REPORT OF STUDY OF AGENCY SAFETY PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83B00823R000100010073-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 81
• Document Creation Date: December 9, 2016
• Document Release Date: June 20, 2000
• Sequence Number: 73
• Publication Date: April 15, 1963
• Content Type: MF

Approve0 For
C. se 2002/05/01 : CIA-RDP83B00823.0100010073-6
t? Id; _.,....) ?
t.
1 5 APR 1963.
MEMORANDat. FOR: Deputy Director of .iiecurity ()PS)
: Report of L;eady of Agency Safety Program
?flils rnemoranthzm and its attachments report a study
of the Agency afety Prograxr, m,ade in accordance with your
inatructions. It is found that the present program needs improve-
ment to meet the responsibilitiee placed upon the Agency. More
detailed conclasions, and recommendations for corrective action,
are set forth in paragraphs 29 and 30 at the end of this report.
2. The 3tudy waa ie,itiatecl,' following a meeting on
11 December 1962 with the Deputy Director of 6ecurity by the
members of the Agency 'Safety Committee, who expressed concern
over serious safety problems believed to exist in Agency buildings,
and ascribed the delay ii correcting them to insufficient personnel
in the 6afety Office. The statements of the members of the ..;af ety
Committee are set forth more detailedly in the attached T:s.B A."''
3. There are some specific legal obligations upon the Igency
concerning a safety program. In 1916 the Federal Government
adopted the policy of paying compensation for injuries and deaths
suffered by federal civilian employees in the course of their duties.
From that time on, the Congress has been strongly interested in
keeping down the compensation costs through the adoption of safety
programs which would tend towards eliminating work hazards and
health risks. By statutes and Executive Orders, all federal depart-
ments and agencies have been directed to promote safety programs;
to keep records and make reports of injuries and accidents; to
appoint qualified representatives to act as members of the Federal
Safety Council; to have a representative on the Federal Fire Council;
to participate in the activities of the National Safety Council. The
statutes and Executive Orders levying these obligations are set forth
in attached TAB
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
ApProvpd For Release 2002/05/01 : CIA-RDP83BOA23R000100010073-6
? R?Ipr
.
4. The 8.gency's obligations as to a safety program have
25X1A llan laced upon the Director of Security. Headquarters Regulation
establishes a program for domestic instalLations comprising
the following:
a. A safety Committee Of MOIIIIbikVO 01 various
components, which is to assist the Director of Security in
his safety responsibilities.
b. A CIA Safety Officer, appointed by the Director
of Security, who is stated to be responsible for recom-
mending policies and practices; for conducting periodic
drills, tests, surveys, and inspections; and for providing
training, guidance, and assistance on specific problems.
c. A system of Area. Safety Officers appointed by
the Operating Officials to supervise programs for the
components and are These area Safety Officers were
charged with making periodic inspections of their areas,
reporting on unsafe practices, investigating and reporting
accidents and injuries; and advising their components on
the use, storage, and disposition of dangerous materials.
This regulation, and others pertinent to the safety program and to
the duties of the Safety Officer, are recited in the attached TAB "C."
5. The Area Safety Officers part of this program has not
worked out, nor does it appear that it readily can do 40. the .%.geticy
componenta in the Washington Area have designated a total of 68
Area Safety Officers, a roster which is changing constantly due to
transfers and reassigrunents of personnel; they all have their
regularly assigned other work in their components. Not one of them
ever has made an area safety inspection, nor made an accident or
work injury investigation, with the exception of the Highway Branch
("Motor Pool") of the Transportation Division. OL? which investigates
automobile accidents involving its vehicles and personnel; none of
them is qualified as to safety regarding dangerous materials. Of these
88 Area Safety Officers, a total of 17 are Career Security Officers
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For 41/Nese 2002/05/01 : CIA-RDP83B00823e0100010073-6
SOLLfl
assigned from OS to their components, and these work in cooperation
with the CIA Safety Officer as requested. knit they do not inspect or
investigate.
6. As pointed out by the Safety Committee (see TAB "Al,
the correction of safety problems is a task requiring the attention
of professional safety officers. Some very limited instruction in
safety has been given at infrequent times to the Area Safety
Officers, but to qualify them to do their job properly would take
extensive training, and a substantial portion of their time on the
job, which would be to the detriment of their regular work and
their career assignments. What safety inspections have been
performed have been only by the CIA Safety Officer and his small
immediate staff, and these inspections have been very few. Aside
from the motor vehicle cases, the only actual investigation of
accidents and work injuries has been in the couple of cases a year
where the seriousness of the incident caused senior official concern.
7. The CIA Safety Officer has been performing his part of
the Safety Program to the extent possible. lie has a deputy and a
clerk-stenographer; for the last six months he has had one additional
man on temporary assignment. With this small staff he has been
attempting to perform all the varied parts of the Agency Safety
Program, which include not only the responsibilities of
but also the several related matters assigned to the Office of
Security under other regulations set forth in TAB 'C," and the
further safety responsibilities in the statutes and .6.".xecutive Orders
recited in TAB "B." These duties include safety surveys, accident
Investigations, compiling and reporting statistics, testing equipment
and materials, reviewing plans and specifications for places and
things, giving training and demonstrations for several classes of
persons, representing the Agency on bodies and at meetings. handling
Emergency a* well as Safety matters, giving staff assistance on
hazardous situations, work on explosives and other dangerous
materials, and further "Special duties." In September 1962, the
Safety Officer listed his duties and responsibilities and, while this
is not an approved job description, it is indicative of his work; a
copy of this is attached as TAB "0."
8. Most of the time of the personnel of the Safety Office has
been devoted to the "assistance on specific problems" part of the
Approved For Release 2002/05/01-:4CIAA4DP83B00823R000100010073-6
25X1A
Approved For 'lipase 2002/05/01 : CIA-RDP83B0082Ir 0100010073-6
25X1A duties set forth in While matters relating to the move-
ment of ordnance and other dangerous materials are handled routinely
by the Office of Logistics in normal circumstances. when there are
active operations the Safety Officer is called upon for assistance.
Removals of Agency components into new buildings or quarters
require a great deal of Safety Office attention and time; for instance,
a couple of weeks work by the Safety Officer and his deputy nave
been necessary to check the fire detection systems in the new
building occupied by NPIC. A great deal of this type of work could
be by safety inspectors, if we had them, rather than by the Safety
Officer and his deputy.
25X1A
25X1A
25X1A I
9. One of the basic parts of a Safety Program is the Safety
Inspection system. Zvery part of the quarters occupied by a
Government Department or Agency should be given a complete
safety inspection once a year. Under the program contemplated
by I this was to be done by Area Safety Officers but such
an idea did not work out. So this function has fallen upon the Safety
Officer and his very limited staff. The only parts of the Headquarters
Building which have been given a complete safety inspection are the
F and G corridors of the 5th, 6th, and 7th floors. Elsewhere in the
Washington area in the last year the only complete inspection has
been of three wings in Alcott Hall (prior to the removal there of
OBI of DD/1).
10. Two further basic parts of a proper Safety Program are
the investigation of accidents, and the compiling and watching of
accident and other safety statistics. Direct site inquiry would not
be necessary in all cases, but there should be at least a system of
reporting and reviewing of the reports by the Safety Office. The
present accident reporting systeni is not complete nor regularized.
The Medical Staff sends to the Safety Office an Injury Report which
is filled out by each person who comes into the Medical Office and
receives medical attention for an injury; this is only for the
Headquarters Building and the other buildings in the Washington area
serviced by the Medical Staff. These are the basis for the"I.-Ina
=kid Accidents" figures which are included in the required annual
reports of the Safety Officer.
4
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
25X1A
Approved For,ailease 2002/05/01 : CIA-RDP83B0082000100010073-6
I \
11. The basis for the most important general Government
statistics and reports on safety are the "C.A. " forms of the Bureau
of employees' Compensation, which civilian employees must submit
to make any claim under the Federal i..mployees' Compensation Act.
The Office of Personnel processes these claims via this form for
Agency personnel. Copies of some of the forms are sent to the
Safety Office, and are used in compiling the Agency internal annual
report. But it appears that the Safety Office either is not getting
all these reports, or is not getting all the necessary data through
them. These forms and cases are processed by the Casualty Affairs
Branch in the Benefits and Services Division of OP.
!Chief of that Branch and a member of the Agency Safety
Committee, states that the figure of 525 days lost time of employees
given in the Safety Officer'. 1961 annual report (see TAB "F"),
cannot be correct, because he knows of two accident cases which
totaled more lost time than that.
12. Statistics and reports are of great importance in Safety,
with comparative figures for periods and agencies the means of
determining the adequacy of a Safety Program; and the number and
places of accidents and costs are the indication as to where corrective
measures should be taken. The Department of Labor publishes an
annual report of Federal Work Injuries, giving all-government and
by-agency figures as to cases and their costs both in days lost from
work and in money. For comparative purposes. the "Casualty Rates"
given in these annual reports are used widely in the general safety
field. The Casualty Rates include a "Frequency Rate, " which is
the number of disabling injuries per million manhours worked, and
a "Severity Rate," which is the number of days lost per million
manhours. The figures for CIA are not listed in these reports,
except possibly in the total government figures. Some significant
figures from these reports for 1960 and 1961 (the 1962 figures will
not be available until September 1963) are included in a memorandum
which is TAB "L.
13. During 1961, there were 100, 808 work injury cases.
including 189 fatalities, among the 2,463, 017 civilian employees of
the Federal Government; they cost the government $35, 353, 035.
Casualty rates for all Government establishments were an Accident
Frequency Rate of 8.0 and an Accident Severity Rate of 539. The
published figures as to some of the departments and agencies were
Approved For Release 2002/04/01g4-GIRDP83B00823R000100010073-6
25X1A
25X1A
25X1A
25X1A
25X1A
25X1A
Approved For lease 2002/05/01 : CIA-RDP83B0082.00100010073-6
State Department. Frequency Rate of 1.7 aria Severity Rate of 377;
FBI, 1.9 and 59, AEC, 2.7 and 43; Air Force, 7.0 and. 460-
Jepartment of ?Agriculture, 11.9 and 1,633.
14. CIA doe. not submit any work injury statistics to the
Department of Labor or elsewhere outside the Agency. From the
data submitted by the Medical Staff and the Office of Personnel,
the Safety Officer submits a yearly report to the Director of
Security. who forwards it to the Lieputy Director (Support). These
reports have concerned e ashington Headquarters Area,
since information from I FfoTe1gn field installations has
not en available. The repo 61 shows a Frequency Rate
o .0 and a Severity Rate of 8. 5 The ift ork Injury Statistics for
e gency are given in TAB "F."
16. The necessity of including field installations in the
Safety Program was emphasized by a letter of 23 July 1962 from
the Secretary of Labor to the Director of Central Intelligence, along
with the heads of other Federal departments and agencies, noting
that "The preponderance of injuries to Federal employees occurs in
field operations and installations." This letter draw attention to
6
Approved For Release 2002/05/.01 tzCIVpP83B00823R000100010073-6
25X1A
25X1A
25X1A
25X1A
Approved Foralease 2002/05/01 : CIA-RDP83B0082.00100010073-6
Executive Order 10990 (see TAB "B"), and requested reaffirmation
of support of the Federal Safety Council by a message to field
establishments. in August 1962, the Acting DD/S requested the
Of these, however, only I are submitting yearly
safety reports to the Safety Officer at Headquarters.
7
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For "lase 2002/05/01 : CIA-RDP831300823.30100010073-6
18. The General Services Adrninietration manages the
Headquarters Building, and some other buildings occupied by the
Agency. GSA has its own safety program, but this is for its own
30, 000 employees, and only indirectly affects the employees of
any other Government agency who may occupy the building
operated or managed by GSA. That is, the GSA Safety Program is
to protect GSA employees, and to protect the employees of other
agencies only to the extent that the work of the GSA employees is
to be carried on in a manner that is not unsafe for the building
occupants or the public. The GSA safety officials do not review
all plans for new buildings or construction alterations prepared
by GSA engineers, although they have issued general safety guide
lines, have prepared a manual on accident and fire protection which
is made a part of all GSA construction contracts, and attempt to
spot check plane and specifications as to conformance with estab-
lished safety provisions. There is no requirement that the GSA
safety officials approve any building or construction work prior to
its acceptance by GSA, and even the fire prevention and detection
features may be accepted without calling in the GSA safety officials.
