INFORMATION SYSTEMS SECURITY GROUP TRENDS AND HIGHLIGHTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83B00823R000500030002-8
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 22
• Document Creation Date: November 16, 2016
• Document Release Date: March 17, 2000
• Sequence Number: 2
• Publication Date: January 1, 1974
• Content Type: REPORT

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ADMINISTRATIVE - INTERNAL USE ONLY
INFORMATION SYSTEMS SECURITY GROUP
Trends and Highlights
January 1974
HIGHLIGHTS
1. A preliminary statement of user requirements and general
operational concepts for the Community Limited Access Intelligence
Register (CLAIRE) System was prepared in response to the DCI's request
for a "bigot list" 'control system. The'statement is serving as a basis
for a feasibility study by the Office of Joint Computer Support, which
will be completed in February.
2. Development of a Security Position and Employee Control System
(SPECS) was completed during the month and became operational. The
System is already producing reports for the use of the Personnel Branch i
and the Career Board. I
-
3. On 18 January an initial draft Intelligence Community computer
security policy paper was disseminated to members of the USIB Computer
Security Subcommittee for their review and comment. This effort repre-
sents the first stage of development of a comprehensive community policy
issuance on computer security.
4. During the month,.NPIC surfaced an intention to purchase and
,install 500 new computer terminals. Discussions arranged by the ISSG
with appropriate Agency components identified security and TEMPEST re-
quirements associated with NPIC procurement of these terminals; further,
a coordinated approach to defining the security requirements was developed.
5. The ISSG initiated a coordinated Agency position of nonconcur-
rence in the matter of a proposed United States Communications Security
Board (USCSB) National COMSEC Plan for Computer Systems. The Agency
position developed in conjunction with the Offices of Communications,
Joint Computer Support, and the Comptroller suggested a positive alter-
native to defining the separate responsibilities of the USCSB, the USIB,
and individual agencies with reference to the traditional, the communi-
cations, and the emanations security aspects of computer operations.
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Information Systems Security Group Monthly Report for January 1974
6. A briefing and guidance was provided representatives of the
Federal Bureau of Investigation on Agency techniques in securing floor
cells in the Headquarters Building used for classified data distribution
lines. The floor cell locking devices developed under Office of Security
direction for the Headquarters Data Grid were specifically mentioned.
This FBI interest arises from a similar requirement for data distribution
in the new FBI Headquarters Building.
7. Security guidance was furnished to the Office of Joint Com-
puter Support concerning a Defense Intelligence Agency request to use
OJCS computing facilities for emergency. backup to a DIA computer system.
ANALYSIS
1. The ISSG work load in January was considerably higher than
December. A significant portion of the case load related to ADP support
activities, including the evaluation of CENBAD, the implementation of
SPECS, and the, definition of-CLAIRE requirements.
2. On 11 January the entire Group moved from the Chamber of
Commerce Building to Headquarters. A ten per cent increase in operational
efficiency is being realized since "travel time" has been eliminated as a
significant factor in-conducting day-to-day business.
TRENDS
The significant increase in ISSG activities in January is expected
to continue through at least February and March in all program categories.
The ADP support area will continue to demand increased resource alloca-
tion; however, steps have been initiated which are expected to bear fruit
by 1 April to transfer a large amount of the ADP support activities to
the clerical support staff of the Group. This transfer may allow the
increasing requirements to be absorbed by an increase in clerical rather
than professional personnel.
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PLANS, PROGRAMS AND ADMINISTRATION DIVISION
Trends and Highlights
January 1974
STATINTL
Budget and Fiscal?Branch
3. The major distribution of the W-2 Wage and Tax Statement 1973
forms by 11 January was a significant achievement. Not only does the
distribution date set a new record, but it was also made possible by the
new payroll system.
Personnel Branch
1. An Assignment Preference Form and related procedures were
developed to replace the Individual Career Advancement Program. In this
connection,, the components of the Office of Security have been asked to
re-evaluate the professional positions under their cognizance to permit
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Plans, Programs and Administration Division Monthly Report for January 197
an updating of the Offfice of Security Professional Positions ICAP book.
Many positions have been eliminated or changed in thrust as a result of
the overall Office reorganization last July 1973, STATINTL
2. of the Office of the DD/M&S was briefed
on the o eration of the. Office of Security Clerical Career Board.
is reviewing Clerical Career Management techniques within the
M&S Directorate. The objective of this review is to either establish a
Directorate-wide Clerical Career Service or to standardize the procedures
and policies governing Clerical Career management in the various offices
of the Management and Services Directorate.. STATINTL
Plans, Programs Branch
1. A trial "Office of Security Monthly Report of Trends and High-
lights for December 1973" was compiled in a new format and circulated.
