WORD PROCESSING EQUIPMENT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83T00573R000300170002-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 12
• Document Creation Date: December 9, 2016
• Document Release Date: June 29, 2001
• Sequence Number: 2
• Publication Date: December 3, 1980
• Content Type: MFR

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ODO 0-1614
3 December 1980
MEMORANDUM FOR THE RECORD
SUBJECT: Word Processing Equipment
REFERENCE: Memo fm C/IMS/DDO dtd 18 Nov. 80, same
subject
1. In paragraph 2 of reference, C/IMS/DDO had
referred to an RFP for a word processor which "will be
available for overseas use and will meet overseas
TEMPEST requirements." During a conversation on 2
December 1980, C/IMS and I agreed that for the present,
our search for Agency standard word processors should
be limited to units which are suitable for use in the
Headquarters Building and in outlying buildings in the
Washington area. Possible use
2. I also told C/IMS that the word processing
requirements statement attached to his memo would be
taken into account when the RFP is prepared, and that
we will welcome IMS representation on the team
designated to review the responses to the RFP.
Processing
CC: DD/A/ODP
C/IMS/DDO
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NOTE FOR: Director of Data Processing
FROM:
uniet, n orma ion management Staff, DO
SUBJECT: Word Processing Equipment
Bruce, 25X1A
1. I have received a copy of Memorandum for
the Record of his 6 November conversation wit you regarding
the delays in obtaining word processing equipment. I am piee ed-
by the direction the meeting took and the general conclusions
reached.
2. As I understand it,ODP is preparing two generic word
processing requirements which will result in RFPs. One should
result in a standard word processor that will be available for
use at Headquarters during the next two or three years, unnet-
worked. The other will be available for overseas use and will
meet overseas TEMPEST requirements. IMS is preparing no paper-
work at this time with regard to the DO's generic requirements.
3. You indicated at our last meeting that ODP would draw
on the information already available to create the two mentioned
RFPs. Enclosed herewith is a summary of essential requirements
that were drawn together for a DO word processor for utiliza-
tion at Headquarters. When formulating your RFPs, your staff
may find this useful. As we agreed at our meeting, I do not
expect a dialogue with my people about this. However, this
paper does express some of the users' concerns.
4. If possible when you have responses to the RFPs you
are preparing, I would like to have someone from IMS be on the
team that reviews the responses. I hope this is possible.
The contents of this document are Confidential.
WARNING NOTICE
INTELLIGENCE SOURCES
(C)
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17 November 1980
MINIMUM ESSENTIAL REQUIREMENTS FOR DO WORD PROCESSING
Security Requirements:
The equipment must be TEMPEST approved for Hqs. use.
Light intensity on screen must be operator adjustable -
must be able to darken screen completely.
The equipment must have a recovery program that can be used
by the operator (not a vendor technician) for recovering
classified information from a disc that can not be read by
the system because of inadvertant damage to or fatigue of
the preformated program. The recovery program must also be
able to recover information accidently deleted from the
index by the operator.
Physical Requirements - The system must have the following
physical aspects:
CRT workstation and letter-quality printer are both desk-top
models
There must be a buffer between the CRT and disc - if
information is deleted from the screen by accident, it will
still be on the disc.
Each terminal is an intelligent terminal
Option of dual disc or single disc terminal. Dual disc
terminals are necessary to perform recovery operations,
duplicate discs, etc.
Option of two terminals sharing one printer.
Minimum of 24 lines of text displayed to the operator in
addition to any status or command lines
X-Y cursor movement on screen.
Status line showing margins, tabs, indents, line and
character spacing, page length, and the horizontal and
vertical position of cursor on a continuum during operation.
Video prompting/verification of all functions.
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Colors on screen not from the blue scale, must be from the
yellow-green scale. According to an Auerback report, it
has been scientifically proven that the eye can best
distinguish color from the yellow-green scale.
Characters on the screen - a minimum 7x9 dot matrix cha-
racter in a minimum 10X17 field.
There must a minimum of a half-character's width
between characters and a half-character's height
between lines of information
Capability of functioning at a temperature of 95 F with 55%
humidity or equivalent through 100 F with 38% humidity.
(See HHB --I-
Functional Requirements - The system must fulfill the
following functional requirements:
Ease of Use - Operator commands must be sufficiently easy
and logical for an officer to use.
Local Mode - Operator must be able to type directly onto
paper (wit out interrupting the video display) to produce
those items which do not need to be formatted or stored and
recalled.
SIMULTANEOUS VIDEO AND PRINTER OUTPUT FROM KEYBOARD
for formatting forms
REPEAT KEYS - All alphanumeric and punctuation keys must
have auto repeat.
