CHAPTER IV HISTORY OF THE FOREIGN DOCUMENTS DIVISION 1946 - 1952

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00022R000300040005-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 67
• Document Creation Date: December 19, 2016
• Document Release Date: July 5, 2001
• Sequence Number: 5
• Publication Date: January 1, 1952
• Content Type: REPORT

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mania Iv
HISTORI OF THE
FOREIGN DOCUMENTS DIVE SIGN
1910 452
cons=
Page
Section A4.,41,fos40.?????????????.rniels..0.4,..40,404.0 Pril-ciu Period 1
Section B4444,osiossireiwoos..eiritilisioo,m4, ***** **Tranefer to CIG 3
Section and Development 13
Section 00000 000000 **** ...Field Organisations 20
Section E.......... ..........Sources, Coverage and Production 22
Section Divisional Functiono and Problems 37
Appendix I....... ******** ....Organisation Charts
(1946 ? 1949)
Appendix ***** .Table of Organisation
(1947? 1952)
Appendix III..........Exacutive Personnel of FDD
Appendix IV...............Publications Chrono1Og7
Appendix V...ISCID on Exploitation of Foreign Documents
Appendix VI,..Publications Account and Production
Appendix YU...Number of Longuages Handled (FDD, 19147.. 1951
Appendix VIZI...Publication Receipt in FDD for Period
(19148.. 1951)
Appendix IX.., .Foreign Documents Screened for Possible
Intelligence Interest
Appendix 1..........Requeste Received by FDD
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SECOND INFORMATION
CHAPTER IV
PACS=
Nas Proj
Wo 2516
Rep of Jap
Dec Cont
28 Dec 4
15 Jan kVar Dent5
=TORY OF FOREIGN DOCUMENTS DIVISION
1946 - 1952
Foreign Documents- Division is the development under
CIA of operations initiated in five war-born orgenixations
of the Departments of War and Wavy. The five orgenixa-
time involved were the Pacific Military Intelligence
Research Section (PURIM)) Op-32F141 Section of OKI,
Mashington Document Center (MOC)? German Military Document
Section (ORDS), and Special Document Section of 0-2 (SD8).
PURIM was established at Camp Ritchie, Maryland,
under MIS* 0-2, WDOS, on 6 September 1944.
OP-321141 was established by the Office of Naval
Intelligence as the naval counterpart of PACRIM in
Washington, I) .C.
Washington Document Center,
ed February 19450
was the joint Army-Ivy clearing house for captured Japanese
documents received from the Far Eastern theaters.
PAMIRS mission was the strategic-level exploitation
of the Japanese material pointed mainly to Army and Air
interest. OP-32F141 similarly exploited for primarily
naval interests.
PACERS vas meened by US Army officers and enlisted
men, including Elea personnel, recently graduated from the
Argyle Japanese-language schools or returned from interpreter
and translation service oversees; with Navy personnel in
the Air Section and with details of British and. Canadian
military personnel. MDC also was supported by Army and
Navy personnel for the receiving and screening processes.
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INFORMATION
War Dept
Orders
Memo for
WO from
JJB
17/1/47
01-32F141 was staffed primarily by US Navy officer* who
were graduates of the Navy's Japanese-Language and
officers of the British and Canadian Navies.
At the close of the war with Japan, Army and Navy
jointly established the Washington Document Center (Advance)
echelon in Tokyo and in six months this unit collected,
selected and evacuated 650,000 captured document items
to Washington, D.C.
During these six months, embracing the turn of the
year 1945-1946, the entire Japanese document exploitation
venture was in the process of merger as a joint Army-Navy
operation and on 17 April 1946 PURIM OP-32F141 and. WDC
combined in one location, assuming the existing name of
Washington Document Center for the whole. This was the
actual inception of what is today FDD.
See MDC continued as a military operation for little
Sec. B
Re
more than seven months, the latter of which were involved
in prospective transfer into the relatively new Central
Intelligence Group. The Army and Navy, increasingly
precarious as sponsors because of post-war budget cuts,
Vera planning the abandonment or at best the drastic
de-emphasizing, of the operation.
During the war, German Military Documents Section
had operated under the War Department at Fort Runt, south
of Alexandria, and shortly after the war, the Special
Document Section, also under the War Department, had been
set up at Nolabird Signal Depot, near Baltimore to exploit
captured German documents for information on the USSR.
While not involved in the initial adoption of 'CDC by
CIG on 1 December 1946 GMDS and SDS were later to meld
their operations in document exploitation under the
Document Center in CIG.
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Section B
Transfer to MG
to DIpnGS
5/9/46
P01 file
DI,WDOS to
DCI 3/10/46
1/0
Bol file
C314 ID to
DCI 8/1046
Tio
1101 file
SECIET
MOTT INFORMATION
egotiations involving Army, lavy and. CIO had been
initiated during the late summer of 1946 relative to
centralizing the document exploitation effort under
Central Intelligence Group control.
In a memorandum concerned with the results of a
conference on disposition of captured documexts? Col.
B.F. buds Chief, Intelligence Group, WD, on 5 September
1946 noted an Army-Bavy agreement pending approval which
closed with the intention "to seek centralization of
German and Japanese documents in CIG.
Maj. Gen. S.J. Chamberlin, DI, WD08, on 3 October,
addressed the DCU in a memorandum to the effect "in
realization that continuation of the Washington Document
Center is highly desirable* the ID and OBI had Jointly
proposed that CIG take over the *functions and activities*
of WDC. To assure the temporary continuation he stated
that the present military stength would be retained until
1 December and that transfer to CIG of War Department
civilian personnel employed at WDC had been approved by
the War Department. Be offered cooperation in any meeting
celled on matters of transfer.
This meeting, or at least one such meeting, was held
five days later, a report by Colonel Ennis referring to
a conference with
of CIG on 8 October,
in which 12 officers and 20 enlisted personnel were
authorized for WDC assignment for the period 1 December 1946
to 1 July 1947. This was a reduction of the T/0 of the
Army people on duty with WDC from 29 officers and 82 enlisted
personnel, in view of arrazemerits with OBI hbat OBI assume
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SECURIT INF OW I JUN
T/0 file
Admin
11/10/46
M4 1 A Mission &
inactions
27/11/46
responsibility for WDC and that ID assume responsibility
for the German Document collection."
It was this meeting which resulted in a visit by
Colonels Perry and Haynes of ORE to WDC on 10 October
for a conference with Commander Mark T. Little and
?Jor William B. Pohlman, the respective military chiefs
of WDC as referred to in an 11 October memorandum of
Colonel Perry to the CIG Executive for Personnel and
Administration. In this it was recommended that pro-
vision be made in CIG for the WDC Table of Organization,
totaling 151, for the period 1 December 1946 to 1 July
1947, This T/0 was to include 98 Army personnel,
including 28 civilians, and 53 Davy people, including
of which :would be
36 civilians/ 28/officers converting to civilian statue.
This memorandum also stated that immediate steps
A ould be taken for security checks of the personnel
available in WDC.
At the same time, Commander Little provided a
tentative T/O for continuing the operation under CIG
beginning 1 December. This organization totaled 156.
(Tentative T/0 Chart, 1 December 1946 -- Section G)
It might be noted that this Tb O was drawn with the
military strongly in mind and recommended that military
officers were more desirable in some positions.
Transfer of the military operation to the civilian
organization required not only the concurrence of the
military but also that the transfer be requested.
executive to the Director of
Central intelligence on 27 November, writing to the
Secretary of the /foxy in reply to the latter's memorandum
of 26 November, stated that win pursuance of the request
received from General Chamberlin (then AC of SI 0-2) and
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SECURITY INFORMATION
A4 r1 Inglis (DNI) the Central Intelligence Group would
take over operation of the Washington Document Center on
1 December 1946,
The transfer of MDC to CIO was marked by a physical
move of the organization from the Steuart Building to
1340 L Street, NM. This vms completed the night of
30 November 1946 in coordination with the units of the
Federal Housing Administration with whom MDC was exchanging
space. WVC occupied the fourth, fifth and sixth floors of
the L Street Building, strict security measures accompanied
the move of the organization equipment, and documents,
with commissioned Army and Navy personnel acting as guards
T/O file The personnel estimate of Commander Little vas not
Admin
4/106 fulfilled as of December, for a tentative T/0 filed on
4 December with Colonel Perry by Major PbhimAt revealed
that there were 53 vacancies to be filled spinet the 151
total, only 98 Army, Navy and civilian personnel being
noted as available against scheduled positions of that
date. This T/0 varied slightly from the 11 October submit
ibid The Pohlman memorandum was forwarded by Col.
16/12/46
thannon, Advisor for Management, to the Assistant Director
for Operations for his recommendations for action, noting
that "since it is a going concern it cannot be given first
priority in the development of its final organizational
structure and personnel requirements' but providing that
emergency needs, such as hiring as civilians the military
personnel leaving the service, could be taken care of
temporarily *pending later establishment of an approved
organization .w
A Ix D to WDC had operated with some of PACMIBS British and
1602/46 Canadian personnel on its roster. This vas not permiss ble
under CIO, and on 16 December 1946, the Assistant Xxecutive
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401.
