FEDERAL PAPERWORK MANAGEMENT AWARDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00313R000100190025-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 10
• Document Creation Date: December 12, 2016
• Document Release Date: April 29, 2002
• Sequence Number: 25
• Publication Date: August 15, 1973
• Content Type: MF

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15 AUC1973
MEMORANDUM FOR: Acting Director of Central Intelligence
THROUGH
: ~=Deputy Director for Management and Services
FROM
SUBJECT
Acting Director of Personnel
Federal Paperwork Management Awards
1
1. Action Requested: That you sign the attached letter
to Mr. Benjamin F. Oliver, Washington Chapter President, Asso-
ciation of Records Executives and Administrators advising him
that the Agency will not submit a nominee for the Ninth Federal
Paperwork Management Awards Program.
2. Basic Data or Background: Mr. Oliver's letter to
General Walters dated 27 July 1973 announced the Ninth Annual
Paperwork Management Awards Program and invited nominations
of an individual or group for this award.
3. Staff Position: Each Directorate was solicited by
memorandum dated 6 April 1973 to obtain nominations for the
1973-1974 Public Service Awards Program. There were no nom-
inations for the Federal Paperwork Management Award.
4. Recommendation: It is recommended that you sign the
attached letter to Mr. Benjamin F. Oliver. The deadline date
for submission of nominations is 1 September 1973.
Acting Director of Personnel
Approved: L/11_~ I-I,__,.. 17 AUG 1973
Disapproved:
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Next 1 Page(s) In Document Exempt
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14-11414 -1 Q
PERS 73-.Y'' 7 S-6
ASSOCIATION OF RECORDS EXECUTIVES AND ADMINISTRATORS
P. 0. BOX 89, WASHINGTON, D. C. 20044
July 27, 1973
Honorable Vernon A. Walters
Director, Central Intelligence Agency
Washington, DC 20505
Dear General Walters:
Those among us whose efforts result in significant improvements and economies
in the administration of Federal operations and programs are deserving of
special recognition. One group that is often overlooked or taken for granted
comprises those who endeavor to control the prolific expansion of Government
paperwork systems and records.
The enclosed invitation provides details for nominating and honoring deserving
individuals and groups related to this area.
This year the Ninth Federal Paperwork Management Awards Program is being
sponsored by the Washington Chapter of the Association of Records Executives
and Administrators (AREA) -- a professional organization dedicated to pro-
moting excellence and efficiency in paperwork systems. It is pleased to
honor those who go the "second mile" in strengthening the vitality and
effectiveness of our national purpose.
We sincerely believe that this awards program focuses attention on noteworthy
gains being made in reducing the complexities and burdens of Federal paper-
work within Government and upon those affected by it.
You undoubtedly have several deserving people or groups in your organization
who qualify for such recognition. We invite you to nominate one individual
or group and forward your recommendation to us for evaluation before
September 1, 1973. Guidelines are enclosed to assist you in the selection
of such nominee s and highlighting the accomplishments.
May we suggest that your agency records management officer, Gail Donnalley,
might prove helpful in this effort because of his familiarity with what
your agency is doing to improve paperwork. In some cases such individuals
may be deserving of consideration for one of these awards.
Your favorable and timely response will be appreciated. Thank you!
Sincerely,
BENJAMIN F. OLIVER
Washington Chapter President
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Ninth Annual
FEDERAL PAPERWORK MANAGEMENT AWARDS
Sponsored by
Washington Chapter of the
ASSOCIATION OF RECORDS EXECUTIVES AND ADMINISTRATORS (AREA)
These awards are officially sanctioned by the U. S. Civil Service Commission
and are among those most prized by Federal employees. The National Archives
and Records Service of the General Services Administration serves as the coor-
dinating organization for the Federal Government. Highlights are released to
the news media by national press services.
PURPOSE
The primary purpose of these awards is to honor and publicize the achievements
of those Federal employees who have demonstrated outstanding leadership, inge-
nuity, and professional excellence in designing, promoting, or managing effec-
tive systems or programs that contribute significantly to improved Federal
paperwork efficiency or cost reduction.
NATURE OF AWARD
Individually inscribed plaques are presented to those who are responsible for
exceptional achievements. Individual and group citations are awarded for out-
standing contributions to paperwork efficiency or reduction.
ELIGIBILITY
All employees in the Legislative, Judicial, and Executive branches of the
Federal Government are eligible if they are directly involved in the activities
outlined hereafter. Each department, major agency, or service, or independent
agency in the Executive Branch is encouraged to submit an individual or group
nomination. Individual Legislative and Judicial units are also invited to
submit nominations.
