LETTER TO THE HONORABLE RICHARD HELMS FROM ROBERT C. WALTER

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00313R000100190057-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 14, 2016
• Document Release Date: October 21, 2002
• Sequence Number: 57
• Publication Date: March 20, 1967
• Content Type: LETTER

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ADMINISTRATIVE MANAGEMENT SOCIETY
March 20, 1967
Honorable Richard Helms
Director of Central Intelligence
Washington, D.C. 20505
Dear Mr. Helms:
The Officers and Directors of the Administrative Management
Society are pleased to announce the third in a series of
annual awards to the most exceptional government managers
who have found new ways of reducing paperwork and lowering
costs of their operations through effective management of
paperwork in the Federal Government.
On the occasion of the second Federal Paperwork Management
Award Ceremony, September 27, 1966, Elmer B. Staats,
Comptroller-General of the United States, described the AMS
Government Paperwork Awards as "a significant step in the
drive to control the cost of Government."
In the last two years, 43 men and women from Federal agencies
received awards from the Administrative Management Society.
In 1966 alone, 21 Federal agencies submitted nominees for
the award. Special recognition was given to men in six
Federal agencies. The Society hopes that this year more
agencies will participate. The program is a most important
means for focusing attention on one of our critical areas
of management.
Last year, Mr. of your Agency was a nominee.
We were impressed by the professional administrative competence
shown by your nominee to the Administrative Management Society
Award. It is our sincere hope that you will have a nominee
again this year. Details concerning the award are enclosed.
RQBERT C. WALTER, EXECUTIVE DIRECTOR
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AMS Government Paperwork
Management Awards for 1966
were granted to six Federal
employees out of a total of
21 who were nominated.
"The enthusiastic support
from government officials
is clear indication of
measurable success in our
efforts to recognize ef-
fective and economical
management practices within
the Federal Government".
Robert C. Walter
Executive Director,
Administrative Management
Society
The Administrative Management
Society is a professional
society of 15,000 adminis-
trative managers organized
into 170 chapters in the
United States, Canada, and
Jamaica, West Indies. It
has individual members
throughout the free world.
Its purposes are to promote
improved management and
administration in business,
government, and other
organizations through
various educational
processes. The Society
maintains World Headquarters
in Willow Grove, Pa.
FEDERAL PAPERWORK MANAGEMENT AWARDS
PRESENTATION OF THE
ADMINISTRATIVE MANAGEMENT SOCIETY
PURPOSE
An annual award to one or more managers in the
Federal Government. The purpose of the awards
is to establish impetus for the continuance of
outstanding leadership and professional excel-
lence in promoting effective management of
paperwork in the Federal Government.
"Paperwork" covers the totality of records
activities from creation, through arrangement
and use, to final destruction. It covers every
type of recording media. It is present in every
office for it is the integral systems part of
administrative support work, management infor-
mation flow, and written communications. From
the system comes the management effort to channel
and control paperwork so that it contributes to
the goals and objectives of the organization.
Automation, in its many aspects, is a most im-
portant consideration in the scheme for managing
paperwork. Because of the nature of Government,
paperwork not only is present in internal oper-
ations, but involves the public on many fronts.
NATURE OF AWARD
A medallion mounted on a walnut plaque will be
given to the nominee selected.
ELIGIBILITY
All employees of the Legislative, Judicial and
Executive Branches of the Federal Government are
eligible.
NOMINATIONS
Nominations must be submitted by July 1, 1967 to
the Executive Director, Administrative Management
Society, Willow Grove, Pa. In the Executive
Branch, one nomination will be submitted by a
Department or Independent Agency. Each Department
and Agency will determine its own screening and
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SUBMISSION
Nominations should follow this pattern. It is a guide, not a rigid format.
However, all items that appear in the outline must be included in the
nominations submitted to the Administrative Management Society.
1. Biographical Sketch of Nominee -- This constitutes a brief
statement relating to the background, experience, and
education of the nominee to the content and scope of his
recent accomplishments relative to management of paperwork
in the Federal Government.
2. Description of Accomplishment -- Describe in specific terms
the work or contribution for which the nominee is being submitted.
This section is to be a detailed statement of the accomplishment
undertaken:
(1) Its objectives and significance;
(2) Methods used;
(3) Its relation to previous work attempted in this field --
if any;
(4) Names of any cooperating individuals, departments or
agencies;
(5) Its impact in terms of internal - agency, multi - agency,
government-wide impact, and its impact outside of the
government, if applicable.
The period of time covered by the accomplishment described, in the
nomination is not specifically limited in years. However, the
basis for the nomination should reflect current or relatively
recent work rather than overall duties performed over a long period
of years.
3. Digest -- Describe in brief terms (four or five hundred words) the
above accomplishment, its scope and results. This Digest will be
used in the official program. It should describe succinctly the
highlights of the accomplishment, particularly the achieved or
anticipated savings and results.
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4.. Results -- Describe separately both achieved and anticipated
results. Results should be expressed in terms of cost savings,
man-hour savings, equipment savings, or other measurable returns
such as new expanded services, decreased time requirements, and
increased management capabilities. Cover also intangible benefits
when important.
GENERAL INFORMATION
All nominations must be submitted to the Administrative Management Society
on or before July 1, 1967.
One (1) originally-signed nomination and three (3) copies should be
submitted.
DOCUMENTATION
Present the best possible case for your nominee. The material you supply
must not only be used by AMS for judging, but for publications. Therefore,
it is important that the submission adequately describe the nominee's
contribution to effective paperwork. Since there will be no time for
follow-up between the Administrative Management Society and the agency,
it follows that the nomination submission should be adequately documented.
While good documentation is desired, the Society would also like to stress
the importance of keeping the documentation to a manageable minimum.
SELECTION
From the nominations received, the Administrative Management Society.will
select those to receive the award. The Society will convene a special board
for this purpose.
PRESENTATION OF AWARD
Awards will be presented to those selected at an Award Presentation Luncheon,
12 noon, September 26, 1967. General expenses will be assumed by the
Administrative Management Society, except that each person attending (other
than the award winner and official guests) will pay an entrance fee,
partially to defray cost of his attendance..
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