Mission &
Functions
17/12/46
Signatures
SECOkiri NRRMAflU
Director instructed the AD/0 that no Allied Force personne
might be assigned to WDC. This finally deprived MDC of
language personnel available among allied personnel
assignees. Operations of any Allied liaison officers
and their assistants were to be governed by Chief, WDC
and the AD/O.
/n a presentation of the WDC mission and functions,
dated 17 December,
Acting Chief, WDC,
submitted to the AD/0 another T/0 involving change of
nomenclature for some positions and offices and calling
for a total of 161 persons. Against this he proposed that
recruitment be initiated to bring the current 90 assigned
and on duty to strength of 142. (See chart Section 0)
This was the T/0 which carried WDC into 1947, with
92 persons on duty, more than half of whom were Army and
Navy personnel.
On 26 December, WDC was operating under the Office
25X1 Recollection of Operations and
was Acting Chief, (in
Bull MO 152 the prolonged absence of Commander
20/12/46
30 December 1946, Washington Document Center became
.On
another "historic" name, but its operation continued and
expanded under 5 new designation "Documents Branch" of
00/CIG.
WDC at that time was operating under a mission,
25X1 described byl asmh basically factual research
organization on the Far East, to provide CIO with current
and background intelligence data on the Par East as found
25X1 available in oriental language publications."
However, a rewtitte of the mission and functions to
apply to the new Documents Branch designated it "
organisation for the exploitation of foreign documents.
Atchd
memo,.
mission &
functions
17/12/46
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Its mission -- to provide the OIG with current intelli-
gence information on foreign countries as found available
in foreign language publications.
The functions at that time: to receive foreign
documents for cataloguing, summarizing, and translation
(documents to be received to be determined by AD/0 and
to prepare subject lists of accessions for
distribution; to prepare extracts and sumearies to meet
requirements; to provide technical liaison with similar
activities; to establish exploitation projects on a con-
tinning basis as required; to dispose of documents not
needed in accordance with: policies of AD/0 and. AD/RE.
Though WDIC had been operating under the Office of
Operations, the Office of Reports and Estimates had
originally been charged with this responsibility.
On 31 December 1946, DB was retroactively assigned
00 as of 1 December 1946 and forlly designated
Branch of that Office and the mission and
functions outlined above were stated in a memorandum
from the Executive for Personnel and Administration to
all offices of the Group.
A notice to employees of DB on 2 JanuSry 1947 con-
stituted its formal welcome to CIG by the DCI, t. Gen.
ROA S. Vandenberg. The notice praised the high quality
of DB work and referred to its importance in the intelli-
gence effort.
The transitional period of WDC-DB from War-Navy to
CIG was marked by every characteristic of change.
Particularly of note were those problems relating to
personnel, new sources of service and supply, new areas
and channels for liaison, new administrative procedures.
Mao, Col
barris
Ix for 114A
31/12/46
Notice
2/1/47
Civ Pars
File
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SECINUIlf INFORMATION
DAD to
Zxcept for
Ch Sec
Div, 8 Jan 47
Fol File
Of special personnel interest was C
security clearance requirements.
of WVC had been cleared for intelligence
G's exclusive
litary personnel
work of high
security classification to the satisfaction of War and
Davy Departments wartime standards, CIO's
tricter
requirements were quickly reflected when "Italy-era" were
sought in vain for certain personnel not meeting tixen-
*hip or other requirements.
Chief, Security Division, noted on 8 January 19k7, that
"there is a possibility that an exception might be made
in the case of the Documents Branch" but such was not
advisable because of difficulty in discharging an
undesirable individual once hired.
CD to AD /C) Operationally the turn of the year began to resolve
1/47
File SOW of the problems of DB integration with CIG. A study
on requirements, and control of dissemination of DB
material had been made by 0/CD.
25X1 AD/CD, reported that DB had been
25X1
AC/DB to
AV/0
17/1/47
authorized to
e for its consumer agencies to submit
requests through OCD.
recommended
2,000 item backlog
of DB be returned to requesters for reconsideration and
resubmittal that publication of Accession Lists be con-
tinned, and that reference material be eventually turned
over to Reference Branch, ORS. The approval for sending
nonintelligence Japanese documents to the Library of
Congress was continued: and classification of material
and other details were covered in this report.
0 The AD/CD also referred to personnel shortages limit-
ing the service of DB and in his subsequent memorandum a
week later recommended that recruitment be undertaken to
fill the DB T/0 of 161 to effect efficient operation and
dissolution of the backlog of work.
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SECURITY INFORMATIVN
recommendations relative to future requirements to be
expected for DB, referred to the 120,0000 of 650,000
Japanese documents, which had not been processed, a
backlog of 350 Accession Lists and current receipts of
10,000 captured documents and current periodicals per
month.
Me tabulated the projects in process against
personnel on duty and the number required, and recommended
recruitment of 71 persons to fill the .T/0. Re proposed
that, after three months, a survey be made to determine
future requirements effecting DB. (Details see Section E)
25X1 pointed out that the current,
Survey (no
date) Civ
Pars - Gen
Admin. file
Mil Pere
Allotments
9/1/47
T/0 file
Research Projects of the branch embraced the USSR; North
Korea, Mongolia and Manchuria; China; Japan and Southeast
Asia and Scientific, designated respectively Projects
B C, D and E.
Complicating the personnel problem of this transition
period was prospective conversion to civilian positions of
the military men and women on duty with the Branch. An
early January survey revealed that numerous civilian
personnel planned to leave the branch employment relatively
soon to continue education, assume overseas positions,
travel, or for personal reasons, and that 17 of the ailitar
personnel would accept civilian jobs with DB, a number
being undecided.
The use of military personnel, buwever, was resolved
on 9 January When
Executive for
Personnel and Administratiop, published a memorandum on
the percentage allocation of Army personnel to CIG. In
this the War Department called for a graduated "gassing
out" of most military personnel before 1 October 1.947.
This required almost immediate action to reduce the already
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*moo
Cover
MY file
Formal relief of
announced 28 ?Omar/
00 and effective I March,
d. as Acting Chief. However, on 13 March
ceaed Chief, DB, by AD/0
for replacements
7 in a memorandimi of the
e functiozii of the Army's Special Documents Section
German Mi litary Docimeents Section.
Assistant e,
te1epho
AD/O, and
UY
tion between Gen.
k ID presented
ed for transferring the two sections to
A DB WO prepared as of 12 * proflded
previous organisation and re4ssigmat
jects. as *Diviaions# The ezpaz
of a Documents Source Survey Di
ean,, Latin American, and Near and JttddI
an Divisions and incorporation of three
the tar Zastarn Division,
of the
ion V
/lorth African Divisions.
25X1
AD /0 to AO
for *gat,
on 28 may informed the Adviser for
'CAN
Ifaaagement that as of 30 June by agreement with
28 May 47
KW file
DI, HDGS, the in igence functions of OM and SW would
be assumed by CIG. German documents on hand and those
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SWAM 111FORMATIO
AD/0 to
Dec Branch
27/6/47
AC/PDB to
AD 0
30/6/47
NW file
Adv for
ICAPS to
List Ez Dir
6 Jun 47
25X1 2/0 File
Met Zx Dir
to Ex PIA
10 Jun 47
2/0 File
received in the future would be under the custody of the
AGO, rather than ID *fter 31 May, but all such documents
would be available to CIO.
"All functions directly concerned with the
processing translating and exploiting of foreign
documents for intelligence purposes 'will be assumed
by the Office of Operations Documents Branch, which
will continue the strictly documentary projects and
functions currently assigned ONDS and SDS.
Files, records and linguist personnel of the two
sectionsbe integrated with DB. Other operstions
and future projects and priorities were to be determined
by OCD in close coordination with OBE.
The AD/0 on 27 June announced the reorganization and
redesignation of Documents Branch. SIB and OMDS would be
transferred to CIG as of 29 June. Documents Branch was
redesignated Foreign Documents Branch" and reorganised
to include a scientific and technical division, a documents
source survey divisions and two area divisions for world-
ide coverage.' The Chief, Documents Branch
was designated as Deputy Chief and Acting Chief of the new
Foreign Documents Branch.
A 30 June memorandum of the Acting Chief listed the
asatgnment of 102 employees of FDB, BLS and OMDS under the
reorgnnised 2/0. (See Section 0)
This table of organization was submitted to the
.ssiatant Executive Director as the tentative T/O by Col.
!Advisor for Management on 6 June and returned
approved on 10 June, major changes were noted as: elimination
of Special Projects Chief, elimination of executive officer
provision in favor of administration officer, designation
adiff
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of the publications section as editorial section, and
AD/CD to
AD/0
17/1/47
1/0 file
'ICA'S
Apr 47
Dir to
telAxmor,
,Air
/47
110/ file
revisions in the breakdowns of certain division organizations.
Since its integration into CIO, DB had continued its
research projects, preparation of material for the IndustAll
Card File and publication of accession lists of captured
Japanesedocuments.
Meanwhile the problem of exploiting current foreign
periodicals and press was being explored, and in 2 April
he publication of Periodical Abstracts culled from Japanese
current publications was started. (See Section E)
With assimilation of SDS and GMDS0 FDB took over the
huge project of the Industrial Card File and other projects
from, SDS and the screening and cataloguing of military
documents from GB.
The reorganization, approved as of 10 Juno showed a
T 0 of 250, but proposed transfer of personnel from-SDS and
t with poor success because of CIO security requirements.
