APPENDIX A REFERENCE TOOLS AVAILABLE IN THE HISTORICAL STAFF

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83-00764R000300090003-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 7
• Document Creation Date: November 17, 2016
• Document Release Date: July 19, 2000
• Sequence Number: 3
• Content Type: LIST

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APPENDIX A REFERENCE TOOLS AVAILABLE IN THE HISTORICAL STAFF
The following isja list and brief description of the
planned records being compiled in the Historical Staff by the
CS Group that may be helpful to the writer of CS history:
a. Knowledgeable Persons File
(An alphabetical card index of those persons known to
have a. detailed knowledge of the operations or functions of
the CS on either an area and/or a. functional basis and their
specialty.)
b.. Index to Source Documents
(A cross-index of abstract cards of existing documents
known to have historical significance. This index is arranged
by country, area, unit!, and function.)
c. Index of CS istories
(A card index, by area and function, of anticipated
historical studies a.ndl those that have been completed includ-
ing summary statements, controls, location and availability.)
d. Chronology
(A card index; of CS organizational events maintained
by date and supplemented by charts reflecting approved
re-organizations.)
e. Agency Historical Staff Records (Basically not CS)
(Numerous and :varied historical studies and histories
of parts of the Agency and predecessor organizations.)
S E C R E T
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E
C R E T
DEBRIEFING GUIDE
(General Information desired from each interviewee)
NAME:
DATE OF INTERVIEW:
RESPONSIBILITIES: DATES:
(Arrival and Departure; Job title or responsibilities)
NAMES:
(Others known tb have been responsible for an
important part of the program and suggested as addi-
tional informants; why suggested.)
GENERAL COMMENTARY:
(Work performed, relationship with
others [foreigniand U.S. Government elements], prog-
ress, unusual d.volopments, support required, Head-
quarters and Station guidance and coordi.na.tion.)
CONCLUSIONS: (Oustandiijgly effective aspects of the' program
which may have bcon successful and could or should
be applied to Agency efforts in other countries.
Approaches and procedures found to be productive in
your activity. Mistakes, failures, or shortcomings,
with constructive suggestions.)
REFERENCES AND BACKGROUND MATERIALS: (Identify and if
possible provida a copy of reports or studies pre-
pared earlier which cast light upon your responsibi-
lities and actual activities; list any periodic
reports which may include reference to your
operations.)
Assembling your ideas for the debriefing, keep in mind
that your information will be used in the preparation of a
history of the efforts. It is also intended that the history
and attachments will benefit individuals assigned similar
responsibilities.
S E C R E T
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 URET
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The Clandestine
1. The Need
Services Historical Program
The Clandestine Services has relied too heavily and too long
on the word-of-mouth technique for passing along contributing
experiences and valuable! lessons learned. The shifting of prior-
ities, with a buildup in one area while there is a balancing
decrescendo elsewhere, carries with it a natural lag in the trans-
fer of our experiences, if indeed the transfer occurs at all.
Informal or sporadic reviews of past activities form an inadequate
basis, with the growth of the Clandestine Services, from which to
apply accululated experience to the future fulfillment of our
responsibilities. Responsible officers recognize the need for a
more systematic effort to record historically the development of
the operational arm of the Agency, including its contributions
to the development of national policy and national strength, its
experiences with operational, organizational, and methodological
innovations, and its relations with policy authorities, other
agencies, and other intelligence services.
2. The CS Historical Board
A Clandestine Services Historical Board has been established
under 'the jurisdiction of the Deputy, Director for Plans. The
purpose of the Board is!to review, advise, and assist in the
preparation of CS historical studies.
3. The Historical Staff and Its Clandestine Services Group
The Historical Staf; is a part of the Office of the Director
of Central Intelligences A DD/P Representative has been assigned
to the Historical Staff to manage the CS historical program.
Working with him is the! Clandestine Services Group (HS/CSG), a
three-man research teamfor developing the approaches to and sup-
porting the preparationof histories of the Clandestine Services.
The DD/P Representative and the HS/CSG serve as the implementing
arm of the CS Historical Board.
4. The Participation of the CS Components
Each division and staff chief:
a. Has designated a senior officer on his immediate staff
as Responsible Historical Officer (RHO) for the coordination of
historical matters.
b. Is arranging for the DD/P Representative, Historical
Staff, to receive lists~of particularly knowledgeable persons
from group,, branch, section and/or desk-chiefs, usually via the
RHO. The period of interest reaches back to 1 October 1945.'
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The list will indicate the subject or region of knowledgeability
and the period in which the individual held related responsibil-
ities.
c. Is assisting the HS/CSG to locate, index and preserve
valuable source documents, through his Records Management Officer
MO.
d. Will insure through his RHO that historical papers in the
custody of his staff or'division which have been identified, re-
viewed and accepted as a part of the Clandestine Services History
will be maintained for reference and historical purposes.
