MBO AND APP/EEO REPORTING REQUIREMENTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83B00823R000400040008-2
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 22
• Document Creation Date: December 12, 2016
• Document Release Date: July 10, 2002
• Sequence Number: 8
• Publication Date: November 2, 1976
• Content Type: MF

Approved For Release 2002/08/15 :CIA-RDP83B00823R000400040008-2
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1, ~'h~: Uffice of Security ~ia?I six FY 1976 Objectives,
two at the DC:[ level a.nd fs~ur at the DDA level. Of the
llCI level ob j actives a one pro~ra~:, tae Secuxi.ty Access
Control 5yste~~ (SACS) encountere3 slil~~~age during FY 76
and adaatiQnal slipg~.~e is forecasted ;sefore the sysfi.e~u
becomes ogexational. ~~ith xe~s~~ect to the seeond DCI level
objective, the purin~ of Off3.ee of Security reeords, the
Office of Security is rc~structurin~ the objective wit~~
broader recluir+~~~ents encl. establ~.shl.n~ it as a I~DA 1eve1
FY 77 Objective.
2. Co~zcer~~an~ the faux a~lA level objectives, two are
cs~mglete; a t~iird xec~uired revision of the action plan and
wall be continued as a a-year objective.. T~~.e fouxth objective
required slil3~page of milestones anti an estimated coml-letion
date of Janus.xy 1377 ids been established.
3. Presented below is a brief ;liscussion o# r~aclY
o# our six rY 7C~ Objectives including, as apgxogriate,
their Status as of tie Transataonal i~uarter and. a brief
evaluati?n of FY 7E~ accomglishments.
a. t)S-Q?fl1~76
I3y 3l Itecember 1375, com$lete a study an3
~,xo~~?se a plsn ~to reduce by at least 1~J?~ tl~e
{total. volume of Office laarcl-copy rec?rcls as
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measured in the FY 1975 records management
inventory. Such reduction Would be carried
out by ic~entify~i.ng types of material ~ that
must be ~aerriasently c?~llccted and by identifying
far destruction duplicate and other unnecessary
file m~.texial sQ txat its ~.egal destruction could
be~ accos~plish~id as soon as authorization was
graz~,ted following the conclusion o# current
i~Evestigations of Agency activities.
(1) 'I'he final nilestonc of this Obj?ctivs
was placed in ai~eyance pending t~xe
.results of the recent IG survey of the
C~ffite of Security. it is anticipated
that the IG report. will. include a recom-
mendation that the ?fiice of Security
conduct s.n accelerated program to purge
i11egQ1, improper and unnecessary materials
within our record holdings,
(2~ In order that our records purge plan be
consistent with those recommendations we
are proposing an FY 77 tJb3ective which
gill both implement the plan identified
izt our FY 76 Qbjective and. satisfy the
expected c3eman:is of the IG proposal.
{3) ~e sh~11 defer preparation of a specific
FY 7? Action Plan until issuance of the
IG repor
~, as-~-~4-~~
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(2) Evaluation of xY 76 Accomplishments
c. t~S-A-U~-76 '
I~~plement completely by 3~ June 19?6 an Agency
a~itomated inventory system for the control of
collateral Top Secret material..
(~.) T~ Status
(a) ThQ Top Secret Control.Au~omatec~
~?ata 5yster~ is xtow ?geratiQnal and
receiving 1:he full participation. of
t~ac~ Age~~cy ~ s 6~ Top Secret Control
t~fficers.
(2) iy'alus.tf,on of pY 7f~ Accomglsh
(a)
25X
The Tog Secret Control Autgmated
System data base consisting o# an
inventory of 131,4~D0 Top Secret
documents fs.r exceeds tlxe initial
inventory estimate of ~~,a~~? Tans
disparity arose because Area Top
Socret Control tJff icons , in
repoxting their estimated inventories,
clicl not include copies, atts.c~~ments
acid retired or archival Top Socret
mstorials.
(b) tine mi~~or setback with respect to the
complete aeh~.ever~ent of tiiC objective
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wise by ~~ A~ovember i9~'~, systems and procedures
to develop a~td establish a seri~ss of positive
indicators against which the significant program
~r~~.ssi?ns (functaons) tan be ~iudged.
(l) The Office of Security has identified
~~ossible perforruance indicators for
twelve program sulxrniss ion packages .
2-~owever, we are encountering diff3.culty
in identifying suitable indicators for
tha rs~aining three packages. We will
tontinuv to e~amino those packages in an
attempt t4 establish indicators we believo
to be appropriate.
(Z) used upon the amount of time required
to identify indicators thus far, we
b$l3.eve a two-month slippage iu 'Mile-
stone 2 t~zr~augh S, as indicated in tl~e
attached action plan, ~.s necessary for
achievement of thin objective.
Install and have operational in the ~ieadquarters
~3uil~3ing by 3t? September 1376 the Security Access
Control Sys tem.
As of 1 Atovember I~7G, a review of the ~3acige
Machine program strongly indicates that ad-
ditivnal tine is required before ail Headquarters
entrances become operational. At the ~~resent
time, the Office of Security is conducting a
thc+rough_study to ascertain specifically what
remains tv be accomplished to effect full
implementation, 8y 5 ~3ovember, it is
anticipated that the results of this study
wall permit preparation of a dain~:tive
progran evaluation to include a firm Estimate
of the program's completion date.