The eased demands for reproduction and publication con-
stituted a large problem, and the Branch was facing the
increasing difficulties cruiting and clearing :gains
the ordered decrease of military personnel.
25X1 vas- named Chief of FDB on 24 October 1947,
and held the post for one year; since then the activity has
been under the direction of
-ENDSectionB
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Stalin ifkikini*-4.0.
TAG for the
0) ant icips
continuation of the op-
against every such table were the per -
imposed through Personnel and. Management
a the numerical employment within
bouedsot the izationls requirements.
announced for quarterly periods,
the first noted. for DB being on, 6 February 1947 when the
was given as for the quarter ending 30 March
19147. The ceilings for iods following, ending
30 Jane 1948 were stated tre17 as 125 inclusive of
military pereonnel.
On 19 June another a ustaent was si ante4, raising
the coiling to TTO for the Se Aber orter anct raising
948.
190 for the three periods following to
This increase resulted from the approval of t rear*
ganization and a new TIO for FDB in adne 1947. Thi TiO
called for 250 and stood until revision in Deer:Aber so as
to include a Translation Service Division.
Establishment of a central translation seririce in TD!
7
for CIA was authorized. inAdadmistrative Instruction 50-14,
Itstative T/0 for the Tranallatimftmvice Division was
submitted 21 Novel:bar and called for 67 linguists 10 tipist
and three supervisory personnel for the new division, aM
two editors and four typists in the Drench Editorial Section
to handle the additional publication load anticipated.
to This was sub4seba to revision before final approval
47 of a new tentative WO for TDB on 26 Decewber 19147.
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Tb
22/L2/47
ADO to
cum
25/6/48
ref
IOSAM
22/4/48
EzAX to
ADO
19/7/48
This 2/0 provided far 44 pars as in the Translation
Service Division, of which 37 were linguists, and allowed
ono more editor and tvo additional typista aM a laborer
for the branch as a Vhole. The
r'*11
TIO (&sti Section (1)
oilseed for 265 total personnel. Initially it had totaled
268, but three mimeograph operators wowe cancelled becamee
of the tranafer of this function out of the branch. /be
personnel ceilings mat ,,,2,-inst this were 210 for the
quarter ending 31 March 1948, ca. 240 for the quarter end-
Lag 30 June.
JUN) 1948 see 10D3 operating Its lone field unit --. the
Sunshine" Project at /cover Library on War nt Revolution,
Stanford University, Palo Alto, Calif. This project was
taken over from one on 4 May 1948 after the latter bad
fostered it for & year (See Section,D). This added six
slots in the "field' category or pre if/O with a corree-
ponding ceiling.
The Executive for Mal *
that the. 'Drama departmental table of organisation 268 c
positions, and the personnel ceiling of 240 positions Al-
umina unchanged." On 25 JUne, PDB was informed that the
was again raised far the first quarter n 19482
departmental 175, field 6, for a total of 181.
The WO was amended on 19 444 to Include an Witt
Administrative Officer, thUs 11= ,ing the total TX to
269 B. with the quarterly ceiling, 45 and 61 unchamod.
The organisation approved 29 Ably 1548 inrolvesi suIt
further rearelonisation in response to itiaranda for wider snit
more commehensive coverage of sensitive. areas. (See Section
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010?
Oect
ion was absorbed. inn new
Division. The satellite
tern Z ropea Division,
Divietn. Eq?anch coverage was sz
4 with creation of the Dear East/Africa Division.
The T Oves decreased with this reorgsmdsationl depart.
novenae being set at 240 with six fir the field
The personnel ceiling for the first quarter of FY
? authorized at 2Q6. inelldin tbef1A personnel.
Ca
CeiLin for the remainder of the fis
2O6 22, d 246.
Regardleos of Tit0 "elo
continued. far short o
Oly92 were available
pulsation of June
the D-OSonnel brought the r
mulibers
and separations.
With the ju
been lost through .
The
ea,
egrunstea,
1948
ly 141 of **Joh four
euirements far language prof
urity clearance the time lapse for such
ricotzrin applicants to taXe other jobs
scarctty of clerical personnel -- all conspired.
Uug the =vacancies,
19490 the roster carried?nl 138 Per-
ot June 19490 only 158.
a that month by Act
fl
were- let at
the allowances.
WDC/CIG T/0
ting 22 of
7, a,s41i
ter to 102x
vy entice transfers
&PP
many
itment beVe appeared during the pest
? emaeolng standar& of excellence ...
ince January 1940 '
icanta aereenedsi
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Ite CIA
undated,
Phs tat
24/8/49
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vow
ROvever, the memorandum revealed that a stable and
cont truing increase- in acceptable Candidates was evident
.and that mere had. been employe& in three months than
during the previous year. also pointed out
that the rate of loss was very low.
According to this memo regarding e'ue prospective TIO
for FY 1950, the total on duty or blocking pcsitions 'while
awaiting clearances was 220. A cut of 40 positions had
been suggested. He declared that this would step recruit-
ment at a tine when it was becoming most successful and. when
requirements for FDB services were steadily increasing.
Et eroposed that the current T/O and ceiling of 240 be
allowed te stand for 1950.
Hewever? the personeel cuts 'were effected and in the
face of these losses, FDB successfully propoeed reorganiza-
tion for the most efficient use of the 200 allowed. This
reorganization involved readjustments and reassignments among
the area branch -personnel; redesignated Documents Source
8UrVe5 Division as Doeuments Control Division with two sec- .
tione Suriey, and Reference and Screening; removed the
former Records and Editorial sections from ,edministration
and combined thereunder a newReports Divisioa composed of
three sections -- Editorial, Records, and Composition and
Layout. (See Section 0 The Translation Service Division
vas dissolved in favor of carrying out its functions in the
area breeches. The personnel ceiling was also set at 200
in the approval of this Tb O on 24 August.
While this reorganization was being shaped, the
branch had ale() been involved in a physical upheave/ --
movement of the entire operation from the L and 14th Street)
building to three second floor wings of Temorary Office
Building T at Constitution Avenue, and 21st Street, U.
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Approved For Release 2006/09/27: Clgaht100022R000300040005-2
WOW titiOtAgituii
Pregeced far 1 311 .1 vben the L Street bungling Was stibjecw
to trensfer, the move VW finelly completed by ,amplees
late in ,Atly, The operations ,af the branch :Aare aot greatly
hampered? relocation end, .0eeratiors belle: totally completed
before 1 August,.
T/0 With the reoreenization p. Tree et the time of the
3/1
2/4 move lenne for allocation of space hail been rade with this
19/6
21/12/ in Mind- Upon argroval of the TA) in late Aeguetolittle
COntarion resulted and the organization eraz thus estelettnhed
in the form vhich vas to stand, substantially unchanged ,or
two yearn, Only internelreed ejutmente vere required for
the at4-s RTTrove4 reallectivelY 3 January, 2 Merck,
19 June, and 21 December 19501 the total personnel allowance
ranaintrz ct. 200.
Ageinst thie allowarthe recruitment elowly (Weed
the roster figure upward: 177 December 1949; 179 Junt 19501
182
Put 1950; 186 Deer 1950.
Der ChoPDIS 1?rom the time /TS had launched into the partial ex-
to eh
& Fin pleitetion of foreign press, additionel demands upon its
4 48
rather sparse peamonnel ftelled to keep pace with the
added requirements against its mission and functions. Zar4
In 1945 an "overtime program" was initiated in the attempt,
to reduce a bettElog of translatiens and later to 7rev1de to:
greater press and periodical exploitation and meet the
demands for translation service, This program as continued,
with but one retort interruption and still the backlog con-
tinued to sceuesslate.
At the eterto scl f etand elm wet very?re-
qeired to authorise the needed overtire relletrances for the
branch, but :with the start of the Xcemart actioein enne 1950
and the beginning of a period of six-day verve veelge? over-
time became more =der stemulard, order.
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Approved For Release2006/09/27 :
MIE14-00022R000300040005-2
00111004
as 0 drew to a close, the e.nds ror
translation service by the several CIA offices were:
greater bait the Documents Bzwaieb personnel could.
t under the. eztstin table of orgwaization. A new
with the eoncurrence of Ma 0PC0
and 0I for the: ion of FDD for more efficient
ccssstnt of the translation reqpirements.
With en. d 70,000 rages of required translation
Lu prospect as a backla? against the. estimatedrequirimments
70 additional linguists and 10 typists. VII
proposedwas successfully, with the additional costs to be
thane, to the budget of the customer offices. Final
approve
was signed 6 January 1951.
At the sane time it vas eetima
terested offices of CIA vould require 37,000 pages of un-
laseified material translated for the year. This led to
a
4141 of a. separate project ender !DD for the COM.*
mercial contracting for processing of this material at the
rate Of $4.40 per rage. To service this materiel in and
out of the division, two other positions were approved.
?be addition of 82 to the T/0 did not change the
bsica1 organization of the division the new assignments
being disposed of In adjustment against the requirements of
th various branches. This reassIgnment of slots was appr
in the TA of 25 February 1951.
In anticipation against these pyrovals, re
already been initiated for expansion of pars
year lnad started with 183 persons employed 7
Februszy saw the roll increased to 190 Meth 203.
division had been forced to contract in August 1950 when
tREi
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Approved For Release 2006/09/27 ? 4 A r4-OOO22RO003OOO4OOO52
-71B.