Dual Disc Units - The system must fulfill the following
functions:
operator has the option that provides the capability of
simultaneous input/output from either disc drive, i.e.,
edit one page or document while printing another from the
same disc drive; edit or print from one disc drive while
editing or printing from the other disc drive.
ability to access all functions on either disc drive
dual disc units are necessary to utilize recovery programs
Text Editing - The system must support the following text
editing functions:
(2)
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automatic centering:
word, line, paragraph, block, page - (not line by line)
automatic formatting and reformatting
automatic page numbering starting with any given number
automatic pagination and repagination
automatic underscore with underscore delete which does not
remove character underscored
automatic word wraparound within preset or operator-set
margins _ L
Continuous smooth horizontal cursor movement (cursor does
not jump every 10 to 20 spaces)
Constant cursor - (cursor does not blink)
Split cursor - (a constant cursor at top or bottom of screen
which moves horizontally only - helps locate the X-Y cursor)
forms fill-in with tab to next space to be filled in
must be able to amend a block of text within form
horizontal scroll which is continuous across screen to 250
characters
justification by line, paragraph, page with video
verification
required and discretionary hyphen control
multi-level header & trailers
widow/orphan control
block text copy
insert/delete with auto word wrap/reverse word wrap:
character
word
line
block
paragraph
page
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recorded tabs:
left flush
right flush
decimal
dot leader
tabs stored with document
columns:
swap/delete each as a block, not line by line
add column between others
insert line in one column without manually
readjusting the lines of other columns
highlight item to be moved/deleted
Software Options - The system must support the following
software options:
must be able to delete an entire page, document or disc
with one set of commands
document delete takes effect simultaneously on index and
text
alphanumeric file name appears automatically in disc
index, appears in alphanumeric order, not in order created
index shows number of pages of each document
index can be rearranged - capable of filing several pages
or documents together to form a single text or delete
individual pages from a document within the same disc.
orphan/widow control
output produced in pre-determined format(s)
Provide for optional records management facility which:
allows for multi-line records
has alpha/numeric sort
can select from 5 fields on one pass
can format and store selected material automatically
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Global search, replace
Recovery program which:
can be used by operators, not vendor technicians
recovers and duplicates information
Storage & Out ut - The following storage and output require-
ments must be provided:
Print all characters on a 96-character print wheel
Available printwheels must include OCR-A
Letter-quality printer with:
10, 12, 15 pitch and proportional spacing
minimum 45 cps print speed
line spacing - 1, 1 1/8, 1 1/4/ 1 3/8, 1 1/2, 2,
infinite (forms preparation).
capability of multiple copies (original plus
2 copies)
Repaginate and print in background mode
Printer must accept sheet feeder and forms tractor
Interface Requirements
OCR-A type font for cable preparation
The DO plans to equip all DO divisions and staffs with
vendor leased word processors as an interim measure until the
Agency standard is available in sufficient numbers. Listed
below is the number of units the DO anticipates it will require
for FY81-84.
FY81
60
FY82
120
FY83
180
FY84
120
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 Approved Fs``"~~~'1f tb7 : C1#YfitS~$3~ree~00300170002-2 IODP /"
STATINTL FROM:
Chief, Procurement Division, OL
SUBJECT: Word Processing Equipment
1. On 6 November the undersigned and
Chief, ADPGEB/PD, met with the Director and Deputy Director of
ODP to discuss word processing problems currently being
encountered by ODP and OL in our joint attempts to satisfy
Agency requirements. The impetus of the meeting was a complaint-
STATINTL levied by , Chief, IMS/DDO, concerning the difficulties
he is experiencing in acquiring Lanier word processing equipment
to support "urgent operational requirements." STATINTL
2. Mr. Johnson informed us that both he and had
STATINTL had conversations with during the past week.
STATINTL alleges that "delays in the acquisition of Lanier
word processing equipment is seriously impacting DDO operations."
STATINTL stated that he had submitted requirements for 14
word processors in May 1980, and these units have yet to be
received by the DDO. Such a state of affairs in his eyes is
intolerable. I informed Mr. Johnson that Procurement Division
had received requirements for 12 Lanier word processors on
4 August 1980. There was evidence in our files to indicate that
ODP had significant discussions with IMS in June and July 1980.
The requirements were for FY-81. Since they were received in
August, when the focus of Procurement Division.'s efforts is
oriented towards satisfying year-end acquisition requirements, the
Contracting Officer responsible had not had time to place these
orders for a 1 October 1980 effectivity date.
3. Further, the CO's examination of the requirements brought
forth significant substantive questions concerning selection of
Lanier for award. In discussions with the IMS staff in October,
the Contracting Officer learned that IMS is currently studying
STATINTL the need for approximately 60 additional machines. was
informed that the DDO desired to lease additional Lanier equipment
based on compatibility with the existing Lanier word processing
stations. Such an action is tantamount to standardizing Lanier
as a DDO word processing unit. I told Mr. Johnson I had adopted
a position that such a course of action is not justifiable in view
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of statutory and regulatory requirements for an open and objective,
competitive process. Nevertheless, PD had agreed to lease the 12
units on an interim basis to support DDO's current operational
requirements. This action is premised on IMS' agreement to
develop a generic set of requirements that will be used for a
competitive procurement to satisfy DDO requirements for the next
two to three years. Mr. Johnson accepted this as a responsible
solution to the problem.