19. GSA officials with whom discussions were held during
this study, explained that their responsibility as to buildings
operated by them for other agencies is only as to the basic building
structure and its essential utility services; all else is the respon-
sibility of the occupying agency. One way of putting it is to consider
the wall outlet for electrical equipment attachments; what is behind
the outlet belongs to GSA, what is in front of it is up to the tenant.
GSA guards maintain a "fire watch" after the close of business, but
their rounds are to detect actual fires, not the circumstances which
may cause them. If any GSA guard, cleaning laborer, or maintenance
personnel note any unsafe conditions, they are supposed to report
these through their supervisory channels, and the GSA building
manager will pass such reports to the representatives of the occupying
agency; the latter have the responsibility for corrective action. A
GSA fire inspector is scheduled to make an annual inspection of the
fire-fighting equipment in each building; this has not yet been done
at the new Headquarters Building.
20. TAB "H" attached hereto is "A Guide for Federal Agency
Safety Programs," issued by the Federal Safety Council, which is in the
8
,
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
4
Approved For %lase 2002/05/01 : Cl4k-RDP83B00823.0100010073-6
U. S. Department of Labor (see TAB "B" as to its establishment
by Lxecutive Order). This Guide points out (page 2) that the head
of each Vederal department or agency is responsible for its safety
program, for the designation of a staff division of hie office to
exercise supervision of the program, and for providing sufficient
personnel for a program for all offices, installations, and activities.
to a safety organization, it suggests (page 4 et seq.) a Program
Administrator under the direction of the head of the agency; a Safety
.4ngineer to be the director of the program, charged with the appli-
cation of engineering principles to control physical conditions and
operations so as to eliminate injuries and damage; Safety Inspectors
to inspect structures and operations for the application of appropriate
safety standards and practices; and the creation of Safety Committees
at executive and operational levels. The Guide also emphasizes
(Page 8 et seq.) the necessity for reports, statistics, and the analysis
of them.
21. The general aim of all safety organisations is to have a
regularly scheduled safety inspection of all places and activities at
least once a year. Among safety organisations in the various depart-
ments and agencies, the closest thing to a regulatory schedule is that
of GSA. Under its schedule, any office space over 100, 000 square
feet should be given a complete safety inspection (called a "technical
survey" in its schedule) once a year, and all extra-hazardous
activities should have at least this yearly safety inspection. Some
safety officials in other Government departments and agencies with
whom discussions were held daring this study contend that the safety
Inspection program of GSA is inadequate. The GSA officials are
inclined to agree with the criticism of their schedules, but tell of
manpower and budgetary limitations which restrict them. A copy
of the GS?, safety inspection schedule is attached as TAB "1."
22. Safety organizations in the various agencies vary in their
approach to problems in that some of them directly inspect, investi-
gate, and enforce; while others only develop and promulgate individual
programs which the operating officials and staffs enforce. In the
latter type of safety organization, for instance, the safety officers do
not investigate incidents of injury or loss, but inquire only as to whether
or not the place has an adequate safety program that is being applied
properly. This latter approach seems to work better where there is a
somewhat permanent group of employees at places performing routine
work; while the former appears necessary at places having a substantial
Approved For Release 2002/05/01 : CIAf4IDP83B00823R000100010073-6
L
Approved For ase 2002/05/01 : CIA-RDP83B0082.00100010073-6
'
ViLJilL

turnover of personnel or varied types of activities. Quite possibly,
a combination of the two systems would work best for this Agency.
23. It appears fundamental in proper safety organisations
to watch accident and injury reports on & regular basis. These give
indications of the effectiveness of the general safety program, and of
the places or activities which require corrective action. The best
situation appears to be where all parts of the department or agency
are passing regular reports to the safety office; sometimes this is in
a monthly accident report, and sometimes in a periodic administrative
report containing a section on accidents and injuries. Negative reports
of the absence of incidents are as important as direct reports of cases.
It is noted that the CIA Safety Office works at compiling statistics
only once a year for its annual reports.
24. The CIA Safety Officer has been the chairman of the
Agency Safety Committee. Committees similar to this are usual
In, and recommended for all, government agencies. Safety is an
executive responsibility, and a safety committee a manner of ful-
filling this. The composition of such committees varies in the
separate agencies, but the preferred system is one in which the
chief agency safety officer is an executive secretary to, rather than
the chairman of such committee. It is noted that the statements by
the Agency Safety Committee members which initiated this study
were by the members who purposely took the action without their
chairman.
ZS. Attendance at one of the monthly meetings of the Agency
Safety Con:mitts: gave information that the Safety Officer tells the
members the activities of his office for the previous month; that the
members from particular components are asked about some request
made of or concerning their components; that they discuss general
safety problems affecting the Agency. Talks with individual members
of the committee disclosed that they feel frustrated as to achieving
any results. For instance, they mentioned the lack of emergency
lighting on the interior corridors and sta4ways of the Headquarters
Building; the security grillework on certain stairways which bar
access by fire fighting forces; and the lack of detailed knowledge of
places where small laboratory-like activities involve dangerous
materials. They had concluded in committee that action should be
10
cwr,r.?-;
Approved For Release 2002/05/ t1*-1DP83B00823R000100010073-6
iN3proVed Forelease 2002/05/01 : CIA-RDP83B0082.00100010073-6
Sr VET
1:
taken, in these matters, and they said that the Safety Officer had
instituted such action by memoranda in his regular channels, but
nothing has been done to correct the situations.
26. As to safety statistics, the CIA Safety Officer has been
using only those reported to him, and the lack of complete informa-
tion as to field employees probably can be corrected by arrangements
which could be made at Headquarters. The field stations report
promptly to Headquarters all emergencies affecting their personnel,
and the necessary minimum information for statistics purposes
could be obtained from or through the Support Staffs of the components.
Complete reports of work injuries are not being made to the Safety
Officer, but the corrective action appears to be that he should seek
out the Headquarters sources of the information and make arrange-
ments to get such data as he needs.
27. The CIA Safety Officer is grade 05-13, and his deputy,
OS-12. Information was obtained from the Federal Safety Council
as to the safety organizations in other Government departments and
agencies. It is noted that the safety programs in some of these
agencies are headed by officials as high as grade 05-16, that some
safety officers are grade GS-15, and that most of the safety programs
are headed by a safety officer or safety engineer of at least grade
05-14. This information is attached hereto as TAB "J."
Z8. Some new safety legislation was introduced in the Congress
in March 1963. Reference to TAB "B" will show the constant effort
of the Congress has been to reduce the employees compensation costs
of the Federal Government by lowering the number of accident cases
through more effective safety programs. The legislation presently
proposed would grant the ilepartment of Labor the right to establish
safety standards throughout the Government, and to make inspections
in all departments and agencies as to the adequacy of their safety
programs. This proposed legislation is similar to what has been
introduced previously in other sessions of Congress, and because of
the proposed right of one department to inspect others probably will
be resisted by other departments. Most probably, because of the
exceptions CIA, can claim, it would not affect this agency directly.
But it does show a continuous and current effort by the Congress to
compel the executive departments and agencies to adopt more effective
safety programs. A copy of this proposed legislation is attached as
TAB "K.'
1
Approved For Release 2002/05/01 : CA-EDP83600823R000100010073-6
Approved Folplease 2002/05/01 : CIA-RDP83B008.00100010073-6
29. The conclusions of the study are as follows:
a. While the Agency can bar any outside review
of its Safety Program, a situation ensbarrasing to it could
develop if a belief should arise in Government circles that
its program does not meet generally accepted standards.
b. The Agency Safety Committee has not been
working very effectively as an assistance to the Director
of Security in his executing of the responsibility for the
Agency Safety Program. The Office of Security member
and chairman of this Committee has been the CIA Safety
Officer himself, which tends to make it an arm of the
Safety Office rather than an objective review of its
effectiveness.
c. The regulatory plan of having safety
inspections of buildings and areas performed by desig-
nated Area Safety Officers has not worked out, e.nd these
Inspections should be by qualified safety personnel.
d. The records and statistics being reported by
the Safety Officer are inadequate to serve their intended
purpose, which is to indicate the comparative safety
standing of the Agency, and to point out the areas where
corrective measures are required.
e. The grade of the CIA Safety Officer is lower
than that of similar positions in most other Government
agencies having safety programs of somewhat comparable
scope.
f. The Safety Office requires a substantial increase
in personnel to perform adequately the function* properly
placed under it.
30. The recommendations for consideration are:
a. That the Safety Officer prepare a pian giving
the general categories of duties with which his office is
charged, and assigning an order of priority to each of
12
c7c1,71
Approved For Release 2002/05/01 VellathP83B00823R000100010073-6
Approved For.lease 2010WICIA-RDP83B008.000100010073-6
witt
them (and within them, as may be appropriate, such
as the places to be inspected). The plan should be
flexible, to permit handling of special tasks as they
arise, but it should contemplate first attention to the
most important phases, and doing others in a descending
order of importance as there is opportunity to got to
them.
b. That the highest priority be given by the
Safety Officer to completing the safety inspection of
the Headquarters Building.
c. That the position of CIA Safety Officer be
increased to grade 05-14, to put it more in line with
general Government practice.
d. That the personnel of the Safety Office be
increased along the following suggested. lines;
A. Chief, 05-14
A Deputy Chief, GS-13
A Clerk-Stenographer, G5-5
A clerical position at CS-S or GS-7, as a
records analyst, to keep records and
statistics on a regular basis, to review
incoming reports of accidents and
injuries and refer to the Chief those
meriting inquiry, and to handle other
office duties.
A Safety engineer, CS. 13, to perform the
general duties of the office, but prin-
cipally to review plans and specifications
for conformance to safety standards, to
make safety surveys, to conduct safety
investigations, and to give training and
demonstrations.
Three Safety Inspectors, possibly one at
GS-11 and two at 05-9, who would per-
form routine safety inspections, conduct
accident investigations, and do fire
prevention work.
13
r
t
Approved For Release 2002/05/01trA-RDP83B00823R000100010073-6
Appro4ed Folease 2002/05/01 :EttU3600841000100010073-6
e. That the Safety Officer work out a plan to obtain
the information required for necessary statistics and
reports, and thereafter maintain these record. on a current
basis, rather than assembling data only once a. year. This
pi= should give the specific information necessary for the
reports; the sources where such information is available;
and the manner in which it should be furnished to the Safety
Office. Because of possible cover considerations and
procedural arrangements which might be involved, the plan
should be submitted for approval before it is placed in effect.
f. That the Office of Security appoint as its member
and chairman of the Agency Safety Committee, a senior
representative other than the CIA Safety Officer, who there-
after would act as the Executive Secretary of the Committee.
g. That the functions given by regulation to the Area
Safety Officers be transferred to the Safety Office, except
where trained and qualified safety personnel have been
assigned to the components by the Director of Security.
h. That the Safety Officer prepare and submit a
25X1A proposed revision of and any other relevant
regulatory issuances, embodying the changes which may
be made by the adoption of any of the recommendations of
this report, and such other changes as seem appropriate.
It is suggested that a new regulation should charge Operating
Officials with irruxiediate responsibility for enforcing estab-
lished safety standards and practices within their components,
and with cooperating with the Office of Security in all phases
of the Agency Safety Program.
25X1A
pedal Planning Assistant PS)
Attachments:
A thru
Distribution: Orig 14)- Adse what*.
1 - SPA(PPS) what*.
I - Chrono yr/limited atta.
05/S Ai SPFM :jinj (II Apr 63)
Approved For Release 2002/05
C
? KiRDP83B00823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
25X1A
Approved *Release 2002/05/01 : CIA-RDP83130113R000100010073-6
44.
STATEMENTS OF - COMMITT
1. On 11 December 1962, the Safety Committee met with
the Deputy Director of Security to make 'mown certain viewpoints
on safety fur consideration by the Office of Security. -iafety
Committee members present were! I Office of
Z. The Committee pointed out that safety problems in
Agency buildings must be surveyed by professional safety officers
before corrective measures can be taken. A number of safety
problems have developed but because of the limited Safety Staff
two officers) surveys are frequently delayed for weeks or months
at a time. The Committee made it plain that they are not criticizing
the Safety Officers but pointed out that they have far more work than
two people can handle. They further felt that many of these problems
25X1A reprosent potential serious risks to Agency personnel U not corrected.
The Committee had asked' Ito make these
viewpoints known to the Office of Security, however, the two officers
were reluctant to do so as it might be construed that they had enlisted
the aid of the Committee to strengthen their program. Accordingly,
the Committee sought to make their views known.