~. Based upon a recent conversation between an Jffice
representativr~ and Chief, ~=~anagswent and Assessment Staff,
F j' '' ~ :. t i~
~b?~~ t. F
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;3I~A, sae s~iall defer until 5 November submission of the
?ffice o? Seeu~city APP/EE0 reports requested in reference ~}J) .
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R4t~srt ~1. Gambino
At t
Distribtition:
Orig $ i - DDA
1.- - D/ S
- OS Reg
1 - PPG Chrono
25X1 OS/PPG laj 29 Octbber 1976
Retype a~ 1 November 1976
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Approved For Release 2002/08/15 :CIA-RDP83B00823R000400040008-2
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-DICE ~~ SECUE~I-(Y ACTIa~~ PL~~~
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JECTIVE S
CATE~~E~lT E
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STIMATE OF . RESOURG~S
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JUirWAUG
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31 December 1975, complete a study ar_d propose a plan to reduce
at least loo the total volume of Office hard-cagy records as
~ 27,b00
SEP-OCT
~
casured in the FY 1975 records management inventory. Such reduction
1 ~~
-
NOV-DEG
A
ould be carried out by identifying types of material that must be
.
ermanently collected and by identifying for destruction duplicate and
-
JAf~i~FEB
_.
her unnecessary file- material so that its legal ~destruct~.on could be
CTION OFFICER:
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MAR-APR
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ccomplished as soon as authorization was grant
t investi ~ations of A en act
ed,follocuing the conW
iv~.ties.
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MAY--JUN
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S
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COP~PLETIO~~d DATES
_
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JULY
l1UG
SEFT
OCT
P~OV
DEC
'JA~J
FEB
P~1AR
APR
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h1AY
JUi~(E..
Identify. types and volume of records held
by: Office of Security components. ?:
~
~?`
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a egorize eac~ re
kept. by law, directive or regulation; (b)
must be destroyed; (c) should be kept; and,
0~
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____
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Identify problems, priorities an options
for. carrying out destruction and estimate ~
resources re aired.
p_
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Out~~lline schedule an su nu propose
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(lj 18 1~Tovember 1975: The various types of records held by Office ?~ :.
of Security coirmonents kere identified on schedule in September
according to milestone 1 along with the volume measurement of each
type. Categorization according tv milestone 2 has beer. completed
for she records held by all components except the Security Records
Division. This division, which maintains the vast majority of
~-
categorisation process in regard to security dossiers may require.
?S riles, has a significant problem in trying. to categorize, in
accordance with milestone Z, the security dossier holdings.. I~iTe
have slipped the completion date of this milestone until Aovember
to permit further retiiew of this problem, recognizing that the
a totally different approach....,
(2j 23 ,7anuary 1976: We have slipped completion of Milestone 2 to February
to permit the continued identification of selected categories of SRD
security ~ssiers to be purged and to study a proposal for restructuring
and reducirbg t'r~e Interrogation Branch file system. Slippage-~of this
milestone tell ertaii slippage of Milestones 3 and 4 to March 1976.
(3) 24 Aiarch 1976: Fu~-titer tL~ne is needed to study the nronosal for
systen. Tris kZ.ll require sliot~age of A'lilestone d tc, Anr; i ~ Q7F t.,
.~.... 3l1i?cut_t.si~, v! !1!C l~Z1R "Q15slaenrs."
(4) 24 A~ay 1976: Additional time is needed to complete final draft and
4 to June 1976. ~. - ?
coordinate our proposed plan. This will require slippage of milestone
(5) 30 July 1976: Completion of the final milestone on this objective has
been further delayed. The results of the recent Inspector General .
survey are expected to include a recormnendation to~carry out an
accelerated program aimed at the purging of illegal, improper and ?
unnecessary material in our record holdings. ?Submission of our pure
ob~ectYVe which would both implement the Ulan identified in this
j~nth these recommendations. Further, we are proposing a FY 77 .
IG recommendations, in order to ensure that the plan is consistent'
pan and schedule is being held in abeyance pending receipt of the
plan. and schedule roll be finalized by September 76, if the IG~.
~Y 7b objective and satisfy the expected IG proposal. Hopefully the
recorunendation is defined. by that time.
(6) $ September 1976: Records Purge. This Objective has been supplanted:'
by a ne
1977 Ob
'
w
jective OS-A 09-77 which will
both implement the plan
Approved' For #2ele a:~.002/0~~15 : CIA;I~DP83B008~~RA:
 OFFICC OF SECURITY ACTIOI~ ~~
03JECTIVE STATEMENT:
~JLL 1-t Y G e~'~~{~C~(? 50S D OZ 763 LCV ~~~
DCI STATUS + - ~
-, ST~MATE OF RESOURCES
(FY
) J UL-AUG
I
3
~
700,, 00
75
nstall and have operational in the Headquarters Building ?`
~~- ) SEP-OCT ~
by 30 September 1976 the Security Access Control System.. , , , . ~ 176, 000 (FY 76) NOV-DEC s
. .. ~ ~~ FY 76 2/3 ~ MY
.' ~ ~ ~ ~ CTION OFFICER:~ DD/PTOS .JAN-FEB ? ,
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_ MAY-JUN ~
MI LESTOC~ES~ ' ~ ~ COMPLETIOtJ DATES
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JULY AUG SEPT OCT