MID INFORMATION
pace tu tbe
'red etL re
of
Up for met
vas also f4.
11:1 rizroplan
- :
opriate lingedsts
also
ioii prwiously.
no imams* in
25X1
4 tc rattOn be entire
tended to espedite
T 0 al
t 2132 tots).
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Approved For Release 2006/09/27
D.Dtr
AD/0
17/2/47
DAD/0 to
Ex PM
21/2/47
4-00022R000300040005-2
miew
Mari ea?.
bi
Chinese expert
arreogements for Uwe
to Washington.
25x1
/25x1
On 24 Dartht tbe Deputy Director ordered. the operation
up =der WE F-14.ttacheti to tbat unit in a screen.- 25X1
acity Diecatuteeent eith this arnevesent on the
of Docnt4Drench is iu34cate4 in a memo by Chief
should be
ci
t screening of Comments
recommenang test
elAting to ailitary rat*
At Palo Alto.
y after having
'retuned to Washington es of
numerons reports listing the fiat CIf his operation,
vorving 00 participation in the California project.
SECRET
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Approved For Release 2006/09/27:
Dep Dir to
AD/0 at ai
4/5/48
ADAM to
AD/0 =dated
of
b the
4-00022R000300040005-2
*=+w
11011
OU
d ?Vet' to
and
/0 the
noted that card, indexes had
ty of material reat i to (1)
n in imt Far iast,
tat olie or diYee be
tiona and cont ions
Soviet theory and practice
in economic, political anti soc
mach mat.erial on nations
sovietfl judicial system.
The operation lu
der of the Depu
Deputy Chief
POD,is
had lade a complete slimly of
the operation and in a meamandust to his Chief, Col
25X1 reende4. that Suashine be discontinued as a project
which, had, largely fulfille4 its mission, and which from the
view of value was outweighed 10 to one by the material
currently being received in Washington. Ms automatism,
With CO2ICUflence Wes forwarded. to the AD/0 by
a week ter, at which time the AD/SE ba4 rec
the operation be closed.
Acting on these recommendations,
25X1 2 July ordered termination of the to1
The personnel were
later provision plac
bie of or.nization. This added six paatttons to
nt branch potential. Four of these people were
n California, one of which was a consultant. In
the /0, the
act as: or
111 to have
one of the Sunshinecet*byees reported for duty
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R.84-00022R000300040005-2
25X1
25X1
25X1
Approved For Release 2OOfjj .c1A-RDP84-00022R000300040005-2
AMA to
ADO
17/1/47
Otatua
se domicil
A mall member of documents had been received from State, War and
depextasest cbannels, and about 10,000 dal:wants per month sere
received from 0-20 SUP** current collection.
DB at that time vas screening these for a:their 1UteUiece
store e es of possible future value; and C3 ititalreft of
can trY through the Depertannt of Cameros. Documents of
teiiicevalue or industrial interest mere to be turned over to
of
Ccogress.
Branch Inas pr ring an av
result of this screening, and
immild be exploited.
2,500 abstracts
tion use proceeding
abstracts against the reusats prothicM by the
abstracts. Summaries mere prepea more
purtinent material. Translation 1* or
meet requirements.
the
5,
Devariber 195, about''
fourtaga documentary
ACCON11011 Lists in
ting publication,
t to about 10 publics-
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25X1
WW6
DCI
13/2/47 re
Po]. file
had
Approved For Release 20064taa-RDP84-00022R000300040005-2
cipating govercimeut agencies end nongo
ted vith the ecTlialtions in the occ
for a share in the documents Agreemen s with the
which had cooperated in the collection effort had to
with the requirements of the US.
to a British question, the DI, WDOS
the DCI (concerning ownership of the documents which C/0
tz'on the War and levy departments), to the effect that
rd to deny that sole title to the Japanese documents
tee. He cited an informal worklag agreement with
the British In which?. ease of such material did not require British
occurrence
Countcating through the Secretary of the Navy,
yo voiced its fear that the
t be preserved as a unit and that documents at a
alloeed to become lost or scattered. To this, Chief
in
25X1 3/3A7
ACH,DB to
ADO
17/1/47 the
'replied that the documents were not being allowed to
or scatter, that they VIM first being screened for se-
Iligence vane, and thet duplicates and material of
ue were being turned over to the Library of Congress.
tions of Documents Drench had been set down as follows in
entation of 17 January 194,7t
ive reign documents for cataloging,
subject list* or accessions for
eztrects and summaries from &climate as required
TO prepare accurate translations of documents as required.
To provide technical,liaison: with similar ectivitlea
To dispose of documents when? no longer needed,
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ADO to
ZAPS
2/4P47
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/0 proposed to Chief/
On 2 April
functions to
requesting
the abstracting of current
00 effect temporary loan of such per
Library of congress
r sources.
The proposal
peration and advice from MS on requirements and re-
Director on 17 April, provi41i t3at ti
for the present pertain only to the UE
Publication of Periodical Abstract* actual
began on 2 April
1947, under the customaa7 DB format. This style was discontinued
in July, with
The
7.
five issues.
9
suspension of publication o
Abstracts have been continu
The Jotningottbe War
aM the German *flitary Doc
ts
111121p
and
*Atte No I
issue of 1951 being
on on 12 September
re for a little over a year, being
after 21 issues, in favor of in-
Abitri Us* differed from the ori-
published in csrd-cut form, eight
* in the average issue. Subject to
two occasions/ the Scientific
demand,.
racialDocument Cection
functions to Documents
rnch /gaoled expansion for the orgazilsation on 30 June and its
redesignation as Foreign Documents Branch. Reorganisation was et
ted with en approved T/0 of 250/ but uith only 22 persons avail
shin for transfer from the Am/ units, the working strength of FXB
was only brought to 102.
Inst this were the
tion of the TJBSR railroad
Ing of =OS information for
4
catalog.
emphasis on
Utgence
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Approved For Release 2040 i?CIA-RDP84-00022R000300040005-2
As the recuit of a survey of DB operation ted by ICAPS,
July 1947 the ADO was advised to take steps to transfer,oaP
documents of no technical, scientific or intelligence velue to
7the btstorica1. divisions of the services; to discontinue sec
publication, to arrange for bibliography. publication by
and to establish a program for the Documents Branch
tatica of foreign documents in response to detailed requiremen
priorities (to be established through OCD)
reply the AD/0 recommended either that ?DB be authorised
to ly dispose of documents among Arwqr, Navy and Air Yore
ter
ce ad hoc canmittee be appointed by the JCiti to
osition. *Discontinuance of accession.listat
lists on USSR information was under study g of bibliographies. was not *function of 00." The pro -
to FM requirements and prioritise was already being pre -
OOD.
generation of requirements. through ciroulstion f*s-
hod for some time been recognised as unwieldy
in mind
pro9osed a Dreamic Approach to Docu-
oitation7 which would employ a more efficient use of the vent
documents and the trained personnel for the processing and
Be proposed that a detailed over-all plezi of requirements
and Far Bast be drawn up by ORR that intra -area priorities
for basic itformation; that accession lists of captured
documents be diocontinued; that accession lists of only current mate -
:rial be issued, and that YDD undertake as a basic program the develop-
/ant of information from the OW requirements and the priorities as as-
jibed.. He stated that the basic program would not hau&'cap action
urreat equirements but would *provide a sound foundation end a
logical epprosch to the exploitation of foreign documents.
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25X1
47
ADO to
AD/CD
17/12/47
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kli-RDP84-00022R000300040005-2
cationthat the proposals h
avor in at least OCD
was received in the 1 August memorandum of the AD/CD which ated
that action on all but the pUblication of current accession lists
rested in the present authority of 00, ORE and OCD. Regarding the
establishment of over-all detailed requirements OCD indicated that
such a survey would be made. FDB's operations and service to the
otheF offices progressed to such an extent that by 17 December the
ADO was able to inform the AD/CD that because of the recei,D, of
large nuisbers of requirements from ORE and receipt /414pm OCD of the
as of Intelligence Target Potentials," FDB had sufficient
ion to warrant cancellation of the still- ending survey.
Nay a CIG move bad been made toward coordination of foreign
press exploitation among the IAB agencies, the Ixecutive Director
proposing a study be made in the interests of
ExDir to
State
et al
19 May 47
ADO to
25/6/47
d economy.
Bair to It was pointed out that 038R provincial papers contained much indns-
ADO
3/7/47 trial installation information not available in the Soviet metropoli-
25X1 tan press and that received certain of the provincial newspapers
wh,were not avallahll in the OS. The reply to this proposal via
the autboriaattou for FDB to cooperate with the ntil processing
fifty percent of the material and that the extracts and translations
25X1 /resulting from FDB and niork would be exchanged. The operation
was started-vittsOffleszr and 7DB published its first Soviet Press
25X1 26 January 1948
25X1 Dxtracts on 7-8apbmiberi
Following informal liaison, 080 on 28 August 1947 requested FEB
IDO assistance for translation of approximately 120 pages total per month
28/8/47
ti/PAC
7DB
9/47
of Russian, Polish, Finnish, Japanese, French, Spanish, and Italian
documents. The personnel shortage of the branch was considered in
relation to possibility of seeking a "ceilingraise for recruitment,
Approved For Release 2006/ . RDP8413022R000300040005-2
25X1
25X1
Approved For Release2006/09/27kcIA-idRpP84-00022R000300040005-2
am'
- t tuft -
AC/YZYB sad the establishment
reply
25X1 10/9/47 However, Acting Chief
currently arduous
25X1
/47
25X1 AP/0 to-
IxAAM
V
was
translation pool" was suggested.
suggested that the requirement
that should the demand increase
to such an extent the suggested increases could be requested.