3. There are two types of problems and two avenues of taking
corrective measures. The first concerns building hazards which are
not the particular concern of any one component but pertain to employees
in general. Corrective action generally has to be taken up with the
Deputy Director (Support) for both approval of the action to be taken
and the allocation of funds for this purpose, with the Office of Logistics
providing the necessary corrective labor. The second area of problems
is that within a given component, and generally created by that com-
ponent in its rearrangement of office space or the nature of its
activities. Corrective action in this instance must be sold to the head
of the component who then has to authorise the payment of the necessary
funds. in either case, corrective action has to be sold to the senior
Approved For Release 2
I 010. RDP83600823R000100010073-6
E2clues;
P,1!ti
Approved Far elease 2002/05/01 : CIA-RDP8313001R000100010073-6
" .4
authorising officials. The Committee felt that Om worrootive poosram
was not pursued vigorouely enough to meet the safety requirements in
ail cases.
NO: the foregoing is th report of the viewa expressed
at the meeting. The instant stady is Limited to the
adequacy and efficiestcy of the Safety Program. It
does not go into the administrative matters which
may become involved in the taking of corrective
action once the necessity for such is brought to the
proper attention through the program.
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
TAB
i
Approved For Release 2d02/05/01 : CIA-RDP8300823R000100010073-6
Approved For Reese 2002/05/01 : CIA-RDP8313008231111100010073-6
STA IIT AND EXECUflVi ORDkRS RiLT1NG TO SA.F.ETY
The Federal Liziployeess Compensation tct, approved
7 September 1916, (5 U.S.C. sec. 751 et seq..) established the
policy and procedures whereby "the United States shall pay compen-
sation as hereinafter specified for the disability or death of an
employee resulting from a personal injury sustained while in the
performance of his duty."
Z. By amendment of 14 October 1949, a Section 33(c) was
added to the Act declaring the additional policy of encouraging safe
practices and eliminating work hazards and health risks, in order
to reduce compensable injuries. This amendment placed certain
responsibilities on all Federal departments and agencies. As given
in 5 U.S. C. 784. this Section reads:
"In order to reduce the number of accidents and
injure. among Government officers and employees,
encourage safe practices, eliminate work hazards and
health risks p and reduce compensable injuries, the heads
of the various departments and agencies are authorized
and directed to develop, support, and foster organized
safety promotion, and the erevident may also establish
by eazecutive Order a safety council composed of repre-
sentatives of Government departments and agencies to
serve as an advisory body to the Administrator in
furtherance of the safety program carried out by the
Administrator pursuant to this section, and the President
may undertake such other measures as he may deem
proper to prevent injuries and accidents to persons covered
by this Act. Departments and other agencies of the United
States shall keep such records of injuries and. accidents to
persons covered by this Act, whether or not resulting in
loss of time or the payment or furnishing of benefits, and
? make such statistical or other reports and upon such forms
as the Administrator may by regulation prescribe."
3. Under Reorganization Plan No. 19 of 1950. effective
24 May 1950, the functions and administration of the :Act by the Bureau
of k.mployeese Compensation were placed under the Secretary of Labor.
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved .For Ripe 2002/05/01 : CIA-RDP83B008231110100010073-6
4. Section 35 of the Federal Employees' Compensation Act
was further amended in 1960 (Public Lew 86-767, 86th Congress,
approved 13 September 1960) to provide that compensation costs be
charged directly to each department or agency, such a provision
being expressly intended to further the promotion of safety. Each
year the Secretary of Labor advises the heads of the various agencies
the total compensation costs for ths preceding year on account of
injuries or deaths of employees of that agency; the agency then is to
include this amount in its budget for the following year, paying it
when received over into the Employees' Compensation Fund. The
amended section of the Act (5 U.S. C. 785(b)) rends:
'The Secretary of Labor shall, prior to August 15
of each year, furnish to each executive department and
each agency or instrumentality of the United States or other
establishment, having employees who are or may be entitled
to compensation benefits under this Act or any extension or
application thereof (hereinafter called 'agency'), AL statement
showing the total cost of benefits and other payments made
from the Employees' Compensation Fund during the preceding
fiscal year on account of the injury or death of employees or
persons under the jurisdiction of such agency occurring after
December I, 1960. Each agency shall include in its annual
budget estimates for the next fiscal year a request for an
appropriation in an amount equal to such costs. Sums appro-
priated pursuant to such request shall, within thirty days
after they become available, be deposited in the Treasury
to the credit of the Employees' Compensation Fund...."
In explanation of this provision, the report of the House Committee
on the amendments (Report No. 1743, 86th Congress, 2nd Session)
stated:
"The bill also includes a provision designed to further
the promotion of safety in the various Federal agencies and
establishments by requiring all Federal agencies to include in
their annual budget estimates a request for funds to repay the
employees' compensation fund for the costs of benefits paid
daring the preceding fiscal year on account of the injury or
death of employees under the jurisdiction of each such agency."
2
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Rel. 2002/05/01 : CIA-RDP83B00823R.100010073-6
5. The Agency is excepted from these repayment provisions,
Its compensation costs continue to be paid by the Bureau of Employees'
Compensation without reimbursement, but the intent of the legislation
to promote safety still is applicable. After DCI approval of 25 March
1961, the Acting Director of Personnel on 10 April 1961 advised the
Bureau of Employees' Compensation as follows:
"We believe that the disclosure of additional
information called for under the provisions of Section
35(b) would involve a serious security situation for this
Agency. Since the information which would be disclosed
is of the type described in Section 6, P. L. 81-110 (1949),
concerning the protection of intelligence sources and
methods, the Director of Central Intelligence has deter-
mined that this Agency is unable to comply with the pro-
visions of Section 35(b) of the Federal Employees'
Compensation Act. 11
6. The Federal Safety Council, originally established in
1950 under a previous Executive Order, was re-established or con-
tinued by Executive Order No. 10990 of 2 February 1962, and the
head of each department and agency was directed to designate a
qualified representative as a member of such council. This
Executive Order recited "the purpose of the Congress to reduce
the number of accidents and injuries among Government officers
and employees, encourage safe practices, eliminate work hazards
and health risks, and reduce compensable injuries." It contains,
among the other introductory clauses, the following:
" Whereas the preponderance of accidents involving
employees in the Federal service occur in field operations,
the heads of executive departments and agencies, and through
them, their supervisory staffs, including regional and field
staffs, must exert leadership in the establishment of a sound
accident prevention program at both the national and regional
level;..."
It ordered as follows:
"Section 1. Establishment of Council. There is
hereby established in
Department of Labor the Federal
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved1or Ripe 2002/05101 : CIA-RDP83B008231111100010073-6
Safety Council, hereinafter. referred to as the Council.
The Council shall be composed of a Chairman, to be
designated by the Secretary of Labor, and one qualified
representative of each of the several executive depart-
ments and agencies and of the municipal government of
the District of Columbia (hereinafter referred to as
members). The heads of the departments and agencies
and the Board of Commissioners of the District of
Columbia shall designate the members representing them,
respectively, and may also designate suitable alternate
members. rhe Secretary of Labor may, as he deems
appropriate, appoint representatives of national or
International unions, having Federal employees as mem-
bers, to serve as consultants to the various committees
established by the Council. The Chairman, members,
alternate members, and consultants shall serve, as such,
without compensation from the United States.
"Section Z. Purpose and functions of Council,: The
Council shall serve in an advisory capacity to the Secretary
of Labor in matters relating to the safety of civilian
employees of the Federal government and the municipal
government of the District of Columbia and the furtherance
? of the safety program carried out by the Secretary pursuant
to Section 33 of the Act. It shall, advise the Secretary of
Labor with respect to the development and maintenance of
adequate and effective safety organisations and programs
in the several departments and agencies of the Federal
government and the municipal government of the District
of Columbia and with respect to criteria, standards, and
procedures designed to eliminate work hazards and health
risks and to prevent injuries and accidents in Federal
employment."
7. The Federal Fire Council was established on ZO June 1936
by Executive Order No. 7397, and by amendments in Executive Order
No. 10257 of ZS June 1951 was placed in the General Services
Administration. Itepreeentation on this Council appears to be per-
missive and advisable, rather than obligatory. The Executive Order,
as amended. reads:
4
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
?
?
Approved For Ripe 2002/05/01 : CIA-RDP83130082311100010073-6
1. The Federal Fire Council, hereinafter referred
to as the Council. is hereby established in the General
Services Administration, as an official advisory agency in
matters relating to the protection of Federal employees and
property from fire. The functions of the Council shall be
performed under the direction and supervision of the $4.draini-
strator of General Services.
'Z. The Council shall have a governing body composed
of the Commissioner of Public Buildings, who shell serve as
Chairman; the Archivist of the United States; the Assistant
Postmaster General in charge of the Bureau of Facilities;
the Chief of Engineers, United States Army; the Chief of the
Bureau of Yards and Docks, United States Navy; the irector
of Installations...United States Air Force; the 1)irector of the
National Park Service; and the Director of the National Bureau
of Standards...
"3. The members of this Council...shall be such
officers or employees of the various departments and
establisbzients of the Federal Government, and of the
Government of the District of Columbia, as shall be designated
by the respective heads thereof. Each department and estab-
lishment, and the Government of the District of Columbia,
*hall be entitled to one representative on the Council itud
such additional representatives as the governing body may
determine.
"4. Tb. Council is authorised to develop standards,
procedures, and forms, and, on request, to conduct survey*
or such other investigations as may be necessary to determine
what measures should be taken to safeguard life and property
from the hazards of fire, including review of plans for new
construction. The Council is also authorized to make such
independent studies of Federal buildings and property as it
may deem desirable from the standpoint of fire protection
and to maintain a record of fire losses on Government
property...."
S. The National Safety Council is a non-profit non-commercial,
membership association originally created in 1912 by private industry.
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Ripe 2002/05/01 : CIA-RDP831300823R041000010073-6
?
but chartered by the United States Congress by law enacted 13 August
1953 (67 Stat. 569; 36 U. S. C. -ion. 461 et seq. ). Its objects and
purposes are stated (at 36 U.S. C. Sec. 463) as follows:
"The objects and purposes of the corporation shall
be (1) to further, encourage, and promote methods and
procedures leading to increased safety, protection, and
health among employees and employers, and among
children, in industries, on farms, in schools and colleges.
in homes, on streets and highways, in recreation, and in
other public and private places:? "
It is headquartered at Chicago. Illinois, where it has a large tech-
nical staff, develops safety standards and techniques, distributes a
great amount of literature, sponsors national, state, and local
congresses, and in general propagandizes safety in numerous ways.
All departments and agencies of the U. S. Government enjoy the
privileges of membership without paying annual dues, in lieu of
which they purchase under a Federal Supply Service contract the
Council's accident prevention publications at specified list prices.
Representatives of government agencies participate on the Council's
Board of Trustees and its Board of Directors, serve on its numerous
committees, and attend its congresses.
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
TAB
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Re!elle 2002/05/01 : CIA-RDP83B00823R01.0010073-6
w
AGENCY REGULATIONS CONCE.RN1NG SA TY?
1. Under Headquarters Regulation' on the Mission
and Functions of the Office of Security, one of the functions with
which the Director of Security is charged is stated as follows:
"(r) Plan, develop, and conduct an Agency safety
and fire prevention program for installations and
furnish staff guidance and assistance for the development
of similar overseas programs."
25X1A
25X1A
25X1A
2. Headquarters Regulation sets forth the agency
Safety Program; a copy of this is included as part of this TAB. It
can be noted that the regulation recites the Executive Order direction
to have such a program, and states that the one set forth is for Agency
installations. It: 25X1A
a. Establishes the Safety Committee to assist the
Director of Security in the execution of his safety respon-
sibilities.
b. Provides for a CIA Safety Officer, stated to be
responsible for recommending policies and practices; for
conducting periodic drills, tests, surveys, and inspections;
and for providing training. guidance, and assistance on
specific problems.
c. Chzrges Operating Officials with the designation
of Area Safety Officers to supervise programs for their
areas; advise their components on the use, storage, and
disposition of dangerous materials; make periodic inspections
of their areas; report to the Operating Official on unsafe
practices in their areas; and investigate accidents and
injuries in their areas, submitting reports of these to the
CIA Safety Officer.
d. Makes all employees responsible for complying
with safety requirements; notifying their Area Safety Officer
of unsafe working conditions, and of all accidents.
e. States that guides to basic safety practices and
requirements are given in Handbook
Approved For Release 2002/05/01 :
23R000100010073-6
25X1A
25X1A
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Next 4 Page(s) In Document Exempt
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
25X1A
A1prnvd Fr RI
2002/0944Ttra-NaN31300823R0
0010073-6
SECURITY
36. SAFETY PROGRAM
a. GENERAL
(1) The heads of Government departments and agencies are directed by Ex-
ecutive Order 10194 to develop, support, and foster organized safety pro-
grams within their departments and agencies. This paragraph estab-
lishes a CIA Safety Program forl Installations to encourage safety
practices, eliminate work hazards. and prevent or reduce the number of
accidents and injuries involving Agency personnel, or incident to an
Agency activity, or on premises under Agency control.
