REPORT OF CABLE SECRETARIAT OPERATIONS FOR 1965

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00499R000600020075-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: July 17, 2001
• Sequence Number: 75
• Publication Date: January 7, 1966
• Content Type: MF

Approved For Release 2001/08/01 : CIA-RDP84-00499R000600020075-7
7 January 1966
MEMORANDUM FOR : Executive Director-Comptroller
SUBJECT : Report of Cable Secretariat Operations for 1965
1. Cables Processed
a. A comparison of the Cable Secretariat workload for the calendar
year 1964/1965 shows the following:
Numerical %
1964 1965 Difference Difference
CIA IN cables 253, 030 248, 646 4,384 - 2
CIA OUT cables 82, 633 95,071 12,438 -,~- 15
Miscellaneous Items 49,356 52, 897* 3,541 7
Non-CIA cables 195,504 236, 291 4- 40,787 4- 21
TOTAL 580,523 63 8, 859 4. 58,336 4- 10
*Miscellaneous items for 1965 include 5, 954 archives items not included in
any count prior to April 1965.
b. From 1 January to 31 December 1965 we processed 343,717 CIA cables
(IN/OUT) which is 2% more than the number of CIA messages processed in the
same period of 1964 (335, 663) and 9% more than the same period in 1963
(313, 971).
c. The Cable Secretariat in 1965 furnished 20, 181 CIA and non-GIA
cables to the Director (3.5%) of cables processed compared to 16,714 (3%)
in 1964.
25X1A
25X1A a. At the close of 1965 the Cable Secretariat had an on-duty strength of
persons, six short of our ceiling of -
b. During the year we lost 18 persons: five Cable Analysts (two military
duty, one to accept outside employment, one transferred to OBI and one
resigned after maternity leave), eight Info Control Clerks, Clerk Typists,
Mail and File Clerks (two to attend college full time, six transferred to other
components of the Agency, two FE, one OP, one OS, one OBI and 1 OC), three
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Offset Press Operators (two to accept outside employment, one transferred
to NPIC), one Mail and File Supervisor (to attend college full time) and
one Assistant Message Center Chief (transferred to FE). During the year
we also lost three persons to the military for six months training.
Offsetting our losses we gained 22 persons, all in the clerical category.
We also employed eight summer employees and they were a tremendous
help.
c. During the year 13 of our personnel were awarded Quality Step
Increases for their outstanding work. Three received cash awards amounting
to $280 from the Suggestion Awards Committee.
3. Training
a. Agency training facilities appropriate for our personnel accounted for
seven Cable Secretariat personnel having attended one or more training
courses during the year. In addition four persons successfully completed
our Cable Analyst Training Course. Normal on-the-job training given to
new personnel is not included in the above figures.
b. Six of our Offset Pressmen attended the A&M School in Cleveland,
Ohio. This is a course designed to familiarize and teach offset pressmen
to make adjustments and minor repairs on the multilith machines.
a. We discontinued the use of yellow? blue and green paper, and stopped
preparing sanitized copies. This made it feasible to use with considerable
efficiency the latest semi-automated A&M 1250 offset printing equipment
designed for systems work. This was an essential step in order to meet
expected higher workloads. Our average hourly production rate for the
Offset Press Operators after this change rose from 56 mats to 64 mats,
b. The Office of Computer Services completed a study on Cable
Secretariat logging procedures and reported that: "The design and installation
of an automated system for cable logging and cross referencing supported by
Office of Computer Services computers having direct access storage devices,
with remote terminals in the Cable Secretariat area is feasible." Implementing
action is awaiting the results of a follow-on study which will examine the
feasibility of automation to a much greater extent. In my opinion it is possible
that electrical dissemination of CIA cables to all our customers and the
discontinuance of reproduction in the Cable Secretariat of such cables is
feasible.
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c. The four station privacy tube system connecting SDO, Cable
Secretariat, Signal Center and PSD became operable during the past year.
The system is in use seven days a week, 24 hours a day. This is a great
improvement over the old system which required that we hand-carry 25X1A
messages after hours and week-ends.
d.
as the WE i. o e Deputy Director or Plans in the ULA Operations
Center. also outlines the role of the Cable Secretariat in support
of the CS/DO,
e. The review by DDP of the Cable Secretariat cryptonym file was
completed in 1965. This review eliminated the true names of sensitive
individuals and provided in their stead meaningful descriptions. It was
necessary to sanitize many source descriptions and numerous cryptonyms
were deleted from the files.
f. Fourteen persons in the Cable Secretariat have donated to the Red
Cross over one gallon of blood over the past years,
g. We reported to the Office of Planning, Programming and Budgeting
a savings of $25, 000 for the second quarter of the Fiscal Year 1966. This
figure was based on an increased workload of 18, 000 cables processed by
the Cable Secretariat at an estimated cost of $1.50 for each cable processed.
h. In July we requested each Deputy Director to have a review made of
the cable requirements for his office. We now have on record for each of the
165 units to which we distribute cables, requirements which reflect their
current needs. While there may be some overlapping in requirements and
while in some instances the number of copies issued may seem great, I am
confident that, barring the occasional mistake on our part, the dissemination
being made reflects the needs of the DDP, DDI, DDS and DDS&T. Any
significant reduction in the number of units to which cables are distributed, or
any significant reduction in the number of copies issued, can come only from
some decision on the part of the Deputy Directors concerned that their units
do not need the cables which the units now say the need. For your
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information, as of this date we have requirements for 165 offices,
broken down as follows:
With General
Requirements
With Rqmts for
Certain EXDIS
With Rqmts for
Certain State LIMDIS
With Rqmts for
O/DCI
11
5
6
7
O/DDP
41
13
17
33
O /DDS
11
0
0
8
O/DDI
87
3
6
2
O /DDS& T
15
1
1
4
165
2 2
30
We have 327 SOP's in which dissemination is prescribed and limited. This
breaks down to:
O /DCI - 6
0/ DDP - 216
O/DDS - 13
O/DDI - 11
O /DDS& T - 6
Miscellaneous - 75
25X1A
NOTE: Authority to receive EXDIS, LIMDIS and RYBAT are specifically
stated for each unit and may be (1) very restricted, i.e., one subject, or
(2) general in nature, i.e., when subject matter or area is of concern to the
unit.
i. Arrangements have been completed with so
that we can receive our paper (we use 1, 350 reams a wee on movable trucks,
thus eliminating the need to unload the paper, ream by ream, and to stack it on
shelves. We use the paper right from the truck.
25X1A
Cable Secretary
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