5. Individual Participation
The cooperation of all CS operations and staff officers in
the CS historical program is encouraged. Where the opportunity
affords the individual ;should take the time to analyze and record
his experiences; he should keep a record of the subject and date
of any study or special review which he has prepared. This might
well be accomplished between tours or assignments and held by the
officer for probable latter use. In some instances he may be
sought for debriefing in the near future, since the CS historical
program is now in progress. With the inevitability of having to
pass the torch eventually to another generation, it is incumbent
upon the individuals engaged in operations to record their ac-
tivities for the benefit of others.
6. The Participation of the Clandestine Services Group of the
Historical Staff
a. The DD/P Representative with the assistance of the HS/CSG
will advise and guide participants in the CS historical program--
explain the purpose behind the CS effort, show the relationship
between the work of individual participants and the planned
history, furnish references and leads to sources, outline ele-
ments to be included in'CS historical papers, provide other
assistance (e.g., reviewing papers before final typing as re-
quired), and integrate ;the products into a Catalog of CS Histories.
b. The HS/CSG will' develop guidance papers and archival aids
to assist historical writers.
c. The HS/CSG will: be winnowing the wheat from the chaff in
the retired files, identifying important items and knowledgeable
CS individuals. Thus it will provide the means for:
(1) Filling existing gaps by identifying available,
knowledgeable officers to prepare historical papers.
2. -
k! fi
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(2) Keeping past and current material from slipping away
and being lost to history; as documents of historical value
are identified in record collections the HS/CSG analysts will
record their content and location for inclusion in an Index
to Source Documents
Depending on the sensitivity of its content the HS/CSG and
office of primary interest will establish where each historical
paper will be held and the release procedures for it. Normally,
the original will be hold in the office of primary interest for
appropriate control and later use; one carbon will be held,as
part of the permanent set of papers comprising the Clandestine
Services History, in the office of the DD/P.
~r
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ai-D
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EXAMPLES OF ASSISTANCE PROVIDED DDP OFFICES
25X1A
25X1A
1. Counterinsurgency: List of historical papers available
n drat' or in ;process was provided the Counter-
insurgency Study Committee; also lists of debriefing
reports on many aspects of operations in Vietnam and
the Dominican Republic were provided. (Contents of
many of the above were discussed and individual ones
continue to be borrowed for use by the Committee.)
2 Nov 1965
Vietnam Training: A election of debriefing reports on
Vietnam was pro ided for use in the Vietnam Training
Course; also 23 drafts of historical papers were lent
to the director of the course for background and
instruction. 1~ Nov 1965
3. Dominican Republic: Dominican Repub.lic Desk officer
rec,uested copie$ of the 17 debriefings which the
Executive Secretary of the CS Historical Board had
assembled in June and July 1965 to be incorporated
in a historical review for the DCI. 5 Nov 1965
-,)ecial Assistant for:Vietnamese Affairs: Copies of
reports of a
debriefing were made
available to for the consideration 25X1A
of his Specia ~ie nam coup. 16 Aug 1965
5. Vietnamese Affairs Stiff: Additional debriefings, draft
reports and historical papers have been provided
. from time to time.
6. Doctrine on Capture: ;Research records and indexes of
the 17CSG prow ded leads for a CI Staff officer
to documents concerning doctrine and techniques
related to conduct of Agency assets under conditions
o capture.
7. Projected Planning: garly planning documents which had
been indexed by;the HS/CSG were quickly located and
made available to the DDT Representative on "The
Planning Group" prepared 15 years ago and projected
5 years into the future they proved interesting
and useful.
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S. The FBA .ove in LA: Historical records (White House,
, Department of State and CIA predecessor
organizations) on former FBI maneuvers regarding
Latin America clarifying a picture of history
repeating itself in the spring of 1865, were re-
25X1A called for interested DDP officers.
9. Vietnam ime in research and review was
gi
ng the Far East Division in
P LPN
preparing a res`oo nse to the DCY on certain results
of operation 25X1A
10. Vietnam: VIYC Desk officers made extensive use of reports
assembled by the CS Historical Board's Executive
Secretary in assembling statistics on the various
programs conducted by the 25X1A
25X1A
1i . Third Force:
~Ellivision requested the assistance of the Executive
Secretary in locating the original request from the
Department of State for the Agency to work with the
25X1A NeWhird Foiice. Although the particular document
could not be located HS/CSG records led us immediately
to Minutes of the Board of Consultants and later of
the Representatives which proved our action was in
line with Stata's wishes and did not violate existing
policies. Seven "TS" papers were made available to
25X1A the M Desk within two hours.
25X1A
12. Counterinsurgency: Non-sensitive background information
was made available to the responsible - officers 25X1A
on counterinsurgency and related matters in Vietnam.
This information continues to be used in preparing
25X1A officers for their forthcoming assign-
ments'in Vietnam.
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