(21 A Safety Committee is hereby established to assist the Direcwr of Security
in the execution of his responsibility for the Agency Safety Program. The
Committee consists of designees of the following offices:
Chairman Office of Security Member Office of Ppr,,mnel
Member Office of Logistics Member DD/P.
Member Medical Staff Member DD/I
b. RESPONSIBILITIES
41) The Director of Security, who is responsible for developing and conducting
the Agency Safety Program for nstallations, will designate the
CIA Safety Officer.
(21 The CIA Safety Officer is responsible for:
a Formulating and recommending to the Director of Security policies
and practices for carrying out an effective Safety Program.
( b k Conducting periodic fire drills, tests, surveys, and inspections to ensure
that the Safety Program is being properly carried out throughout the
Agency.
(c1 Providing training and technical guidance and assistance on specific
problems, as required.
(3) Operating Officials will designate Area Safety Officers (usually the Area
Security Officer) responsible to them for:
a) Supervising the safety programs for areas under their jurisdiction.
b Advising them on the proper use, storage, and disposition of dangerous
materials.
cl Making periodic inspections of all areas under their jurisdiction to
ensure compliance with safety requirements and practices
'di Reporting to them, as necessary. unsafe practices and deviations from
safety requirements within their areas of jurisdiction.
(e( Investigating accidents or injuries which occur in their areas and sub-
mitting reports thereon to the CIA Safety Officer.
44 ) Ali Agency personnel are responsible for:
a' Complying with safety requirements and practices.
b) Notifying the Area Safety Officer of unsafe working conditions.
84 Revised: 1 April 1961
CONFIDENTIAL
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
25X1A
25X1A
pproved FOr Re!, 2002/05/01 : CIA-RDP83600823R011)0010073-6
^
CONFIDENTIAL
SECURITY
25X1A
(c) Notifying the Area Safety Officer of all personal, vehicular, or other
accidents which:
(I) Occur on Agency property,
(2) Involve Agency property, or
(3) Involve Agency personnel while on duty.
(d) Developing and maintaining high personal safety standards in the
interests of their own well-being and for the good of the Agency.
e. PROCEDURF.11. Handbook! 1 shall be used as a guide to basic safety
practices and requirement. 25X1A
Reserved.
Revised: 1 April 19111
CONFIDENTIAL
Approved For Release 2002/05/01.: CIA-RDP83600823R000100010073-6
25X1A
25X1A
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Next 1 Page(s) In Document Exempt
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
TAB
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
25X1A
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Next 4 Page(s) In Document Exempt
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
TAB
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
? Approved or Rel e 2002/05/01 :.CIA-RDP83B00823R
00010073-6
GOV - MEAT WORK IIUURY STATISTICS
1. Under the Federal Employees' Compensation Act, the
U. S. Department of Labor publishes an anneal report of "Federal
Work Injuries" sustained during each calendar year. These reports
are compiled by the Statistical Division of the Bureau of Employees'
Compensation, come out In September of the fallowing year, and are
based on reports which all Federal Gorernment departments and
agencies submit. Under authority ofit. Enabling Act, the figures
as to CIA are not given in these reverts, althongh it is believed
that its DEC costs are included in those for "AU Federal Establish-
ments." Costs for disability payments to Agency personnel are
paid by BSC under classified arrangements established with such
Bare:au.
2. The manner of reporting is the standard one worked out
by the Department of Labor, the Federal Safety Council, and the
(non-Government) National Safety Ceenicil. It is that lased in accident
reporting and for safety statistics tkreughout government sad industry.
The explanations given as to the headings used are as follows:
a. "Total Cases" including both disabling and non-
disabling injuries. (The latter are called "First Aid
Accidents" In the Agency internal reports. and do not
involve either lost time or costs in disability compensation.)
b. A disabling injury is defined as any occupational
fatal or permanent injury, and any temporary injury which
causes loss of time of one full day or more beyond the day
of injury.
c. "Fatale" are work injuries resulting in death.
But those listed in the reports are only ones which have been
approved for compensation payments, and this figure does
not include any deaths where either the claim has been dis-
approved or it is estimated that it will be disapproved.
Approved For Release 2002/05/
ExchvIcti
?
00823R000100010073-6
Approved For RelOe 2002/0c1QUW-RDP83B00823R0000010073-6
4. The "Days Chargeable" iacludes the American
Standard time charges for fatalities wad other permaneal
injuries. (This for instance, includes a charge ef 6,000
days for a fatality.) For open cases. that IL these still
pending at the end of the year, there is included the
estimate of future lost time.
et. The "Total Direct Costs" are the direct expen-
ditures payable by SEC, value of sick leave with pay during
disability, and the evaluated future cast of open cases.
3. MIMES FOR ALL FED1131.AL /ESTABLISHMENTS:
Injuries sustained during
Calendar Year:
Total number of cases:
Son-Fatal Disabling
Cases:
1959
1960
1961
100,221
42,616
102, 126
42.39$
100, $08
40,950
Fatalities:
161
242
189
Total Lost Days
Chargeable:
2, 552, 586
3.029, 161
2.763. 784
Total Direct Costs: $298908, 185
$36, 131,992
$35, 353,035
Casualty Rates:
Average Number of
.gnaployees:
2, 413, 741
2. 451. 714
2. 463, 017
Frequency Rate (Number of
disabling injuries per
million =tabours):
8.5
8.4
II. 0
Severity Rate (Number of
days lost per million
roanhours):
508
594
539
Direct Cost per ployee:
412.39
$14.74
$1 4 . 35
2
Approved For Release 2002/05/01 :wM31;1183B00823R000100010073-6
Approved For Reid& 2002/05/01 : CIA-RDP831300823R0000010073-6
Mir
4. It i difficult to select from the listed Government depart-
ments and agencies those which might be somewhat comparable to
CIA. This Agency has to be concerned with all plmses of safety'
for while it is chiefly SA office-type activity, it performs an unusual
great amount of ground and air travel; has overseas installations in
a variety of types of geogrpshical areas; and is engaged to a relatively
small ent?nt in the extra hazardous activities involving warehousing,
electrical and electronics work. chemicals, sad ordnaocit.
S. State Department is similar in having overseas installations
but does not engage in all of the activities which concern this Agency.
131 has numerous domestic field offices, but is a combination of
office-type activities and its special law enforcement work. The
civilian employees of the elements of the Department of Defense are
engaged in great proportion in various types of industrial activity,
and have many people in ordnance handling. The Department of
Commerce has its special hazards in the Coast sad Geodetic Survey,
and the Department of the Interior its special safety problems in
forest work. etc.
6. Ali organisations have some special hazardous fields of
work. Put, considering that there cannot he any exact comparison,
the following are the 1961 Casualty Rates for some of the departments
and agencies:
No. of
E.mployees
Accident
Frequency Rate
Accident
Severity Rate
(Alt Govt.)
(2. 463 017)
(8.0)
(539)
State Dept.
38,574
1.7
377
FBI
13,600
2.9
59
AEC
4.855
2.7
43
Army
390080
4.4
413
Navy
335220
4.2
677
Air Force
305,019
7.0
00
Approved For Release 2002/05/01 :
KLIRV B00823R000100010073-6
Esdi- I
Approved For Ripe 2002/05/01 : CIPtRW18,31300823R0100010073-6
Agriculture
e. of
Enisdayeee
4,395
ccident
Frequency Rat.
11.9
Accident
Severity Rate
1, 633
Interior
54, 850
10.0
1, 1Z4
Coma rce
30. 49#
S.
439
?FAA
42, 372
3.9
653
GSA
3L053
7.0
249
NASA
17,444
3.0
453
(7-
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
TAB
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
25X1A
25X1A
? Approved Feelease 2002/05/01 : CIA-RDP8313000R000100010073-6
ern7T
tLiLi
AGENCY WORK DUMAN STATISTICS
1. The CIA.Safety Officer prepares an annual report of
"Accident Statistics For CIA Headquarters Area. ' A copy of this
report for the calendar year 1961 is included in this r AB. These
reports have covered only the accidents and injuries reported to
him by the Medical Staff and the Offiso of Personnel, and include
only those in the Washington Headquarters Area; they have not
included any accident or injury cases at overseas
field installations. (The report for 1962 presently ie in prepara-
tion and will not be complete for some )
Z. Similar reports for 1960 and 1961 (but not before that)
3. These reports by the Salety Officer, now accompanied
25X1A by those frord I are submitted to the Director
of Security, and by the latter to the Deputy Director (Support).
4. The statistics for the Headkuarters Area so reported
for the past several years have been as follows:
NUMBER OF ACCIDENTS:
First Aid
Accidents
1957:
419
1958:
222
1959:
236
1960:
206
1961:
256
1 4.0
Approved For Release do'
drlasall!: 131
Lost Time
Accidents
Total
Accidents
SS
474
42
264
42
278
50
256
37
293
-RDP83600823R000100010073-6
25X
25X1
25X1
25X1
25X1
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
SKIT ?
DAYS LOST CHARGEABLE TO ACCIDENTS:
1957: 425 days
1958: 561 days
1959: 244 days
1960: 437 days
1961: 525 days
ACCIDENT FREQUENCY RATE:
(Nurnber'of accidents pot. million manhours;
compared with reported rate for all Govern-
ment establishments)
CIA Headquarters
Area
All Government
Establishments
1957:
2. 9
8.3
1958:
2.2
8.1
1959:
2.4
8.5
1960:
2.8
8.4
1961:
2.0
8.0
ACCIDENT SEVERITY RATE;
(Number of days lost per million manhours;
compared with reported rate for all Govern-
ment establishments)
1957: 19.0
1958: 29.7
1959: 13.6
1960: 24.6
1961: 28.5
Approved For Release 2002/05/01 : CIA-
529.0
501.0
508.0
594.0
539.0
if0823R000100010073-6
25X1A
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Next 1 Page(s) In Document Exempt
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/WriRDP83B0082351,100010073-6
Fir-t
e.CCIDHNT FRLZTENCY
Formula:
FREQUENCY .,,ND SIVOLITY STATISTICS
HQ HQ
190
brusher of Accidents x 1,000i000
Numoer cx.? Aan Hours Worked (estimL.ted.)
ccINISET:.:RITY
Da,s Tiae Lost x 1 00(.i
JUmoer o ML:n Hours Woreu (estimated
rirtiz1dc.Kcei.euts
of Accidents
28.9
Cuts
minor cuttin?, i.ccidents
Lifting
Falling and fl-Ang objects
Motor Venicie (norlzoilis1on)
Miscellaneous
Athletics
Dermatitis
Vet.1
9.4
7.6
2.3
2.0
4.i
.3
.4
1.2
.b
AGENCI1Z
594
Time Lost (.:4r- Jk: to Accides
Tal I) of Time Lost
Liftig
Idustral
1.
tiles anU offlee equlpment
4 . )
MAscellaaeol.is
.7
Cuts and abrasions dus to
minor cutting accidents
7
Falling 4 fii ojects
2.3
guf'
? Apprdved Flpelease 2002/05/01' : CIA-RDPE3BOO.I000100010073-6
(1r1P10 AKALYSIS OF ACC
1961
STATISTICS
OFFICE
1,.st of Fir
i?cc d
DCI
? DCI 3 1.2
Chible Sec. 1
Sub 1?..)t-1 4
Time Ls 'nine c of Time
dtnts Ch,rged
DD/3
0/DD6 1 ..t
OL 81 6 26 5.3
00 9 3.5 i 4 .8
os 11 4 . 3 4 9 1.7
arit 8 3.1 1 4 .8
OP 18 `i .,:o 3 10 1.9
Copt e .3 1 2 .4
NV. . . -. -
Sui.. Tot-0. .L. .I 7 J.
ao/i
OS T. 1.0 -
XR 15 5.8 5 2.1.
