIA by
DC /T were reduced from 17 to 4 and we began reproducing and showing the
complete dissemination made on State cables.
c. Full utilization (with the exception of top secret cables) of the pneumatic
tube for the delivery of cables was accomplished during the year.
d. As of 1 July 1963 the Records Management Staff study concerning the
Signal Center Archives was approved and Cable Archives is now under the
Cable Secretariat. The name has been changed to CIA Cable Reference File.
e. Outgoing Form 12 has been revised to use NCR paper and to omit the
reproducible master. We have experienced difficulty for years in obtaining
the proper reproducible carbon master set. By switching to an NCR form,
we have eliminated this problem. We hope cable writers will find the form
easier to use as well.
f. The Inspector General's Staff has completed a study and inspection of
the Cable Secretariat. Generally speaking, the report was quite favorable
while pointing out a few areas needing attention.
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g? visited the Cable Secretariat in September
and it is my understanding that as a result of this visit we may get some type
of vinyl plastic wall covering in certain areas and possibly some additional
sound-proofing equipment or covering
h. During 1964 we plan to study carefully a number of ideas and to adopt
those which prove feasible and economical. Among the ideas to be studied
are:
"(1) Receive incoming CIA cables as reproducible mats so as to
avoid most of the typing of text or mat making using the Xerox 914 Copier.
(2) Use a computer with Signal Center to expedite master making
and logging.
/(3) Change the filing systems for non-CIA cables from station to
numerical file.
tv (4) Make masters two at a time on the master making equipment and
thus cut in half the sum charge for equipment.
(5) Use a computer for filing and referring to crypts and
pseudonyms.
(6) Use printing equipment capable of printing two-up and in tandem.
5. Cable Secretariat Career Service
The Cable Secretariat Career Panel met 11 times during 1963 for the
transaction of personnel career business. A statistical summary of panel
operations follows:
Promotions recommended
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Promotions denied --
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Transfers and resignations reviewed
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Fitness reports reviewed M
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Career considerations other than promotions
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6, Blood Bank Donations
Cable Secretariat personnel have donated over 32 gallons of blood over
the years. We now have 33 names on our donor's roster, seven of whom have
donated one or more gallons.
Once again Cable Secretariat participated 100% in the 1963 United Giver's
Fund.
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Cable Secretary
Approved For Release 2001/08/01: CIA-RDP84-00,4,9 9RQ 020099-1