The first formal report will be prepared in February 1974 covering the
data generated in January.
2. The delegations of authority to classify national security in-
formation was reviewed, and the Chief, Information Systems Analysis Staff/
DDM&S, was advised of certain changes necessitated by recent reassignment
actions.
3. Briefing material was furnished the DD/M$S covering the major
activities of the Office of Security. This material is to be used in an
'overall briefing effort to be given Vice President Gerald R. Ford in
early February.
4. Considerable preliminary staff work was done covering the
preparation of FY 197"5 and 1976 Office Objectives and decisions packages.
ADMINISTRATIVE - INTERNAL USE ONLY
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SPECIAL SECURITY CENTER
Trends and Highlights
January 1974
1. Security guidance was provided to the DD/I related to a new
Agency intelligence publication, the National Intelligence Daily (NID).
2. Secretary services were provided at the 22 January meeting
of the Security Committee, and a.Security Advisor participated in weekly
meetings of the Committee on Imagery Requirements and Exploitation, in
addition to a special working group engaged in a major modification of
compartmented intelligence security controls.
3. Staff actions in support of the USIB Security Committee in-
cluded preparation of the following papers:
a. USIB Policy Concerning Hazardous Activities by
Personnel Provided Access to Compartmented
Intelligence
b. USIB Directive 1/11, Security Committee
c. Report of Survey: Current Practices With Respect
to the Handling of Materials Within Sensitive and
Narrowly Held Sub-Classifications of the Major
Compartmentation Systems
d. Report of Survey: The Dissemination and Handling
of National Intelligence Estimates and Inputs to
National Security.Stu y Memoranda
4. Compartmented Intelligence security briefings and debriefings
were conducted with 22 CIA and 30 non-CIA personnel. The non-CIA per-
sonnel included officials of the U. S. Information Agency, Drug Enforce-
ment Administration, Office of Emergency Preparedness, Departments of
Justice and Commerce, Federal Aviation Administration, National Security
Council. Federal Bureau of Investigation. National Oceanic and Atmos-
STATINTL
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Special Security Center Monthly Report for January 1974
5. Accredited facilities were at the following locations for the
storage of compartmented intelligence materials:
STATINT
6. A facility was disestablished at the Office of Emergency
Preparedness located in the Winder Building, Washington, D. C.
7. A representative of-the Special Security Center participated
in the deliberations of an ad hoc interde artmental group engaged in
considering appropriate changes to security policy. STATINT
8. Other activities included resolving a security clearance
processing procedural problem related to a NASA contractor involved with
compartmented intelligence matters, approving, from the standpoint of
security, the dissemination of a National Intelligence Estimate to for-
eign governments, providing advice, to the Subcommittee on Overhead
Reconnaissance Systems of the SIGINT Committee on a matter related to
compartmented intelligence data,.and assisting the National Archives in
the development of security procedures for the storage and handling of
compartmented intelligence materials.
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SECURITY RECORDS DIVISION
Trends and Highlights
January 1974
1. Examination of the work measurement statistics shows relatively
small changes in those activities which make up the bulk of the Security
Records Division's work. These activities are Case Processing, Filing
and Case Analysis.
2. The Indices Activities which normally.go hand in hand with the
SRD activities mentioned above show an increase during the current period
which is directly attributable-to the project to purge the Office of
Security Personal Index of names which are no longer pertinent due to the
passage of time. One of the purposes of this project is to hold the index
at a level of two million entries. The Office of Security Personal Index
contained 1,977,675 entries as of 31 January.
3. The Communications Activities statistics are distorted by the
addition of figures for the pouch manifest activities. This was a new
activity in FY 1974 which has now been discontinued. Since the February
statistics will no longer include pouch manifest activities, the
statistics for the communications activities will again be comparative to
FY 1973.
4. The Computer Support and Compartmented Information Activities
indicate a real increase in work load over FY 1973.
5. The report form has been changed for the Microfiche/Retirement
Activities to reflect a new policy governing the retirement of files. In
January, SRD discontinued retiring files to the Records Center and
recalling older files from the Records Center to be microfiched. Files
meeting retirement criteria are now immediately microfiched. The number
of retired Security files held by the Records Center will tend to-decline
as they are recalled and reactivated. As of 31 January,. 251,929 Security
files had been retired of which 16,649 had been recalled and reactivated.