00 4 1.t. 1
ORB 20 /.6 ? 2 28 5.3
ONE .6 -
OCI 7 2.7 -
NPIC 2 .8 4 .8
OBI 2 .6
SIALi Tot,..... 57: Il.) 9 55 13.5
LIVP
Air 1 .4 - - -
SR o 2.3 - -
TSD 1.) 3.9 1 ,) .4
CI 3 1.2 1 1 .2
Fl4 1..f.., ''
NE 1
.., 1.2 1 13 1.9
10 2 .8 -
WE 2 .8 - -
CCS 2 .8 - -
FE 13 3.9 3 371 70.7
Ez 3 .1..2
CA 1 .4 1. 20 3.8
VII 3
25X1A 1.2 1 3 .6
Li 1.6 ...
OMER 7 2.7 2 6 1.1
Sub Tot,- 01 24.0 10 413 76.7
25X1A
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Next 1 Page(s) In Document Exempt
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
to!
I TAB I
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
.?
App 4.41k
? I rove - Release 2002/05/01 : CIA-RDP83BOW3R000100010073-6
U. S. DEPARTMENT OF LABOR
Of f ICE Of Ott SECINCTARY
Honorable John A. McCone
Director ce: tral Intelligence
Washingt?,_ 25, r). C.
Dear Mr. McCone:
WASHINGTON
Ju'- 4-3 1162-
In order to .ir ry out the President's instructions to us with respect
to the safety Federal employees, we need your cooperation in two matters.
. ,leesetree, tete ,,esseeesseiewee-ee
The prep--)nderent 4, (.1 injurtsnelle Fedv temployeenertienrs
in field opOikt ns and : stallatio- From the enclosed Executive Order,
you will e 'eat the President s stressed this fact by inclucEng for the
first !Imp, i.eld ail:hates as part of the Council's organizational structure.
As a res .1t, the Ff ,ieral Safety ."unci1 :s giving priority to the establish-
ment of sound ac, ident reventio. ;,rograrns in field installations. To carr:,
out this objective you'- personal ....sistance is needed. If you have not already
done so, it will be i-epful if yoL an reaffirm your agency's support of the
Federal Sa4tv Council in s message to your field establishments.
Ste rn-A. The 17th ieeeee1 Federal Safety Conference will be held in
- Chicago, Ce. !ober 29-31. r.16 meeting which brings together Federal safety
personnel from all over the collnir,, affords an excellent opportunity for dis-
cusiion of safety problems, exchange of ideas, and bringing to the field staffs
eeee,-, not only answers to their problems but evidence of the support which their
safety work is receiving from top management in Government. I hope that
yr, and other agency ieads will a ,thorize your Washington and field staffs
STATIMIL respons.e, ty for your safety work to attend this conference.
oetailed . - -21 ;on on the con!..- prram will be sent dIrectiv to
serves as In- ..- principal representative en the Courc:1
e,On behalf ci the-Federal Safety-Covricit, LTrintriptielirirre yntr''thist the
Stipp? rf which you and affiefets of your agency are gfviiig to acciderit'pfeve,n-
tioIn the Federal Service is aiipreciated. I know Qf no better way to achieve the
goa:. whicr, the President lelci down for us than by the personal support
eac - one of us tan give tht
Eec:
Yours sincerely,
Secretary of Labor
Approved For Release 2002/05/01 : CIA-RD B00823R000100010073-6
. L,
4,e
Approved For Release 2002/05/01 : CIA-RDP,83600823R000100010073-6
TAB
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
ELEMENTS OF A SAFETY PROGRAM
i . ?
? a ?
:
? ????
?
.S.T. ? !'?
? 1.je
4
'
?
, ?
;tt r . '
? ? .j.. '" ? ? ? ? ' ? s" 1.4 ?.
?
A Guide For
FEDERAL AGENCY SAFETY PROGRAMS
FEDERAL SAFETY COUNCIL
Washington, D.C., 1960
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
ELEMENTS OF A SAFETY PROGRAM
A Guide for
FEDERAL AGENCY SAFETY PROGRAM
FEDERAL SAFETY COUNCIL
Washington, D.C.
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
FOREWORD
"ELEMENTS OF A SAFETY PROGRAM" was prepared by the Federal
Safety Council to aid Federal departments and agencies in establish-
ing and conducting programs for the prevention of accidents which
result in manpower and monetary losses.
The recommendations in this booklet will be helpful not only to
those agencies desiring to establish safety programs but also to agen-
cies wishing to measure existing safety programs against the recom-
mended elements. Much of the information in this publication is
applicable at all agency levels?headquarters as well as to field estab-
lishments.
This publication was the result of the combined efforts of a group
of dedicated safety men, drawn from the Coordinating Committee
and Operating Divisions of the Council. It was through their efforts
that the project proceeded from the idea stage through the many
drafts to its final release. If these "Elements" serve as planned, their
contribution to Federal employee safety will be most significant.
A. W. MOTLEY, Chairman
III
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
CONTENTS
I. INTRODUCTION 1
Authority To Establish a Program 1
Scope of Application 1
Appraise Past Accident Experience 2
Safety Policy Statement 2
II. RESPONSIBILITY 2
Management 2
Supervisory Management 3
Safety Personnel 4
Supervisors 4
Employees 4
III. ORGANIZATION 4
Safety Personnel 4
Safety Committees 5
IV. PLANNING AND PURCHASING FOR SAFETY 6
The Site 6
The Structure 6
The Facility Layout 6
Facility Equipment 6
Personal Service Facilities _ 7
Protective Equipment and Supplies 7
V. ACCIDENT REPORTING AND ANALYSIS 8
Forms and Their Uses 8
Investigation Report 8
Statistics and Their Application 9
VI. SAFETY SURVEYS OR INSPECTIONS 10
Purpose 10
Inspection Procedure 10
Reports 11
VII. PROGRAMING 11
Placement 11
Job Analysis for Safety 12
Training for Safety 12
Educational Activities 13
VIII. MOTOR-VEHICLE SAFETY 14
General 14
Program Elements 14
IX. OCCUPATIONAL HYGIENE AND HEALTH 15
X. FIRE PREVENTION 16
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
ELEMENTS OF A SAFETY PROGRAM
I. INTRODUCTION
Authority To Establish a Program
The following public laws provide authority for establishing a com-
prehensive accident-prevention program within all Federal Govern-
ment departments and agencies which will result in the establishment,
supervision, and direction of an organized effort, encompassing all
operations and activities, to reduce and to keep to a minimum the
wastage of manpower, materials, and other direct and indirect mone-
tary losses caused by accidents.
a. Public Law 601, 79th Congress, Title IV.
b. Public Law 658, 79th Congress.
c. Public Law 324, 80th Congress.
d. Public Law 357, 81st Congress, Title II.
e. Public Law 766, 83d Congress.
Scope of Application
Safety programs must insure continuing aggressive accident-pre-
vention effort at all levels of organization, at all locations where Fed-
eral personnel are employed, Government equipment is utilized, or
property is owned by, or is under the control of, the U.S. Government.
Likewise, the same preventive effort must apply to motor vehicle and
aircraft operations, fires, explosions, building collapses, marine dis-
asters, and other accidents which occur as the result of equipment or
personal failure, or other causes resulting with consequences as
follows:
a. Injuries to Federal personnel arising out of, or in the course of,
employment.
b. Damage to Government equipment, materials, or property.
c. Injuries to non-Government persons or damage to privately
owned property when incident to an activity of, or on the premises
under control of, the U.S. Government which might result in
1
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
claims against the Government, or in unfavorable public
relations.
Appraise Past Accident Experience
Prior to establishing an accident-prevention program, it is necessary
to evaluate the present performance as well as past experience to ascer-
tain where, when, and how often accidents have occurred, in order
to develop methods and plans for corrective action. All factors must
be judged individually and carefully considered. When this evalua-
tion or analysis is completed, the course of action necessary for man-
agement should be evident.
Safety Policy Statement
Man agement must express its feelings toward accident prevention
by a statement of policy to all levels of supervision and to all other
personnel. This policy must be clearly set forth in writing and
brought to the attention of all concerned.
II. RESPONSIBILITY
Management
Headquarters and Departmental
The head of each Federal department or agency is responsible for
the overall staff supervision of the agency's safety program. In
order to discharge his responsibility for the implementation of the
established safety program, he should:
a. Designate a staff division of his office to exercise supervision of
the agency's safety program. This is a direct responsibility of
the head of each Federal department and agency and should be
similarly established in the major suboffices and branches.
b. Provide sufficient personnel for a continuous enthusiastic, ag-
gressive and comprehensive safety program for the major sub-
offices and branches, and such other installations and activities
for which he has responsibility of safety-program supervision.
c. Designate authority to someone on his staff to act for him when
necessary in the discharge of safety responsibilities. This indi-
vidual, or his assistant, should have previous industrial or traffic
safety experience or both.
d. Provide qualified safety inspectors to make inspections of offices,
_ suboffices, branches, installations, and activities under his juris-
2
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
diction, with the necessary statistical and clerical assistance for
followup action where indicated.
e. Frequently review the activities, accident experience, trends and
hazards at all suboffices, branches, and installations under his
jurisdiction to insure conformance with the current safety
program requirements.
f. Provide the necessary funds for travel and other expenses, in-
cluding central procurement of safety promotional materials, in
connection with field safety assistance by headquarters safety
personnel and for necessary conferences of staff, operating, and
safety personnel.
Divisional and Field Activities
At each establishment there should be but one safety program, the
current safety program for that specific Federal department or agen-
cy. This program should have two phases, general and specific.
The general phase will be repetitive and continuous and slanted to-
ward eliminating conditions which cause the majority of accidents.
The specific functions should be specialized in character and aimed at
determining and correcting hazards which are normally associated
with specific operations. The object of the general phase of the pro-
gram is the elimination of accidents occurring with a significant fre-
quency and assignable to a particular agency, unsafe act, or unsafe
condition, and of accidents which are concentrated in any particular
area or section of the establishment. This phase of the safety program
is broad in scope and includes:
a. Safety committee meetings.
b. Prevention inspections aimed at the correction of day-to-day
unsafe conditions and practices.
c. Employee training programs.
d. General use of educational bulletins, posters, handouts, cards,
safety films, etc.
e. Accident cause investigation.
f. First-aid training.
Supervisory Management
Each head of a major office, branch, or suboffice is responsible to the
head of the Federal department or agency concerned for the safety
of his office, branch, or suboffice. Each should take aggressive leader-
ship in the safety activities of his establishment and comply with all
agency safety requirements, rules, and regulations, and take an active
part in the safety program of the establishment.
545655-60 2 3
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Safety Personnel
Each head of a major office, branch, or suboffice should designate a
safety supervisor. The designee should be qualified to supervise the
safety activities at the establishment and to perform the duties as-
signed to him by the head of the office. He should be responsible
directly to the head of the establishment, and for continuing interest
in the success of all phases of the safety program.
Supervisors
Each supervisor should consider the prevention of injuries to em-
ployees under his jurisdiction to be as important a phase of his job
as the quantity and the quality of production. To this end, he should
train his men to work safely, supervise them closely, correct unsafe
acts and unsafe mechanical and physical conditions, enforce safety
regulations, investigate accidents, and take all other action necessary
to insure the safety of employees. The success of a safety program
depends upon the supervisor's enthusiastic participation in the organ-
ized safety effort.
Employees
Employees should follow safety instructions and use all personal
protective equipment and protective devices provided for machinery,
equipment, tools, and processes. Each employee should intelligently
strive to develop safe working habits by following established safe
practices, rules, and regulations, thus protecting himself and his fel-
low workers from injury and preventing damage to materials, equip-
ment, and facilities. Employees should be encouraged to contribute
any suggestions which may assist in the effort to prevent accidents,
and otherwise take an active part in the safety program.
III. ORGANIZATION
Safety Personnel
The Program Administrator:
a. Under the administrative direction of the executive head of the
department or agency, or one of his principal deputies, has re-
sponsibility for directing a comprehensive and continuous acci-
dent-prevention program, supervising such technical and ad-
ministrative personnel as are required to carry out the program.
b. Exercise staff supervision over bureau safety organizations. Re-
views and evaluates the advance annual accident-prevention pro-
gram from each bureau and correlates these with the department
program.
