MEMO TO DIRECTOR OF PERSONNEL FROM(Sanitized)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00313R000100190011-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 12, 2016
• Document Release Date: April 29, 2002
• Sequence Number: 11
• Publication Date: May 16, 1966
• Content Type: MF

Approved For Releases 2002/05/17: CIA-RDP84-00313R0 1 1 I ?
16 MAY 1966
MEMORANDUM FOR: Director of Personnel
STATINTL ATTENTION
STATINTL
As you know, I is the STATINTL
DD/S candidate for the Paperwork Management Award.
The attached papers may be of some use to you. I talked
with about the nomination and asked him to
prepare some data on the Agency Records Management
Program for your use.
Approved For Release 2002/05/17 : CIA-RDP84-00313R000100190011-9
 TATINTL
L Approved For Release 2002/05/17 : CIA-RDP84-00313R000100190011-9
Approved For Release 2002/05/17 : CIA-RDP84-00313R000100190011-9
 Approved For RelWe 2002/05/17 : CIA-RDP84-00313R00L100190011-9
STATINTL
STATINTL
STATINTL
STATINTL
STATINTL
Staff, supervi ing specialists in the administration of records material, in-
cluding vital r cords, reports, forms, correspondence, and filing systems
and equipment., 'f
ACCOMPLISHM~ T
Throug professional compet
and inspiring leade
system with special
requirements. This
ship, CIA has developed an
rograms to meet each m
as been accomplished
principles but has fre
most of these program
ently required unort
the standards, gui
tions cannot be
normal government oper
CIA records are amon the most c
diversity of types--photographs, film
the usual books, documents, '\a.nd cor
i
of special and sensitive security in
partmentation on a need-to-kndw b
Paperwork Management problem
to be found in a large university:
ities and overseas operations, jnd
deadlines.
SCOPE OF ACCOMPLISHM,ENT
e
i
throughout the entir Intelligence Community.
ce, authoritative counsel,
ffective, decentralized records
or component's unique security
thin good Paperwork Management
bdox systems and procedures. In
es, and precedents applicable to
ed to manage CIA records.
plex to be found anywhere. The
recordings, and maps, in addition to
espondence--compounded with the myriad
cators and the strict necessity for com-
sis, produce unique problems. CIA's
esemble in many ways a combination of those
business firm with extensive research facil-
metropolitan newspaper with inflexible
In addition to developing an Agency-w de records system, encompassing
Headquarters
and overseas rograms has initiated,
E
coordinated, an urni e t e technical lea ership in establishment of uniform
standards and proced res for the retention a disposal of intelligence materials
He was commOnded by the Honorable McGeo e Bundy, Special Assistant
to the President fcr National Security Affairs, for is able and efficient direction
of the Records Management services rendered to th' National Security Council.
and oper , ion of their Records Centers.
He developed a Vital Materials Program which has b ome a model for other
agencies and 1 d to a request from the Assistant Arch. vist of the United States
to have present his program to all Govern ent departments and
agencies thx6ugh a number of Vital Records Workshops. I In addition, other
agencies w:th unusually difficult security problems have drawn on the success -
ful experi nce o to improve their Paperwork Management systems
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 Approved For Relse 2002/05/17 : CIA-RDP84-00313R0QQ,100190011-9
RESULTS
STATINTL As a result bf ction in promoting the development of flex-
ible and realistic'?; records management standards and programs, the Agency
has been able to dope successfully with a tremendous increase in volume of
communications, documents, films, and photographs resulting from the ac-
celerated tempo of cold and hot war activities. In addition, he has initiated
aggressive programs to meet the new Paperwork Management requirements
of expanding electronic data processing operations. Through the ready avail-
ability of records and he strearylining of methods and procedures, emergency
requests in support of ourrent/operations are invariably filled expeditiously by
the Agency Records Cener..
By the development of model Vital Records Program guaranteeing the
current selection, protedtio~, and availability of essential records, the
successful continuationy;of .intelligence support to the President is assured in
time of enemy attack:or natura \ disaster.
In addition to the important savings to CIA in man-hours, equipment,
STATINTL supplies, and space that have resulted from I efforts, significant
savings have also been achieved throughout the Intelligence Community through
his program to1bliminate retired records in all intelligence agencies where
they duplicate/those of the originating agency.
7
1
Approved For Release 2002/05/17 : CIA-RDP84-00313R000100190011-9
 STAT Approved For Release 2002/05/17 : CIA-RDP84-00313R000100190011-9
Approved For Release 2002/05/17 : CIA-RDP84-00313R000100190011-9