Be recoeeemot0A
--,- approval of the-
request.
However/ within weeks (?) the deltoid for iscressed ss
latios for requesting CIA offices resulted is proposals for
establishment of a Trasslation Service Divieiom in the FMB
organisation. The sew division was filially approved in the
26 Deceaber T/0 and authorisation for the service was carried
is Administrative Instruct/cm 50-14. The reorganisation ex
vended 7DB toe total T/0 of 265. (See Section C and G). This
unit continued as a divieion of the branch until August 109,
when it was eIlmisated is reorganization. Its functions were
distribut'ed throughout the area branches, allowing for broader
sad more efficient use of the personnel.
With the heavy work load increasing, the matter f priorities'
to be set against the requests is head was a branch problem. In
Ossuary 1948 steps were takes& by 00 and OCD to have the requesters
survey their requirements aid to assign priorities for their cee,
pletion; to set up a definite priority vote's for incoming re
quirements on a graded basis for ?DB gaida,ace, and to effect
closer coordination between OCD and TDB in the acceptance of re
quiremento. A suggested panel system for establishing priorities
was sot acted upon postbag further study. This matter was mover
officially resolved the priority schedule for the FDD workload
being by secessity assumed by the Chief, /MD.
Xerly 1948 found the personnel shortage of the branch critical.
With a strength allowed at 269 sad a current ceiling of 2251 the
branch roster on duty held only 120. This was finally called to
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:c A-R4DFIB?44;0022R000300040005-2
C12.1PDB to
AD/0
25X1 25/0/48
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seuRay ittpummo
the attention of the Executive for Administration and Namagement
by AD/O, eeekiag alleviation of the recruitmeat
situatioa. There were losses, mainly through natural personnel
turnover and attrition, from the branch but the exchange of memo-
randums during the month terminated in a study by Branch Chief
25X1 r------in which the personnel status and history of personnel ac-
tions vas fully detailed.
The situation vas aggravated by the esteiblishment at
turn of the year of a "translation p001w in vbich provisionally
cleared personnel awaiting final reception into CIA could be em-
ployed. The pool vas satisfactory in its ultimate operation and
sided considerably in the production for FDB requirements vhich
could be applied to its "restricted" level. This Inter was ap-
plied to the employment of clerical and editorial help, assist-
ing substantially in retaining from other than CIA employment
those persons awaiting fu40 security clearances.
Xi April, a broadcast address of Admiral Zacharias) ins
25X1
Reference 7
and
recollection
AD/0 to
IVAN
23/6/48
Coco
records
recommendation that more complete exploitation
or owert foreign publications be undertaken.
The changes suggested in the organisation chart for 00 of
23 'Tune 1948 include 'approved changes in the statements of func-
tions included thereon,' to the effect that FM-functions read.:
!Exploits foreign language documents, including current for-
edo periodicals and We foreign press, for intelligence inform&
red.
tieft"
Previously, such statements had read first, "exclusive of
the press sad later, "the Soviet press." Oa 28 July,FDB ;Lab
lithe& its first Finnish Pres* Extracts, *ad on 30 July f011owed
with a Chinese Press Extracts, Korean, Indochinese, and Indonesian
following later -. all continuing until about 30 March 1949 when
the press service demanded faster coverage.
#7/44P
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Approved For Release 2006/09SWitiDP84-00022R000300040005-2
-
1* the izessithile, the subject bibli es of Soviet
periodicals bat bees opened mad coafercaces between State
offices resulted in its 1nplsosstatos is
late 1rch with a un from the Ezecutiwe Director. Pro-
duction was started in April and the first issue was dissemi -
ted on 12 Ney. Publication of the bibliogrePhio* mistimed
until 29 March 190, a total of 656 bibliographies beleg pub-
bed in that time. Production of these unclassified biblio
graphies, vs* takes over by the Library of Congress.
Arreagenteats were completa& in May by which all USSR pub
received would be chamitled to PDS by the State perteent. The branch alio was contemplating, the processing of
Ian and Near Bast periodicals. A trial monitoring of
the tic foreign-language press had resulted in negative
Quired the
timed as of 30
Oni
tics D)
The need for liaison
PDBis exploitation needs had been considered early in
sad...
25X1
25X1 and
found that *bout
agancie. were available in the theater andthat of these at lees
20 tons was valuable to the intelligence operations of :YDS. The
team returned in nit-S ptesber and reported their faunae' and
ecommeadations.
A 15 Jim cosferenc,
better understaading of requirenente and for closer liaison be-
twees the operating levels. A simplified procedure for forward
ing requests from ORE direct to PDS was also discussed. and
11
Approved For Release 2006,64100A-RDP254-(10022R000300040005-2
LIMN
29/7/48
ADO to
Ch, ./CAPS
29 Oct 48
ap/o to
Dir
20/12/48
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Seirmiteit
value of the
from this survey was positive mei the effort was contieued into
the vent year when the eeaeesi*t ffort was considered of de-
creasing value. The tees was el is early May sad the
last publicatioa of carts uede is lateMay
Three new divisioss were added to the branch is Ju Near
Eut/Africs, Eastern Europe, SM the Documesta Screenimgsad Ref-
*mace Divisloss, expanding the branch area coverage and provid-
ing for more efficient processing of documexts received. (See
EWctioa C)
is November, of ORE interest is 060 4ocueeats sr
rangements were made SM later approved by the AD/0 and AD/PS
for translations requested through ORE. When completed is IDD
the travelation* were forwarded to Maid assigned as special
translations for ORE. Discussions with /CAPSvere also held 1*
November 1948 regarding an IA.0 ad hoc committee to comsider a on
tralised translation service A nmmammghmt to Chief, IMPS on
29 Octooer outlined the FDEI study of this proposal and outlimel
the ?DB potential, under its fixed T/0? in relatios to the re
quiremesta end possible domes& of the IAC agencies.
In December, he value of !psi* translation pool was
tiosed uirisg the branch to Justify why tido activity should
ith later is this yntem being
produced was to be disseminated
iciescy of the et request and
by other CIA offices.
integration of GMDS in
Catalog cards bad been tc over by TUB with
for this purpose to * detignated area of GES
This effort vas continued, but in July
survey we. conducted to determine tbe use and
7
a trial
D.
the participating agencies. The report
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DCI
7/1/49
Approved ForRelease2006/09/27 411#1-RDP134-00022R000300040005-2
Nor
=MY Etaitiiiin
A
as pea
La
the
t of
ia security proceiure,
7 January 1949? the DCI approved thee
pool ii EDO.
Zy *greenest with
Docu exploitstioa
estabIle
dthJUI the
aaei mai lig clear
Id be lost because
ceseful in that os
?o of the linguist
on
noise, isg of
"Committee on Trassletions April1949. The letter
Med easiest a Central T*esiati
The Exploititios Committee set weekly
23 July 1949.
bility
The cosclusioas of this interdepartmestaI Committee
image d ats aid
itcy sboul4 assume reapoui
of exploitation f rorejii las
ch exploitation centrally as
new be necessary to meet the requtremest. of the IAC sgese s.
b. A permanest 'waive Documest Exploitation Committee
ihosid be established la order to draw up lists or publicatioss
reguired for ceatrelisid exploitation; to determise the priorities
for-exploitatios
is order to geaere
is the exploitatios program.
e. Each IAC member agescy may retain
lications by subject matter asd area; and
assist the Director of Central Intelligence
djacretj
tresalatj?a and/or abetrectiag wilt for the purpose of trawls,-
tics eM/er batractieg special interest material. The Director
Of Cestral Intelligence would be informed of such expfloitatios
La order to prevest duplication of effort, and the results of
this vork would be made available to CIA upon request.
Wald
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:
25X1
Approved For Release 2006/09/2*kalski liP84-00022R000300040005-2
.CURTTINFOULiakIN
d. A Notional Security Council Directive or such ether i*
Otructioss as may be considered appropriate should be formulated
embedylag the recommeadatioas outlised above. A draft of a Na-
tional Security Couscil Directive is attached herewith.
MO final action was takes on the proposed NBCI.D.
The exploitatioa of the fore/se-language press bad net with
favor is the cossumiag agencies as YME expasied its coverage.
Bowever, the publication of extracts is a, collected fora over a
period of weeks betweea origiaal exploitatioa and puhlicatioa
constituted a greet time lag. Upoa request of coaeumers? parti-
cularly ORE mesaures were studied for correction of this dialler.
The :moult took form is vbat FLT termed its "RUA. Sneed Frees*
procedure, desigaed to process, exploit aid publish daily prose
material vithia 48 hours of receptioa of the original material
is the branch . This operation is continuing, with modifications,
and 15,406 reports have been disseminated on a "current" basis.