6. In general, the activities of the Security Records Division in
January were at normal levels after the sub-normal month experienced in
December because of the holidays.
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 BRIEF ACTIVITY
DESCRIPTION
1. Case
Processing.
ndi.ces
Activities
3. Fili-nIq
Activities
4. Computer
Support
Activities
ComMUn ication
Activities
6. Case
Analysis
Activities
7. Info ration
Services Group
Check
Activities
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C 1'. r 1 i T Y PE CR PI S l q T
Work Measurement Statistics - January 1974
(Cumulative Through Cumulative Through
narv J 2 __ . Pred e-
U irs Men-years Units !ann?-years tivity
Produced Assigned Produced Assigned +
security clearance { 16132
2. Collective total of manual name
searches, cards filed, names changed,
cards typed, cards purged, names
grouped, security documents numbered.
3. Collective total of files requested,
files pulled, folders filed, security
documents filed, files recharged, FSUj
requests, scope searches I
4. Collective total of names searched,
case searches, systems update trans
actions, CIB transactions, 1"Mi_scel-
laneous Keypunch Activity, 1050 Tele-
comrunications transactions
5. Collective total of vouch manifest
items, teletype, dispatch, Agency
cable and non-Agency cable traffic
handled
6. Collective total of cases comnlete&..
case summaries prepared, and -refer-
ence. material reviewed and summarized
. Collective total of checks requested,
references reviewed, summaries pre-
pared, material furnished.requestors,
and ISG checks levied on OS
100813
10
10
4.0
- 29.3
- - - - - 0/Ot31r7a=f7B 3~00~
ApproVed
AIINiiN1S! iZ."VIVp - IN i ~t!1i, U is (1 ?r V
1. Cases opened based on requests for a
 -*ppro red?Far-F IEa e- ~~/~}5t3 to=I~ }PB. B RO~f?5fl6 6fl6Z=8--_.___~___
Work Measurement Statistics - January 1974
L UIEP ACIIViTY
DESCRIPTION
8.
File
Retirement
~.ctivi ies
9 , Microficrhe
Activ_t~es
r , ,nor *ed
In brimtio
ivit ie
ecordkeeping
TnLc~ t'tatOn
Act tits -
Outside Agency
Nc,~i e i aleck
Activities
j C mutative Through Cinulative `I` rouugh
January 1973 January 1974
Produced Assigned ( Produced Assigned
Ui i-,s , M n-year Units Man-years
for reti~emi r1tJTnicrotic] e, files
retired, and files microfiched.
Collective total of pages prepared
and files filmed.
10 . Collective total of changes to mast, r
record, names searched, and cable
actions.
11. Brie fin g".5/debriefings conducted.
Co11CCt1're total of completed 1--
quests for checks end supporting
memoranda prepared in cases with
positive results.
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'~ ' NAT, {jN LY
39417
175077
48460
2
251623
9
( 10
272479
10
1
1442
3
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ADMINISTRATIVE - INTERNAL USE ONLY
PERSONNEL SECURITY E INVESTIGATIONS DIRECTORATE
Trends and Highlights
January 1974
1. The significant trend for January 1974 was an increase in total
receipts over December 1973. However, it might better be described as a
return to normal after the holiday season. This trend is highlighted as
follows:
Total Field Office Investigative
Assignments Received
Nov. Dec. Jan.
2355 1571 2508
901 712 1062
STATINTL
2. A third polygraph examiner slot was established in the
Station and will be filled by the end of the fiscal year.
3. The Interrogation Branch, Security Support Division, has completed
a study of polygraph examination questions with a view towards the changing
and expanding of the questions so as to bring the coverage in line with the
real problems of today.
STA INTL 4. Steps were undertaken to assist Western Hemisphere Division, DDO,
STA IINMLthe movement of pouches to and from Headquarters b means of
the The Office of Securit Field STAT
Office has established a pouch account with and will STA
as the focal point for the receipt and delivery of the pouches. These
steps were taken as a result of the intended cancellation of STA
flights at the end of the fiscal year, which has been used for pouch
deliveries in the past.
