MINUTES DD/S STAFF MEETING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00463R000100020022-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 7
• Document Creation Date: December 12, 2016
• Document Release Date: February 14, 2002
• Sequence Number: 22
• Publication Date: July 11, 1972
• Content Type: MIN

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MINUTES .
DD/S STAFF MEETING
11 July 1972
2. The Intelligence Museum -- Mr. Wattles.
a. Mr. Wattles read several passages from a memorandum for Mr.
Blake from Mr. Colby concerning the acquisition of exhibit panel material.
Reading from the memo:
The Ad Hoc Committee on the Intelligence Museum
has been studying the question both of a classified intelligence
museum and the unclassified exhibition of museum material.
It is planning to have its first major exhibit, one on the Cuban
Missile Crisis, on the materials having earlier been declassi-
fied. It is proposed that this exhibit would be displayed in
Corridor 1D during October and November, following an ex-
hibition of materials relating to the 25th anniversary of the
establishment of CIA. For the Cuban Missile Crisis exhibit,
NPIC is now preparing a sequence of photographic and textual
materials along with declassified hardware which would effec-
tively tell the story of the Cuban Missile Crisis in terms of
the layman.
Mr. Wattles said, "This does establish clearly that we are going to have an
Intelligence Museum. " He further noted that consideration is being given to
a small classified intelligence museum in the DCI's suite. An unclassified
intelligence museum, on a continuing basis, is set for Corridor 1A after
Corridor 1D is used for the Cuban Missile Crisis exhibit.
b. Up until 30 Jun From OC had been the D.D/S represen-
tative on the Ad Hoc Committee Tor C17 I ntelligence Museum. OC has had some
experience in the "museum business" through saving examples of gear used in
clandestine communications systems.
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3. FY 1973 Blanket Travel Orders for Office Directors -- Mr. Wattles.
Mr. Wattles just wanted to remind the Office Directors to get their
FY 1973 Blanket Travel Orders in. With regard to travel, Mr. Wattles men-
tioned a clipping of Jack Anderson's 7 July 1972 column sent by Mr. Colby.
The column referred to government employees (cabinet officers) using "travel
loopholes" to get around President Nixon's order for everyone in his adminis-
tration to refrain from first-class travel. Mr. Colby said, "Let's keep pushing
for economy. "
4. Scheduling of Briefings and Other Overseas Processing Activities --
Mr. Wattles.
A problem was recently surfaced b
The problem or complaint is that "everything rIe zng n overseas -
sing activities) happens on Wednesday and Thursday. It makes a person's life
pretty complicated having to be in two or three places for briefings or overseas
processing activities in the same day. For example:
Wednesdays
Yellow Fever Shots
Drug Abuse Seminars
Briefing o Returnees
Thursdays
I I
Drug use Seminar
Mr. Wattles asked that the responsible Office Directors coordinate with John
seeing if these necessary briefings could be spread more through
5. Selection of M i nagement Advisory Group_Members -- Mr. Wattles.
At the Deputies' Meeting last Friday, one of the subjects which came
up was a proposal from the MAG to the Executive Director-Comptroller to
change the system for appointing people to the MAG. The MAG indicated to
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Mr. Colby that in several instances the MAG has had to say to a MAG member,
"Go back to your Deputy and ask that you be replaced; you don't have the time
to participate in MAG activities. " The MAO asks that Staffs and Offices seek
out and list by name potential new MAG members who show interest, are avail-
able, and who are qualified to participate in the MAG. This recent request for
a change in the system for appointment of people to the MAG does not contravene
Colonel White's April 1969 memorandum establishing the criteria potential MAG
participants should meet.
The MAG provided a draft of a memorandum which they would like sent
to Office Heads which would request the Office Heads to solicit nominees for
the MAG, The Deputies concurred in the memo. The memo has not been re-
ceived by the Deputies formally as yet. It should be out shortly for formal
distribution.
6. The Agency Annual Report for FY 1972 -
a? t.the Agency Annual Report requirement has
Weekly Report o grn icy n Act ivities could help in preparing this report;
but as you are aware, the weekly reports don't fill the bill. " We have found
some inconsistency in Tab B of the instructions on the Agency Annual. Report
(e. g. , or, the list of key documents required by paragraph 11 of Tab B). No
r-rit-6-LI 'n compiling such a list are - _A IAT_ 11
ve tried to contact
-lie Agency Historian, ani he Special Assistant
to :iie Executive Director for lnfori is ton ontro , for clarification of some
1'ng with the Agency Annual Report. Both are on annual leave, Mr.
Bested that the Offices prepare the Agency Annual Report but leave
e list o:_ ey documents called for in paragraph 11 of Tab B of the report in-
struction.3 out for the time being.
b. Mr. Blake spoke up on his need for instructions on OMB Circular
A-44 (R(,,vriised)'s requirement for an Annual Management Report. At least,
when. is the report due in to O/DDS? Mr. Wattles said further information
re the Annual Management Report would be forthcoming shortly. Mr. Wattles
noted that M:r. Colby and Mr. Coffey attended a special briefing put on by OMB
regarding OMB Circular A-44 (Revised) for the Executive Officers Group on
28 June 1972. "The OMB gave a poor presentation, " reported Mr. Coffey.
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7. Comments About Classification, Declassification and Access (HR
id he has received scores of questions, and so has
There is one problem that stands out; that is, there are only 20
Top Secret classifiers in the Support Directorate. It is fast becoming apparent
that we need more. The need does not arise because of many documents needing
to be classified Top Secret; rather, persons with authority to classify Top Secret
are the only people allowed to exempt information or material, once classified,
from the General Declassification Schedule of E. O. 11652.
b. Mr. Wattles said that, before he left, Mr. Coffey was reluctant to
have the list of DDS Top Secret classifiers expanded. Mr. Wattles suggested
that the Office Heads submit a list, by position, of those people who need to have
Top Secret classifying authority. Try to be selective in preparing this list. We i
have been more conservative than the other Directorates in the numbers of people //
being granted Top Secret classifying authority.
c. Mr. Wattles relayed some of Mr. Colby's comments on classification.