Compilation or collation of information has also been employed
and extended to exploitation of periodicals and other foreign len -
Paige sources, utilising to the greatest efficiency the intelli-
gence training as well as the language ability of the division
personnel, while serving the consuming offices and agencies in
a more expeditious manner.
With physical relocation of the branch on I &ugust 1949 frca
[he unit wt at t
iso subject to a T/O
revision.out and Reorganisation was effected and approved in
late August (See Section C) and its basic form is still saintal
For translation of covert material, a "Special Serie* of
translation service was inaugurated early in 1948. This provided
for the direct treasaitts1 of the raw material to FDB !row the
Aooroved For Release 2006/441141A-R13PA-40022R000300040005-2
Approved For Release 2006/0a fRDP84-00022R000300040005-2
7-47.efiR!TY :F1I iM
cc, its proceesing under special security provi
direct return to the requesting flee.
nation of translation and foreign-language e o
the /AC had been gradually centralising in PDD
year and the number of cooperating agencies edb-
reports was finally sufficient, in late summer
lop the service as originally planned. In October
published its first Consolidated Translation Sur-.
IAC agencies of all translation/exploitation work
ted during the preceding =nth. This service
of 1
1949
'ter,
comp
continues in conjunction with the operation of a central Document
Exploitation File in which all translation reports are trove indexed
and brywhich special inquiries and requirements are answered by
the division (See Section F). As of 1 Amery 1952 this file in-
cluded an estimated 70 000 carde cross-indexing approximately'
20,000 different entries.
The outbreak of Korean hostilities .1 1
conferences concerning FIX) 'a role in relation
meets. One was held with representatives of
Navy and
on 30 dime in which the division'. partin anemergency
sea. /n anticipation of such emergency, studies bad al
made at DCI direction and such plans were on file.
gust 1950 a survey of CIA ?ffiees relative to their re-
quirents for classified and unclassified translation projects
vas initiated. Findings from this survey revealed that in the
classified category alone approximately 96,000 p?e mould be re
quired against a division processing potential of only 20,000,
and that the requirements for unelassified translation would.
proximately 40,000 pages.
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SECUibit
In November an FDD propoeal to establish externafacilities
for unclassified translation was approved by the Project& Review
Committee. At the start of the new year the Projects Review Com-
mittee approved an addition of 82 slate to the division T/0 to
hnadIe classified translation needs. of CIA offices. (See Section C)
A survey of the status of publications procurement, in the Near
Bast vas undertaken by Chief 'between 20 October and 25X1
25 December 1950. The report of his findings was detailed and re-
suited in closer liaison and understanding concerning the peculi-
arities of Boar Bent and African publication end procurement
techniques.
The implementation of greater translation service by the T/0
increase and authorisation for contratt unclassified work showed
eassiderable results in 1951.
In April, through arrangement with the interested offices,
the ebstracting of SODB enclosures vas initiated in order to de-
crease the number of requests for translation/exploitation against
such documents. This abstracting continues, only slight operational
interruptions occurring, none of which vere within 00. That the
abstracting has been either sufficiently complete or the informa
tion in the documents has been of limited interest is indicated
in the infrequency of requirements for further translation of the
documents.
Acquisition of more space in ?My saw the division physically
expand into .a fourth wing of
p providing for a sealed
*restricted" area for the division's provisionally :leered langu-
age pool.
On request of ORR a Western European Branch vas authorised
as an addition for PDD's expansion of area coverage and this branch
vas activated 30 June. June also soothe completion of the USSR
SEC
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25X1
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SECURITY INFORMATION
ject. This project inherited by
lit* system vas tedin
too maa linguist
is
WorldMir 32 and current
Arniatjc aloud publications
and ?DD liaison vith T Okt. A detailed re-
port
upon their return.
Zn o the continued strain occasio
called a meeting of TLC represen
aiv
red Ii systems on information largely
tured n documents, later aug
A similar project on satel
ly kezi and is pressing.
gent to Japan on 29 July and
survey in which they cowered
ured &gamest& ot current
in Japan, Japanese re
by vorld events,
yes in July rile
to the ocurement of foreign pUblications in the event of
ztbresk or var. Conclusion of this conftrence Was agree
to as arrangement whereby each agency vas to eu
priority list of needed titles for FDD explo
ceostitut. a guide for covert field collection.
ther memo proposing an NSCID covering FDD activities vas
tted to the latent Directors and the DCI for their deci-
yeer closed without action on this proposal.
During August this publication of transliteration tables ap.
by the CIA IAC transliteration committee vas. finally turned
PSIS for unclasuified blication and dissemination.
year shows& increasing development of reporting tech-
the part of the arse branches and the issuance
types of collabmil factual reports which were well re
consuming agencies.
SECI
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ape..
Approved For Release 2006/09/27S1A-52"'Ir 4-00022R000300040005-2
UMW INFORMAIlti
n bulk form were received from
the result of ccmferancest
ati.
STATSPEC
for spaniel pro
with
nth. Of theft*
lila Into the foreign) and 25
translated with a, degree of native perfection.
Persccutel recruitment increased with
lasuay filled during the year and the prospects for additions in
the clerical field optirdstic.
be-
Z
SECRET
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Approved For Release 2006/09/27teRDP84-00022400300040005-2
too
0 of 10 ,Pane 1947 11131:pandilfi
y ttviston
va responsible for keeping abreast of foreign publications
liatawowing a periodic reviev of documents of intelli
game value, and meeting requirements for intensive subjec
or area surveys on document sources.
During October 19470 governmental and acadesdc institu-
tions
meZ5 surveyed as to boldlngs of documentary material
of las of Mi. This activity has expanded. to ineltuie
fowsistione an lvate enterprise.
AD/0 to With reorganization of the Foreign Documents Divisions
itx
29/8/49 24 August 190, DSSD assimilated tile Screening and Reference
T/0 file
Section to become the Documents Control Division, Through
theee sOraTell at 2000 fcreign-lanauage documents reach
rev daily for screening, either on loan or for retention.
difficulty of procuring USSR psablicatiems created
necessity for surveys of domestic and third country or
pisaral procurement of these &comas.
On 6 olay 10.8? DD initiated its SOCIir Pro4ect
6/7 leterobY Chines* conaular posts in the eastern USSR 'were to
A/O to be utilised as collectors of provincial
SP Asst
State See 19 August this plan was suhmltted by the
19/8/48
15 4.
to
Assistant to the Secretary of State for Research an
genet vhence it was forwarded to the US Embassy in
action. The chins:se embassy in )tecow agreed to the
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Approved For Release 2006/09/27 84-00022R000300040005-2
SWV
1111111100%
the firnt
ast?in February
cationa arri
to
t.
ficoriet Lis
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25X1
25X1
25X1
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t
mroRMATION
In June of 19k9 a special arrangement was made via C/A
Libinery with the Library of Congress to permit FDD to receive
directly on loan current receipt!: of eelectee number of WeSR
periodicals. 'this arrangement was modified in 1950 to provide
a eider coverage of the Library's acceesions of Slavic language
serials. This source has been of particular value in providing
the Division with a number of Slavic publications not available
through normal subscription channels.
BCD's activities have included the screening of numerous
collections among which were the following: 'urge collection
of Chinese Communist publications held by Yale Universiee was
screened and numerous items of intertAgence interest were ob-
tained on loan to ADD; the Dr4ter Bank records held by OWLS,
AGO, yielded 200 items which were microfilmed before the collec-
tion was returned to Germaey; similarly, 300 items were
screened from the Berlin4ahlem Library collection in ONOSfor
retention in rup.
In the course of four years l9I8 through 195I# DCI) has
processed into the division 673,71.2 foreign documents through
the perstione of the following agencies: State 421,621,
Amy 67,1240 Navy 8,716, CIA 127,962, Library of Congress
41,530, Smithmeeian Institution 5,989.
PUBLICATIONS
The editorial and publications functions of
ant from PACNIRS, had always been a completely integral part
of the operation up to the point of diasaminatioa. With
integeation into CIG, the reproduction services for illustrae
tire material was transferred frost the Mar Department facilities
to the CIO without delay in publication.
Noteworthy follouup by WDC/CIG of previous War Department
coitaent was the 'Yellow Rivera project for the White Nouse,
elbracing the reproduction, binding and publication of three
volumes.
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Approved For Release 2006/09/2 i 84-00022R000300040005-2
SUM NINIMATION
A Ex Dto
Ex PIA
106/47
Am, vaip3
to Liz Z)
6/6/47
MOM to
Ch, ?DB
21/1/48
sip to
rn
$ia
io
ec
n of WDC
equipped with two
mimeograp one ditto eathtne, a heavy machioe stapler,
circular collo ng table, and a wealth of drafting e4pant
everything necessary to publish the overage produc f WDC (OB).
The oection's T/O provided for draftsmen and clerical
bei for typtng and mochine operating. When SDS and ONDS were taken
over by DB in June 1947 three more mimeograph machines and
three omalld machines were accepted in the tranefer, as well
as 12 electric typewriters.
These added facilities were sorely needed in the face
of nw nds raised for increased production of ICF
It was this added demand for reproduction which delayed
transfer of DIPs reproduction equipment and function to
Reproduction Division, in the summer and fall of 1947. The
tranifer was ompleted in early January 1948, and ro turned
requisitionsover its first to Reproduction Division. on
T OR COOI1AT
of all goverment
nta ezploitstor had been held
eliainary on had been
receiving
Within a year six Army, flavy end, Air units were copersting
and others were interested.