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
c. Establishes measures for evaluation of the effectiveness of bureau
and department safety programs; establishes guides and pro-
cedures for applying accident-prevention techniques and prac-
tices to all operations and in operating and training procedures
and manuals.
The Safety Engineer:
Will be concerned with the application of basic engineering
principles for use in the control of physical conditions and operating
practices, with the objective of eliminating injury to persons and
damage to property. Such a person could be placed in charge of a
safety program, carrying the added title of safety director, or he
could be designated as one of the safety administrator's staff
assistants.
The Safety Inspector:
His principal concern will be with the inspection of areas, build-
ings, structures, equipment and operations for the purpose of deter-
mining application of appropriate safety standards and practices.
Usually serves under the direction of an engineer or safety program
administrator.
Collateral Duty:
The head of each operating unit is delegated the responsibility of
incorporating safety into every part of the day-by-day activities.
This is in addition to his regularly assigned duties.
Safety Committees
1. The Executive Committee: Should include key executives of the
department or agency who have maximum knowledge of policy and
procedure. Included in their membership should be the executive
head of the department or agency, or one of his principal deputies.
2. The Operational Committee: Should include key executives of
the bureau or division having knowledge of policy and procedures.
Operational committee members should have access to the executive
committee, so findings and recommendations will receive prompt at-
tention. This is usually accomplished by appointing the operational
committee chairman as a member of the executive committee.
3. Shop or Di/vision Committee: The committee should be made up
of employees under the chairmanship of a supervisor. Recommenda-
tions and suggestions should be referred to the next highest com-
mittee, where they should receive consideration.
5
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
. IV. PLANNING AND PURCHASING FOR SAFETY
The Site.
While the final selection of a building or facility may not be the
determination of the agency concerned, it should be recognized that
the location of a facility may have an important bearing on the safety
of operations. Natural hazards of the land will require special pro-
visions. Transportation problems to and from the job will differ in
each locality. Even the disposal of waste or the isolation of hazardous
activities are matters which deserve careful review when planning the
location of a building site. Every effort should be made to see that
future safety problems are anticipated in the planning stage.
The Structure
It is essential to consider the effect of design and construction on the
safety of personnel. For example, will the building accommodate
future expansion needs? Have floors been designed to carry maxi-
mum loads? Are stairways, handrails, ramps, and floor surfaces
planned for maximum safety? If hazardous processes are antici-
pated, what about proper ventilation or the safe storage of materials?
Good lighting is fundamental to every type of operation. These and
many similar questions need to be explored when considering the suit-
ability of any structure.
The Facility Layout
1. A substantial volume of accidents can be traced directly to im-
proper layout of operations. Whether office functions or indus-
trial type activities, certain basic problems of layout and
arrangement must be solved. Particular attention should be
given to materials handling and traffic patterns.
2. Ideally, a good layout should prevent bottlenecks in the workflow.
It should allow enough space for safe operation of machines and
the storage of materials in all stages of process. In addition, the
safe movement of personnel and materials must depend upon
defined aisle spaces properly marked or identified. The place-
ment of desks, files, etc., deserve initial consideration if future
accidents are to be avoided. There are well known and accepted
standards which can serve as guides in planning an efficient lay-
out. Their use will save time and money, and prevent accidents.
Facility Equipment
1. Most items of equipment are, at some time, directly or indirectly
connected with an accident. A few guiding principles should be kept
in mind when considering the safety of equipment. If machines need
guarding, include this protection in your purchase specifications. It
6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
is more efficient and less costly to have the manufacturer build safety
into the machine than to make expensive changes after equipment is
installed. Similarly, when items are bought on "price," consider
what an accident may cost. A typical case might be the choice be-
tween a wooden or metal cabinet. Wood may be cheaper, but will
excessive wear create hazards from splinters or rough surfaces which
metal might prevent? The extent of repair or maintenance" needed
to keep equipment safe is also a problem which management must
consider.
2. In addition to general equipment hazards, other problems may
require special safety equipment designed to control hazards. Local
exhaust ventilation would be one example. Warning devices for
atmospheric contamination would be another. Special shields around
work areas, emergency firefighting equipment, and such items as non-
sparking tools, illustrate some of the less common problems of equip-
ment safety.
Personal Service Facilities
1. Sanitary washing and toilet facilities are required in all cases.
Drinking water must be made available in suitable locations. The
need for locker rooms and eating places will vary with the nature of
the establishment's operation or location. Under certain working
conditions emergency showers, special soaps, changes of clothing, and
other facilities may be indicated.
Protective Equipment and Supplies
1. The first objective should be to make the equipment, layout, and
processes as safe as possible through good engineering design and
built-in safeguards. Then, should it be necessary, consider obtaining
special protective equipment or supplies. Goggles, a familiar sight
on many jobs, may be eliminated by better control of the hazard at
the point of operation. There will always be some instances where
personal protective equipment is required. To determine the proper
type, each job must be studied before deciding on some likely item of
protection. Whether it is necessary to furnish eye, ear, head, face, or
other body protection can only be determined by competent safety or
industrial hygiene personnel after a study of each activity.
2. Whether the solution includes simply a pair of heavy gloves or
a special sandblaster's helmet?always keep in mind that protective
equipment is justified only when the job hazard cannot be eliminated
by other means.
7
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
V. ACCIDENT REPORTING AND ANALYSIS
Forms and Their Uses
1. The Accident-Report Forms
The Bureau of the Budget has promulgated accident-report forms
for use in connection with agency-sponsored, accident-prevention pro-
grams. Use of the forms is optional with each agency electing to use
the forms, issuing its own rules covering their preparation and
routine.
The purpose of the forms is to provide a comprehensive record of
the occurrence of work accidents involving agency personnel or agency
operated vehicles. Analyses based upon these reports can indicate
the circumstances which commonly lead to accidents in the agency and
provide a measure of the success of the agency's safety program.
2. Bureau of Employees' Compensation Forms (CA series)
These forms are required to establish an injured employee's rights
to compensation or medical treatment, or to establish his dependents'
rights to benefits in case of his death from a work accident. The
employing agency is responsible for the completion and submission
of these forms to the BEC. This obligation includes advising the
injured employees, and/or their beneficiaries, of the reporting re-
quirements affecting them and seeing to it that these requirements are
carried out. In addition to their use in the administration of em-
ployees compensation, these forms, particularly Form CA-2, con-
stitute the basis for agency and Government-wide injury statistics
compiled by the Bureau of Employees' Compensation.
3. Tort Claims Forms (Standard Forms Nos. 91, 92A, 94, and 95)
These forms, promulgated by the Bureau of the Budget in Budget
Bureau Circular A-5, Revised, are designed for reporting accidents
which occur on Federal premises or which involve Federal person-
nel, Federal materials, or Federal equipment, and which result in in-
jury to any member of the public or damage to non-Federal materials
or equipment. Their purpose is to provide the information necessary
to establish and settle claims against the Government under the Tort
Claims Act. They are legal documents and may be used in court
proceedings. Their preparation and routing within each agency
should be in accordance with instructions approved by the Solicitor or
chief legal officer of the agency.
Investigation Report
1. TO be fully effective for accident-prevention purposes, the in-
formation reported must be accurate and cover all circumstances as-
sociated with the accident being described. The person preparing the
report should verify each recorded fact, by personal observation, if
8
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
at all possible. He should obtain statements from all persons in-
volved in the accident, and from all witnesses, and should check all
inconsistencies or unexplained circumstances. He should not be satis-
fied simply with what happened, but should endeavor to determine
why it happened. Finally, in entering his findings upon the form,
he should not assume that anything is obvious, but should include all
pertinent information, no matter how self-evident it may seem to be,
which in any way supports his conclusions or adds to the completeness
of his story.
2. Designated safety personnel should participate with the super-
visor in investigating all serious accidents, and should conduct sup-
plementary investigations of as many minor accidents as possible.
Statistics and Their Application
1. Injury-frequency-rate statistics are measures of injury incidence.
Their primary purpose is to indicate, by comparison with the rates of
other similar activities, whether the injury record of a particular oper-
ating unit is good, bad, or average; and secondly, to indicate, by
comparison with previous rates for the same activity, whether or not
the injury record for that activity is improving. The significance of
injury rates depends in large measure upon the extent of coverage in-
cluded in their computation, i.e., the number of employee-hours
worked in the unit for which the rate is computed. To afford the
most significant comparisons, injury-frequency rates for operating
units with fewer than 500 employees, should be computed only on an
annual basis. Agencywide injury-frequency rates and measures of
direct cost computed on an annual basis are available from the Bureau
of Employees' Compensation. For internal control purposes, how-
ever, each agency should compute injury rates for each of its major
operating units, divisions, installations, facilities, etc. To insure com-
parability, the provisions of the American Standard Method of Re-
cording and Measuring Work Injury Experience (Z16.1) should be
followed in computing the rates. This standard may be obtained
from the American Standards Association, 10 East 40th Street, New
York 16, N.Y.
Accident statistics consist of summaries of the facts relating to the
occurrence of accidents in a particular agency or operating unit.
When the number of accidents is small, these data can be presented
most effectively in a simple listing showing for each accident the
essential facts relating to its occurrence. When the volume of acci-
dents is large (100 or more), summary tabulations in which similar
circumstances and events are classified and presented as totals are
preferable. The facts to be listed or tabulated for each accident may
vary from time to time in order to emphasize specific hazards or par-
ticular accident-prevention activities. As a minimum, however, the
9
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
records should include data on accident type, and agency of injury.
Other significant data, which may be tabulated regularly, or on occa-
sion, includes such items as hazardous conditions, unsafe acts, activity
at time of injury, nature and extent of injury, and part of body
injured.
The purpose of these accident data is to present in summary form a
picture of the accident experience of the operating unit in terms of the
kinds of accidents that occur, the circumstances associated with the
occurrence of those accidents, and the results of those accidents.
From these summaries can be obtained clues as to the kinds of accident-
prevention activities that are most needed.
VI. SAFETY SURVEYS OR INSPECTIONS
Purpose
An accident-prevention program has many requirements for periodic
audits to ascertain whether all aspects of the program are effectively
carried out. Safety surveys and inspections are considered e,ssen-
ti al in a safety program. Few people realize the actual and potential
unsafe conditions that exist and are found during an inspection.
Inspections are made to:
a. Assist management in carrying out its responsibility in accident
prevention.
b. Check the effectiveness of the established policies and procedures.
c. Observe physical, mechanical, and operational processes to pre-
vent personal injury and property damage.
d. Recommend to management, department heads, and supervisors
appropriate remedial measures that will correct deficiencies.
Inspection Procedure
Planning
a. Safety inspections to be most effective should be productive,
practical, and constructive; otherwise, the inspection procedure
can degenerate into criticism and faultfinding.
b. Surveys made without having engaged in prior planning or
preparation will not be too productive. Much time will be saved,
and better results obtained from inspections, if the following
preliminary steps are taken.
c. Assemble beforehand all the pertinent facts concerning the area
to be inspected. Accident records and reports of previous
inspections should be considered. Acquire a comprehensive
knowledge, or at least a good working knowledge, of the opera-
tions, processes, and materials used.
Jo
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Types of Inspections
a. General: An all-inclusive survey of a safety program?from
management participation down to the worker level.
b. Specific: Specific inspection is directed to a particular phase of
the program. It could consist of unsafe practices, housekeeping,
protective equipment, safeguards, equipment layout, ventilation,
sources of dusts, gases, fumes, and others.
Who Makes Inspections?
a. Agencies, regardless of size, should establish and maintain a sys-
tem of safety inspections, suited to specific conditions. Agency
safety engineers, inspectors, and safety committees are in posi-
tion to uncover hazards, improper attitudes, and other deficiencies
because of their familiarity with the agency's operations and
personnel.
When Should Inspections Be Made?
a. Safety inspections should be conducted on a scheduled basis.
The frequency made depends on the accident experience and
potential hazards.
How Should Inspections Be Made?
a. An inspector should be friendly and discreet. He should never
order, he should recommend.
b. Inspections should be conducted systematically. For example:
by departments, by process flow or operations, or by area.
What Should the Inspector Look For?
a. The safety inspector must of necessity develop an inspection
procedure which will assure him a full understanding of each
situation.
b. The use of checklists will guide and assist the inspector.
Reports
A safety inspection is not complete without a written report to de-
partment heads.