BASIS OF EVALUATION
Paperwork, as related to these awards, covers the entire spectrum of informa-
tion and records management activities involved in the creation, flow, use,
preservation, and disposition of all types of information and records. The
management of records includes various methods and media for information control,
storage, and retrieval including systems involving microminiturization, auto-
mation, and other technologies.
A special awards board, appointed by AREA, will review all nominations and
decide who will receive plaques and citations.
The basic evaluation criteria used are as follows:
1. Relationship of the improvement to paperwork management.
2. Results in terms of better service as well as quantifiable and non-quan-
tifiable savings and benefits.
3. Scope: Adaptability elsewhere or number of offices benefitted.
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4. Impact of accomplishment internally and externally.
5. Ingenuity involved.
6. Independence of effort.
NOMINATION PROCEDURES
Please submit a signed original and three copies consisting of the following:
1. Biographical Sketch of NomineeCs): A brief statement is needed to relate
the background, experience, and education of the nominee(s) to the content
and significance of the accomplishment described.
2. Description of Accomplishment: Describe concise] in specific terms
ss h
es o
a
three
a .... ..
...
p
g
is being submitted. The period covered by the accomplishment need not
be limited to the current year. However, the basis for the nomination
should reflect current or relatively recent work or results, rather than
overall duties performed over a long period of years.
Digest: Summarize the highlights and benefits of the accomplishment.
(Limit this digest to two paragraphs suitable for inclusion in the official
program.)
DEADLINE
Nominations must be received on or before September 1, 1973. Please mail them
AREA AWARDS COMMITTEE
Association of Records
Executives and Administrators
P. 0. Box 89
Washington, D. C. 20044.
PRESENTATION OF A14ARDS
Awards will be presented at a luncheon scheduled at the Twin Bridges Marriott
Motor Hotel on Tuesday, November 6, 1973 in the Persian Room at 12 noon.
All recipients of plaques and citations, together with their gue st and agency
representative, will receive complimentary tickets from AREA to attend the
official awards luncheon.
The entire Government community and representatives of professional organi-
zations, state and local governments, and private industry will also be
invited to participate.
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 Approved For Release 2002/05/1I t jIl 4RDP84-003
FEDERAL
GOVERNMENT
PAPERWORK
MANAGEMENT
AWARDS
r
TWIN BRIDGES
MARRIOTT MOTOR HOTEL
r% f%
Tuesday, November 6, 1973
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Awards for
DISTINGUISHED ACCOMPLISHMENT
ARTHUR J. BENNER
Social Security Administration
JOHN W. HODOWAY II
Veterans Administration
JAMES F. KNEIBLER
U. S. Atomic Energy Commission
LEWIS T. MILLER, JR.
Department of the Interior
DONALD R. MITCHELL
Department of Defense
CARROLL G. PRIEM
Department of the Army
LOUIS M. STEPHENS
Defense Supply Agency
Group Award
ALEX C. ADRIAN
DENIS LAMB
WILLIAM F. FARRELL, JR.
Department of State
SPECIAL MERIT
LT. CMDR. ROBERT W. KOHLER
Department of the Navy
Group Award
COL. JOHN V. PASLEy
COL. JOHN R. D. BENVENUTI
COL. GRANGE S. COFFIN
LT. COL. GRADY E. DAVIS, JR.
MAJOR RICHARD J. MUSTICO
MAJOR ROBERT E. MORTENSON
CAPT. THOMAS D. CLARK, JR.
CAPT. LANCE D ~~ For Release
Department of the oorce
Awards for
OUTSTANDING ACHIEVEMENT
V. WAYNE COBB
U. S. Civil Service Commission
JAMES W. CRAIG, JR.
Nat'l. Aeronautics & Space Admin.
GAIL DENNIS
Federal City College
COL. EUIN N. GUINN
Department of the Air Force
MARGUERITE R. HUBANKS
Department of Commerce
LEROY O. SAND LAND
General Services Administration
J. EDWARD TERRY
Department of the Interior
DONALD C. WIGGLESWORTH
National Security Agency
LLOYD E. WOLFE
Federal Aviation Administration
Group Awards
GERALD W. SHELDEN
HELENE S. PARTRIDGE
BERTHA E. JACKSON
U. S. Department of Agriculture
LEONARD E. KIMMEL
ROBERT C. HENGST
JANET L. WEDELL
J. EDGAR NICHOLS
U. S. Customs Service
JOHN G. EVANS
WILLIAM J. OLIVANTI
FRANK V. MONASTERO
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VINCENT T. OLIVER
Drug Enforcement Administration
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