It was not until September of 1948 howerer, that the
eMber
mem of the AD/0 on the Functions of SB statedt ?Coordinates
with CIA offices and other government abenciels In the con-
tinuous exploitation of foreign language materia/ in order
to meet established requireoents.
rdination effort received real Impetus.
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-R430P9f4C044022R000300040005-2
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DCItoCo
of LAC
16/3/49
DI,Arsey
to XI
25A/49
ahkan,?
111"nevioges
In a reply on coordination,
noted that his broach planned to carry out thin function by
collecting, cording, crosefiling all information on transla-
tions anticipated, in progress or completed by government
agencies cooperating? and operating a central file for the
information of the IAC agencies. He also proposed the
monthly publication of a "Consolidated Translation Survey"
in which would be listed all the recorded translations
started or completed during the preceding month.
An authors' file was the start of a "Central Coordination
File." The addition of another clerk to the Records Section
early in 1949 provided additional support and a start was
made on expanding the file into a. cross-indexed system Of
all translation work reported.
The effort vas further inspired with a courreae on
25 April 1949 of the Army, &V7 mind Air departnentiatelli-
gence chiefs in response to *EC/ proposal that translation
coordination rest with CIA/TDB.
With establishment of the Records Sec ton In the Reports
Division in the August 1949 reorganization of the branch,
the additional available personnel of the new division
provided for greater flexibility of assignment and ordeal"
establishment of the Document Exploitation File in its
complete cross-index form was achieved.
It also paved the nay for the monthly publication of
the T.AC translation-exploitation efforts. The first listing
25X1
was issued as regular lin October, 25X1
covering the September reports recorded. The next listing
was published in November as a cover publication under
the tIV19.e Consolidated Translation Survey No 1. To date,
t4CL,
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Approved For Release
1
505
50..?5/1
50/7
50/8
50/9
10/5
0P
5/81)14
/47
Ad Inst
50-13
50-11
20/8/47 to
20/5/48
ADO to
ChrFDB
17/9/48
rt,
fiCIA-RDP84-00022R000300040005-2
=NM 1111111111110
2 surveys have been peib/ished? and the Document
'ile has well proved its value to the government. In the last
sti months f 19510 2,553 inquiries concerning exploitation
were received, as a result of v5:11 412 cases of duplication were
prevented.
The DEX file now contains approximately 70,000 cards cross-
deiiag more than an estimated 16,000 entries of
exploitation work engaged in by component foreign-language unite
of the /AC as well as additional translations of intelligence
value **picked up r from other goveriental and institutional lists.
The DEX file and publication of the CTS up to 1 January 3.952 was
operated without the assignment of any specialited personnel
exclusively:, to its maintenance.
LIAISON
The problems of liaison sufficiently maintain efficient
operations was an increasing one as the divieion developed.
From the time of the integration with CIG until early in 1951
liaison was conducted through 0/CD.
rom December 1946 to June 19470 the former WDC reistio
ships were maintained under Administrative Iestructions of that
period. It involved selection of translation material, briefing
of DB personnel on requir menta and pre-exploitation screening
and evaluation of the capture& documents received by the branch.
Beginning le
nly 1947e PDB personnel c1esre
n for goverr
nt liaison the initial contactS being es
channels for operational
abed and
cleared through Contact Branch, 0/0 and ICAPS. Nb thly descrip-
tion estimates of liaison required tor operations were submitted
for ICAPS approval and liaison contacts were reported monthly
to the AD/0 for 0/CD recording.
SECREi
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Approved For Release 200
OA-RDP84-00022R000300040005-2
111111101 111111101111N
Ada Inst This policy was discontinued inMovetber
l9b under in-
50-5
50-11/1 structions that all outside-CIA Vaison would be adequately
17/12/48
rded, by the branch liaison officer.
To more firaly establish op rational Iiais?n on the
Memorandum No 9, on 23 March 1949, stipulated the
(3.)C
liaison is desirable between TDB intelligence
officers and their counterpart analysts of the IAC4
(2) Such liaison'would be cleared through the branch
liaison-control officer lobo would also receive a report of
liaison results;
(3) Certain limitations involv
were noted.
The liaison problem was finally
the issuance on
25X1
order
which authorised that
na:Lntenance of
liaison with the Departments of State,and Defense vas the
individual responsibility of division chiefs. FDD procedure
was readily-applicable to these regulations. The practice re
Vired:
(1) Observance of CIA security regulations
(2) Avoidance of undesirable duplication of liaison
(3) Observance of control procedures of the agencies involved
(4) Registration with OCD of materials and documents inter-
(5)Maintenance of e records of liaison and
reporting peme regularly to 00.
As an interservice unit, WM had included
Approved For Release 20
11 its roster, and SDS and MODS had operate
ce. Under CIO, WC Ordered to discontinue
7CIA-RDFV0072R000300040005-2
25X1
Approved For Release 2006/09/27: CIA-RDP8.4-00022R000300040005-2
SECURill th 110k
31* D to
ADO
3/7/47
CIA Op Mem
No 12
15/8/47
Apio to
Ch, PDS
16/9/47
AD/CD to
AD/0
6/4/51
Jan Morep
8 Feb 51
this relationshi
cooperation
the responaibil
Ut any coitmenta for Allied
arrangements to be
of the 11)/0 and Chief, DB0
were authorized, as previously, to
copies of results of any exploitation which was not of a
strictly American military technical natural or jeopardizing
to the security provisions.
on 3 July 1947 the Executive Director authorized 00
to arrange with the 1---ifor a cooperative effort in the exploi-
tation of the Soviet press, DB to receive the newspapers
two the
to exchange extracts and
translations derived from such cooperation.
In a au Operations Memorandum of 15 August, the
Chief, FDB wae authorized to accept or reject direct requests
from the Senior BLO at PDB, with reference to captured
documents and later wauhorized similarly to act upon
for translation work. This liaison and
has continued.
instructions have provided
cooperation with the
Numerous memerand
the authorization and working formula for FDD 'e relationship
with the BLO assigned to it.
This matter was **piffled on 6 April 1951 when OCD
asserted its function and responsibility to diseeminate
and record.
SPECIAL PROJECTS
In January 1951, Navy and Air Force presented. P1)1) with
a project unique to its operations. This required the
translation from, English into 23 languages for composition
into
Similar work was done later through the year for
Training Division in the preparation of training Manuals
in various languages. This work still cotZinues as requested.
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25X1
25X1
25X1
25X1
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taitiAteAtiON
a cap se
Transportation'
car, eh/nitre
Such service wa
Removal of
of the Division at ikth and t 8
ee
wn" from the main Agency area, had been
uraging close operational liaison.
as sfl but restricted to the use of one
by a member of the branch message center.
nadequate
DtAkkrt to
almost doubled
io the Agency shuttle-bus schedule
abort tiae and e of a single car restrictet personnel
unications to a point of poor efficiency4
The generally remote location left branch personnel
with little recourse to poor public transportation service
but perhaps eventually contributed to the general morale
as car pooling developed better acquaintance among the
yees .
a atton. Inclusion
led after a
ce was anunced
D 3ectjon F
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STATI NTL
25X1
Section G
I Sub. a
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WEI
sow sisokimg
Suggested Tb O - WDC/CIG
I December 1946
' J 1
Civilian 'Read1
Head
1 i
?
lExecut:Lye
i !
!Liaiscn Office.
Operations Officel Administration Office:
Library Sectionl
! Research Section
7-
1 Publications Section
1
IScreemin rProject A Project B:
SECRET
proj-eict1
iProject Di
Project Editorial
4
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Approved For Release 2006/09/27: CIA-RDP84-00022R000300040005-2
SECTION G
II
SECRET
SECiiitit'lM11101
T/0 WDC/CIG
4 Decemb, 1945
Chief
Executive
Cnsu]tant
Lia4sc.7 of7'"ice
Control
IAdministration
Library
1
Screening
Editorial
Reaearchj
rri
Publications
1
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SECTION G
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SECHEI
SUAMMIWORMATION
17 December 1946
III (Approved)
idn.inistration
and Secretary Office
Documents Branch Also 17 January 1947
Chief
Research Consultant
and Deputy Chief
Executive Officer
re.,nn-7,Section
1
Research Projects
401 t t
Control and?
Planning Office
Publications Sectio_
- ? _
Editorial
Service
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Library Section
Section G
IV
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- Chief for
Special Projects
and
Advisorfo USSR
SECRET
(Proposed)
2 May 1947
Chief and
Deputy Chief
Executive and
Asst Executive
Personnel and
.A.Ltinistration
Library
Publications
Control
Scientific
and
Far East
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USSR and
Satellites
Approved For Release 2006/09/27: CIA-RDP84-00022R000300040005-2
SECREI
SECURITY INFOldiflife!!