Mr... Colby said, "It looks like nobody had a Confidential stamp left. ," Mr. Colby
asked that we use the Confidential classification. Don't classify everything Secret.
Exercise some controls. If the information isn't secret, don't classify it Secret.
We seem to be enraptured with the word SECRET unnecessarily.
3. Items from the Deputies' Meeting -- Mr. Wattles.
a. We've received a draft memorandum for comment on new budgetary
procedures. The memo stresses that the Executive Director-Comptroller will
be doing a monthly post-audit on the machine runs of obligations.
1).. We've lost the battle on the Senior Seminar. It will be run once a
year starting in January. Ilope to have 25-30 students versus 20 in past runnings.
C: the Agency EEO officer, said that he is having trouble
getting EEO s our of the Directorates. Mr. Wattles said that he would be
meeting with this afternoon.
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d. Youth. The Deputies discussed youth. They concluded that the
Agency has no youth problem in terms of "generation gap" problems. They
also conclude that the Agency does have some personnel management problems
regarding youth in the Agency.
9. Around the Table.
I oted that classification/declassification poses problems.
OC has a lot of work -- correspondence-wise -- with people outside the Agency.
Which stamps to use?
Mr. Fisher, said that the final figures on retirees are 615 for FY 1972
and 262 in the month of June. The Agency was 202 under FY 1972 ceiling as of
30 June 1972. With the new ceiling for FY 1973, the Agency is now about 125
over the ceiling mark we have to reach by next 30 June. Mr. Fisher reminded
people that the talk around is that we are going to get clobbered again in FY 1974
regarding personnel cuts. We are working to get some people into the EOD
process. The Agency started FY 1972 with an average GS grade of 10. 10 and
held the line at 1.0. 12 at the end of FY 1972.
Mr. Fisher reported on a draft notice dealing with voluntary/involuntary
retirement, bought by the Deputies, which should be published formally in the
next few days. Henceforth, involuntary retirement option will only be used in
those areas where there is a true surplus of personnel. Therefore, if your Office
has an overage, you may use the involuntary retirement option. 'We have, " said
Mr. Fisher, "approached illegality in the way we use it (involuntary retirement).
Come this January, if we have to take a large personnel cut, we may have to re-
write blanket authority to use the involuntary retirement option.
Mr. Fisher made a comment regarding the Voluntary Investment Program
(VIP). There is talk about expanding the VIP to include more mutual funds. We
(OP) are in a personnel squeeze re VIP. We've taken two slots out of our hide to
staff VIP today. If the VIP Board adds more to the program, there will just be
too much workload for the people working on VIP. OP and OFare writing issue
papers on an expanded VIP now.
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spoke up in his role as a trustee of the VIP.
noted that VIP has employee support. The employees are encour ge a tile
Agency set up VIP. VIP is an approved retirement fund with the DC I's blessing.
Yes, agreed Mr. Fisher; but if you are going to expand VIP, it will cost dollars
and people.
their people on H
~ted that some Offices have been using
~ith some success.
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Dr. Tietjen referred to the recent notice on Drug Abuse briefings for
employees and their spouses prior to going overseas. Representatives from
OMS will participate in these briefings. Along with the start of the Drug Abuse
briefings, OMS, with OL's help, will bring out the award-winning OMS Drug
Exh.bit for display in the Headquarters main lobby.
Mr. Fisher said that he has had three calls from people asking, "Why
can't we give the Drug Abuse briefing to all parents regardless of their going
overseas?"
Mr. Wattles suggested that, when the heavy "overseas-bound" workload
is over, we might respond to stateside employees' requests. For the n-loment,
we should hold off; maybe beginning in the Fall and continuing through Winter,
we can provide drug abuse briefings for Headquarters employees.
said that OTR would be handling the "housekeeping" for
the Drug ruse Seminars (briefings) by taking care of employee registration.
There has been a dramatic rise intuition costs at FSI and other external trailn-
ing courses. OTR is sending two people from the Career Training Staff to i..os
Angeles and San Francisco to talk with potential CTs recruited by O.P. This
shou':cl save a "great number" of T)eonle from rnn1incr
preliminary interviews.
has been terminated as of
aid that OF is also having troubles with the new classifi-
cation system. We are having our biggest problems with other government agencies
because of all the correspondence we have with them. Most of the other govern-
merlt agencies are using the "exempt from general declassificarion" in corres-
pondence to us. Their markings are different f:rora ours. Their own in-hot,,se
regulations implementing E. O. 11652 are different from ours.
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Mr. Wattles noted that Messrs from the SIPS Task 25X1A
:Force say there are many problems being encountered in classifying computer
output.
aid that T&A cards with the Secret (When Filled 1n)
markings have so many stamps on the 113M-card sized form that "you can't read
the damn thing.
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