STATINTL
4. Mr. Johnson also mentioned that had alleged
there are 14 machines that have yet to be p ace . I informed
Mr. Johnson that we are aware of two additional machines that are
being held up in D/Division, ODP, pending resolution of discussions
with IMS. I informed Mr. Johnson that if this requirement is
forwarded to PD, we will take immediate action to award a cotitra_ct
to Lanier on the same basis as the 12 machines discussed above.
5. The discussion then shifted to a general approach to an
acquisition strategy for word processing equipment. Mr. Johnson
was aware that ODP Applications and Procurement Division had
discussed the need for a generic word processing requirement.
This discussion had come about because of a previous de facto
standardization program initiated by NFAC that had concluded with
a sole source procurement of NBI 3000 word processors. I told
Mr. Johnson that we were extremely unhappy with that procurement
process because it is our belief it would not be sustained in the
event of a GSA management audit. We had accommodated the situation
by defining it as an interim upgrade system. The generic require-
ment was to be competed for a permanent solution to this issue.
Mr. Johnson responded by stating that it had taken ODP a full year
to develop the necessary software program to interconnect the
NBI 3000 system with ODP's VM 370 network. He stated that he does
not have the resources to develop such software packages for each
type of word processing equipment that requires interconnect
capabilities. For that reason, he would like to limit the field
for word processing units having interconnect capability to the
following three vendors: Delta Data, NBI, and IBM. The first
two vendors have interconnect capability, and he stated IBM always
guarantees interconnect capability on its systems. Therefore, the
IBM display system should fall within the same framework.
6. I responded that it appears that there is a rational
basis to limit the field of competition for interconnect word
processing equipment for the next two to three years; however, it
would be up to ODP to articulate a persuasive objective basis for
making such an administrative determination. I told him, in
2
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principle, I find what he is proposing to be acceptable provided
the necessary factual areas are developed. Regarding word
processing units that do not require interconnect capability, it
was agreed that it should be possible to develop generic require-
ments that will satisfy the vast majority of Agency needs for
such equipment. There is a subsidiary issue concerning NACSEM 5100
(TEMPEST) certified word processors.
7. It was agreed that, if such a generic statement is
developed, a competitive requirements contract might be negotiated
for Agency word processing equipment to satisfy requirements for
the next two to three years. This two-tier approach of a limited
system interconnect capable word processing field, and full
competition on stand-alone word processors, should satisfy Agency
requirements. It was agreed that-Mr. Johnson would discus-s-the
matter with the Deputy Director of Applications concerning the
development of a stand-alone, generic requirement, and he would
also task appropriate ODP personnel to prepare necessary staff
papers justifying the limitation of system interconnect capable
word processors to the three firms mentioned above.
8. I agreed to check to ensure that Procurement Division
indeed did not have any additional IMS word processor requirements.
On 7 November the undersigned ascertained that all IMS requirements
(12 units) have indeed been awarded. Two units were delivered, and
the balance due in by 30 November.
9. On 7 November the undersigned informed the Director, ODP,
that two of the 12 Lanier word processors were already installed
in DDO, and the balance is due in on or before 30 November 1980.
I also informed Mr. Johnson that a memorandum was being forwarded
to C/IMS setting forth the basis for limiting the Lanier contract
to an interim award, pending receipt of a generic specification
from IMS for DDO-wide word processing requirements. Mr. Johnson
requested that the memorandum not be sent at this time, since he
was meeting with that day and would be raising the
issues set forth above. Mr. Johnson contacted the undersigned after
the meeting and stated that agreed to the proposed
development of a generic specification for stand-alone word
processors for Agency-wide application. He also stated that
was delighted to know that the requested Lanier units
will be in place by the end of November. Subsequent to this
conversation, ODP forwarded the IMS request for two additional
Lanier word processors. The order was placed immediately.
3
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 ROUTING AND RECORD
SUBJECT: (OptianoQ + s
Word Processing Equipments : *4-: _, ~? ~ .
FROM: FJtTENSIOM . No. ~etx ~'t t ., 3
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DATE 14 Nov' 1980
TO: (Officer designation, room., number, and
DATE
building)
OFFICERS
COMMENTS (Number each comment 'to show from whom
RECEIVED FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
:. ,
Director, Office o
Data Processing
c~Ples~;>
6D
2. ZD 6 q s
3.
5.
6.
7.
9.
10.
12.
13.
14.
15.
FORM
1-79
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Chief, IMS
TO: (Officer designation, room numbe ,
building)
Director, CDP,
o
3. P L7
FORM 61 O USE PREVIOUS
I_79 EDITIONS
OFFICER'S
INITIALS
FORWARDf D
DATE__
,xt +' 6 a acre ': . r .,. P .4, z __''
COMMENTS lNumber each comment o show from whom
$o'whom, -Draw a line across column'afler each comment)
147 or
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25X1A