SECTION G (Proposed)
DOCIMENTS BRANCH
12 nay 1947
Chief and
Deputy Chief
Chief
for Special
Projects and Advisor
for USSR
Executive
and
Asst Executive
Personnel and
Administration
Control
DSSD
Scientific
and
?echnical
Far East
Western Europe
USSR and
Satellites
Latin America
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Near and Mid-
North Africa
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SECTION G
VI
This was to be 7/0
250 -- ceilin of 190
SECURITY INFORW;1iii/4
10 June 1947
(Approved)
IChief and
Deputy
Adminstration Staff
Control
Editorial Section
DSSD
Scientific and
Technical
Far East
USSR and
Satellites
Library
25 Tht!,.1
remained substantially same
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added 22 December 1947
1 Translation Service Division
SECTION G
VII
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Field Office
FF
29 July 1948
Chief
9't
Mc7,,
DSSD
Doc Screening
and
Ref Div
Arlministration
Control
Editorial
Scientific
and
Technical Div
Far East
Division
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USSR
Div
1
1
Eastern Near .17,s-T,/
European 1Africa Div
Div
SECTION G
VIII
USER Div
1Surve7
Il
Reference
and Screening
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Far East
Div
Near East./
Africa Div
fOrMAL
SECURITY INFORMATION
Aus-.2zt 1949
1 Chief
1
Eastern Euro-0e
Div
Ac7!miristration
Scientifio.
and
Technical Div /
Editorial!
CcmtcsiT;ion
and La-,:oat
7.qestern Euro-oe 1
Div
? 14 June 1951
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Approved For Release 2006/09/27: CIA-RDP84-00022R000300040005-2
1
Section
Sub* b
SKRET
SECURITY INFORMATION
1R50NNEL AGAINST Tio AND CElL
Jan 1947
Dut
92
1 Jan 1948
120
1 Jan 1949
138
1 Jan 1950
177
1 Jan, 1951
186
1 Jan 3.952
233
ya.
161
265
246
200
200
282
SECRET
Cailing0
84 (6 Feb - 31 Mar)
210 (1 Jan - 31 Max)
206 (1 Jan - 31 Mar)
200 (1 Jan - 31 Mar)
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Approved For Release 2006/
'4ArAs
RDP84-00022R000300040005-2
:4'5.11A0,
I* ;
WDC
sisaloo
rist IS/
010
mar Istvi
unrcurea
alo
AG:tisk
A9/0
Oat 1$48
t, Wei rim
th. au 3,10$9
40/0
AW3 1950
SECRET
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Approved For Release 200,/e0a,/23f- A-RDP84-00022R000300040005-2guAtIi
Cc
U Jun 1946
U Jun 19b
U Jul 1946
8 Aug 1946
4411.111.60,. MR MO art ...Y.
Jul 1946 31 Jul 1947
Mar 1947 19Jtut197
Ow 1946 2 Am 1947
Jul 1914 7 7110Y 19111
Oct 1946 2 Jul /947
Jun 1946 18 Jul 3.947
Jun 1946 2 Aug 1947
Jun 1546 cull ova
1946 one
1947 1 Dec 1947
Jlin 1947
Apr 7 23 Jun 1947
6 Aug 1947
12 asp 191/27
26 nky 191/27
1950
14 Sep 1950
01.01140.01.1.9411.41,10.14.1.
aa1
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Alt .1101.-
Approved For Release 2006/09/24-aiir4-00022R000300040005-2
ihtUMuiei
Sibliostafki ot Russ/ea Periodicals
26 ,i's?n 1948
30 Jul 194.8
29 Jul 19w
6 Oct 198
3 Nov 1048
9
7
sper-oovokravor......011riim,
411104161.
.11110,
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-110?11,110sn
Approved For Release 2iefehiFdittiSie84-00022R000300040005-2
NSCIDON IDITATION OF FOREIGN DOCUMENTS
A proposed 5CIDNo. 8 on foreign document exploitation wan first drawn up
on 13 January 1948 and submitted o ICAPS for discussion with an ad hoc committee
of the IAC. As a result of Department of Army objections, a new draft was pre-
pared on 3 March 1948. This was submitted to the Standing Committee of the IA.
However, State, Air and the JCS wanted to insert a provision to the effect that
any exploitation would be done only "if agreed upon by the interested agencies."
With such a provision an NSCID *mould have served no useful purpose and as no
agreement could be reached in the Standing Ocamittee, Chief, ICAPS on 5 April 1948
recommended to the DCI that the proposed NSCID No. 8 be abandened. This reccea
mendation was approved.
By September 1948 several of the tAO agencies were showing an interest in the
idea of a central translation service, to be undertaken by CIA. On 3 September
1948 Chief, MAPS presented the problem to the Standing Committee members of the
IAC. An Ad Hoc Committee on central translation was established and on 11 April
1949 agreed that a central translation bureau was impracticable due to the desire
of each agency to maintain its own translation section. However, it also agreed
that "a canon service of exploitation of foreign language publications would be
desirable," As a result an Ad Hoc Coemittee on Exploitation of Foreign Documents
was established. This committee worked through the summer and finally drafted a
proposed NSCID on Exploitation of Foreign Language Publications. This was sub-
mitted by Chief, ICAPS to the Standing Committee Members of the IAC on 26 September
1949. Army and Navy requested changes in wording and so a revision of the proposed
NSCID was circulated on 25 October 1949. At the request of State a small change
In wording was made and another revision circulated on 18 November 1949. AMY
formally dissented to this revision and suggested changes. State also requested
further changes. On 6 December 1949 another revision was circulated. This time
Air requested Changes. Unable to obtain agreement of the IAC agencies the Chief
COOS discontinued further efforts in December 1949.
On 29 March 1951 the AD/0 took the initiative to reopen. the question in a
andum to AA/IC requesting that the problem be taken up with the IAC members.
147 1951 a meeting was called of working-level representatives of the IAC.
ores representatives presented 4 request for a change in wording of the CIA
draft that could not be resolved at that meeting. A few days later Chief, FDD
and Air Force representatives not and agreed upon changea amending one paragraph.
Following this the Advisor for Management and the Assistant Deputy (Administration)
objected to the entdre proposal. A paper MBE then presented on 23 Juka. 1951 out-
lining the entire problem to the Da, DDCI, DD/P, DD/A and all Assistant Directors
with the recommendation that a proposed NSCID be presented to the I&C. Approval
of this was withheld pending a survey by the Senior Consultant to the DCI,
of the Office of Operations. After his survey on 13 November 1951
ommended that the proposed NSCID forwarded with the 23 July 1951
ted for discussion with the IAC. Since this reccammiaticatwas
oved by the DDCI and the DDP on 5 February 1952, action is currently
OM and FDD to coordinate a revised draft with the appropriate repro-
() IA0 agencies as a preliminary to formal discussion of the subject
SECRET
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ii
airifatimuali
Section G.
nub. d.
Title of
Summary
lituaaary lar
Special
Accesei
csa
War Crimea
Publication
Nesearch Reports
ICY ice IR
Per Abs
Per Abe Set
Per Abe Gen
COUNT
1946
8
43
1947
3
9
5
32
19
6
6
20
2
14
3
1.
2
20
13
1
3
20
9
9 25
1.
2
3311?V
????
Sig&
2
22
7,7
22
6
65 21
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1951
4,755
Approved For Release 200.111i lA-RDP84-00022R000300040005-2
we,
of Publication
ta
Sakii
of Russian
Como,. Trans Surv
Conaol Trans Sari/ Supple
(Contd)
AR.*
9
7
2
tre
7
7
366
290
173
7,212
6
.W
*WAN
12
8
111.???
173
2,096
6,872
**mew
173
877
7,212
8,968
Atomic.*
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Approved For Release 2006/09/24tilA-RDP84-00022R000300040005-2
"Wri4W8WW1
0
UtIL:
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Approved For Release 2005/4144a IA-RDP84-00022R000300040005-2
qtr
StisitE I
0
,i4111W-
T
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Approved For Release 2006/09/27: CIA-RDP84-888 III' US -
4titilki?a
SEINIRM
-
u,
Section a
Sab.
PUBLICATIO1
1948 - I
Source
194-3
1949,
2..950
1..M.
State
54075
101,147
122,283
144,216
Aray
41,329
3,953
3,821
1C,921
liear7
T73
2,731
3,017
2,190
CIA
12,954
28,061i
34 P919
52tW5
Library of canvass
1,913
7,921
uyaki
19,039
Saithson.teu Institute 51C
630
1,621
3,170
1
L
144,496 177,469
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Approved FosZelease 2006/09/27: CIA-RDP84-0002X000300040005-2
at4dEi
SiWilli *Alt,
Section 0
Sub. d
7al=11 =nem SCRIM= Pat POrLSIBLE DertWXVIDES
Neverepere
323,408
3.50,918
{4,1e
[67,719
Periodicale
15,37/
181,699
2110,351
Others
0
4%678
5,711
8,122
(enetly
captizrell
'rota'
4,47,-
111, 397
7 ,
177,469
214-.,351
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Approved FortRelease 2006/09/27: CIA-RDP84-0004R0003000411
Section 9,
Sub. d
MOMS RECZIVED Er IPLO
2:A7 19?8Itti 1950 aa.
CIA* 914. 380 47 1220 1555
other Lie 10? 153..,-138137
Total 194 533 635 1357 1762
? Includes non-IAC requests received through CCD.
4E.04(.1
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,-
(Orfpr.T
;.? ?
9Jrn.
AL.
? CHAPTER IV
HISTORY OF THE
FOREIGN Da;T:iMENTS DIVISION
19146 - 1952
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