VII. PROGRAMING
Placement
Safety education begins in the placement process. Preemploy-
ment physical examinations are part of the selection procedure in
most activities. These examinations determine the kind of work or
job in which the employee may be placed. Upon actual placement
11
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
the immediate supervisor has the responsibility to point out the safety
hazards and instruct the new employee in accident prevention.
Job Analysis For Safety
A job analysis is an accurate study of the various components of
a job. It is concerned not only with an analysis of the duties and con-
ditions of work, but also with individual qualifications of the worker.
Training For Safety
Indoctrination
The proper indoctrination on the job by the supervisor of the new
employee is necessary. The average employee does not instinctively
follow methods which protect him from injury.
Supervisor?Instructor
Foremost in importance in setting up a program for accident-
prevention education is the selection of the right people to inaugurate
the program. A thorough knowledge of safety and the ability to
instruct others in safety are equally necessary for effective training
results. Teaching is not simply putting out facts and information.
It is of primary importance that the instructor should have a knowl-
edge of teaching methods, and that he effectively utilize the "tools
of teaching." The instructor should be able--
1. To understand how employees learn, and to be familiar with
the methods by which new ideas and habits are acquired.
2. To be responsible for the safety of his learners while they are
under his jurisdiction, whether on the job or in the classroom.
3. To break down jobs into simple operations.
4. To know how his learners perform, following up to determine
the effectiveness of the instruction.
5. To be fair and impartial in dealing with learners.
6. To know the policy and the aims of the safety training program.
7. To analyze the safety problem to be taught and to arrange the
material in the order of learning difficulty.
8. To sell the services of the safety program to all divisions of the
activity.
Effective instruction cannot be achieved without the attention of
the learner:
1. Prepare the learner for the lesson.
2. Present the subject matter using as many avenues of learning as
possible.
3. Apply the subject matter of the lesson to practical use.
4. Test the learner to find how effective the teaching has been.
12
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
On-the-Job Training
In addition to education designed to make them alert to hazardous
conditions, employees also require training in safe practices. The
average worker does not instinctively follow methods which protect
him from injury. The correct procedures must be drilled into him
by careful instruction by his supervisors, until the habit pattern
which is developed contains no unsafe practices. To do this, the job
should be broken down into readily learned elements, and each of
these taught in sequence, one element at a time. The job instruction
techniques should include both telling and showing the learner how
to do the job element, with emphasis on safe practices as well as
quality points to be considered. The learner should then attempt to
do the job element in the presence of the instructor. Any mistakes
he makes should be corrected, until the proper habit pattern is
developed.
Each, additional job element is taught as a component of the whole
job, by requiring the learner to perform all previous elements each
time he attempts to learn the next one in sequence. When all the
components have been mastered by the learner, the instructor puts
him on his own, but checks up on him frequently to be sure he is
developing the desired habit pattern. Periodic checks should be made
on all employees, to be sure their work habits do not include unsafe
practices.
Educational Activities
1. Safety Meetings
Many organizations hold safety meetings at regular scheduled in-
tervals. These meetings serve an excellent purpose in developing an
understanding of the importance of safety. These meetings must be
well programed if they are to be effective. Attendance by line super-
vision at safety meetings should be mandatory. The safety engineer
has a job of keeping real interest in the safety program. Supervisors
are the key to effective safety practices in the total operation. Em-
ployees will pay little attention to safe practices unless the supervisor
shows his interest in their observance. Good communications can
contribute a great deal to the success of the safety programs. The
better the safety meetings are organized the better the communications.
The size and type of organization will determine the number and kinds
of safety meetings. Standup meetings conducted by the immediate
supervisor are effective.
2. Films
The proper use of good films on safety has value. Caution must be
exercised not to use films as the core of the safety program. Films
must be considered only as aids.
13
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
3. Contests
"Contests" between one part of the activity and another have been
found to be effective in some cases.
4. Safety Rules
A technique used to educate workers and supervisors in safe practices
is the publication of safety rules, which must be adhered to by the
employees concerned. These lists are usually confined to hazardous
operations, since they otherwise become so long and detailed that their
effectiveness in accident prevention is lost. The safety rules pertain-
ing to a given operation are frequently included in the standard in-
structions. In writing rules, remember that those expressed in a posi-
tive sense are more effective than those which are expressed negatively.
VIII. MOTOR-VEHICLE SAFETY
General
Motor-vehicle accidents cause extensive loss of personnel, equipment,
time, and money throughout the Federal Government. They are
responsible for disproportionate numbers of deaths, injuries, damages,
and claims against the Government.
Accident reductions and important economies are realized when
agencies vigorously employ standard procedures for the prevention
of traffic accidents.
These program elements apply to prevention of all motor-vehicle
accidents involving Federal vehicles or personnel.
Program Elements
1. Driver Testing: Every driver, whether assigned or part time,
civilian or military, should be periodically subjected to a series of
driver tests.
2. Driver Training: Training of drivers should be based on test
findings and comprehensive indoctrination.
3. Vehicle Maintenance: Teamwork is needed between the driver,
the shop, and the supervisor. Preventive maintenance is the keystone
of a successful vehicle safety program.
4. Incentives: Praise and commend" good performance. Present
appropriate recognition or award to qualified safe drivers. Use letters
of commendation. Encourage suggestions. Put* a premium on safe
performance. Publicize outstanding performance.
5. Enforcement: To obtain compliance with traffic regulations, be
fair, but firm. Be consistent. Certainty of punishment is more im-
portant than severity. Cooperate with law enforcement officers.
14
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
6. Cooperation: If you don't know the answer to a traffic safety
problem, get help! ?
7. Accident Reports: Good accident reports provide the surest guide
for preventing future accidents.
8. Accident Analyses: Each accident should be scrutinized to ascer-
tain specific driving failures and supervisory failures that may have
contributed to the accident. All accidents should be grouped and
analyzed to determine salient facts.
9. Driver's History: Driver's record should be maintained in a
working file, showing qualifications, test findings, type of license, ar-
rests, accidents, training courses completed, corrective action taken,
and other essential data.
10. Accident Investigation: The accident investigation should be a
cooperative enterprise of factfinding, directed at helping the individual
by all the principles concerned.
11. Engineering: Engineering surveys of local traffic hazards are
essential to develop necessary corrective action. Spot maps, traffic
flow charts, and time studies are vital to the accomplishment of effec-
tive traffic engineering. .
IX. OCCUPATIONAL HYGIENE AND HEALTH
The application of established principles and standards for the
preservation of health and the prevention of occupational injury
and disease is essential to the efficiency and maximum effectiveness
of Federal personnel. The many types of operations, required of
Federal employees as part of their routine duties, involve exposure,
in varying degree, to health hazards associated directly with the
occupation. This fact, plus the ever-growing complexity of tech-
nology in many Federal agencies, requires a comprehensive approach
to the prevention and control of the adverse effects of the working
environment.
An occupational health program requires definitive action by medi-
cal service personnel as well as by safety personnel. Basically, the
program consists of three integrated activities, including:
1. Clinical Procedures: Preplacement examinations; periodic
physical examinations to insure continued job fitness; diagnosis and
treatment of occupational disease and injuries; and the treatment of
nonoccupational illnesses and injuries in accordance with applicable
directives and existing facilities.
2. Environmental Safeguards: Inspection of health hazards;
substitution of less toxic materials for hazardous ones; design of
15
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
control measures; provision of protective clothing and equipment;
and maintenance of sanitary working environments.
3. Health Education: Includes the provision for information
relative to specific job hazards and precautionary measures needed
for prevention of injury, illness, or disease.
Recognition of this responsibility and authority for implementing
the program is found in Public Law 658, 79th Congress.
X. FIRE PREVENTION
The term "fire prevention" refers primarily to measures directed
toward avoiding the inception of fire. It does not include measures
employed in extinguishing fires.
An effective fire-prevention program is dependent upon:
1. Education of personnel to instill a constant fire-safe attitude.
2. Operations planning to remove all possible fire hazards.
3. Regular fire-prevention inspections and prompt corrective
action.
Each person acting in a supervisory capacity should be thoroughly
conversant with the fire hazards of the operations for which he is re-
sponsible and for the training of his employees in the recognition of
these hazards.
The main fire causes are matches and smoking, electrical equip-
ment and wiring, overheated surfaces, spontaneous heating, static
electricity, hazardous chemicals and metals, lightning, explosive
atmospheres, welding sparks, and open fires.
Good housekeeping, proper rubbish disposal, fire-resistant con-
struction, firebreaks, fire aisles and exits, flameproofed materials, use
of flame permits, and temperature controls are some of the controlling
factors which may be required.
Fire prevention involves the interest and efforts of all personnel.
Responsibility should be clearly delineated to accomplish the three
basic phases (listed above) necessary to achieve an effective fire-pre-
vention program. Proper coordination is then required between
responsible offices.
16
U.S. GOVERNMENT PRINTING OFFICE: 1960
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
It
TAB
,
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For
ease 2002/05/01 : CIA-RDP83130082.00100010073-6
PBS P 5)0G.2 CHGE 1
December 20, 1961
1. OFFICE BUILDINGS
Target Frequency for Technical Surveys of Offic Buildings.
?
TYlloe of Building
or Space
Target FrequeLci Related to Net Assibnab1,2 :,:illa:e i.'t
One Year*
r
Two Yrs.*
I
Four Yrs.
Ten Yrs.
No .,-cHed-
ulcd 'fi..-,
quirement
a. GSA Operated
100,000
10,000 to
Less than
including Government-
owned, lease-purchase,
and leased property
,
or more
100,00C
10,000
?
b. Leased-Owner
,
1,000,000
25,000 to
0
10,000 to
Less than
Operated
or more
1,000,000
25,000
10,000
I
c. Government-Owned
1,000,000
25,000 to
10,000 to
Less
when GSA has only R&I
responsibility
or more
1,000,000
25,000
than
10,000
That portion of a building occupied as ordinary office space does not
require individual inspection more frequently
than once
every four yews.
2. WAREHOUSES AND RECORD CENTERS
a. Annual technical surveys are
required by FIB, Fire Prevention arts Fire
Protection for Warehouses, (PB.3 P 5920.3)ora11GSA operated facilitiPs
and commercial warehouses containing material fimrwhich CA is accmintable.
b. Facilities operated by another Federal away and storing GSA
material shall be inspected when requested by the Regional Director of
the service involved.
3. OTHER OCCUPANCIES.
Facilities housing other occupancies such as labor-
atories, hospitals,
motor pools, shops, heating plants and quarters
shall be evaluated by the Chief, Protection Branch as to the level of
hazard to personnel and property and inspections scheduled accordingly.
The target schedule for any high hazard locations subject to frequent
change shall be not less than yearly. High hazard locati6Es not sub-
ject to frequent change shall be scheduled at least each two years.
In no case shall the target schedule for any facility be less than that
prescribed for office buildings of similar size, class of ownership,
and type of GSA operation involved.
, .
FIGURE 4-2. Target Schedule Technical Surveys by Protection Branch
3 and 4
App oy or Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
IT B 1
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Relit 2002/05/01 : CIA-RDP831300823R00.0010073-6
SAFETY ORGANIZATIONS IN OTHER AGENCILS
1. R.. .1. Broderick. Executive Secretary, Federal Safety
Council. U. S. Department of Labor, Room 310. Railway Labor
Building. 1st and D Streets, N. W., on 22 March 1963, ova
information which he has collected concerning the safety organi-
zations in various of the Federal departments sad agencies.
Z. These are totals of 13 departments and SO major agencies.
As of August, 1962, 18 &fops:Unclogs and agencies kid fairly well-
organized safety programs leaded by full-time safety directors.
Thirty- save* had safety officers assigned on a part-time basis, or
performing safety duties along with other work. Two agencies
bad no assigned directors of their safety programs, and six bad
no program.
3. Information to individual safety organizations is as
follows:
Dept. of Agriculture - Henry F. Shepherd, Safety Officer, a 05-14,
La Chief of the Safety and Welfare Branch. under the Division
of Health. Safety and Welfare. The Forestry Service, a
separate organization with the Department. also has a 0S-14
Safety Officer.
Dept. of Air Force - WiU.s.rd G. Weller, Staff Safety Officer, 01G,
a GS- ls, heads a safety organization with 305 civilians, 41
officers, and 413 enlisted men. Within the organisation
there are two or three other 05-15 safety engineers.
Dept. of Army - The Safety Division is under the Directstr_of
Military Personnel, is headed by a GS-16, and Eissi 5 men
in GS-15. 20 GS-14, 42 at 05-13, 65 at OS-12, and 30 at
GS-11. Thomas X. Wilkinson is Safety Director, and W. E.