STAI1INTL 5. Effective 1 January 1974, a field office territorial realignment
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Monthly Activities of the PSI Directorate
(January 1974)
Clearance Division Activity
Total Cases Received 2508
Total Field Cases Received 1062
Total Cases Processed 2416
Total Field Cases Processed 1054
Total Cases Pending 3671
Total Field Cases Pending 1961
Field Office Investigative Assignments
Total Received 1639
Total Completed 1418
Total Pending 2361
Security Support Activity
Operational Support
Total Headquarters and Field
Field Office Manhours
External Activity
Briefings, Correspondence,
Functional Guidance and Outside
Activity Total Actions
Interrogation Research
Overt 153 (91- av; 30-note; 28-unfav;
4-incl)
Covert 2
Total
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CLEARANCE DIVISION
Time Factors in Processing Overt E Semi-Covert Cases
January 1974
1. PROCESSING TIME (For 84 Regular Cases)
Time required during.month to
DAYS IN
DAYS
RESEARCH
TOTAL
process to Approval or Disapproval,
IN
AND
INVESTI-
APPRAIS-
DAYS
"Applicant Type" cases received from
GATION
AL
Office of Personnel
SRD
CD
(Average number of days):
40
4
7
51
2. ANALYSIS OF PROCESSING TIME
i CASES
a. Less than 30 days
,b. 31 to 60 days
c. 61 to 90 days
d. 91 to 120 days
e. 121 to 150 days
f. over 150 days
3. CASES PENDING OVER 90 DAYS
STATUS
Number of "Applicant Type" cases received from
Deferred
Regular
Office of Personnel and pending more than 90 days
11
1
Total
12
*This figure does not include 5 cases where clearances were granted
without FURTI-IER OR IMMEDIATE INVESTIGATION which, if included, would
give a grand total of 89 CASES.
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PhySD Monthly Report for January 1974 (Continued)
Mgmt.
Cumulative Objec-
Monthly Total FY-74 tive-74
SECURITY VIOLATION PROGRAM
Headquarters Investigations Completed 75 508
Overseas Violations Correlated 8 133
SECURITY SUPPORT ASSIGNMENTS FOR
SENIOR AGENCY OFFICIALS
(Capitol Hill Appearances, Escorts, etc.)
HEADQUARTERS ACTIVITIES
Security Duty Office
Incidents Involving Written Reports
Security Assistance Cases
5X1 A
Security Services
Security Equipment Service Calls
25X1A Special Support Assignments
Escort Assignments
rme scort Assignments
SAFETY
Safety Inspections Completed 2 11
Headquarters Safety Support Actions 5
Accident Investigations and Reviews 9 350
Analytical and Statistical Reports
Prepared
CONFIDENTIAL
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PhySD Monthly Report for January 1974 (Continued)
SAFETY (continued)
After Hours Drills Accomplished
Fire Protection and Prevention
Briefing and Training Sessions
Equipment Tests
Educational and Promotional Actions
(Safety Literature Distributed)
PHYSICAL SECURITY DIVISION TRAVEL
Man-Days on Overseas TDY
Man-Days on Domestic TDY
Total Man-Days on TDY
PHYSICAL SECURITY DIVISION PERSONNEL
IN TRAINING
Mgmt.
Cumulative Objec-
Monthly Total FY-74 tive-74
0 0
3 5 6 21,112
0 168
97
8 265
Man-Days in Internal Training 63 579
Man-Days in External Training 0 1
CONFIDENTIAL
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Technical Division Monthly Report for January 1974 (Continued)
Mgmt.
Cumulative Objec-
Monthly Total FY-74 tive-74
3.
BRIEFINGS AND SERVICES
Briefing Program
Briefing Conducted
12
74
Personnel Briefed
453
1931
Training
Personnel Trained in Security Equipment
51
63
Procurement
Material Requisitions Initiated
24
127
Dollar Value of Procurements
Initiated $79,396.$8 $285,926.02
. *ENGINEERING AND PLANNING
Liaison Meetings with Other Agencies 6 30
R&D Contracts Followed 14 14
Dollar Value of Contracts in R&D $664,0 0 664,000
Technical Division Contracts Monitored 10 10
Dollar Value of Technical Division
Contracts $7990000 $799,000
Visits with Contracts 24 178
*E&PD statistics are being updated and
recompiled to reflect a more accurate
presentation of this data.
5. INTERAGENCY TRAINING CENTER
Weeks of Regularly Scheduled Training 3 13.6
Number of Students 33 120
Weeks of Special Training 1 2.6
Number of Students 5 71
CONFIDENTIAL
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CONFIDENTIAL
Technical Division Monthly Report for January 1974 (Continued)
Mgmt.
Cumulative Objec-
Monthly Total FY-74 tive-74
6. TECHNICAL DIVISION TRAVEL
Man-Days on Overseas TDY
Man-Days on Domestic TDY
Total Man-Days on TDY
7. TECHNICAL DIVISION PERSONNEL IN TRAINING
Man-Days in Internal Training
Man-Days in External Training
0 1)1024
36 139
36 1,163
0 0
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