Albright is his deputy.
Dept. of Commerce - Mr. Broderick's direct information on
Organizational Safety Functions of the Department of
Commerce is only that the departmental safety program
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For. Releo 2002/05/01 : CIA-RDP83B00823R000100010073-6
is headed by a Safety Officer who is a 03-15, and that there
are two or three mikor safety officers of that grade or 05-14.
It was noted from VW lists of delegates to the Federal Safety
Council that E. L. Dean is Safety Officer in the Office of the
Secretary, apparently reporting to the Deputy Director of
the Office of Adrainistrative Operations, and that there are
safety officers (some of thempossibly part-time) in the
Coast and Geodetic Survey. the National Bureau of Standards,
the Maritime A.dministration, the Bureau of the Census, the
Bureau of kubljc Roads. the Weather Bureau, and the Patent
Office.
Dept. of Defense - William C. Valdes, a GS- 15 or GS-16 of the
Civilian Personnel Policy Division, is the safety Cicer of
the Office of the Secretary of Defense, but this is ? of
the duties he performs.
Dept. of Health, Education and Welfare !laced, L. Long GS-15,
a Program Management Officer, heads the Accident
Prevention Program, sad is listed as the Department
Safety Officer. There is a Safety Officer at the National,
Institutes of Health, at Bethesda, Maryland, he is James
B. Black, but there is no information as to his grade.
Dept. of Interior - This department has a broad and highly rated
safety program, headed by W. C. Pope, a 03-15, who is
the Department Safety Engineer. Under him, and in the
various bureaus of the Department, are six Safety Engineers
at GS-14, and 13 safety officers in Washington and U in the
field. There is a Safety Engineer. 03-14. in the Washington
Headquarter, of the National Park Services (Nathan G. Baker),
the Bureau of Mines (Lee Piercall. Jr.). and the Bureau of
Land Management (Emery F. Kennedy). a Safety Coordinator
in the Fish and Wildlife Service (John N. Bali), and a Safety
Officer in the Geological Survey (Hugh H. Hudson).
Dept. of Justice - The only element of this Department which has
a full-time safety official is the Bureau of Prisons, where
John E. Waller (grade not learned) is Safety Administrator.
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Rale. 2002/05/01 : CIA-RDP83B00823R0W0010073-6
Dept. of Labor - This department has no regularly established safety
program, relying upon the government-wide Federal Safety
Council which is part of the Department, and which is headed
by a 05-16, Arthur W. Motley, Chairman. The Council has
so far been unsuccesaful in its effort* to get the Department
to establish its ewn safety program independent of the general
work of the Council. The /Pietistical Division of the Bureau of
Employees' Compensation keeps the department safety
statistics, as well as those for all the government.
Dept. of Navy - The elaborate safety programa for Navy civilian
employees is headed by an officer, Captain J. T. Riordan,
Director, Safety Division, Office of Industrial Relations.
Under him is Odell D. Maxwell, Supervising Safety
Engineer and four others in grade 05-14. There are 172
safety personnel in Washington. Statistics are kept by an
Accident Analysis Branch.
Post Office Department - The safety programa is headed by Edward
'a
B. Landry, GS-15. Director of Safety and Health. Under
hirn are two safety officers at grade 03-13 or 05-14. and a
total of 96 safety officers in the field.
StateDept. of - This department does not have any full-tizne safety
officials. Charles A. Sbiakwin. Chief of the Division of
Buildings Management, has top responsibility for the safety
program, and Grafton H. Jenkins is listed as Acting Safety
Director. Their grades are not known.
Atomic Energy Commission D. F. Hayes, Chief of Safety and Fire
Protection, is GS-11,
Federal Aviation Agency. Thomas J. Creswell. 05-14, is Safety
Director. Under him are eight other Safety Engineers at
each of the field regional offices, probably at 05-13.
General Services Administration - The safety program comes under
W. H. Alexander, Director, Protection Division, Public
Buildings Service, and this Division also has Jurisdiction
over the GSA guards. Mr. Alexander is 03-16. Rolf E.
3
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
017-'
ApprOved,For Retie 2002/05/01 : CIA-RDP83B00823R0000010073-6
Ham strom is Chief. Accident and Fire Protection Branch,
and the direct head of the GSA safety program; he is known
to have been 05-14, and possibly now is GS-I5. They are
at GSA Headquarters. Each GSA Region also has a safety engineer
and a staff of safety personnel. In Region 3, which includes
all the Washington area, Raymond A. Roomer is Chief.
Accident and Fire Prevention, and has a staff of 20 to 25
safety officers and inspectors ;ander him. Mr. Kooser is
GS.14, and the grades of his staff are upwards from 05-9.
Veterans Administration - The safety program is headed by P. V.
Tilden, Chief, Safety and Fire Protection Division. Office
of Assistant Administrator for Construction. Under him
is a Safety Section with a Chief and at least one other safety
engineer, and a Fire Protection Section with a Chief and at
least one engineer. There are two Safety and Fire Protection
Engineers in the Department of MedVilifmt,Surgery. The
grades of those other than Mr. TildeNfrare not known.
4. No specific data was listed as to the safety organisations
In other agencies. The Government of the District of Columbia has
a Safety Engiaeer in the Administrative and Safety Division. Personnel
Office. The Government Printing Office has an Acting Safety Engineer,
Indicating it probably is not a full-time safety position. The Inter-
state Commerce Commission has a Section of Safety. The National
Aeronautics and Space Administration has a Safety Officer, but it is
understood its safety organisation is only in the formative stage.
The Panama Canal Company has a Safety Branch.
S. In the Civil Service Commission, safety appears a joint
responsibility of the Medical Office and the Office of Personnel. The
Treasury Department does not have any full-time safety officer,
placing the responsibility in the Director of Administrative Services.
The various smaller agencies in the Washington area usually designate
an administrative or personnel official as safety officer. Outside
Washington, the Tennessee Valley Authority at Chattanooga, Tennessee,
has a regular safety program under a Safety Branch.
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
I TAB.]
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approve&For lire 2002/05/01 : CIA-RDP83600823
,
88th Congress,
1st Session
1.4
H. R. 4912
100010073-6
IN THE HOUSEOF REPRESENTATIVES
March 14. 1983
ci introduced the lofloiwingbill; which was referred to the
nee on *digestion and Labor
A BILL
To amend section 33 of the Federal Employees' Compensation
Act so as to provide a system of safety rides, regulations,
and safety inspection and training. and for other purposes.
BE IT ENACTED BY THE SENATE AND HOUSE OF
RF.PRZ.S.ENTATIVES OF THE UNITED STATES OF AMERICA.
IN CONGRESS ASSEMBLED, That this Act may be cited as
the "Federal Employees' Safety Act",
SEC. 2.. Section 33(c) of the Federal Employees'
Compensation Aet, as amended (5 U.S. C. 784(c)). is
amended to read as follows:
lc) (I) It shall be duty of the head of each
Federal agency. in conformity with the standards, pro-
grams. and regulations prescribed by ti. Secretary under
this subsection and in order to protect the lives, health,
and safety of employees under his jurisdiction--
"(A) to provide places sad conditions of
employment which shall be reasonably safe for
such employees;
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For Ilse 2002/05/01 : CIA-RDP8313008234100010073-6
,
"(B) to acquire. use, and maintain safety
vices and other safeguard* which are reasonably
necessary to protect such employees;
"(C) to prescribe safety standards and
practices for suck employees;
"(D) to keep records of injuries and
accidents to employees under his jurisdiction.
whether or not resulting in lose of time in employ-
ment or the payment or furnishing of benefits; and
"(E) to make mach reports to the Secretary
with respect to such _injuries and accidents as the
Secretary by regulation may prescribe.
"(1) (A) It shall be the duty of the Secretary''
"(I) to develop, promulgate, and promote
nisei:mum* standards ter the protection of the lives.
health, and safety at esuployess of Federal agencies
and, to the extent feasible, promote uniformity in
such standards;
"(ii) to collect and analyse data with respect
to safety standards and programs in operation in
the respective Federal agencies;
"(iii) to conduct studies sad investigations
of the causes of injuries and accidents in employ-
ment in the respective Federal agencies and the
means of prevention of mach injuries and accidents;
"(iv) to develop and make available to the
respective Federal agencies infirmation and
personal services for the establishment and main-
mance in suck agencies of programs for the edu-
cation and training at the officers and employees
thereof in the recognition. avoidance, and prs.
viatica of unsafe conditions of employment;
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approvea: For Ilse 2002/05/01 : CIA-RDP831300823,100010073-6
;
"(v) to formulate and develop plans and
programs to reduce the number of tort claims
against the Government resulting from injuries to
private persons attributable directly or indirectly
to employees of the respective Federal agencies;
"(vi) to the extent appropriate, to collect
Information, from time to time, on safety programs.
practices, and procedures generally, both in and
outside of Government, and, upon appropriate
request. make such informatics available to
interested Federal agencies and other Government
agencies;
"(vii) from time to time, to inspect the
premises of the respective Federal agencies.
and interview any of the personnel thereof, in
order to ascertain if the minimum safety standards
of the Secretary are being followed by such agencies;
"(viii) to issue to the head of each Federal
agency. at least annually, a complete evaluation
of the agency safety activities and programs
summarising accomplialu:nents, recosnmendations,
and other matters deemed pertinent; and
"(ix) to prepare for the issuance annually
to the Congress by the Secretary a report showing
the progress made in the field of accident preven-
tion in the Federal agencies through the reduction
of the number of accidents and injuries among the
officers and employees of such agencies by the
elimination of work hazards and health risks.
"(B) The Secretary shall be represented
as a member on all boards of investigation and
inquiry determining causes of incidents involving
the safety and welfare of Federal civilian employees.
"(3) (A) There is hereby inatablished in the
Department of Labor a committee to be known as
3
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approve l For lose 2002/05/01 : CIA-RDP83130082310100010073-6
;
the 'Federal Safety Advisory Committee' (herein
referred to as the 'Committees). The Committee
shall be composed of such qualified representatives
of the Federal agencies and such qualified repre-
sentatives from national or international Federal
Government employee unions as shall be appointed
from time to time by the Secretary. The Committee
shall be composed of eighteen members, of which
no fewer than nine nsenibers shall be appointed from
national and international Federal Government
employee unions. The length of tenure of Committee
members shall be determined by the Secretary. The
heads of the Federal agencies shall nominate the
representative and alternate of their respective
agencies and the heads of national or international
unions having Federal employee members shall
nornbsete the U11104 representatives and alternates.
The members of the Committee shall serve as such
without additional compensation.
"(B) The Federal Safety Cwencii, reestalaisked
pursuant to Fas?cutive Order 10990, dated February 2,
1962 (27 F. R. 1065), is hereby abolished and the
functions of suck Council are hereby transferred to
the Committee. which shall serve in an advisory
capacity to the Secretary in carrying out his duties
pursuant to the authority coatakted in this subsection.
"(4) As used in this subsection the term
'Federal agency' includes (A) the executive depart-
ments, (B) the Departments of the Array, Navy,
and Air Force, (C) the independeat establishments
and agencies in the executive branch. including
Government corporations and instrumentalities of
the United States wholly owned by the United States,
and (D) upon the express consent of the Commissioners
of the District of Columbia and after publication in the
Federal Register of a resolution by the Board of Com-
missioners of the District of Columbia of such consent,
the municipal government of the District of Columbia.
4
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
41 se 2002/05/01 : CIA-RDP83B00823R 00010073-6
"(5) The Secretary is authorized to prescribe
such regulations as may be necessary to carry out
I'the purpose of this subsection.
"(6) There are hereby authorized to be
appropriated such sums as may be necessary to
carry out the provisions of this subsection."
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6
Approved For ase 2002/05/01 : CIA-RDP83600823
1. Present Strength -
1 GS-13
1 GS-12
1 Cl - Steno
1 Supernumerary GS-13
2. Proposed -
1 GS-14
1 GS-13
1 GS-5/7
1 GS-13
1 GS-11)
2 GS-9 )
Cl - Steno
Safety Eng
Safety Inspectors
Increase 4 Prof - 1 girl
3. a. GSA program to protect its employees not ours (Page 8).
b. Behind electrical outlet is theirs - in front of it - ours.
c. Fed. Ag. Saf. Program.
Approved For Release 2002/05/01 : CIA-RDP83600823R000100010073-6